Village Council Workshop

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary - Final Monday, February 23, 2015 3:00 PM Village Hall Village Council Workshop Bob Margolis, Mayor John Greene, Vice Mayor Matt Willhite, Councilman Anne Gerwig, Councilwoman John T. McGovern, Councilman Village Council Workshop Action Summary - Final February 23, 2015 1. CALL TO ORDER Mayor Margolis called the meeting to order at 3:00 p.m. 2. REVIEW OF COUNCIL AGENDA Mr. Schofield presented the agenda for February 23, 2015 for review. A. 15-74 A PROCLAMATION DESIGNATING MARCH 8TH THROUGH MARCH 14TH, 2015 AS WELLINGTON GARDEN WEEK A PROCLAMATION OF WELLINGTON, FLORIDA’S COUNCIL DESIGNATING MARCH 8TH THROUGH MARCH 14TH, 2015 AS “WELLINGTON GARDEN WEEK” IN THE VILLAGE OF WELLINGTON Mr. Schofield presented the item. There were no changes recommended. B. 15-132 MINUTES OF THE REGULAR WELLINGTON COUNCIL MEETINGS OF DECEMBER 9, 2014 AND JANUARY 13, 2015 Mr. Schofield presented the item. Councilwoman Gerwig indicated that she had not had the opportunity to review the minutes, but would forward comments, if any, to the Clerk’s Office. There were no changes recommended. C. 14-765 AUTHORIZATION TO RENEW THE CONTRACT FOR BUS RENTAL AND DRIVER SERVICES Mr. Schofield presented the item. He indicated that the contract was put out for a competitive bid three years ago and was awarded for 2 years with an option for two additional 1 year terms. He stated that the Village was seeking to exercise the final renewal option at the same price that was originally bid. Mr. Barnes confirmed that the vendor has provided excellent service. There were no changes recommended. D. 14-652 AUTHORIZATION TO UTILIZE A SOUTHEAST FLORIDA COOPERATIVE CONTRACT AS A BASIS FOR PRICING FOR THE PURCHASE AND DELIVERY OF SWIMMING POOL CHEMICALS Mr. Schofield presented the item. He stated that this was the best price staff could find. Councilwoman Gerwig inquired if the $35,600 covered all of the chemicals. Mr. Barnes stated that this was for the purchase of Pulsar Briquettes and indicated that was the only item that could be used with the type of system Village of Wellington Page 1 Village Council Workshop Action Summary - Final February 23, 2015 used at the Village pool. There were no changes recommended. E. 15-34 AUTHORIZATION TO UTILIZE A STATE OF FLORIDA CONTRACT AS A BASIS FOR PRICING FOR THE PURCHASE AND DELIVERY OF SPORTS TURF EQUIPMENT Mr. Schofield presented the item. Councilman McGovern asked if the items that were to be replaced were going to be sold. Mr. Schofield confirmed that the items would be declared surplus. There were no changes recommended. F. 15-78 AUTHORIZATION TO PURCHASE AN IRRIGATION PUMP STATION Mr. Schofield presented the item. He clarified that the Village would not be buying the pump station, rather the pumps to replace an existing pump station. Mr. Schofield stated that this was the best prices on these particular pumps and that they are competitive with any other pump system the Village could use. Councilman Willhite asked which pump station would receive these pumps. Mr. Barnes responded that this pump would go to Village Park G. 15-82 BUDGET TRANSFER – UTILITIES Mr. Schofield presented the item. He stated that the adjustment was to transfer capital funds to Operations and Maintenance. He indicated that there are no new funds involved with this transaction; it was simply the manner in which we account for the expenditures. Councilwoman Gerwig inquired as to the definition of a capital expenditure. Ms. Quickel indicated that an expense that extends the life of a capital project would qualify the item to be capital improvement expense. She said that since this is just maintenance and repair that it would not qualify. H. 15-20 RESOLUTION NO. R2015-03 (ST. MICHAEL’S LUTHERAN CHURCH CONDITIONAL USE) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL, APPROVING A CONDITIONAL USE FOR PETITION NUMBER 2014-045CU1 TO ALLOW ST. MICHAEL’S LUTHERAN CHURCH TO OPERATE AN ADULT DAY CARE FACILITY FOR ALZHEIMER’S PATIENTS LOCATED AT 1925 BIRKDALE DRIVE; PROVIDING A CONFLICTS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield presented the item. He stated that this item was for a conditional Village of Wellington Page 2 Village Council Workshop Action Summary - Final February 23, 2015 use to allow an adult day care facility for Alzheimer’s patients. Mr. Stillings presented the staff report. He indicated that the establishment would be located at the northwest corner of Forest Hill Blvd. and Birkdale