Village Council

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary - Final Tuesday, September 27, 2016 7:00 PM Village Hall Village Council Anne Gerwig, Mayor John T. McGovern, Vice Mayor Michael Drahos, Councilman Michael J. Napoleone, Councilman Tanya Siskind, Councilwoman Village Council Action Summary - Final September 27, 2016 1. CALL TO ORDER Mayor Gerwig called the meeting to order at 7:00 p.m. Council Members present: Anne Gerwig, Mayor; John T. McGovern, Vice Mayor; Michael Drahos, Councilman; Michael Napoleone, Councilman; and Tanya Siskind, Councilwoman. Advisors to the Council: Paul Schofield, Manager; Laurie Cohen, Esq., Attorney; Jim Barnes, Assistant Manager; Tanya Quickel, Director of Administrative and Financial Services; and Rachel R. Callovi, Clerk. 2. PLEDGE OF ALLEGIANCE Council led the Pledge of Allegiance. 3. INVOCATION Ms. Rachel Lever, Minister at St. Peter’s United Methodist Church, Wellington, delivered the invocation. 4. APPROVAL OF AGENDA Mr. Schofield indicated staff recommended approval of the Agenda as amended: • Pull Consent item 6E (Authorization to 1) Award a Contract to Provide Court Maintenance at the Tennis Facility; 2) Enter into Independent Contractor Agreements with Tennis Professionals to Provide Private Lessons, Conduct Clinics, Tennis Summer Camps, Etc.; and 3) Utilize Vendors for the Purchase of Tennis Pro Shop Inventory, to the Regular Agenda as item 8A) and add a fourth item to purchase the existing inventory for $31,070.11. • Move Public Hearing item 7B, Ordinance No. 2016-21 (Fiscal Year 2016/2017 Capital Improvement Element Update), to item 7C. • Move Public Hearing item 7C, Second Public Hearing to Adopt the FY 2016/2017 Millage Rate and Annual Budget for Wellington, to item 7B. A motion was made by Councilman Napoleone, seconded by Vice Mayor McGovern, and unanimously passed (5-0), to approve the Agenda as amended. 5. PRESENTATIONS AND PROCLAMATIONS A. 16-0470 PRESENTATION OF FLORIDA DEPARTMENT OF TRANSPORTATION SR80/SOUTHERN BOULEVARD AND FOREST HILL BOULEVARD INTERSECTION IMPROVEMENT PROJECT AND RESOLUTION NO. R2016-66 (STATE ROAD 80/SOUTHERN BOULEVARD AND FOREST HILL BOULEVARD INTERSECTION IMPROVEMENT PROJECT) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL Village of Wellington Page 1 Village Council Action Summary - Final September 27, 2016 SUPPORTING THE FLORIDA DEPARTMENT OF TRANSPORTATION INTERSECTION IMPROVEMENT PROJECT AT STATE ROAD 80/SOUTHERN BOULEVARD AND FOREST HILL BOULEVARD AND DONATION OF A RIGHT-OF-WAY; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the item. Ms. Rita Bulsara, Project Manager, and Mr. Kevin Iannarone with Inwood Consulting discussed the scope and schedule of the Southern Blvd and Forest Hill Blvd project. Mayor Gerwig asked about the design on the bridge. She indicated she gave some plans to Jim Barnes that she would like brought to Council, so they could see what was done east of there. She said it was just esthetics, which the county had approved in Royal Palm, so she imagined they would approve it on the Village’s behalf as well. Mr. Iannarone said anything that could be provided to show what the Village is looking for would aid the discussions with the county and help them to determine what is feasible and what the county would be willing to do. He stated FDOT will initiate that discussion with the county and continue forward. Mayor Gerwig believed now was the time to start the conversation, because they are in design. Ms. Bulsara indicated they will be organizing meetings with the county, so that will be the time to bring it up to them. Mayor Gerwig thought given what the Village has gone through before in its discussion about the entryway, it would be worth finding out the cost of this so they could make a decision on it. Mr. Schofield thought donating the right-of-way to allow the Village to improve its cosmetic appearance, which has no structural impact on the Village, would be good government practice. A motion was made by Vice Mayor McGovern, seconded by Councilman Napoleone, and unanimously passed (5-0), to approve Resolution No. R2016-66 (State Road 80 / Southern Boulevard and Forest Hill Boulevard Intersection Improvement Project). Mayor Gerwig asked the FDOT representatives to see Mr. Barnes for the additional information. 