Village Council Workshop

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary - Final Monday, October 12, 2015 3:00 PM Village Hall Village Council Workshop Bob Margolis, Mayor John Greene, Vice Mayor Matt Willhite, Councilman Anne Gerwig, Councilwoman John T. McGovern, Councilman Village Council Workshop Action Summary - Final October 12, 2015 1. CALL TO ORDER Mayor Margolis called the meeting to order at 3:00 p.m. Vice Mayor Greene and Councilman Willhite were not in attendance. 2. REVIEW OF COUNCIL AGENDA Mr. Schofield presented the Agenda for the September 13TH Council Meeting for discussion and review. A. 15-522 PRESENTATION BY SENATOR JOSEPH ABRUZZO ON THE 2015 LEGISLATIVE SESSION Mr. Schofield introduced the item. This presentation was to provide an update on the 2015 Legislative Session. He explained that the presentation would be provided by Senator Abruzzo’s aide. Mayor Margolis indicated that Senator Abruzzo was preparing for a special session regarding Senate redistricting. There were no changes recommended. B. 15-668 PRESENTATION BY LIZABETH OLSZEWSKI ON BEHALF OF HORSES HEALING HEARTS Mr. Schofield introduced the item. This item is a presentation by Ms. Olszewski on behalf of Horses Healing Hearts. There were no changes recommended. C. 15-715 PRESENTATION BY NOAH NORWITCH OF DONATION TO VILLAGE OF WELLINGTON PARKS AND RECREATION DEPARTMENT NOAH NORWITCH SCHOLARSHIP Mr. Schofield introduced this item. This item is a presentation by Noah Norwitch on behalf of the Noah Norwitch Scholarship to provide a monetary donation to the Village of Wellington’s Parks and Recreation Department. There were no changes recommended. D. 15-738 FY 2016 KEELY SPINELLI GRANT AWARDS Mr. Schofield introduced this item. This item is a presentation of the FY 2016 Keely Spinelli Grant Awards. Mr. Poag explained that Dr. Shoemaker, Dwan Ross, all the school principals, and the education committee members would be the meeting on Tuesday night.. Dr. Robert Avossa would not be able to attend but would be attending a future council meeting to address the Council and thank them for the Keely Spinelli Grant funds. There were no changes recommended. Village of Wellington Page 1 Village Council Workshop Action Summary - Final October 12, 2015 E. 15-658 AUTHORIZATION TO: 1) AWARD A CONTRACT FOR THE PURCHASE AND DELIVERY OF BROADCASTING/CONTROL ROOM EQUIPMENT; AND 2) UTILIZE AN EXISTING PALM BEACH COUNTY CONTRACT AS A BASIS FOR PRICING FOR THE INSTALLATION OF THE EQUIPMENT Mr. Schofield introduced the item. This item is for the authorization to: 1) Award a contract for the purchase and delivery of broadcasting/control room equipment to various vendors in the amount of $282,913.34; and 2) Utilize an existing Palm Beach County contract, as a basis for pricing, with Professional Video Repair, Inc. for the installation of the equipment in the amount of $34,974.00. Mr. Silliman presented the item and provided an overview of the equipment that would be purchased. Councilwoman Gerwig asked if the vendors had the expertise and knowledge to make sure that all the parts worked together. Mr. Silliman explained that he was coordinating the project and working with the Communication staff and Professional Video Repair to ensure that the parts would work together. There were no changes recommended. F. 15-484 RESOLUTION NO. R2015-57 (AGREEMENT WITH THE FLORIDA DEPARTMENT OF CORRECTIONS FOR THE PROVISION OF INMATE LABOR FOR MAINTENANCE OF THE WELLINGTON ENVIRONMENTAL PRESERVE AT THE MARJORY STONEMAN DOUGLAS EVERGLADES HABITAT) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING AND AUTHORIZING THE MANAGER OR DESIGNEE TO EXECUTE THE CONTRACT WITH THE FLORIDA DEPARTMENT OF CORRECTIONS TO PROVIDE FOR THE USE OF INMATE LABOR IN WORK PROGRAMS WITHIN THE WELLINGTON ENVIRONMENTAL PRESERVE AT THE MARJORY STONEMAN DOUGLAS EVERGLADES HABITAT; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the item. This item is for the approval of the Agreement between Wellington and the Florida Department of Corrections for the provision of inmate labor for the maintenance of the