Village Council Workshop

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Meeting Agenda Monday, January 7, 2019 4:00 PM Village Hall - Conference Rooms 1E & 1F Village Council Workshop Anne Gerwig, Mayor Michael Drahos, Vice Mayor John T. McGovern, Councilman Michael J. Napoleone, Councilman Tanya Siskind, Councilwoman Village Council Workshop Meeting Agenda January 7, 2019 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. EMPLOYEE OF THE MONTH A. 18-2498 EMPLOYEE OF THE MONTH FOR NOVEMBER, 2018 - JENIFER BRITO Presentation and recognition of the Employee of the Month for the month of November, 2018, Jenifer Brito. 3. REVIEW OF COUNCIL AGENDA A. 18-2595 MINUTES OF THE REGULAR WELLINGTON COUNCIL MEETINGS OF NOVEMBER 13, 2018 AND DECEMBER 11, 2018. Council approval of the Minutes of the Regular Wellington Council Meetings of November 13, 2018 and December 11, 2018. B. 18-2582 AUTHORIZATION TO UTILIZE A STATE OF FLORIDA CONTRACT FOR THE PURCHASE AND DELIVERY OF A NIMBLE STORAGE ADAPTIVE FLASH BASE ARRAY Authorization to utilize State of Florida alternate contract #43211500-WSCA-15-ACS, as a basis for pricing, for the purchase and delivery of a Nimble Storage Adaptive Flash Base Array with CDW-G in the amount of $242,769.95. C. 18-2583 AUTHORIZATION TO UTILIZE A SOURCEWELL CONTRACT (FORMERLY NATIONAL JOINT POWERS ALLIANCE - NJPA), AS A BASIS FOR PRICING, FOR THE PURCHASE AND DELIVERY OF THE EXAGRID STORAGE SERVERS; AND 2) DISPOSITION OF EXISTING SURPLUS EQUIPMENT Authorization to 1) utilize Sourcewell contract #100614-CDW, as a basis for pricing, for the purchase and delivery of two (2) Exagrid EX4000 storage servers with CDW-G in the amount of $131,444.24; and 2) disposition of existing surplus equipment, pursuant to Village disposition policies. D. 18-2303 AUTHORIZATION TO AWARD A TASK ORDER, TO PROVIDE ENGINEERING CONSULTING SERVICES, FOR THE WATER RECLAMATION FACILITY LIGHTING AND LIGHTNING PROTECTION UPGRADE DESIGN Authorization to approve a task order to Hillers Electrical Engineering, Inc. to provide engineering consulting services for the Water Reclamation Facility lighting and lightning protection upgrade design in the amount of $75,324.00. Village of Wellington Page 2 Village Council Workshop Meeting Agenda January 7, 2019 E. 18-2304 AUTHORIZATION TO AWARD A TASK ORDER, TO PROVIDE ENGINEERING CONSULTING SERVICES, FOR THE REPLACEMENT OF PROGRAMMABLE LOGIC CONTROLLERS (PLC) AT THE WATER RECLAMATION FACILITY REQUEST: Authorization to approve a task order to Hillers Electrical Engineering, Inc. to provide engineering consulting services to design the replacement of the Programmable Logic Controllers (PLC), at the Water Reclamation Facility, in the amount of $128,346.00. Authorization to approve a task order to Hillers Electrical Engineering, Inc. to provide engineering consulting services to design the replacement of the Programmable Logic Controllers (PLC), at the Water Reclamation Facility, in the amount of $128,346.00. F. 18-2098 AUTHORIZATION TO RENEW AN EXISTING CONTRACT WITH PROCESS CONTROL CONSULTANTS, INC. TO PROVIDE UTILITY PROCESS CONTROL SYSTEMS MAINTENANCE & MODIFICATION Authorization to renew an existing contract with Process Control Consultants, Inc. to provide utility process control systems maintenance & modification, in an amount not to exceed $90,000 annually. G. 18-2542 AUTHORIZATION TO UTILIZE A CITY OF POMPANO BEACH CONTRACT, AS A BASIS FOR PRICING, FOR REPAIRS AND CALIBRATION OF FLOW METERS AND RELATED SERVICES Authorization to utilize a City of Pompano Beach contract with P.C. Controls, Inc., as a basis for pricing, for repairs and calibration of flow meters and related devices, in an amount not to exceed $60,000.00 annually. H. 18-2603 AUTHORIZATION TO AMEND AN EXISTING CONTRACT TO ADD LANDSCAPE MAINTENANCE SERVICE AREAS Authorization to amend an existing contract (#024-17/DZ), to add landscape maintenance services on secondary roadways, with Wellington Professional Lawn Care, in the amount of $61,920 annually. I. 18-2406 AUTHORIZATION TO AWARD A CONTRACT FOR THE RECONDITIONING OF THE TRASH RAKE AT PUMP STATION 6 Authorization to award a contract to Hydro Components Systems LLC for the reconditioning of the trash rake at Pump Station 6 in the amount of $46,200.00. 