Village Council Workshop

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary - Final Monday, December 9, 2013 3:00 PM Village Hall Village Council Workshop Bob Margolis, Mayor Howard K. Coates Jr., Vice Mayor Matt Willhite, Councilman Anne Gerwig, Councilwoman John Greene, Councilman Village Council Workshop Action Summary - Final December 9, 2013 1. CALL TO ORDER Mayor Margolis called the meeting to order at 3:00 pm. 2. REVIEW OF COUNCIL AGENDA Mr. Schofield presented the Agenda for the December 9th Council Meeting for discussion and review. A. 13-0436 PROCLAMATION RECOGNIZING THE WELLINGTON LANDINGS MIDDLE SCHOOL GIRLS SOFTBALL TEAM FOR THEIR PALM BEACH COUNTY MIDDLE SCHOOL SOFTBALL CHAMPIONSHIP WIN Mr. Schofield presented the item. No changes. B. 13-0427 MINUTES OF THE REGULAR WELLINGTON COUNCIL MEETINGS OF OCTOBER 8, 2013, OCTOBER 22, 2013 AND OCTOBER 24, 2013 (CONTINUATION OF OCTOBER 22, 2013 MEETING) Mr. Schofield presented the item. Vice Mayor Coates stated he had some very minor changes/edits. Mayor Margolis stated as indicated on page 27, he had asked for a list of names of repeat offenders from Code Enforcement and he did not remember seeing that list. Mr. Schofield stated staff would get that for him. Mayor Margolis referred to page 50 and stated the last time Mr. Danny Martell filled out a card, he registered as a lobbyist; however, he had not indicated such during his public comments. Mayor Margolis asked if there was a policy indicating it had to be stated if it is on the card or vice versa. Vice Mayor Coates asked if the Village had instructions for lobbyists as to how they should present themselves to Council when they sign in. Ms. Cohen understood they were under the County requirements concerning lobbyists, but she would check into it. C. 13-0311 RENEWAL OF A CONTRACT WITH PROCESS CONTROL CONSULTANTS, INC. FOR MAINTENANCE AND MODIFICATION OF COMPUTERIZED PROCESS CONTROL SYSTEMS FOR THE UTILITY DEPARTMENT Mr. Schofield presented the item. Mr. Riebe explained the item. No changes. D. 13-0326 TROPOS SOLE SOURCE MAINTENANCE AND SUPPORT AGREEMENT Mr. Schofield presented the item. Mr. Riebe reviewed the item. Councilman Willhite asked that other vendors who are not sole source be looked at to see if better rates or contracts could be negotiated or if savings could be realized over the long term. Village of Wellington Page 1 Village Council Workshop Action Summary - Final December 9, 2013 Councilwoman Gerwig wanted to know if any other vendors were not sole source or if they all had proprietary software to run their hardware. Bill Silliman stated he would look into other wireless means and devices that do not have such a sole source, closed architecture. E. 13-0329 AGREEMENT FOR THE PURCHASE OF WATER METERS AND COMPONENTS Mr. Schofield presented the item. Mayor Margolis stated he wanted to review the piggyback contract and the different companies that were a part of the bidding process. F. 13-0429 AUTHORIZATION TO ISSUE A TASK ORDER FOR PROFESSIONAL SERVICES TO UPDATE THE CONTOUR MAPS FOR WELLINGTON Mr. Schofield presented the item. Mr. Riebe explained the item. No changes. G. 13-0313 RESOLUTION NO. R2013-28 (SOUTHFIELDS PARCEL B-D EASEMENT VACATION/ABANDONMENT) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL AND BOARD OF SUPERVISORS OF ACME IMPROVEMENT DISTRICT VACATING 7,466 SQUARE FEET (0.17 ACRE) OF A 12-FOOT WIDE UTILITY EASEMENT BETWEEN PARCELS B AND D WITHIN POD C OF THE WELLINGTON COUNTRY PLACE PLANNED UNIT DEVELOPMENT (13056 PIERSON ROAD); AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield presented the item. Mr. Stillings reviewed the resolution. Councilman Willhite indicated there was an error in the Parcel B legal description on page 159. Mayor Margolis asked if Council could get a list of all permits at risk for tomorrow night. Staff explained only a few existed in the Village. Jacek Tomasik stated the arena was operating without a TCO since the building had been completed. He indicated they applied for a TCO, but never obtained one. He stated when they did the final inspection there were no life safety issues. However, in order for a TCO to be issued, there had to be an approval from the building department, zoning department and engineering department. He said the TCO was never issued because of the easement issues. He noted he referred the case to Code Compliance over a year ago. Councilwoman Gerwig thought Council needed the current status of the case. H. 13-0376 LAND DONATION OF TRACT “A” OF THE CASA NELLA FORESTA SUBDIVISION (REPLAT NO. 1) Mr. Schofield presented the item. Councilman Willhite requested to see a list of all the small pieces of property Village of Wellington Page 2 Village Council Workshop Action Summary - Final December 9, 2013 that the Village has ownership of or easement rights over. Mr. Schofield stated they would provide him with