6. CONSENT AGENDA A. 16-0477 MINUTES OF THE REGULAR WELLINGTON VILLAGE COUNCIL MEETING OF AUGUST 23, 2016 This item was approved on consent. B. 15-1022 AUTHORIZATION TO UTILIZE A CITY OF PLANTATION CONTRACT, AS A BASIS FOR PRICING, WITH ALLIED UNIVERSAL CORPORATION, FOR THE PURCHASE AND DELIVERY OF SODIUM HYPOCHLORITE Village of Wellington Page 2 Village Council Action Summary - Final September 27, 2016 This item was approved on consent. C. 15-1025 AUTHORIZATION TO AWARD CONTRACTS FOR ANNUAL LAB ANALYSES This item was approved on consent. D. 15-1030 AUTHORIZATION OF DISPOSITION OF SURPLUS TANGIBLE PERSONAL PROPERTY This item was approved on consent. E. 16-0350 AUTHORIZATION TO 1) AWARD A CONTRACT TO PROVIDE COURT MAINTENANCE AT THE TENNIS FACILITY; 2) ENTER INTO INDEPENDENT CONTRACTOR AGREEMENTS WITH TENNIS PROFESSIONALS TO PROVIDE PRIVATE LESSONS, CONDUCT CLINICS, TENNIS SUMMER CAMPS, ETC.; 3) UTILIZE VENDORS FOR THE PURCHASE OF TENNIS PRO SHOP INVENTORY; AND (4) PURCHASE PRO-SHOP INVENTORY FROM CHEATHAM, INC. This item was pulled from the Consent Agenda and moved to the Regular Agenda as item 8A. Mr. De La Vega reviewed the four parts of this agenda item and responded to Counicil's questions regarding the products in inventory. A motion was made by Councilman Napoleone, seconded by Councilman Drahos, and unanimously passed (5-0) to authorize the Village to enter into a contract to provide court maintenance, independent contractor agreements, the initial purchase of tennis pro shop inventory, and purchase of the inventory. F. 16-0402 AUTHORIZATION TO CONTINUE UTILIZING AN EXISTING SOUTHEAST FLORIDA COOPERATIVE GROUP CONTRACT WITH LHOIST NORTH AMERICA FOR THE PURCHASE AND DELIVERY OF BULK QUICKLIME This item was approved on consent. G. 16-0451 AUTHORIZATION TO AWARD A CONTRACT FOR THE FUEL TANK REPLACEMENT PROJECT This item was approved on consent. H. 16-0457 1) AUTHORIZATION TO AWARD A CONTRACT FOR ELECTRICAL AND LIGHTING IMPROVEMENTS AT THE STRIBLING WAY AND FAIRLANE FARMS ROAD INTERSECTION; AND 2) APPROVAL OF RESOLUTION NO. R2016-69 AND ASSOCIATED BUDGET AMENDMENT #2016-065 TO SECURE THE FUNDS REQUIRED TO COMPLETE THE PROJECT Village of Wellington Page 3 Village Council Action Summary - Final September 27, 2016 A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL AMENDING THE ROAD IMPACT FEE FUND CAPITAL PROJECT BUDGETS FOR FISCAL YEAR 2015-2016 BY TRANSFERRING MONIES FROM THE 120TH AVENUE IMPROVEMENTS PROJECT TO THE FAIRLANE FARMS/STRIBLING WAY INTERSECTION IMPROVEMENT PROJECT; AND PROVIDING AN EFFECTIVE DATE. This item was approved on consent. I. 16-0425 RESOLUTION NO. R2016-65 (VERSAILLES AT WELLINGTON TRAFFIC CONTROL AGREEMENT) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING AN AGREEMENT FOR TRAFFIC CONTROL JURISDICTION BETWEEN THE VILLAGE OF WELLINGTON AND VERSAILLES AT WELLINGTON HOMEOWNERS ASSOCIATION, INC.; AND PROVIDING AN EFFECTIVE DATE. This item was approved on consent. Mr. Schofield stated staff recommended approval of the Consent Agenda as amended. He indicated no comment cards were received from the public on the Consent Agenda. A motion was made by Councilman Drahos, seconded by Councilwoman Siskind, and unanimously passed (5-0), approving the Consent Agenda as amended. 