Village Council

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Meeting Agenda Tuesday, April 12, 2016 7:00 PM Village Hall Village Council Anne Gerwig, Mayor John T. McGovern, Councilman Michael Drahos, Councilman Michael J. Napoleone, Councilman Village Council Meeting Agenda April 12, 2016 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. INVOCATION Rev. Emily Denmark McGee, St. Peter’s United Methodist Church 4. APPROVAL OF AGENDA 15-1164 APPOINTMENT OF VICE MAYOR Appointment of Vice Mayor of the Village of Wellington. 5. PRESENTATIONS AND PROCLAMATIONS A. 15-1115 PRESENTATION ON PALM BEACH COUNTY TOURISM BY MELISSA MCKINLAY, PALM BEACH COUNTY COMMISSIONER; GLENN JERGENSEN, EXECUTIVE DIRECTOR OF THE TOURIST DEVELOPMENT COUNCIL; AND GEORGE LINLEY, EXECUTIVE DIRECTOR OF THE PALM BEACH COUNTY SPORTS COMMISSION Melissa McKinlay, Palm Beach County Commissioner; Glenn Jergensen, Executive Director of the Tourist Development Council; and George Linley, Executive Director of the Palm Beach County Sports Commission; will give a presentation to Council entitled: Palm Beach County Tourism Briefing - Wellington’s Role. 6. CONSENT AGENDA A. 16-0059 MINUTES OF THE REGULAR WELLINGTON COUNCIL MEETING OF MARCH 22, 2016 Approval of the Minutes of the Regular Wellington Council Meeting of March 22, 2016. B. 16-0065 RESOLUTION NO. R2016-28 (PALM BEACH COUNTY INFORMATION SYSTEMS SERVICES AGREEMENT FOR THE SADDLE TRAIL PARK SOUTH IMPROVEMENT PROJECT) A RESOLUTION OF WELLINGTON, FLORIDA'S COUONCIL APPROVING AN INTERLOCAL AGREEMENT BETWEEN THE PALM BEACH COUNTY BOARD OF COUNTY COMMISSIONERS AND THE VILLAGE OF WELLINGTON FOR THE SADDLE TRAIL SOUTH IMPROVEMENT PROJECT FOR THE ASSIGNMENT OF PROPERTY DATA AND DEVELOPMENT OF ANNUAL ASSESSMENTS FOR PALM BEACH COUNTY NON- AD VALOREM DISTRICTS. Approval of Resolution No. R2016-28 approving the Interlocal Agreement between the Village of Wellington and the Palm Beach County Board of County Commissioners for Saddle Trail Park South Improvement Project for the Assignment of Property Data and Development of Annual Assessments for Palm Beach County Non-Ad Valorem Districts. Village of Wellington Page 2 Printed on 4/6/2016 Village Council Meeting Agenda April 12, 2016 C. 16-0015 AUTHORIZATION TO: 1) AWARD A CONTRACT TO J. RAWN ENTERPRISES, INC. TO PROVIDE REPAIRS AND RECONDITIONING TO THE WELLINGTON COMMUNITY CENTER (WCC) GAZEBO AND WALKWAYS; 2) ASSIGN SUCH CONTRACT TO PIRTLE CONSTRUCTION, INC.; 3) ISSUE A CHANGE ORDER TO PIRTLE CONSTRUCTION FOR THE COST TO PROVIDE SUCH SERVICE; 4) APPROVAL OF RESOLUTION NO. R2016-29 AND ASSOCIATED BUDGET AMENDMENT #2016-025 AMENDING THE GOVERNMENTAL CAPITAL PROJECT FUND BUDGET FOR FISCAL YEAR 2015-2016 A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL AMENDING THE GOVERNMENTAL CAPITAL PROJECT FUND BUDGET FOR FISCAL YEAR 2015-2016 BY ASSIGNING GENERAL FUND UNASSIGNED RESERVES TO THE WCC GAZEBO AND WALKWAYS RECONDITIONING PROJECT; AND PROVIDING AN EFFECTIVE DATE. Authorization to: 1) award a contract to J. Rawn Enterprises, Inc. in the amount of $119,974.00 to provide repairs and reconditioning to the WCC gazebo and walkways; 2) assign oversight and management of the contract to Pirtle Construction, Inc.; 3) pursuant to the