Village Council Workshop

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary Monday, March 11, 2019 4:00 PM Village Hall - Conference Rooms 1E & 1F Village Council Workshop Anne Gerwig, Mayor Michael Drahos, Vice Mayor John T. McGovern, Councilman Michael J. Napoleone, Councilman Tanya Siskind, Councilwoman Village Council Workshop Action Summary March 11, 2019 1. CALL TO ORDER Mayor Gerwig called the meeting to order at 4:00 p.m. Council Members Present: Anne Gerwig, Mayor; Michael Drahos, Vice Mayor; John McGovern, Councilman; Michael Napoleone, Councilman; and Tanya Siskind, Councilwoman. Advisors to Council: Paul Schofield, Village Manager; Jim Barnes, Assistant Village Manager, Tanya Quickel, Director, Administrative and Financial Services; Laurie Cohen, Village Attorney and Chevelle Nubin, Village Clerk. 2. PLEDGE OF ALLEGIANCE Mayor Gerwig led the Pledge of Allegiance. 3. 19-2770 EMPLOYEE OF THE MONTH FOR FEBRUARY 2019 - LUIS RIVERA Mr. Schofield introduced the agenda item. He recognized Luis Rivera as the Employee of the Month for February 2019. Ms. Shannon LaRocque, Utilities Director, recognized Luis Rivera who is a member of the Utility Department's utility administrative engineering team. She said that Luis began his career with Wellington in 2010 as a member of the lift station crew. She said that when she came on board, one of her primary objectives was to move forward with the utility GIS project, but there was no one on staff who could do that work. Ms. LaRocque said that their Field Superintendent, Corey Robinson, came to her and said a member of his crew was very good on computers, but he was not being utilized. She said that they then brought him over and he has excelled tremendously. She said that, from where they were two years ago to where they are today, was a testament to Luis. She said that Luis is extremely professional, and more importantly, he has a great relationship with their field crew, which is imperative because they are the ones who are collecting the data. She said that Luis gives 110%. Ms. LaRocque recognized Nicole McPherson, head of GIS, who works closely with Luis and who nominated him for the award Mr. Ruiz extended his thanks to Nicole for nominating him for the award . He said that he loves what he does, and he is blessed to have great management around him. He said that it was more than just him who deserved the award, but it is a team effort. Mr. Ruiz expressed his appreciation for the opportunity to grow. Council extended their thanks to Luis Ruiz for his work and congratulated Village of Wellington Page 1 Village Council Workshop Action Summary March 11, 2019 him on the award. 4. REVIEW OF COUNCIL AGENDA Mr. Schofield present the Council Agenda for the March 12, 2019 Village Council Meeting for review. A. 19-2760 PRESENTATION OF AUDIT RESULTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2018 Mr. Schofield introduced the agenda item. This was the presentation and discussion of audit results for the fiscal year ending September 30, 2018. At this point, Mayor Gerwig said she wanted to add an item prior to the presentation of the audit. She asked Councilman Napoleone if he could bring their Pinewood Derby car to the meeting because she wanted to acknowledge it. Mr. Schofield said that they would add that discussion after the presentation by Palm Beach County Fire Rescue. At this point, Ms. Quickel announced that Ms. Raquel McIntosh, Grau and Associates, was in attendance at the meeting and would give a brief presentation. She also introduced Ms. Ana Acevedo. Ms. McIntosh then presented an overview of the audit report. Page 1/2 (spiral)/page 27 (book): · This was an opinion letter for the Fiscal Year Ended September 30, 2018. She said that they have given the Village a clean or unmodified opinion, as they believe the financial statements are fairly stated in all material respects. She said that was a good thing for the Village. Pages 17/18 (spiral)/pages 45/46 (book): · Page 17 was the Village's balance sheet. As of September 30, 2018, Village assets were $74.6 million. The Village’s liabilities and fund balance were on page 18. The fund balance was 64.3 million, and of that amount, $35 million came from the General Fund. Of the $35 million in the General Fund, there was an unassigned fund balance of $19.1 million, which can be used at the discretion of Council. Pages 20/21 (spiral)/pages 49/50 (book): · On page 20 (or page 49), revenues for the Governmental Fund were at $61.8 million for all the funds combined. The general fund was approximately $42.6 million. Expenditures and fund balances Village of Wellington Page 2 Village Council Workshop Action Summary March 11, 2019 were listed on Page 21 (or page 50). The total expenditures were