7. PUBLIC HEARINGS A. 16-0374 ORDINANCE NO. 2016-12 (BED AND BREAKFAST ZONING TEXT AMENDMENT) AN ORDINANCE OF WELLINGTON, FLORIDA’S COUNCIL AMENDING SECTION 6.4.4.20 OF THE WELLINGTON LAND DEVELOPMENT REGULATIONS RELATED TO BED AND BREAKFAST ESTABLISHMENTS; AMENDING SECTION 6.10.7.B.4 OF THE WELLINGTON LAND DEVELOPMENT REGULATIONS RELATED TO BED AND BREAKFAST ESTABLISHMENTS IN THE EQUESTRIAN OVERLAY ZONING DISTRICT; PROVIDING A CONFLICTS CAUSE; PROVIDING A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the item. Ms. Callovi read the Ordinance by title. Mr. Basehart stated this was the second reading for the adoption of proposed amendments to the bed and breakfast provisions of the Village Land Development Regulations or LDRs. He said most of the changes would apply in and out of the EOZD, as this was an opportunity to implement some consistency. Village of Wellington Page 4 Village Council Action Summary - Final September 27, 2016 Mr. Basehart reviewed the changes with Council and responded to Council's questions regarding temporary tents while constructing stables and the 1/4 mile restriction. Councilman Napoleone thought Mayor Gerwig had raised the issue of someone joining two lots to meet the acreage requirement. He said they wanted to avoid bed and breakfasts from being too deep in the residential areas and currently they have to be on a collector road. He stated the Village has no bed and breakfast facilities because no property is available on collector roads. He wanted to see the ¼ mile proximity restriction in both parts of the code. Mayor Gerwig stated there is no vacant land because the Village is built out. However, if someone were to pick up eight lots in Sugar Pond and unify them, they would have two acres. She asked if that could be added at this point. Mr. Basehart stated it could be added if that was Council’s desire. Mr. Schofield indicated on page 230, they could simply amend section F under General Descriptions. He said there is already a 1,320 foot linear separation between properties and they must be located within 1,320 feet of a collector. He stated that would be the appropriate place to add it and Council could do that tonight. Councilman Napoleone stated he would like to do that, because it is also on page 232, line 30, section B. He suggested they move that whole section and incorporate it as part of F and delete B. Ms. Cramer indicated staff could combine it with F. Council wanted the language to be “collector or arterial street.” A motion was made by Councilman Drahos, seconded by Councilman Napoleone, and unanimously passed (5-0) to approve Ordinance No. 2016-12 (Bed and Breakfast Zoning Text Amendment) as amended. Mayor Gerwig asked if a note could be sent to Ms. Mimi Hockman, because she brought forward this zoning and text amendment for the Village code. B. 16-0442 SECOND PUBLIC HEARING TO ADOPT THE FY 2016/2017 MILLAGE RATE AND ANNUAL BUDGET FOR WELLINGTON I. RESOLUTION NO. R2016-67 (MILLAGE RATE) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL ADOPTING THE TAX LEVY AND MILLAGE RATE FOR WELLINGTON FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2016, AND ENDING SEPTEMBER 30, 2017; AND PROVIDING AN EFFECTIVE DATE. II. RESOLUTION NO. R2016-68 (WELLINGTON BUDGET) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL ADOPTING A BUDGET FOR THE VILLAGE OF WELLINGTON FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2016, AND ENDING Village of Wellington Page 5 Village Council Action Summary - Final September 27, 2016 SEPTEMBER 30, 2017; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Schofield introduced the item. Ms. Quickel stated this was the second public hearing and final millage and budget adoption of the proposed fiscal year 2017 budget. She said the total budget is $89.5 million, including transfers, which is an overall increase of almost $4 million from the current budget of $85.5 million. Ms. Quickel reviewed the budget changes from the prior year and responded to Council's questions regarding the five day work week, Barberry project, new employees/positions, and paid parental leave. For the record, Mayor Gerwig stated this budget included a property tax increase for most of the residents, because the property values went up. However, she agreed it was a very responsible budget. A motion was made by Vice Mayor McGovern, seconded by Councilman Drahos, and unanimously passed (5-0) to approve Resolution