Drive at St. Michael’s Lutheran Church. Mr. Stillings stated that the proposal was to serve up to 45 patients with operation times of 7:30am – 5:30pm Monday thru Friday. He stated that the conditions of approval limited the amount of square footage to 4,210 and a maximum of 45 people. He said that the Village has a pending zoning text amendment to revise the Village’s adult day care requirement which is scheduled to come before Council on March 24, 2015 for first reading. Mr. Stilling’s explained that this amendment may modify the requirement in the future. He stated that the recommendation from the Planning and Zoning Advisory Board is for approval. Councilman Willhite asked what has been done to address the operating hours of this facility coinciding with the school peak traffic time. Mr. Stillings stated that the traffic consultant did a detailed review and did not see any issue with this service being provided at the church. Councilwoman Gerwig clarified that representatives from the church program indicated that there was no specific drop off time. Vice Mayor Greene expressed his concerns about the application process prior to Council approval. Mr. Stillings indicated that there was some delay in response to comments from staff. He stated that there have been some challenges on the part of the applicant to provide basic information as part of the application. The applicant chose to proceed with the construction in advance of the approval. Once staff became aware of the proposed use of the facility, the applicant was advised that they would not be able to operate the facility until the conditional use approval was obtained. Mr. Schofield stated that he was unsure if Council could even say no to the project under the 2000 Religious and Land Uses Institutions Act. He indicated that local governments cannot impose zoning restrictions that are onerous on religious institutions. Councilwoman Gerwig thought that this would be a good opportunity to work with the church and help them provide a service that the Village felt was important. Councilman McGovern thought that this was a good project and that Council should approve it. Mayor Margolis believed that staff had bent over backwards for this applicant and the project it is much needed. I. 15-83 (a) RESOLUTION NO. AC2015-02 (CO-OWNERSHIP OF CERTAIN ROADWAYS BY THE ACME IMPROVEMENT DISTRICT AND THE VILLAGE OF WELLINGTON) A RESOLUTION OF THE ACME IMPROVEMENT DISTRICT’S Village of Wellington Page 3 Village Council Workshop Action Summary - Final February 23, 2015 BOARD APPROVING THE CO-OWNERSHIP OF CERTAIN ROADWAYS BY THE ACME IMPROVEMENT DISTRICT AND THE VILLAGE OF WELLINGTON; AND PROVIDING AN EFFECTIVE DATE. (b) RESOLUTION NO. R2015-20 (ACCEPTING THE CONVEYANCE OF CERTAIN ROADWAYS BY THE ACME IMPROVEMENT DISTRICT TO ESTABLISH CO-OWNERSHIP WITH THE VILLAGE OF WELLINGTON) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL ACCEPTING THE CONVEYANCE OF CERTAIN ROADWAYS BY THE ACME IMPROVEMENT DISTRICT TO ESTABLISH CO-OWNERSHIP WITH ACME IMPROVEMENT DISTRICT AND THE VILLAGE OF WELLINGTON; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield presented the item. He explained that when Wellington incorporated in 1996, ACME became a dependent special district, so the assets of ACME became Wellington’s assets. Mr. Schofield indicated that this process would codify the joint ownership of ACME assets with Wellington. He stated that there was no difference in what Wellington does today, it only codifies what exists. Mayor Margolis asked what triggered this request. Mr. Schofield explained that this was triggered when questions emerged as to whether Wellington could work on certain roads that were dedicated to ACME. Ms. Cohen indicated that this was related to Saddle Trail and eliminates a concern that the Village does not believe to be an issue, but in the event it becomes an issue these resolutions would resolve it. There were no changes recommended. J. 15-80 RESOLUTION NO. R2015-17 (SADDLE TRAIL PARK (SOUTH) NEIGHBORHOOD IMPROVEMENT PROJECT – SPECIAL ASSESSMENT NOTICE OF INTENT) A RESOLUTION OF THE VILLAGE COUNCIL FOR THE VILLAGE OF WELLINGTON DECLARING ITS INTENT TO IMPOSE SPECIAL ASSESSMENTS UPON THE HEREIN DESIGNATED REAL PROPERTY; INDICATING THE LOCATION, NATURE AND ESTIMATED COST OF THOSE IMPROVEMENTS WHICH COST IS TO BE DEFRAYED BY THE SPECIAL ASSESSMENTS; PROVIDING THE PORTION OF THE ESTIMATED COST OF THE IMPROVEMENTS TO BE DEFRAYED BY THE SPECIAL ASSESSMENTS; PROVIDING THE MANNER IN WHICH SUCH SPECIAL ASSESSMENTS