Wellington Environmental Preserve at the Marjory Stoneman Douglas Everglades Habitat. Councilman McGovern’s asked for the locations where inmate labor has been used in the past. Mr. Schofield responded that they have been used at Peaceful Waters Big Blue for exotic vegetation control and the Wellington Environmental Preserve. Councilwoman Gerwig asked about the use of the Marjory Stoneman Douglas Everglades Habitat by local schools. Mr. Barnes said that he was aware if any of the schools have used the location for a class but several individual students have used the location for different projects. Village of Wellington Page 2 Village Council Workshop Action Summary - Final October 12, 2015 Councilwoman Gerwig stated that she would not want the students to have interaction with the inmates at any time. Mr. Schofield assured her that would not happen since the inmates were heavily supervised at all times by a guard and a full time Village employee. Councilwoman Gerwig asked if students were to visit the site would the inmates be removed immediately. Mr. Barnes replied affirmatively and explained that the inmates work within a group setting with guard supervision. There were no changes recommended. G. 15-729 RESOLUTION NO. R2015-76 (WELLINGTON SENIORS CLUB AGREEMENT) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING A CONTRACT FOR SENIOR CITIZENS SERVICES BETWEEN WELLINGTON AND THE WELLINGTON SENIORS CLUB, INC.; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the item. This item is for the approval of the Annual Agreement between Wellington and the Wellington Seniors Club, Inc. for FY 2015/2016. Mr. Barnes presented the item and indicated that an outline of the programs was included in the package. He indicated that even though the Wellington Seniors Club Inc. was a sole source provider exempt from competition, the item required Council approval due to the dollar amount.. Councilman McGovern asked if the requested funding amount of $51,500 was the same amount from the prior year. Mr. Barnes replied affirmatively. Mayor Margolis asked if staff audits the Wellington Seniors Club, Inc. Mr. Barnes explained that staff does not conduct an audit because they were categorized as an independent contractor and set up as a 501 C3 status and auditing was not a requirement. Mr. Schofield said that the only requirement was that they had to provide the Village with a description of how the funds were being used. H. 15-376 AUTHORIZATION TO NEGOTIATE CONTRACTS FOR WATER AND WASTEWATER TREATMENT ENGINEERING AS WELL AS WATER DISTRIBUTION, WASTEWATER COLLECTION AND PAVING, GRADING AND DRAINAGE ENGINEERING, AND RELATED CONSULTING SERVICES Mr. Schofield introduced this item. This item is for the authorization to negotiate contracts, with multiple firms, for water and wastewater treatment engineering as well as water distribution, wastewater collection and paving, grading and drainage engineering, and related consulting services. Mr. Barnes explained that the recommendation was to authorize staff to negotiate the annual continuing contracts and were obtained through the CCNA process. Mayor Margolis asked staff to recap the process and to identify the members of the selection committee. Village of Wellington Page 3 Village Council Workshop Action Summary - Final October 12, 2015 Mr. Barnes explained that the process that was followed was in compliance with the Florida S Chapter 287. He stated that the Selection Committee consisted of Mr. Basehart, Ms. Quickel, Mr. Riebe, Mr. Fleury and Mr. Barthelemy. Mr. De La Vega reviewed the list of firms that submitted proposal and those that were short listed. Mr. Barnes stated that once the contract negotiations are concluded the item would return to Council for contract approval. There were no changes recommended. I. 15-705 RESOLUTION NO. R2015-77 (PALM BEACH COUNTY SHERIFF’S OFFICE DISTRICT 8 WELLINGTON REQUEST FOR USE OF LAW ENFORCEMENT TRUST FUNDS (LETF) FOR THE PURCHASE OF ANTI-THEFT STOP TAGS) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL AMENDING THE PUBLIC SAFETY SUB-FUND BUDGET FOR FISCAL YEAR 