approximately $57.8 million so there was an excess of revenues over expenditures of approximately $4 million. The third line from the bottom showed the net change in fund balances (revenues minus expenditures) at $9.2 million. The general fund increased by $9 million, the building fund increased by $2.3 million, the Acme Improvement Fund had a decrease of $416,000, the capital projects fund increased by $1 million, debt service was just under $5,000, and the other non-governmental fund increased by $3.2 million, a majority of which was from the surtax fund. Pages 23/24 (spiral)/pages 53/54 (book): · These pages showed the Statement of Position for the Proprietary Enterprise Fund. There was $70.2 million of total current assets in the enterprise fund; and a total net position of $170.5 million of which $111 million was the investment in the capital assets. The unrestricted funds, which can be used at Council's discretion, was at $14.97 million of which $9.8 million was in the utility system, $4 million is in solid waste, and just under $1.1 million in the Lake Wellington Professional Centre. Page 24 (or page 54) was the Statement of Revenues, Expenses and Changes in the Net Position. There were total operating revenues of just under $24 million for all three of the funds. Operating expenses were at $23.2 million, which gave the Village income from operations at $690,000. The third line from the bottom showed the overall change in net position showing a decrease of $913,000, which was a combination of the utility system bringing in $844,000, solid waste system using $1.8 million and Lake Wellington Professional Centre bringing in just under $45,000 for the fiscal year ending 2018. · Ms. Quickel added that the change in the Solid Waste Fund included partial expenditures for Hurricane Irma that were split between the previous fiscal year and this fiscal year. She said that the Village was expecting a reimbursement of over $3 million for that; however, receipt of that was probably two or three years away. Ms. Quickel said that they would not post that in accounts received until the funds are obligated by FEMA. She said that they still have a very healthy fund balance overall for the Solid Waste Fund. Mr. Schofield added that one of the things that was noted was an increase in the Building Fund. He said that usually when the Building Department has a significant increase in revenue, there would be a significant increase in operating expenses about a year later. He said that Council would see a request for money in the next several months to do the inspections that were paid to do those revenues last year. Village of Wellington Page 3 Village Council Workshop Action Summary March 11, 2019 Page 43 (spiral)/page 74 (book): · The Notes section indicated that Village paid off its 2014 Public Service Bond so they no longer have that as a liability. The only current debt is the 2016 Special Assessment Bond that totaled $3,060,000, which was for Saddle Trail. The assessments to the Saddle Trail residents will pay off that debt so that was not currently a Village obligation. The Village has $2.3 million in Compensated absences and a net pension liability for FRS for $18 million. Page 61 (spiral)/page 94 (book): · This page showed the Budgetary Comparison Schedule for the General Fund. Total revenues that were budgeted were $41.3 million; however, actual revenues that were brought in were $42.6 million, so there was $1.3 million more that was brought in than what was expected. $45.7 million was budgeted, but only $41.1 million was spent, so the budget was underspent by $4.6 million. Page 101 (spiral)/page 141 (book): · This page showed the Internal Control of their Financial and Compliance Report. For the fiscal year ended September 30, 2018, they did not identify any material weaknesses or significant deficiencies in the Village's internal controls nor did they have any other internal control findings that were needed to be reported. Page 101 (spiral)/page143 book): · This was Grau’s opinion on the Village’s compliance with the investment statute 218.415. The third paragraph had Grau's opinion noting that they believed the Village met all of the requirements in that statute. Page 105 (spiral)/last page of book): · This was their report to management noting that they had no current or prior year findings to be reported in the audit. Ms. Quickel thanked Ms. McIntosh for working with the Village. She noted that Ana and the entire OFMB Department did an amazing job putting this together. She advised Council that she would not be at the Council meeting as she would be in Tallahassee for the FASD Legislative Day, but Ana and Raquel would be at the meeting. Ms. Quickel said that they would all be happy to answer any