Village Council Workshop

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary - Final Monday, August 11, 2014 3:00 PM Village Hall Village Council Workshop Bob Margolis, Mayor John Greene, Vice Mayor Matt Willhite, Councilman Howard K. Coates Jr., Councilman Anne Gerwig, Councilwoman Village Council Workshop Action Summary - Final August 11, 2014 1. CALL TO ORDER Council Members present: Bob Margolis, Mayor; Howard K. Coates, Jr., Councilman; Anne Gerwig, Councilwoman. Mayor Margolis called the meeting to order at 3:00 p.m. 2. REVIEW OF COUNCIL AGENDA Mr. Schofield presented the Agenda for the August 12th Council Meeting for discussion and review. A. 14-547 PRESENTATION BY CONGRESSMAN TED DEUTCH Mr. Schofield presented the item. There were no changes recommended. B. 14-548 PRESENTATION BY PALM BEACH CENTRAL HIGH SCHOOL IN APPRECIATION OF WELLINGTON’S CONTRIBUTION TO PROJECT GRADUATION 2014 Mr. Schofield presented the item. There were no changes recommended. C. 14-580 MINTO WEST PRESENTATION Mr. Schofield presented the item. Council decided to take public comments and consider this item under presentations. There were no changes recommended. D. 14-557 MINUTES OF THE REGULAR WELLINGTON COUNCIL MEETINGS OF MAY 27, 2014 AND JUNE 10, 2014 Mr. Schofield presented the item. Councilman Coates noted some typos and would get with Ms. Rodriguez. Mayor Margolis asked Mr. Barnes when his request on in-house tenants would be completed. Mr. Barnes indicated they would send it out this week. E. 14-209 AUTHORIZATION TO CONTINUE UTILIZATION OF CONTRACTS TO PROVIDE ATHLETIC TEAM OFFICIATING SERVICES Mr. Schofield presented the item. Mr. Barnes explained the purpose of the contracts to Council. There were no changes recommended. F. 14-211 AUTHORIZATION TO RENEW THE CONTRACT WITH BLACK FOREST ENTERPRISES, INC. (DBA GARDENSCAPES OF THE PALM BEACHES) FOR LANDSCAPE MAINTENANCE SERVICES OF ALL PARKS VILLAGE-WIDE Mr. Schofield presented the item. Mr. Barnes reviewed the cost and quality of the landscaping services provided by Black Forest Enterprises, Inc., and responded to Council’s questions regarding the contract. There were no changes recommended. Village of Wellington Page 1 Village Council Workshop Action Summary - Final August 11, 2014 G. 14-538 AUTHORIZATION TO AWARD A CONTRACT TO PROVIDE ENGINEERING SERVICES FOR THE SADDLE TRAIL PARK (SOUTH) NEIGHBORHOOD IMPROVEMENT PROJECT AND RESOLUTION NO. R2014-47 FOR BUDGET AMENDMENT #2014-061 RESOLUTION NO. R2014-47: A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL AMENDING THE BUDGET FOR FISCAL YEAR 2014 BY INCREASING REVENUE AND EXPENSE IN THE SADDLE TRAIL PARK CAPITAL SUBFUND FOR DESIGN COSTS OF THE SADDLE TRAIL PARK IMPROVEMENT PROJECT; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield presented the item. Mr. Riebe reviewed the process, cost and contract for the Saddle Trail Park improvement project with Council. Mr. Riebe and Mr. Schofield replied to Council’s questions regarding the financial risk for the Village if the project does not go forward. Councilman Coates asked if there was a way to change the dynamic of the financial risk. He stated he supported the underlying project from the beginning on the basis the people who would be affected by it would be the ones at risk if it was not approved. His said his concern was shifting the risk to the taxpayers at large versus the property owners who requested the project to begin with. H. 14-544 RATIFICATION OF AN EMERGENCY PURCHASE FOR GENERATOR REPAIRS Mr. Schofield presented the item. He and Mr. Riebe explained the cause of the emergency as well as the cost for repairs and future replacement of the generator at the water treatment facility. Mr. Riebe responded to Council’s questions. There were no changes recommended. I. 14-208 AUTHORIZATION TO AWARD A CONTRACT TO PROVIDE SENIOR TRANSPORTATION PROGRAM SERVICES Mr. Schofield presented the item. Mr. Poag reviewed the contract process and bids with Council. He also answered Council’s questions pertaining to the cost of rider fares and program costs. There were no changes recommended. Mr. Schofield mentioned the Village had a transportation agreement with Palm Tran and they had requested an increase this year. He said for special population transportation, the Village spends $50,000 for Senior Transportation and $40,000 for Palm Tran at this point. Councilwoman Gerwig asked if any CDBG funds could be used for Palm Tran. Mr. Poag stated he would review the parameters to see if that would be possible. J. 14-577 RESOLUTIONS ADOPTING THE BUDGETS AND ASSESSMENT RATES FOR SOLID WASTE COLLECTION AND WATER AND WASTE WATER UTILITIES I. RESOLUTION NO. AC2014-06: A RESOLUTION OF THE BOARD Village of Wellington Page 2 Village Council Workshop Action Summary - Final August 11, 2014 OF SUPERVISORS OF ACME IMPROVEMENT DISTRICT ADOPTING THE WATER AND WASTEWATER UTILITY BUDGET FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2014, AND ENDING SEPTEMBER 30, 2015; AND PROVIDING AN EFFECTIVE DATE. II. RESOLUTION NO. R2014-46: A RESOLUTION OF THE COUNCIL OF THEVILLAGE OF