terms and conditions of the existing WCC construction contract, issue a change order to Pirtle Construction, Inc. to provide such service; and 4) approve Resolution No. R2016-29 and associated Budget Amendment #2016-025 amending the Governmental Capital Project Fund budget for Fiscal Year 2015-2016. D. 16-0003 AUTHORIZATION TO UTILIZE AN EXISTING PUBLIC WORKS ANNUAL CONTRACT TO WIDEN THE FORE BAY AREA ADJACENT TO PUMP STATION #8 Authorization to utilize annual public works contract #007-15/DZ with Rio-Bak Corporation, to widen the fore bay area adjacent to pump station #8, at an estimated cost of $60,000. E. 15-1114 AUTHORIZATION TO AWARD A CONTRACT FOR THE 120TH AVENUE SOUTH ROADWAY IMPROVEMENTS Authorization to award a contract to J.W. Cheatham, LLC for the 120th Avenue South Roadway Improvements in the amount of $1,518,479.13. Village of Wellington Page 3 Printed on 4/6/2016 Village Council Meeting Agenda April 12, 2016 F. 15-1140 AUTHORIZATION TO (1) AWARD A CONTRACT FOR THE FAIRLANE FARMS ROAD AND STRIBLING WAY INTERSECTION IMPROVEMENTS; AND (2) APPROVAL OF RESOLUTION NO. R2016-27 AND ASSOCIATED BUDGET AMENDMENT #2016-024 TO SECURE THE FUNDS REQUIRED TO COMPLETE THE PROJECT A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL AMENDING THE ROAD IMPACT FEE FUND CAPITAL PROJECT BUDGETS FOR FISCAL YEAR 2015-2016 BY TRANSFERRING MONIES FROM THE 120TH AVENUE IMPROVEMENTS PROJECT TO THE FAIRLANE FARMS/STRIBLING WAY INTERSECTION IMPROVEMENT PROJECT; AND PROVIDING AN EFFECTIVE DATE. Authorization to award a contract to J.W. Cheatham, LLC for the Fairlane Farms Road and Stribling Way Intersection Improvements in the amount of $490,698.00, and approval of Resolution R2016-27 and associated budget amendment #2016-024 in the amount of $100,000 for potential contingencies and to provide landscaping and lighting. G. 15-1162 AUTHORIZATION TO AWARD A CONTRACT FOR THE WATER RECLAMATION FACILITY DEEP INJECTION WELL MECHANICAL INTEGRITY TESTING Authorization to award a contract to All Webbs Enterprises, Inc. for the Water Reclamation Facility Deep Injection Well Mechanical Integrity Testing in the amount of $36,200.00. H. 15-1159 AUTHORIZATION TO CONTINUE UTILIZING A SOUTHEAST FLORIDA COOPERATIVE CONTRACT FOR THE SUPPLY AND DELIVERY OF SODIUM HYDROXIDE Authorization to continue utilizing a Southeast Florida Cooperative contract, with Allied Universal Corporation, for the supply and delivery of sodium hydroxide in the amount of approximately $103,000 annually. I. 15-1160 RESOLUTION NO. R2016-23 (2923/2929 WINDING OAK LANE VACATION / ABANDONMENT) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL, VACATING A 12 FOOT UTILITY EASEMENT, APPROXIMATELY 1,383 SQUARE FEET, LOCATED BETWEEN THE PROPERTIES OF LOTS 8 AND 9, WINDING OAKS OF PALM BEACH POLO AND COUNTRY CLUB, WELLINGTON, PUD (2923 AND 2929 WINDING OAK LANE); AND PROVIDING AN EFFECTIVE DATE. Approval of Resolution No. R2016-23 to vacate/abandon a 12 foot utility easement, approximately 1,383 square feet, located between the properties of Lots 8 and 9, Winding Oaks of Palm Beach Polo and Country Club, Wellington, PUD. J. 16-0051 REVIEW OF CODE COMPLIANCE FINE REDUCTION FOR 1672 FARMINGTON CIRCLE Council review of a fine reduction request for 1672 