questions at any time. She said that this was a very comprehensive review noting that Raquel and her staff were very diligent in reviewing testing which she really appreciated. She said this is a tool that can help them do a better Village of Wellington Page 4 Village Council Workshop Action Summary March 11, 2019 job. Mr. Schofield said that as they go through the audit process every year, they will point out things as they change. He said that it is a process that they learn from every year, and appreciated the input. He said that they try very hard to be as transparent as possible. B. PALM BEACH COUNTY FIRE RESCUE FY18 ANNUAL REPORT PRESENTATION Mr. Schofield introduced the item. He noted that District Chief William Rowley, Palm Beach County Fire Rescue Battalion 2 would be presenting the Village of Wellington Annual Report for the period of October 1, 2017 through September 30, 2018. C. 19-2728 A PROCLAMATION OF THE VILLAGE COUNCIL OF WELLINGTON, FLORIDA PROCLAIMING MARCH 2019 AS “FLORIDA BICYCLE MONTH” IN THE VILLAGE OF WELLINGTON Mr. Schofield introduced the agenda item. This was a proclamation recognizing March 2019 as “Florida Bicycle Month” in Wellington. Mr. Schofield said that the Village received an email from their citizen who serves on the TPA who indicated they have been looking at issues with Forest Hill and SR7, which is a dangerous crossing for bicycles. Mayor Gerwig spoke about kids under 16 not wearing helmets. She said that since she lives on the bike path she sees kids traveling to the Landings and very few are wearing helmets. She said that parents will buy helmets; however, kids may not wear them because they don’t think they are cool. Mayor Gerwig noted that they have Bicycle Helmet Law that resulted from a child being hit near Greenview Shores and Wellington Trace years ago and suffered a head injury. She said that wearing helmets was something they have to try to get their kids to do noting that adults should be wearing helmets as well. Mayor Gerwig asked if there was anything they could do to encourage helmets to be worn. Mr. Schofield said that they would look at it. Mr. De La Vega pointed out that there is an annual helmet-fitting event at the Mall, and that they would work with Paulette Edwards, Community Services Director, to see if they could do something. D. 17-1619 AUTHORIZATION TO: 1) AWARD A CONTRACT FOR THE WASTEWATER TREATMENT FACILITY RENEWAL AND REHABILITATION PROJECT; AND 2) APPROVAL OF RESOLUTION NO. R2019-12 AMENDING THE UTILITY FUND FOR FISCAL YEAR 2018-2019 BY ALLOCATING FUND BALANCE FOR THE WASTEWATER TREATMENT FACILITY RENEWAL AND Village of Wellington Page 5 Village Council Workshop Action Summary March 11, 2019 REHABILITATION PROJECT; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the agenda item. This was authorization to: 1) Award a contract to Wharton Smith, Inc. for the Wastewater Treatment Facility renewal and replacement project at a cost of $19,042,020.00; and 2) Approval of Resolution No. R2019-12 amending the Utility Fund for Fiscal Year 2018-2019 by allocating fund balance for the Wastewater Treatment Facility renewal and replacement project; and providing an effective date. Mr. Schofield explained that the Village only received two bids for this item. He pointed out that one of the bidders was deemed to be non-responsivle as they did not have some of the required experience . He explained that this was different from the last time they went through this. He further explained that they had gone with Weis even though they had just created that company in Florida. He said that they had years of experience nationally and created one to do this project. Mr. Schofield said that all of the principals had the requisite experience; however, they did not find that in this case. He explained that the protest period has experienced, and there was no protest filed from the second company . He said that the reason for the funding resolution was that when the rate study was done for this, it felt the project would cost about $17 million. He said that a low bid came in at $19 million noting that there is a fund balance in the utility. Ms. Shannon LaRocque, Utilities Director, said she first wanted to talk about the project, then the cost escalations in the marketplace because she felt that it was relevant to their discussion, and then the non-responsive issue if Council wanted to discuss that. Ms. LaRocque said that this was a major renewal and replacement expansion project for the Wastewater Treatment Plant that was nearly 35 years old. She said that this was a major project that they would expect to implement for any treatment facility around this time. She said that the high points of the project include significant structural and mechanical