Village Council Workshop

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary - Final Monday, November 11, 2013 3:00 PM Village Hall Village Council Workshop Bob Margolis, Mayor Howard K. Coates Jr., Vice Mayor Matt Willhite, Councilman Anne Gerwig, Councilwoman John Greene, Councilman Village Council Workshop Action Summary - Final November 11, 2013 1. CALL TO ORDER Mayor Margolis called the meeting to order at 3:00 p.m. 2. REVIEW OF COUNCIL AGENDA Mr. Schofield presented the Agenda for the November 12th Council Meeting for discussion and review. A. 13-0354 AWARD KEELY SPINELLI GRANT FUNDING TO WELLINGTON PUBLIC SCHOOLS Mr. Schofield presented the item. No changes. B. 13-0395 MINUTES OF THE REGULAR WELLINGTON COUNCIL MEETINGS OF SEPTEMBER 10, 2013 AND SEPTEMBER 24, 2013 Mr. Schofield presented the item. Vice Mayor Coates indicated there was a typo on page 26 of the September 10th minutes, “happy” should be “happened.” C. 13-0380 AUTHORIZATION TO UTILIZE EXISTING CONTRACTS FOR VARIOUS PUBLIC WORKS PROJECTS Mr. Schofield presented the item. No changes. D. 13-0384 AUTHORIZATION TO UTILIZE A FLORIDA SHERIFF’S ASSOCIATION CONTRACT FOR THE PURCHASE AND DELIVERY OF A JOHN DEERE LOADER Mr. Schofield presented the item. No changes. E. 13-0388 AUTHORIZATION TO UTILIZE A NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE (IPA) CONTRACT FOR THE PURCHASE AND DELIVERY OF A TORO MOWER Mr. Schofield presented the item. No changes. F. 13-0366 AUTHORIZATION TO AWARD A CONTRACT FOR THE RESURFACING OF SKATEPARK RAMPS LOCATED AT VILLAGE PARK Mr. Schofield presented the item. No changes. G. 13-0339 AUTHORIZATION TO AWARD A CONTRACT FOR SUPPLY AND INSTALLATION OF BASEBALL FIELD PROTECTIVE NETTING LOCATED AT VILLAGE PARK AND OLYMPIA PARK Mr. Schofield presented the item. No changes. H. 13-0309 AUTHORIZATION TO UTILIZE A STATE OF FLORIDA CONTRACT Village of Wellington Page 1 Village Council Workshop Action Summary - Final November 11, 2013 FOR THE PURCHASE OF OFFICE SUPPLIES Mr. Schofield presented the item. No changes. I. 13-0390 TASK ORDER APPROVAL FOR ENGINEERING SERVICES IN AN AMOUNT NOT TO EXCEED $40,000 FOR EVALUATION OF WELLINGTON’S DRAINAGE SYSTEM Mr. Schofield presented the item. Mayor Margolis thought the contract ending date should be stated in the resolution. J. 13-0324 (1) RESOLUTION NO. R2013-75 (AUTHORIZATION TO RENEW THE WELLINGTON EMPLOYEE HEALTH PLAN WITH UNITED HEALTHCARE AND THE LIFE, SHORT TERM AND LONG TERM DISABILITY PLANS WITH CIGNA GROUP BENEFITS; AND (2) AUTHORIZATION TO COMMIT $100,000 IN PRIOR YEAR UNSPENT GENERAL FUND BUDGETS FOR HEALTH, LIFE AND DISABILITY PREMIUMS AND HRA ACCOUNTS TO THE INSURANCE RESERVE FUND TO OFFSET FUTURE INCREASES IN INSURANCE PREMIUMS) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL AUTHORIZING THE MANAGER TO RENEW THE CONTRACT FOR EMPLOYEE HEALTH INSURANCE THROUGH UNITED HEALTHCARE AND THE CONTRACT FOR LIFE, SHORT TERM AND LONG TERM DISABILITY THROUGH CIGNA GROUP BENEFITS; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield presented the item. No changes. K. 13-0325 AUTHORIZATION TO RENEW CONTRACT WITH MD NOW MEDICAL CENTERS TO PROVIDE PRIMARY AND URGENT CARE SERVICES Mr. Schofield presented the item. No changes. L. 13-0367 RESOLUTION NO. R2013-47 (CLEARVIEW COMMUNICATION TOWER CONDITIONAL USE) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL, PROVIDING FOR A DEVELOPMENT ORDER FOR PETITION NUMBER 2013-16 CU 1, TO ALLOW A CONDITIONAL USE FOR A WIRELESS COMMUNICATION TOWER FOR CERTAIN PROPERTY KNOWN AS WELLINGTON MARKETPLACE, TOTALING 19.49 ACRES, MORE OR LESS, LOCATED AT THE NORTHEAST INTERSECTION OF WELLINGTON TRACE AND GREENVIEW SHORES BOULEVARD, AS MORE SPECIFICALLY DESCRIBED HEREIN; PROVIDING A CONFLICTS CLAUSE; PROVIDING A Village of Wellington Page 2 Village Council Workshop Action Summary - Final November 11, 2013 SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield presented the item. Ms. Cohen reviewed the quasi-judicial procedures with Council. Mr. Stillings reviewed with Council the requirements and standards of the conditional use for the Clearview wireless communication tower. He also explained the options proposed by staff and PZAB’s recommendations. He indicated staff recommended denial of this item. Mayor Margolis asked if Council could be