17-1595 1) AUTHORIZATION TO AWARD A CONTRACT FOR THE BINKS POINTE PATHWAY PROJECT; AND 2) APPROVAL OF RESOLUTION NO. R2019-01 AMENDING THE FISCAL YEAR 2018-2019 ROAD IMPACT FUND BUDGET AND THE GOVERNMENTAL CAPITAL FUND BUDGET TO ASSIGN FUNDS FOR THE BINKS POINTE PATHWAY PROJECT; AND PROVIDING AN EFFECTIVE DATE. 1) Authorization to award a contract to Ferreira Construction Southern Division Co., Inc., Group, for the Binks Pointe Pathway project in the amount of $710,575.50; and 2) Approval of Resolution No. R2019-01 amending the fiscal year 2018-2019 road impact fund budget and the governmental capital fund budget to assign funds for the Binks Pointe Pathway project; and providing an effective date. Village of Wellington Page 3 Village Council Workshop Meeting Agenda January 7, 2019 J. 18-2610 RESOLUTION NO. R2019-02 (ROCREATION CORP EASEMENT AGREEMENT) A RESOLUTION OF WELLINGTON, FLORIDA'S COUNCIL APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE THE EASEMENT AGREEMENT BETWEEN WELLINGTON AND ROCREATION CORP TO PROVIDE A UTILITY EASEMENT AND A PUBLIC EQUESTRIAN BRIDLE TRAIL EASEMENT; AND PROVIDING AN EFFECTIVE DATE. Authorization to execute the easement agreement between Wellington and Rocreation Corp for a utility easement and a public bridle trail easement. K. 18-2611 RESOLUTION NO. R2019-03 (LASSERGUT FARMS USA, INC. EASEMENT AGREEMENT) A RESOLUTION OF WELLINGTON, FLORIDA'S COUNCIL APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE THE EASEMENT AGREEMENT BETWEEN WELLINGTON AND LASSERGUT FARMS USA, INC. TO PROVIDE A UTILITY EASEMENT AND A PUBLIC EQUESTRIAN BRIDLE TRAIL EASEMENT; AND PROVIDING AN EFFECTIVE DATE. Authorization to execute the easement agreement between Wellington and Lassergut Farms USA, Inc., for a utility easement and a public bridle trail easement. L. 18-2585 ORDINANCE NO. 2019-01 (NUISANCE) AN ORDINANCE OF WELLINGTON, FLORIDA’S COUNCIL AMENDING CHAPTER 30, ARTICLE II (NUISANCES), SECTION 30-53 (NUISANCE DECLARED) AND SUBSECTION 30-54 (NUISANCE TO BE ABATED) OF THE CODE OF ORDINANCES OF THE VILLAGE OF WELLINGTON, FLORIDA; TO MODIFY AND CLARIFY THE SPECIFIC REGULATIONS FOR THE CONTROL OF EXCESSIVE GROWTH OF GRASS, WEEDS AND LOW-GROWING VEGETATION ON UNDEVELOPED, PARTIALLY DEVELOPED PROPERTIES AND ON INACTIVE OR ABANDONED GOLF COURSE PROPERTIES; PROVIDING A CONFLICTS CLAUSE; PROVIDING FOR CODIFICATION; PROVIDING A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE. Approve the proposed Ordinance amending Chapter 30, Article II (Nuisances) of the Wellington Code of Ordinances. The proposed amendments (attached) require developed and undeveloped land to be maintained at a height of no more than six inches (6”) and clarifies the maintenance standards for golf courses, whether active or inactive. The standards have also been put into a table, to make them easier to read and understand. M. 18-2594 REQUEST FOR REIMBURSEMENT OF LEGAL FEES INCURRED BY MAYOR ANNE GERWIG RELATING TO SUCCESSFUL DEFENSE OF ETHICS COMPLAINTS Approval of reimbursement of legal fees in the amount of $6,750.00 incurred by Mayor Anne Gerwig in successfully defending Ethics Complaints. Village of Wellington Page 4 Village Council Workshop Meeting Agenda January 7, 2019 4. WORKSHOP 5. ATTORNEY'S COMMENTS 6. MANAGER COMMENTS 7. COUNCIL COMMENTS 8. ADJOURN Village of Wellington Page 5