Farmington Circle. Village of Wellington Page 4 Printed on 4/6/2016 Village Council Meeting Agenda April 12, 2016 K. 16-0072 RESOLUTION NO. R2016-30 (INTERLOCAL AGREEMENT SUPPORTING ONE CENT LOCAL GOVERNMENT INFRASTRUCTURE SURTAX) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING AN INTERLOCAL AGREEMENT AMONG PALM BEACH COUNTY, THE SCHOOL BOARD OF PALM BEACH COUNTY, FLORIDA, AND THE SIGNATORY MUNICIPALITIES PERTAINING TO THE SHARED DISTRIBUTION AND USE OF THE ONE CENT LOCAL GOVERNMENT INFRASTRUCTURE SURTAX. Approval of Resolution No. R2016-30 approving the Interlocal Agreement among Palm Beach County, the School Board of Palm Beach County, Florida, and the Signatory Municipalities Pertaining to the Shared Distribution and Use of the One Cent Local Government Infrastructure Surtax. 7. PUBLIC HEARINGS A. 15-932 ORDINANCE NO. 2015-21 (CANVASSING BOARD) AN ORDINANCE OF WELLINGTON, FLORIDA’S COUNCIL AMENDING ARTICLE I, CHAPTER 2 BY ADDING A NEW SECTION TO BE NUMBERED 2-2 ENTITLED CANVASSING BOARD; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Approval of Ordinance No. 2015-21 Amending Article 1, Chapter 2 by adding a new Section 2-2 entitled “Canvassing Board”. B. 15-1163 ORDINANCE NO. 2016-03 (BICYCLE AND PEDESTRIAN CIRCULATION PLAN AND COMPREHENSIVE PLAN) AN ORDINANCE OF WELLINGTON, FLORIDA’S COUNCIL, UPDATING THE WELLINGTON COMPREHENSIVE PLAN BY ADOPTING THE BICYCLE AND PEDESTRIAN CIRCULATION PLAN OF THE TRANSPORTATION ELEMENT AND MODIFYING PEDESTRIAN AND BICYCLE POLICIES 1.1.14 THROUGH 1.1.20; PROVIDING FOR CONFLICT AND SEVERABILITY; AUTHORIZING THE MANAGER TO UPDATE THE COMPREHENSIVE PLAN; AND PROVIDING FOR AN EFFECTIVE DATE. Approval of Ordinance No. 2016-03, a Comprehensive Plan Amendment incorporating the Bicycle and Pedestrian Circulation Plan into the Village’s Comprehensive Plan’s as part of the Transportation element and modifying Pedestrian and Bicycle Policies 1.1.14 through 1.1.20 8. REGULAR AGENDA A. 16-0061 SELECTION OF APPLICANTS TO BE INTERVIEWED AT THE SPECIAL COUNCIL MEETING ON WEDNESDAY, APRIL 13, 2016 Council selection of applicants to be interviewed at the Special Council Meeting on Wednesday, April 13, 2016. Village of Wellington Page 5 Printed on 4/6/2016 Village Council Meeting Agenda April 12, 2016 B. 15-1151 DISCUSSION OF THE VILLAGE ATTORNEY'S EMPLOYMENT AGREEMENT Council discussion of the Village Attorney’s Employment Agreement 9. PUBLIC FORUM 10. ATTORNEY'S REPORT 11. MANAGER'S REPORTS 12. COUNCIL REPORTS 13. ADJOURNMENT NOTICE If a person decides to appeal any decision made by the Village Council with respect to any matter considered at this meeting, you will need a record of the proceedings, and you may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (The above notice is required by State Law. Anyone desiring a verbatim transcript shall have the responsibility, at his own cost, to arrange for the transcript). Pursuant to the provision of the Americans With Disabilities Act: any person requiring special accommodations to participate in these meetings, because of a disability or physical impairment, should contact the Village Manager’s Office (561) 791-4000 at least five calendar days prior to the Hearing. Village of Wellington Page 6 Printed on 4/6/2016