2015/2016 BY COMMITTING MONIES FROM PRIOR YEAR REVENUES TO OPERATING EXPENSE FOR THE PURCHASE OF ANTI-THEFT STOP TAGS; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced this item. This item is for the approval of a request from Palm Beach County Sheriff’s Office District 8 Wellington to utilize Law Enforcement Trust Funds (LETF) for the purchase of STOP anti-theft tags and Budget Amendment #2016-001. Mr. Schofield stated the funds that would be used were from fines and forfeitures that PBSO collected. Councilman McGovern asked that PBSO be present at the Tuesday night meeting to provide additional information regarding the benefits of having the tags. There were no changes recommended. J. 15-681 RESOLUTION NO. R2015-61 (GLOBAL DRESSAGE COMPLEX, AKA EQUESTRIAN VILLAGE PERMIT) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING A SEASONAL EQUESTRIAN USE PERMIT FOR THE GLOBAL DRESSAGE COMPLEX, AKA EQUESTRIAN VILLAGE, AT 13466 SOUTH SHORE BOULEVARD FOR AN EQUESTRIAN SHOW USE FROM NOVEMBER 1, 2015 TO APRIL 30, 2016; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced this item. This item is for the approval of Resolution No. 2015-61 for a Seasonal Equestrian Use Permit for Global Dressage Complex, AKA Equestrian Village, at 13466 South Shore Boulevard from Village of Wellington Page 4 Village Council Workshop Action Summary - Final October 12, 2015 November 1, 2015 to April 30, 2016. Mayor Margolis asked for the length of time for the applicant’s presentation. Ms. Cohen said that she believed that the amount of time that the applicant had for the presentation was fifteen (15) minutes but she would verify. Mr. Basehart presented background on previous permit approvals and special use permit history. He said that this special use application included a request for an increase in number of spectators, increase in the capacity of the VIP tent and an increase in the number of temporary stalls. He indicated that staff recommended approval of the special use permit with twenty-nine (29) conditions. Mayor Margolis asked Mr. Riebe to address some of the traffic issues from the prior year. Mr. Riebe provided information on the traffic failures and stacking concerns experienced during the peak traffic hours in certain areas during the prior equestrian season. He said that staff felt that any intensification on the site would exacerbate the problem that already existed. Mr. Basehart said that at this point the applicant was required to obtain a new seasonal special use permit prior to the beginning of the season. Councilman McGovern asked for the basis as to why staff was not recommending the approval of the additional stalls or the expanded VIP tent. Mr. Basehart said that the reason was to maintain the traffic impact and improvements at the same level as the prior year. Councilman McGovern asked if the only difference between staff’s recommendation in the current year versus the prior year approval was the “Total Number of Seats” decreasing from 1735 to 1500. Mr. Basehart replied affirmatively. There were no changes recommended. K. 15-687 RESOLUTION NO. R2015-60 (VILLAGE GREEN CONDITIONAL USE) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL, APPROVING A CONDITIONAL USE FOR PETITION NUMBER 15-044 (2015-019CU4) TO ALLOW MEDICAL OFFICE WITHIN RETAIL BUILDINGS A, B, C AND E FOR CERTAIN PROPERTY KNOWN AS VILLAGE GREEN CENTER, TOTALING 15.89 ACRES, MORE OR LESS, LOCATED WEST OF STATE ROAD 7, SOUTH OF ROYALE BOULVARD AND NORTH OF STRIBLING ROAD, AS MORE SPECIFICALLY DESCRIBED HEREIN; PROVIDING A CONFLICTS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced this item. This item is for the approval of Resolution No. R2015-60 for a Conditional Use to allow medical office within retail buildings A, B, C, and E at the Village Green Center. Mr. Basehart presented the item and provided a handout indicating the Village of Wellington Page 5 Village Council Workshop Action Summary - Final October 12, 2015 location of buildings A, B, C and E and the out parcels F, G, H, I, J, McDonalds, Taco Bell, PDQ and Buffalo Wild Wings restaurants and the