Village Council Workshop

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary - Final Monday, September 22, 2014 3:00 PM Village Hall Village Council Workshop Bob Margolis, Mayor John Greene, Vice Mayor Matt Willhite, Councilman Howard K. Coates Jr., Councilman Anne Gerwig, Councilwoman Village Council Workshop Action Summary - Final September 22, 2014 1. CALL TO ORDER Mayor Margolis called the meeting to order at 3:00 p.m. 2. REVIEW OF COUNCIL AGENDA Mr. Schofield presented the Agenda for the September 22nd Council Meeting for discussion and review. A. 14-708 MINUTES OF THE REGULAR WELLINGTON COUNCIL MEETING OF AUGUST 12, 2014 Mr. Schofield presented the item. Councilman Coates stated he would advise the Clerk of a few typographical errors after the meeting. B. 14-593 RESOLUTION NO. R2014-53 (VALIENTE POLO PLAT) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL, ACCEPTING AND APPROVING THE VALIENTE POLO PLAT FOR A 139.434 ACRE PARCEL LYING IN SECTION 34, TOWNSHIP 44 SOUTH, RANGE 41 EAST, VILLAGE OF WELLINGTON, PALM BEACH COUNTY, FLORIDA, BEING A REPLAT OF LOTS 6 THROUGH 16 OF BLOCK A, LOTS 1 THROUGH 8 AND LOTS 16 THROUGH 25 OF BLOCK D, THE WEST 60 FEET OF TRACT A AND A PORTION OF THE WEST 60 FEET OF TRACT B, WELLINGON PRESERVE, AS RECORDED IN PLAT BOOK 100, PAGES 180 THROUGH 186 OF THE PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA, LYING IN SECTION 34, TOWNSHIP 44 SOUTH, RANGE 41 EAST. Mr. Schofield introduced the item. Mr. Riebe presented background on the item. Councilman Willhite questioned the reason the item was on the Consent agenda instead of Regular agenda. Councilman Coates indicated that his partner was representing the applicant and would need to recuse himself from voting on the item. Item was moved to Regular Agenda. C. 14-410 AUTHORIZATION TO RENEW AN EXISTING CONTRACT FOR ANNUAL LAB ANALYSES Mr. Schofield introduced the item. Mr. Riebe presented background on the item. There were no changes recommended. D. 14-440 AUTHORIZATION TO RENEW EXISTING CONTRACTS FOR WATER AND WASTEWATER ENGINEERING AND WATER Village of Wellington Page 1 Village Council Workshop Action Summary - Final September 22, 2014 DISTRIBUTION, WASTEWATER COLLECTION AND PAVING, GRADING AND DRAINAGE ENGINEERING Mr. Schofield introduced the item. Mr. Riebe presented background on the item. There were no changes recommended. E. 14-581 AUTHORIZATION TO AWARD A CONTRACT FOR PROPANE BI-FUEL CONVERSION SYSTEMS Mr. Schofield introduced the item. Mr. Barnes presented the item and addressed Council questions. There were no changes recommended. F. 14-583 AUTHORIZATION TO AWARD A CONTRACT FOR THE WATER TREATMENT PLANT FILTER ENCLOSURE PROJECT Mr. Schofield introduced the item. Mr. Barnes presented the item and addressed Council questions. There were no changes recommended. G. 14-622 AUTHORIZATION TO CONTINUE USING AN EXISTING SOUTHEAST FLORIDA COOPERATIVE GROUP CONTRACT WITH LHOIST NORTH AMERICA FOR THE PURCHASE OF QUICKLIME Mr. Schofield introduced the item. Mr. De Le Vega responded to questions regarding Wellington’s level of participation in the bid. There were no changes recommended. H. 14-711 SECOND PUBLIC HEARING ON THE FISCAL YEAR 2014/2015 PROPOSED MILLAGE RATE AND ANNUAL BUDGET FOR WELLINGTON I. RESOLUTION NO. R2014-56 (MILLAGE