rehabilitation of the headworks of the project which includes demolition and replacement of the headworks odor control system, which should help with the odor challenges they have been experiencing at that plant. Ms. LaRocque said that they are going to be expanding their filter system, they have various improvements to the biosolids system, construction of a new control building, reused control building and blower building. She said that all of the chemical lines are failing significantly, as there were significant breaks and their operators and maintenance staff are constantly being exposed to heavy chemicals when they have to fix them. She said that there is also alot of deterioration on structures as they have done a couple of emergency repairs so a big part of this project is to touch all the Village of Wellington Page 6 Village Council Workshop Action Summary March 11, 2019 other structures and bring them up to par. Ms. LaRocque said that they have alot of walkways and handrails that do not meet current safety criteria so they all have to be brought up to code. She said that they also have alot of electrical and instrumentation components that come along with that. Ms. LaRocque said that the lowest, responsive bid was from Wharton Smith for $19,042,020.00. She said that company is very well known to her, personally, the industry and to the Village. She pointed out that they successfully completed the last expansion for the Wastewater Plant . Vice Mayor Drahos asked when that was that done. Ms. LaRocque believed it was in the late 1990's early 2000's, but indicated that she would correct or confirm that information by tomorrow. She said that Wharton is extremely highly qualified in the water and wastewater business. With regard to the budget, Ms. LaRocque explained that the Rate Study and the Per Capita Plan carried $17 million, which was developed two years ago. She said that she wanted to do some research as it related to cost escalations over the last several years, which they had heard about. She said that one of the tools in the trade is the "Engineering News Record" noting they put out a report in December 2018. She said that from October 2017 through October 2019, they projected to see a 17% increase in construction costs. Ms. LaRocque said that what she was hearing from contractors in South Florida was that it was even higher than that. She said that contractors were saying that they were paying people $20.00/hour to sweep because they cannot hire anyone. She said that the qualified people, i.e., plumbers, electricians, etc. are coming at a high cost. Ms. LaRocque said that this is a two-year project, so contractors come in with a lump sum bid on day one and they have to anticipate cost escalations over two years. She said they could not come to the Village with increasing costs so they build those uncertainties into their price when they bid. Ms. LaRocque felt that the $2 million difference from two years ago could be fully attributed to cost escalations, which were validated by engineering. With regard to the qualification requirements, Ms. LaRocque said that the requirements were that the contractor, as the entity submitting the bid, have five projects with similar scope and magnitude over the last ten years with a minimum value of $7 million. She further stated that the entity submitting also had to have a minimum of ten years. She said that, as Mr. Schofield indicated, the company considered non-responsive, started in August of last year and has no experience at all. Vice Mayor Drahos asked if the reason the Village only received two Village of Wellington Page 7 Village Council Workshop Action Summary March 11, 2019 bids was that there are not alot of qualified companies to do this work . Ms. LaRocque said that was not the case. She explained that they only saw two bidders because the market is so saturated at this time. She said that three to four years ago, they would have had four or five bidders . Ms. LaRocque said that they had bid this project three years ago although it was a different project. She said at that time they had four bidders for that project; however, they ultimately rejected the bids. Ms. LaRocque pointed out that the water/wastewater industry is slammed in South Florida because places like Miami/Dade, Browed County, and small utilities like Wellington are investing millions and there is only a limited number of qualified contractors. Mr. Schofield explained that what it comes down to.is that many governments went through the recession doing a lot of maintenance, and as the economy recovered, all those projects were now being done. He said that when they did the Water Plant, there were multiple bidders, while there were only two for this one. He said that