SHALL BE MADE; PROVIDING WHEN SUCH SPECIAL ASSESSMENTS SHALL BE MADE; PROVIDING Village of Wellington Page 4 Village Council Workshop Action Summary - Final February 23, 2015 WHEN SUCH SPECIAL ASSESSMENTS MAY BE PREPAID; DESIGNATING LANDS UPON WHICH THE SPECIAL ASSESSMENTS SHALL BE LEVIED; PROVIDING FOR AN ASSESSMENT PLAT; AUTHORIZING THE PREPARATION OF A PRELIMINARY ASSESSMENT ROLL; PROVIDING FOR A PUBLIC HEARING TO CONSIDER THE ADVISABILITY AND PROPRIETY OF SAID SPECIAL ASSESSMENTS AND THE RELATED IMPROVEMENTS; PROVIDING FOR NOTICE OF SAID PUBLIC HEARING; PROVIDING FOR PUBLICATION OF THIS RESOLUTION; PROVIDING AN EFFECTIVE DATE Mr. Schofield presented the item. He clarified that this resolution is a notice of intent to impose a special assessment for the Saddle Trail (South) project; it does not levy the assessment. Mr. Riebe presented the staff report. He distributed the presentation on the project. He stated that the cost for the project is roughly $7 million and noted that the numbers are overestimated because once assessment is set the Village cannot increase the number; you can only decrease the number. Mr. Riebe stated that multiple meetings had been held with the neighborhood, EPC and other stakeholders allowing for maximum transparency. He also provided a copy of the Methodology Report. Councilwoman Gerwig understood that residents could change their vote along the way and several had changed their vote. Mr. Riebe indicated that it would be up to Council if individuals were able to change their votes. He clarified that Council could stop the process with a much as 80% of the vote or could move forward with only 60% of the vote. Mr. Riebe stated that the process is entirely up to Council discretion. Councilwoman Gerwig clarified that historically the vote had been 2/3. Councilman Willhite stated that he wanted to be sure that the residents wanted this because they had to endure the payment of the project. Mayor Margolis wanted to provide all residents the opportunity to have input on the project. Mr. Riebe indicated that the intent was to go through the process and if the Council approved the special assessment in April, then the process would move to bond validation which could take about 3 to 4 months and another 2 month window before going to bid. There will be additional information provided throughout the process. The final assessment roll will need to be provided to the Palm Beach County Property Appraiser by the end of December. K. 15-136 RESOLUTION NO. R2015-18 (SADDLE TRAIL PARK (SOUTH) NEIGHBORHOOD IMPROVEMENT PROJECT PUBLIC HEARING FOR THE SPECIAL ASSESSMENT) A RESOLUTION OF THE VILLAGE COUNCIL FOR THE VILLAGE OF WELLINGTON SETTING A PUBLIC HEARING TO BE HELD AT Village of Wellington Page 5 Village Council Workshop Action Summary - Final February 23, 2015 WELLINGTON’S REGULARLY SCHEDULED COUNCIL MEETING STARTING AT 7 P.M. ON APRIL 14, 2015, AT ITS VILLAGE HALL BUILDING LOCATED AT 12300 FOREST HILL BLVD., WELLINGTON, FL 33414, FOR THE PURPOSE OF HEARING PUBLIC COMMENT ON THE LEVY OF NON AD VALOREM SPECIAL ASSESSMENTS ON CERTAIN ASSESSABLE PROPERTY WITHIN THE VILLAGE OF WELLINGTON PURSUANT TO ITS CHARTER AND CHAPTER 170, F.S. Mr. Schofield presented the item. He stated that the resolution Village was required to set the public hearing to be held at 7 pm on April 14, 2015. Mr. Riebe indicated that notice of the public hearing will be sent by direct mail and published in the newspaper. There were no changes recommended. 3. WORKSHOP Mr. Schofield stated that Vice Mayor Greene had asked to have a presentation on Senior Housing. He indicated that he would like to postpone the presentation due to the staff member responsible being out of the office. 4. ATTORNEY'S COMMENTS Ms. Cohen reminded Council that the Shade Session was the following day at 6:00pm. 5. MANAGER COMMENTS Mr. Schofield stated that a pre-bid meeting was held the previoius week for the solid waste contract. He indicated that seven people had attended which was two more than expected. 6. COUNCIL COMMENTS Mayor Margolis stated that he had watched the County Commission meetings and inquired as to what rules they use for meetings. He asked Council to take a look at the rules and see if they wanted to discuss this at a further date. Vice Mayor Greene stated that he had appointed Michael Napoleone to the Charter Review Task Force. 7. ADJOURN There being no further business to come before the Village Council, the meeting was adjourned. 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