RATE) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL ADOPTING THE TAX LEVY AND MILLAGE RATE FOR WELLINGTON FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2014, AND ENDING SEPTEMBER 30, 2015; AND PROVIDING AN EFFECTIVE DATE. II. RESOLUTION NO. R2014-57 (WELLINGTON BUDGET) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL ADOPTING A BUDGET FOR THE VILLAGE OF WELLINGTON FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2014, AND ENDING SEPTEMBER 30, 2015; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Schofield introduced the item. Council discussed the legal budget, cost of living/merit increase distribution, class and compensation and the process for delivering Village Manager and Village Attorney performance evaluations. Ms. Quickel was asked to make the budget presentation at the Tuesday Village of Wellington Page 2 Village Council Workshop Action Summary - Final September 22, 2014 meeting. I. 14-655 ORDINANCE NO. 2014-30 (FISCAL YEAR 2014/2015 CAPITAL IMPROVEMENTS ELEMENT UPDATE) AN ORDINANCE OF WELLINGTON, FLORIDA’S COUNCIL, UPDATING THE WELLINGTON COMPREHENSIVE PLAN BY INCORPORATING THE ANNUAL REVIEW AND REVISIONS TO THE CAPITAL IMPROVEMENTS ELEMENT TO REFLECT THE 2014/2015 THROUGH 2019/2020 FIVE YEAR CAPITAL IMPROVEMENT PLAN FOR LEVEL OF SERVICE PROJECTS; AND UPDATING THE SCHOOL DISTRICT OF PALM BEACH COUNTY CAPITAL IMPROVEMENT SCHEDULE; PROVIDING FOR CONFLICT AND SEVERABILITY; AUTHORIZING THE MANAGER TO UPDATE THE COMPREHENSIVE PLAN; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Schofield introduced the item. Mr. Stillings provided background on the item and stated that the School District budget was included in the supporting documents. There were no changes recommended. J. 14-657 ORDINANCE NO. 2014-20 (ISLA VERDE COMPREHENSIVE PLAN AMENDMENT) AN ORDINANCE OF WELLINGTON, FLORIDA’S COUNCIL, AMENDING THE SITE SPECIFIC MIXED USE FUTURE LAND USE MAP DESIGNATION (PETITION NUMBER 2013-64 CPA 2) FOR CERTAIN PROPERTY KNOWN AS ISLA VERDE OF WELLINGTON, TOTALING 53.57 ACRES, MORE OR LESS, LOCATED ON THE EAST SIDE OF STATE ROAD 7 AND APPROXIMATELY 1/2 MILE NORTH OF FOREST HILL BOULEVARD, AS MORE SPECIFICALLY DESCRIBED HEREIN; TO INCREASE THE ALLOWED RESIDENTIAL UNITS FROM 230 TO 350 DWELLING UNITS, UPDATE THE FUTURE LAND USE MAP DESIGNATION TO THE CURRENT MIXED USE (TYPE 1) DESIGNATION AND DESIGNATE THE MAXIMUM DEVELOPMENT THRESHOLD; PROVIDING A CONFLICTS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the item. Mr. Stillings presented the background and requested both this agenda item and the following item (Ordinance No. 2014-21) be heard together. There were no changes recommended. K. 14-658 ORDINANCE NO. 2014-21 (ISLA VERDE REZONING) AN ORDINANCE OF WELLINGTON, FLORIDA’S COUNCIL, APPROVING A REZONING (PETITION NUMBER 2013-64 REZ 2) FOR CERTAIN PROPERTY KNOWN AS ISLA VERDE OF WELLINGTON, TOTALING 53.57 ACRES, MORE OR LESS, LOCATED ON THE EAST SIDE OF STATE ROAD 7 AND Village of Wellington Page 3 Village Council Workshop Action Summary - Final September 22, 2014 APPROXIMATELY 1/2 MILE NORTH OF FOREST HILL BOULEVARD, AS MORE SPECIFICALLY DESCRIBED HEREIN; FROM MULTIPLE USE PLANNED DEVELOPMENT (MUPD) TO MIXED USE PLANNED DEVELOPMENT DISTRICT (MXPD); PROVIDING A CONFLICTS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the item. Mr. Stilling