Village Council Workshop

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary - Final Monday, February 9, 2015 3:00 PM Village Hall Village Council Workshop Bob Margolis, Mayor John Greene, Vice Mayor Matt Willhite, Councilman Anne Gerwig, Councilwoman John T. McGovern, Councilman Village Council Workshop Action Summary - Final February 9, 2015 1. CALL TO ORDER Mayor Margolis called the meeting to order at 3:00 p.m. Mayor Margolis welcomed Councilman McGovern. 2. REVIEW OF COUNCIL AGENDA Mr. Schofield presented the agenda for February 10, 2015 for review. A. 15-67 PALM BEACH COUNTY SHERIFF'S OFFICE DISTRICT 8 FY14 ANNUAL REPORT PRESENTATION Mr. Schofield presented the item. He announced that Captain Hart would be making the presentation at the Council meeting. B. 14-649 UTILITY BILL PRINTING SERVICES Mr. Schofield presented the item. He stated that this was the lowest price staff could find for these services. Staff recommended continued using Dataprose for Utility Billing Services. Mr. De La Vega responded to Vice Mayor Greene’s question regarding the cost. He explained that only a small amount is actually paid for the work while the most of the cost is for postage. He also addressed a question raised by Councilman Willhite regarding local providers. He explained that no local companies had bid on the item and staff was able to get the best price by piggybacking with the City of Baytown. Vice Mayor Greene asked if there were any issues and if there was a good track record with Dataprose. Mr. De La Vega indicated the Village had not experienced any problems with Dataprose. There were no changes recommended. C. 14-1038 AUTHORIZATION TO AWARD A CONTRACT FOR THE PURCHASE AND DELIVERY OF 24 INCH PVC PIPE AND FITTINGS AND MECHANICAL RESTRAINING DEVICES Mr. Schofield introduced the item. He explained that Mr. Riebe would provide more details on the project. Councilwoman Gerwig stated that she wanted to pull this item from the Consent Agenda because she had been contacted by several residents and she wanted to provide them with the opportunity to speak. Mr. Riebe explained that this project was critical to Wellington and its water customers. He gave a brief overview of the project. Council consensus was to move this item to the Regular Agenda as item 8A. D. 14-1039 AUTHORIZATION TO AWARD A CONTRACT FOR THE PIERSON ROAD SIDEWALK EXTENSION PROJECT Village of Wellington Page 1 Village Council Workshop Action Summary - Final February 9, 2015 Mr. Schofield presented the item. He indicated that this was a project in the capital plan. He explained that the lowest bid had come in at $144,336 with an owner contingency, and he recommended it be awarded at $143,000, the budgeted amount. He then advised Council that the traffic warrants were completed at Pierson Road, Fairlane Farms and Stribling and it indicated that a traffic light was warranted at that location. Mr. Riebe responded to questions regarding round-about versus the traffic light, the timeline and adding the sidewalk now or waiting until that decision was made. Council agreed that they should move forward with the sidewalks at this time, and should have discussions in the future regarding the traffic road options. There were no changes recommended. E. 15-58 APPROVAL OF A LOCAL AGENCY PROGRAM AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE FLYING COW ROAD GREENWAY PROJECT Mr. Schofield introduced the item. He indicated that this project was funded by the Department of Transportation. Mr. Riebe provided background on the project and described the plans for the project. There were no changes recommended F. 15-62 RESOLUTION NO. 2015-13 FOR BUDGET AMENDMENT NO. 2015-016 RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL AMENDING GENERAL FUND RESERVE BALANCES FOR FISCAL YEAR 2015 BY COMMITTING MONIES FROM GENERAL FUND UNASSIGNED RESERVES TO THE GENERAL FUND INSURANCE RESERVE IN ACCORDANCE WITH F. S. 112.08 THE STATUTORY REQUIREMENTS FOR THE VILLAGE MEDICAL INSURANCE CONTRACT; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield presented the item. He indicated that the Village had become partially self-insured and the established insurance reserve currently totals $440,00, and an additional $381,00 must be reserved to meet the required level. The estimated amount to be reserved by Wellington is $821,000. He clarified that this was not an expenditure of money, but rather a transfer of money from general reserves into the insurance reserves. Mr. Schofield stated that $300,000 would be refunded to the general reserve this year and the balance would be picked up in the following year’s savings. He said that there was zero fiscal impact. There were no changes recommended. G. 15-66 ORDINANCE NO. 2015-03 (AMENDMENT TO CHAPTER 3 OF THE CODE OF ORDINANCES ENTITLED SPECIAL ASSESSMENT TO Village of Wellington Page 2 Village Council Workshop Action Summary - Final February 9, 2015 CREATE A NEW SECTION 3-9 ENTITLED “PREPAYMENT OF SPECIAL ASSESSMENTS”) AN ORDINANCE OF WELLINGTON, FLORIDA’S COUNCIL AMENDING CHAPTER 3 SPECIAL ASSESSMENT OF THE CODE OF ORDINANCES TO CREATE A NEW SECTION 3-9 TITLED “PREPAYMENT OF SPECIAL ASSESSMENTS” TO PROVIDE THAT THE VILLAGE COUNCIL MAY, IN ITS DISCRETION, BY ENABLING RESOLUTION(S), PROVIDE FOR RESTRICTIONS OR LIMITATIONS ON, INCLUDING A PROHIBITION OF, THE PREPAYMENT OF SPECIAL ASSESSMENTS LEVIED BY THE VILLAGE; PROVIDING AUTHORITY TO CODIFY; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the item. Ms. Cohen provided background on the agenda item. She