No. R2016-67 (Millage Rate). A motion was made by Vice Mayor McGovern, seconded by Councilman Drahos, and unanimously passed (5-0) to approve Resolution No. R2016-68 (Wellington Budget). C. 16-0376 ORDINANCE NO. 2016-21 (FISCAL YEAR 2016/2017 CAPITAL IMPROVEMENT ELEMENT UPDATE) AN ORDINANCE OF WELLINGTON, FLORIDA’S COUNCIL, UPDATING THE WELLINGTON COMPREHENSIVE PLAN BY INCORPORATING THE ANNUAL REVIEW AND REVISIONS TO THE CAPITAL IMPROVEMENTS ELEMENT TO REFLECT THE 2016/2017 THROUGH 2021/2022 FIVE YEAR CAPITAL IMPROVEMENT PLAN FOR LEVEL OF SERVICE PROJECTS; AND UPDATING THE SCHOOL DISTRICT OF PALM BEACH COUNTY CAPITAL IMPROVEMENT SCHEDULE; PROVIDING FOR CONFLICT AND SEVERABILITY; AUTHORIZING THE MANAGER TO UPDATE THE COMPREHENSIVE PLAN; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Schofield introduced the item and indicated it was the second reading. He explained state law required transmittal of the Village’s Capital Improvement Element to the State of Florida, which included the capital budget for the entire School District. Ms. Callovi read the Ordinance by title. A motion was made by Councilwoman Siskind, seconded by Councilman Napoleone, and unanimously passed (5-0) to approve Ordinance No. 2016-21 (Fiscal Year 2016/2017 Capital Improvement Element Update). Village of Wellington Page 6 Village Council Action Summary - Final September 27, 2016 8. REGULAR AGENDA 9. PUBLIC FORUM Mr. Schofield stated no comment cards were received for the Public Forum. 10. ATTORNEY'S REPORT Ms. Cohen reported the Village agreed to a settlement in the Polo West litigation cases. 11. MANAGER'S REPORTS Mr. Schofield reported the next regular Council Meeting will be held on Thursday, October 13, 2016, at 7:00 p.m. in the Council Chambers. He noted that was a change from October 11, 2016, due to a conflict with Yom Kippur. He stated the Agenda Review Meeting will be held on Monday, October 10, 2016 at 4:30 PM. 12. COUNCIL REPORTS COUNCILMAN NAPOLEONE reported on: • The budget, the five day work week and paid parental leave. • Wellington being ranked the 36th best city to live in the country per Money Magazine. • The World Peace Day celebration with the Wellington Rotary Club. • Wellington Regional's thirty years as part of the community. • The Literacy Coalition Lunch held last Thursday. Mr. Schofield suggested they send teams to each elementary school. He stated staff will also talk to the Community Services people about arranging something at the amphitheater or one of the community parks. Mayor Gerwig stated she wanted to do that and even more if possible. COUNCILMAN DRAHOS reported on: • The Young Professionals of Wellington launching a Community Garden and hosting an event at the Wonderers Club on October 29, 2016. VICE MAYOR MCGOVERN reported on: • Welcoming the new Village Engineer, Tom Lundeen; hiring the Director of Utilities, Shannon LaRocque; and hiring the Tennis Manager, Mr. Cheatham. • The Literacy Coalition going into preschools. • Attending the Caribbean Americans for Community Involvement gala. • Having a great time at Putting Fore Patients. • Congratulating Robbin Lee and the folks at Wellington Regional Medical Center on their 30th Anniversary. • The Rotary International Peace Day celebration. • The International Coastal Cleanup last weekend. • Wellington’s Annual Fall Festival being held on October 22, 2016. • The Annual Trunk or Treat celebration at Wellington High School. COUNCILWOMAN SISKIND reported on: • The Coastal Cleanup. Village of Wellington Page 7 Village Council Action Summary - Final September 27, 2016 • The students from Palm Beach Central who came to Village Hall for Civics 101. MAYOR GERWIG reported on: • The League of Cities competition that requires a video project. She suggested having a Mayor’s Student Council or Village Student Council. • The Mayor’s Literacy Luncheon. 13. ADJOURNMENT There being no further business to come before the Village Council, the meeting was adjourned. NOTICE Village of Wellington Page 8