provided the background on the item and responded to Council questions. There were no changes recommended. L. 14-679 ORDINANCE NO. 2014-06 (ARTICLE 6 AMENDMENT) AN ORDINANCE OF WELLINGTON, FLORIDA’S COUNCIL, AMENDING THE LAND DEVELOPMENT REGULATIONS OF THE VILLAGE OF WELLINGTON BY REPEALING ARTICLE 6, CHAPTER 12, TEMPORARY SUSPENSION OF THE PROHIBITION OF THE USE OF TENTS AS STALLS WITHIN CERTAIN AREAS OF THE EQUESTRIAN OVERLAY ZONING DISTRICT; AMENDING ARTICLE 6, CHAPTER 10, SECTION 6.10.9.D “USE OF TENTS AS TEMPORARY STALLS” TO INCLUDE PROVISIONS FOR NATURAL DISASTERS; PROVIDING FOR SEVERABILITY; PROVIDING A REPEALER CLAUSE AND PROVIDIING AN EFFECTIVE DATE. Mr. Stillings presented the item. Councilman Coates requested that lightning be added to the definition of a natural disaster. There were no other changes recommended. M. 14-680 ORDINANCE NO. 2014-25 (REASONABLE ACCOMMODATION POLICY) AN ORDINANCE OF THE VILLAGE OF WELLINGTON, FLORIDA, AMENDING ARTICLE V OF WELLINGTON’S LAND DEVELOPMENT REGULATIONS BY ADDING CHAPTER 13 “REASONABLE ACCOMMODATION”, SETTING FORTH A PROCEDURE FOR PERSONS WITH DISABILITIES TO REQUEST ACCOMMODATIONS TO VILLAGE OF WELLINGTON RULES, POLICIES, AND PROCEDURES AND ESTABLISHING AN APPEAL PROCESS; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. Ms. Cohen presented the item and addressed Council questions. There were no changes recommended. Council asked about the availability of headsets for the meeting attendees that are hearing impaired. N. 14-378 RESOLUTION NO. R2014-31 (PALM BEACH COUNTY SHERIFF’S OFFICE VILLAGE OF WELLINGTON LAW ENFORCEMENT SERVICES PLAN FOR FY15) Village of Wellington Page 4 Village Council Workshop Action Summary - Final September 22, 2014 A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING THE LAW ENFORCEMENT SERVICES PLAN FOR FISCAL YEAR 2014-15; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield presented the item. There were no changes recommended. O. 14-572 RESOLUTION NO. R2014-45 (PALM BEACH COUNTY SHERIFF’S OFFICE FY2015 BUDGET AND CONTRACT ADDENDUM) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING AND AUTHORIZING THE MAYOR AND CLERK TO EXECUTE THE THIRD ADDENDUM TO THE LAW ENFORCEMENT SERVICES AGREEMENT WITH THE PALM BEACH COUNTY SHERIFF’S OFFICE FOR LAW ENFORCEMENT SERVICES; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield presented the item. There were no changes recommended. P. 14-724 REVIEW AND DISCUSSION OF PERFORMANCE EVALUATIONS A. REVIEW AND DISCUSSION OF PERFORMANCE EVALUATION FOR VILLAGE ATTORNEY. B. REVIEW AND DISCUSSION OF PERFORMANCE EVALUATION FOR VILLAGE MANAGER. Mayor Margolis stated that it was his desire that the performance evaluations be discussed in a professional manner and without debate of the individual Councilmember opinions. Mayor Margolis asked for consensus on the process to be followed. Ms. Cohen stated setting of goals and objectives for the upcoming year were included in the Village Manager’s and the Village Attorney’s contract and Council would be able to include this discussion in their evaluations. 3. WORKSHOP None 4. ATTORNEY'S COMMENTS None 5. MANAGER COMMENTS None 6. COUNCIL COMMENTS None Village of Wellington Page 5 Village Council Workshop Action Summary - Final September 22, 2014 7. ADJOURN Village of Wellington Page 6