stated that this would add a provision to Chapter 3 of the Village of Wellington’s Code that would permit Council by resolution to determine prepayment options. Mr. Riebe described the Special Assessment process. He said that this was the first time the Village of Wellington was considering a special assessment project financed with bonds. Mr. Riebe indicated that the amendment to Chapter 3 would allow Council to preclude or allow for some sort of prepayment. Councilman McGovern asked if this would have an impact on the Saddle Trail assessment. Mr. Riebe confirmed that it would have an impact on the Saddle Trail project. Ms. Quickel indicated that the Village would provide a window for property owners to prepay if they wished. The Village would then be in a position to deliver the final numbers and enhance the marketability of the bonds so that it is equitably fair to everyone involved. H. 15-11 ORDINANCE NO. 2015-01 (HEDGE HEIGHT ZONING TEXT AMENDMENT (ZTA)) AN ORDINANCE OF WELLINGTON, FLORIDA'S COUNCIL AMENDING SECTON 6.6.4E HEIGHT OF FENCES, WALLS AND HEDGES OF THE WELLINGTON LAND DEVELOPMENT REGULATIONS; TO MODIFY THE HEDGE HEIGHTS BASED ON SIZE OF PROPERTY; PROVIDING A CONFLICTS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the item. Mr. Stillings provided background on the agenda item. He stated that the current maximum height was 6 ft. Mr. Stillings indicated that the Architectural Review Board and the Planning and Zoning Boards have provided their Village of Wellington Page 3 Village Council Workshop Action Summary - Final February 9, 2015 recommendation. He said that the ordinance proposed to maintain a 6 ft height limit for a zero lot line properties, increase the max height to 9 ft for those properties that were 1 acre or less, 10 ft for those that are greater than an acre, and 12 ft for those properties along major thoroughfares. Mr. Stillings indicated that there was also a corresponding increase for gates and special features on those hedges allowing for 2 1/2 ft on either side of the gate. In a response to a concern raised about different hedge heights, Mr. Schofield said that the only way to achieve uniformity on major thoroughfares was for the Village to maintain them. He suggested Council consider something that says 10 ft hedges are ok but any higher would need a technical deviation and the individual would need to show how the hedge would be maintained. Council consensus was that hedges was more of a maintenance issue than a uniform issue. They expressed concerns that having multiple heights for different areas would create a problem for the Code Enforcement Officers. 3. WORKSHOP There were no workshop items. 4. ATTORNEY'S COMMENTS None 5. MANAGER COMMENTS Mr. Schofield indicated that he had several issues to bring before Council. A. BINKS FOREST GOLF COURSE Mr. Schofield indicated that he had sent an administrative transmittal regarding an offer the Village had received from a representative of the Bink’s Golf Course to enter in discussion for sale and purchase of the golf course. He asked for Council direction on whether the Village should enter into discussions with them. Mayor Margolis asked for an update on the condition of the golf course and membership. Councilwoman Gerwig thought that there should be community input about buying the golf course. Vice Mayor Greene thought that there wasn’t nearly enough information to make a decision on purchasing the golf course. Council consensus was to direct Mr. Schofield to enter into discussions with Binks; however, more information was needed before Council could further discuss the potential purchase of it. B. K-PARK PUBLIC MEETINGS Mr. Schofield stated that the staff was putting together the information necessary to hold Town Hall meetings, but they were about 6-8 weeks away Village of Wellington Page 4 Village Council Workshop Action Summary - Final February 9, 2015 from being able to do that. He indicated that this was an opportunity to receive feedback from residents. Mayor Margolis wanted to ensure that the Town Hall meetings are publicly announced. C. SOLID WASTE RFP Mr. Schofield explained that he had forwarded to Council a verbatim of the instructions given by Council at the last meeting regarding the Solid Waste RFP in response to inquiries he had received as to whether the amended solid waste proposal matched the direction given by Council. He wanted Council to clarify their direction in case they needed to issue an addendum to the RFP. Mr. Barnes clarified that even with the proposed changes there would still be interested parties excluded from the bidding process. Councilman Willhite stated that there was no sense in lowering standards to 3/2 if the new standards would still exclude interested companies. He said that the reason for changing the standards was to allow the Village to receive the best service and the best price for residents. Councilman McGovern asked if staff could fairly evaluate the service that the residents would receive with a standard of 1/1. In response, Mr. Schofield and Mr. Barnes stated that they believed that staff was fully capable of evaluating the service providers, but pointed out that change would give staff greater latitude in their recommendations to Council. Ms. Cohen stated that she thought that this issue should be brought up at a Council Meeting allowing for public comment. 6. COUNCIL COMMENTS None. 7. ADJOURN There being no further business to come before Council, the meeting was adjourned. Village of Wellington Page 5