area that was available for a bank. He indicated the location of the 15,000 square feet of space that the applicant was requesting for medical office use. Staff recommended approval with the following conditions: • Limit of 15,000 square feet which was a quarter of the total retail space in order to keep the retail character of the building; • The medical office would be limited to the in-line buildings as indicated on the map. Mr. Basehart explained that a pediatric oncologist and other medical related entities were seeking office space in the building. There were no changes recommended. L. 15-696 RESOLUTION NO. R2015-72 (LEGACY SHOPPES, LLC VACATION / ABANDONMENT) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL, VACATING A 223 SQUARE FEET PORTION OF THE 12 FOOT WIDE WATER AND SEWER EASEMENT LOCATED AT THE SOUTH BOUNDARY OF LOT 1 OF ANTHONY GROVES PLAZA REPLAT (165 SOUTH STATE ROAD 7); AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced this item. This item is for the approval of Resolution No. R2015-72 to vacate/abandon a 223 square feet portion of the 12 foot wide Water and Sewer Easement located at the south boundary of Lot 1 of Anthony Groves Plaza Replat (165 South State Road 7). Mr. Riebe presented the item and advised Council that the easement was being abandoned at the Village’s request since the shopping center was not required. There were no changes recommended. M. 15-719 ORDINANCE NO. 2015-11 (CIVIL RIGHTS) AN ORDINANCE OF THE VILLAGE OF WELLINGTON, FLORIDA, AMENDING CHAPTER 1 OF THE VILLAGE’S CODE OF ORDINANCES ENTITLED “GENERAL PROVISIONS”, BY CREATING SECTION 1-13, TO BE ENTITLED “CIVIL RIGHTS”, PROVIDING FOR NON-DISCRIMINATION WITHIN THE VILLAGE OF WELLINGTON AND ALL OTHER ACTIVITIES PROMOTED OR SPONSORED BY THE VILLAGE OF WELLINGTON; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced this item. This item is for the approval of Ordinance No. 2015-11 adopting a Civil Rights Ordinance. Ms. Cohen presented the item. She said that the item was for the Second Reading and Adoption and no changes have been made since the last time that Council heard the item. Village of Wellington Page 6 Village Council Workshop Action Summary - Final October 12, 2015 There were no changes recommended. N. 15-743 AUTHORIZATION TO NEGOTIATE FOR THE PURCHASE OF 14022 VERONICA COURT Mr. Schofield introduced this item. This item is for the authorization to negotiate for the purchase of 14022 Veronica Court. Mr. Poag explained that the property was located within the Hawthorn area. He stated that the three appraisal amounts provided were for the purchase of the property but did not include the amount to build the park. Mayor Margolis asked for the amount to build the park on Goldenrod Road. Mr. Poag stated that this project would be handled in phases. • Phase 1 - $57,000 for benches, fences, basketball court, unlighted • The additional phases would include amenities; lights, tot lot with similarities to the park on Goldenrod Road. Mr. Barnes explained that the cost to build the Goldenrod Park was $250,000 to $300,000. The total amount included designs, surveys and construction costs. In reply to Mayor Margolis’ question regarding if staff was thinking of mirroring the Hawthorn Park after Goldenrod Park and Mr. Poag replied affirmatively. Mr. Poag explained that before staff makes an offer on the property an additional appraisal would be obtained and the item would be brought to Council for approval. There were no changes recommended. O. 15-740 WELLINGTON GREEN MARKET LETTERS OF INTEREST (LOI) MMr. Schofield introduced the item. This item is discussion regarding Letters of Interest for the Wellington Green Market. Mr. Delaney explained that staff received five (5) responses to the request for letters of interest. He recapped each of the proposer’s information as indicated on the handout: names; qualificaitons; approach and methodology; and compensation to the Village. Mr. Delaney indicated that Mr. De La Vega spoke to each proposer and invited them to be present at the Agenda Review and/or at the Regular Council meeting to answer