a list and a map. I. 13-0434 RESOLUTION NO. R2013-80 (LOCAL BILL CORRECTING SCRIVENER’S ERROR IN LEGAL DESCRIPTION OF 2012-256, LAWS OF FLORIDA) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL SUPPORTING A LOCAL BILL CORRECTING SCRIVENER’S ERRORS IN THE LEGAL DESCRIPTION IN 2012-256, LAWS OF FLORIDA WHICH TRANSFERRED JURISDICTION OF CERTAIN LANDS REFERRED TO AS THE WELLINGTON MEDICAL ARTS DISTRICT; REQUESTING THE SUPPORT OF THE PALM BEACH COUNTY LEGISLATIVE DELEGATION IN PASSING THE BILL; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Schofield presented the item. Councilwoman Gerwig asked for a map and the background information or documentation. Mr. Schofield stated staff would get that for her. J. 13-0416 INTENT TO CONTINUE USING THE UNIFORM METHOD OF COLLECTING NON-AD VALOREM ASSESSMENTS FOR WELLINGTON, FLORIDA AND ACME IMPROVEMENT DISTRICT (a) RESOLUTION NO. R2013-79: A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL EXPRESSING THE INTENT OF WELLINGTON TO CONTINUE TO USE THE UNIFORM METHOD OF COLLECTING NON-AD VALOREM ASSESSMENTS AS AUTHORIZED AND PERMITTED BY SECTION 197.3632, FLORIDA STATUTES; EXPRESSING THE NEED FOR THE LEVY OF NON-AD VALOREM ASSESSMENTS AND SETTING FORTH THE LEGAL DESCRIPTION OF THE REAL PROPERTY WITHIN THE WELLINGTON’S JURISDICTIONAL BOUNDARIES THAT MAY OR SHALL BE SUBJECT TO THE LEVY OF WELLINGTON NON-AD VALOREM ASSESSMENTS; AND PROVIDING AN EFFECTIVE DATE. (b) RESOLUTION NO. AC2013-07: A RESOLUTION OF THE BOARD OF SUPERVISORS OF ACME IMPROVEMENT DISTRICT EXPRESSING THE INTENT OF THE DISTRICT TO CONTINUE TO USE THE UNIFORM METHOD OF COLLECTING NON-AD VALOREM ASSESSMENTS AS AUTHORIZED AND PERMITTED BY SECTION 197.3632, FLORIDA STATUTES; EXPRESSING THE NEED FOR THE LEVY OF NON-AD VALOREM ASSESSMENTS AND SETTING FORTH THE LEGAL DESCRIPTION OF THE REAL PROPERTY WITHIN THE DISTRICT’S JURISDICTIONAL BOUNDARIES THAT MAY OR SHALL BE SUBJECT TO THE LEVY OF DISTRICT NON-AD VALOREM ASSESSMENTS; AND Village of Wellington Page 3 Village Council Workshop Action Summary - Final December 9, 2013 PROVIDING AN EFFECTIVE DATE. Mr. Schofield presented the item. No changes. K. 13-0435 DIRECTION ON THE ACQUISITION OF THE LAKE WELLINGTON PROFESSIONAL CENTER LOCATED AT 12230 FOREST HILL BOULEVARD Mr. Schofield presented the item. Councilwoman Gerwig wanted to know what projects were assigned to the Community Foundation and what was outstanding. Councilwoman Gerwig thought there would be a significant increase in the cost to operate the building and asked that the cost to maintain it be recalculated with the Village operating it. Vice Mayor Coates wanted, within the next 24 hours, some realistic consideration as to how much revenue the property would be making as a true incubator and how long it would take for the property to pay for itself as a true incubator. Ms. Cohen indicated she needed to see if any of the Council members had a potential conflict, because of their positions on the Foundation Board, as well as look into the commercial aspect before tomorrow night. L. 13-0372 REQUEST FOR PAYMENT OF LEGAL FEES INCURRED BY MAYOR ROBERT MARGOLIS RELATING TO ELECTION PROTEST Mr. Schofield presented the item. At this point, Mayor Margolis recused himself and left the meeting. Ms. Cohen reviewed the item and read the decision from the Commission on Ethics on how Mayor Margolis, Councilman Greene and Councilman Willhite may or may not participate in this item. M. 13-0432 REQUEST FOR PAYMENT OF LEGAL FEES INCURRED BY COUNCILMAN JOHN GREENE RELATING TO ELECTION PROTEST Mr. Schofield presented the item. At this point, Councilman Greene recused himself and left the meeting. Vice Mayor Coates asked Ms. Cohen to provide him with a legal budget tomorrow evening, in the event they were sued for improperly permitting payment that is not permitted under the common law and what they could likely expect to incur in terms of expenses in defending such a decision. Vice Mayor Coates also asked Ms. Cohen to find out the timing of an AG opinion and the turnaround time on a private or second opinion. 3. WORKSHOP Village of Wellington Page 4 Village Council Workshop Action Summary - Final December 9, 2013 A. PRESENTATION ON WATER RESOURCES FROM KEN TODD, PBC WATER RESOURCE MANGER This item was not presented. B. PRESENTATION ON THE GOLF CART ORDINANCE This item was not presented. 4. ATTORNEY'S COMMENTS Ms. Cohen indicated she would be asking Council tomorrow evening to vote on sitting as the Selection Committee for a lobbyist. With regard to the Horse Park submittals, Ms. Cohen stated that she would be looking for a consensus from Council tomorrow concerning not having a submittal and if that would be a breach of their Letter of Interest. A brief discussion was held on possibly changing the exclusivity date. 5. MANAGER COMMENTS No comments. 6. COUNCIL COMMENTS No comments. Village of Wellington Page 5