provided with a copy of the documented quasi-judicial procedures. Council determined it was not necessary to swear in the general public for Public Comment. Vice Mayor Coates asked for the case law stating it is a conflict for their legal counsel to represent staff and Council at the same time. Ms. Cohen stated she would get copies of the case law to Council. Vice Mayor Coates stated he would talk to Ms. Cohen about possibly recusing himself from this item and disclose it tomorrow. M. 13-0401 RECONSIDERATION OF CONDITION 32 OF THE MOTION APPROVING THE EQUESTRIAN VILLAGE COMPATIBILITY DETERMINATION FOR A COMMERCIAL EQUESTRIAN ARENA APPLICATION Mr. Schofield presented the item. Ms. Cohen explained that Councilman Willhite’s motion approving the Compatibility Determination for a Commercial Equestrian Arena for Equestrian Village had a condition (previously number 30) that the site plan be approved by DRC and be in substantial compliance with the conceptual site plan that is an exhibit to Resolution No. R2013-49. Councilman Willhite requested that the final site plan be brought back to Council for approval. Staff had suggested that the condition (now number 32) be modified further to remove the language regarding substantial compliance with the conceptual site plan as it was not necessary since the conceptual site plan was mentioned elsewhere in the Resolution. The motion was opened for reconsideration to clarify the intent of the condition. Staff believes that the intent of Councilman Willhite’s motion was to bring the final site plan back to Council for approval and that it will be in substantial compliance with the Conceptual Site Plan. This matter is being brought back to Council for reconsideration and clarification. Vice Mayor Coates asked about the procedures for tomorrow night regarding the public hearing. Ms. Cohen stated she would look at that. N. 13-0370 RESOLUTION NO. R2013-67 (SPECIAL USE PERMIT FOR SMOKE INN WELLINGTON CIGAR LOUNGE) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING A SPECIAL USE PERMIT FOR BURN ANOTHER ONE, LLC D/B/A SMOKE INN WELLINGTON CIGAR LOUNGE OUTDOOR EVENTS UTILIZING AMPLIFIED MUSIC LOCATED AT 11924 Village of Wellington Page 3 Village Council Workshop Action Summary - Final November 11, 2013 FOREST HILL BOULEVARD, SUITE 7; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield presented the item. Mr. Stillings reviewed the Special Use Permit. Vice Mayor Coates wanted it specified that the events be held on Fridays and Saturdays. Mr. Schofield suggested they allow for rescheduled rain dates. Councilman Willhite asked staff to clarify the dates of the events for Council prior to the Council Meeting. O. 13-0371 RESOLUTION NO. R2013-68 (SPECIAL USE PERMIT FOR THE INTERNATIONAL CUP POLO EVENT) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING A SPECIAL USE PERMIT FOR THE INTERNATIONAL CUP CHARITY POLO EVENT UTILIZING OUTDOOR AMPLIFIED MUSIC TO BE HELD AT 13444 SOUTHFIELDS ROAD; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield presented the item. Vice Mayor Coates asked, for these types of permits, that staff highlight any past complaints and if the same event(s) had been held previously. P. 13-0386 RESOLUTION NO. 2013-74 (SPECIAL USE PERMIT FOR TAP HOUSE WELLINGTON, LLC D/B/A WORLD OF BEER) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING A SPECIAL USE PERMIT FOR TAP HOUSE WELLINGTON LLC, D/B/A WORLD OF BEER, UTILIZING OUTDOOR AMPLIFIED MUSIC TO BE HELD AT 2465 STATE ROAD 7, SUITE #100; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield presented the item. No changes. 3. ATTORNEY'S COMMENTS Ms. Cohen mentioned she hired an Assistant Village Attorney who will be starting on November 18th. 4. MANAGER COMMENTS Mr. Schofield announced he would be attending a County Management Association Meeting on Thursday, November 14th. Mr. Schofield stated staff would put the Fluoridation Presentation on a Council Meeting agenda in January and reach out to the groups who may be interested in attending. Village of Wellington Page 4 Village Council Workshop Action Summary - Final November 11, 2013 5. COUNCIL COMMENTS Councilman Greene reminded Council they would be meeting with a High School Civics group tomorrow at the Community Center. 6. ADJOURN Village of Wellington Page 5