WELLINGTON, FLORIDA ADOPTING THE SOLID WASTE COLLECTION PROGRAM BUDGET AND NON-AD VALOREM ASSESSMENT ROLL AND LEVYING THE NON-AD VALOREM ASSESSMENTS FOR SOLID WASTE COLLECTION AND DISPOSAL WITHIN THE JURISDICTIONAL BOUNDARIES OF WELLINGTON; PROVIDING FOR RATES AND APPOINTING AN AUTHORIZED REPRESENTATIVE OF WELLINGTON TO CERTIFY THE SOLID WASTE COLLECTION NON-AD VALOREM ASSESSMENT ROLL; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield presented the item. Council decided to have Ms. Quickel provide her presentation tomorrow when all Council members would be present. She reviewed the budgeted amounts and rates with Council. There were no changes recommended. K. 14-481 ORDINANCE NO. 2014-06 (ARTICLE 6 AMENDMENT) AN ORDINANCE OF WELLINGTON, FLORIDA’S COUNCIL, AMENDING THE LAND DEVELOPMENT REGULATIONS OF THE VILLAGE OF WELLINGTON BY REPEALING ARTICLE 6, CHAPTER 12, TEMPORARY SUSPENSION OF THE PROHIBITION OF THE USE OF TENTS AS STALLS WITHIN CERTAIN AREAS OF THE EQUESTRIAN OVERLAY ZONING DISTRICT; AMENDING ARTICLE 6, CHAPTER 10, SECTION 6.10.9.D “USE OF TENTS AS TEMPORARY STALLS” TO INCLUDE PROVISIONS FOR NATURAL DISASTERS; PROVIDING FOR SEVERABILITY; PROVIDING A REPEALER CLAUSE AND PROVIDIING AN EFFECTIVE DATE. Mr. Schofield presented the item. Mr. Stillings indicated this was the second reading of this zoning text amendment to provide temporary suspension of the tent prohibition in an event of a declared disaster. He and Mr. Schofield responded to Council’s questions regarding permit requirements. There were no changes recommended. Councilman Coates asked if they had any guidelines or standards that would direct Council on what circumstances would need to exist to declare an area a natural disaster, as he did not want this to become a political issue. He thought for continuity and consistency some guidelines should be implemented so each and every Council has a framework to work within and lessen the potential for abuse. L. 14-543 ORDINANCE NO. 2014-20 (ISLA VERDE RESIDENTIAL COMPREHENSIVE PLAN AMENDMENT) Village of Wellington Page 3 Village Council Workshop Action Summary - Final August 11, 2014 AN ORDINANCE OF WELLINGTON, FLORIDA’S COUNCIL AMENDING THE SITE SPECIFIC MIXED USE FUTURE LAND USE MAP DESIGNATION (PETITION NUMBER 2013-64 CPA 2) FOR CERTAIN PROPERTY KNOWN AS ISLA VERDE OF WELLINGTON, TOTALING 53.57 ACRES, MORE OR LESS, LOCATED ON THE EAST SIDE OF STATE ROAD 7 AND APPROXIMATELY 1/2 MILE NORTH OF FOREST HILL BOULEVARD, AS MORE SPECIFICALLY DESCRIBED HEREIN; TO INCREASE THE ALLOWED RESIDENTIAL UNITS FROM 230 TO 360 DWELLING UNITS, UPDATE THE FUTURE LAND USE MAP DESIGNATION TO THE CURRENT MIXED USE (TYPE 1) DESIGNATION AND DESIGNATE THE MAXIMUM DEVELOPMENT THRESHOLD; PROVIDING A CONFLICTS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield presented the item. Mr. Stillings explained this was a comprehensive plan amendment request for additional dwelling units. Mr. Stillings responded to Council’s questions regarding HOA support, traffic flow and rental demand. There were no changes recommended. Mayor Margolis asked if the Stonehaven HOA supported this project. Mr. Stillings stated they anticipated receiving a letter from them as they were meeting with HOA tonight and he hoped to have it by tomorrow's meeting. M. 14-588 AUTHORIZATION TO AWARD A CONTRACT FOR THE CONSTRUCTION OF THE C-23 MULTIUSE PATH AND BRIDLE TRAIL Mr. Schofield presented the item. Ms. Cohen indicated Councilwoman Gerwig was not precluded from participating in or voting on this matter. Mr. Riebe reviewed the bridle path options with Council. Mr. Riebe and Mr. Schofield replied to Council’s questions. There were no changes recommended. N. 14-439 DIRECTION REGARDING SOLID WASTE ANNUAL CONTRACT Mr. Schofield presented the item. He explained this contract was up for renewal and reviewed the contract options with Council. Mr. Barnes responded to Council’s questions regarding contract pricing and quality of service. There were no changes recommended. Mr. Schofield indicated an audit was just completed on their Waste Management contract and their performance over the last six years. He said he would provide a copy of that to Council. Mayor Margolis asked if the Village had a precedence of not rebidding long term contracts. Mr. De La Vega indicated he would have to check on that. O. 14-586 OUTSIDE LEGAL FEES AND COSTS Mr. Schofield presented the item. Ms. Cohen stated a number of lawsuits have been filed; therefore, outside legal costs have increased. There were no changes recommended. Village of Wellington Page 4 Village Council Workshop Action Summary - Final August 11, 2014 P. 14-609 PRESENTATION BY EVE AND LARRY WALLACE, PALM BEACH LITTLE RANCHES Mr. Schofield presented the item and responded to Council’s questions. Mayor Margolis asked staff to present tomorrow night the dollar amount the Village has spent on drainage and road improvements in Little Ranches. Mr. Schofield stated he would get that for Council. 3. WORKSHOP 4. ATTORNEY'S COMMENTS 5. MANAGER COMMENTS 6. COUNCIL COMMENTS 7. ADJOURN Village of Wellington Page 5