any of Council questions. Mayor Margolis asked if staff contacted other municipalities where the proposers operate at to check for an end of the season review. Mr. Delany said that staff did contact Jupiter where two (2) of the vendors participate at: 1 Mainstreet Marketing and Peter Robinson. Staff was advised that both vendors were operating two (2) different markets at the same time but on different sides of the intercostal and there were no issues. Councilwoman Gerwig felt that the attendance would be higher at the Green Market if there were outdoor programing happening at the same time. Mr. Schofield indicated that Council was at point where they could decide to Village of Wellington Page 7 Village Council Workshop Action Summary - Final October 12, 2015 move forward with the Green Market for this season or take some time to reassess the program and bring it back at a later time. Mr. Barnes said that staff has not received any resident complaints about the Green Market but confirmed that the attendance has dropped. Mr. Delaney explained that the Village has advertised the event through all available channels and the vendors also use different marketing strategies in order to increase assistance. Ms. Cohen explained that the current process of selection was not a formal procurement process with a vendor and if Council was going to delegate the process to staff, her recommendation was not to convene a selection committee but to designate a staff member to make the selection based on the information that has been provided. Mayor Margolis stated that since there were two (2) council members that were not present additional discussion and staff direction would be provided at the Council Meeting. There were no changes recommended. P. 15-758 BALLOT QUESTIONS AMENDING THE VILLAGE CHARTER Mr. Schofield introduced this item. This item is for the discussion and direction by Village Council concerning ballot questions for proposed changes to the Village Charter. Ms. Cohen presented the item and indicated that she incorporated Council comments into the phrasing of the summary and the questions. She stated that it would require a Council vote to determine which questions would be brought forward in an ordinance. Ms. Cohen explained that first reading of the ordinance would be heard during the second meeting in October and the second reading would be heard during the first meeting in November. Afterwards the ballot questions would be sent to the Palm Beach County Supervisor of Elections. Ms. Cohen stated that Councilman Willhite would be submitting an additional ballot question at the Council meeting the following night. Ms. Cohen stated that a majority vote of the Council is required in order to submit a charter revision to the electorate. She said that she had prepared a form for Council to use in voting on the individual ballot questions if they chose to use that process. There were no changes recommended. Q. 15-778 DISCUSSION OF VILLAGE MANAGER'S CONTRACT Mr. Schofield stated that the item was withdrawn because he and Councilman Willhite did meet but would need additional time to finalize the proposed contract terms. Mayor Margolis stated that he had asked staff to prepare a synopsis of the evaluations. Village of Wellington Page 8 Village Council Workshop Action Summary - Final October 12, 2015 3. WORKSHOP None 4. ATTORNEY'S COMMENTS Ms. Cohen stated that she sent out a weekly summary of what the legal department has done over the last week and would continue to send out on a weekly basis. She indicated that she would be asking for authorization and approval to file declaratory action on the Southern States matter that involves a claim of mineral rights on Village property. 5. MANAGER COMMENTS Mr. Schofield explained that he was including in his weekly issues report a copy of the legislative agenda and asked that Council provide him with any additional items they would like to have included. 6. COUNCIL COMMENTS None 7. ADJOURN There being no further business to be discussed by Council, the meeting was adjourned. Village of Wellington Page 9