they are seeing few bidders on every type of project. Ms. LaRocque added that they were seeing that across the board. She said that as they retool the capital plan this year, they will continue to factor those things into costs. She said that the Village is in a great financial position, which is a good thing. Ms. LaRocque said that they did have an alternate on the project which was to rebuild one of their older clarifiers that came in over $ 1 million which she felt could be deferred. She said that they would push that off for a couple of years. She said that she carefully looked at what they could defer if they didn't absolutely have to it, which was why they put it as an alternate. Councilman McGovern asked if that would cost more later. Ms. LaRocque indicated that she did not believe so, and she was comfortable deferring it. She did not believe it would cost significantly more because presently metal costs are at an all-time high. She felt there maybe a little gamble, but not much. Councilman Napoleone asked how comfortable Ms. LaRocque was with Wharton Smith. Ms. LaRocque said that she was extremely comfortable with the firm. Mr. Schofield added that Wharton Smith has had a long history with the Village, and they have never had a problem with their deliveries. Ms. LaRocque noted that they specialize with water and wastewater. Vice Mayor Drahos said that he heard Ms. LaRocque state that they had done the Village's prior project. Ms. LaRocque said that they did the last expansion of the Wastewater Treatment Plant. She said that since she has been with the Village, she brought two separate work authorizations for emergency repairs, which they completed under budget and within the Village of Wellington Page 8 Village Council Workshop Action Summary March 11, 2019 timeframe established. Councilman Napoleone asked if this item could be pulled from Consent in order to have a detailed discussion about the cost. Councilman McGovern asked if there was any room for negotiating the price down. Ms. LaRocque said that she thought she could ask, but she did not believe the price would change. Mayor Gerwig asked did it cost a company to submit a bid. Ms. LaRocque said that it was a significant cost and imagined that they easily spent between $50,000 and $60,000. Mayor Gerwig said that they were not going to get people submit a bid with a cost like that if they know they cannot do the work. She also thought many workers moved out of the area during the recession. Ms. LaRocque said the workers go where the work is and where they are paying the most. She said that it is a very challenging time to manage projects, and she felt that the $ 19 million was the right number for this job. Vice Mayor Drahos questioned if they could defer this project for another year. Ms. LaRocque explained that they have deferred maintenance on the plant long enough. She said that they were already doing emergency repairs at a cost of $600,000 to $700,000. Mr. Schofield added that there were two ideas why pulling it and rebidding it was not a good idea . He said that the first reason was that he did not believe the costs were going to go down, and secondly, when you pull and rebid a project that, unless you remove significant elements, you do not come up with a lower cost, but will get a higher cost the second time around. Ms. LaRocque said that the Village was financially prepared for this, and it does not impact the utilities or capital program. She felt that they could not defer this. Mr. Schofield said that Ms. LaRocque had been saying that he bids would come in higher than the $17 million rate study, as they have been seeing significant increases in the cost of metal and concrete and other types of commodities over the last couple of years. He did not expect them to go down anytime soon. Mr. Schofield said that this item would be on the Regular Agenda as item 8A. E. 18-2321 AUTHORIZATION TO UTILIZE A U.S. COMMUNITIES’ CONTRACT WITH CINTAS CORPORATION FOR FACILITIES MANAGEMENT PRODUCTS AND SOLUTIONS (RENTAL AND SERVICE OF EMPLOYEE UNIFORMS AND OTHER RELATED PRODUCTS) Mr. Schofield introduced the agenda item. This was authorization to utilize U.S. Communities contract #R-BB-19002, as a basis for pricing, with Cintas Corporation, for facilities management products and Village of Wellington Page 9 Village Council Workshop Action Summary March 11, 2019 solutions. Mr. Schofield explained that this was the rental of the employee uniforms, towels, mats and those types of things. He said that the contract amount was $65,000 noting it was at $66,000 last year. Mr. De La Vega explained that the amount fluctuates depending on the number of employees. He said that the Village is very happy with the company. F. 19-2733 AUTHORIZATION TO CONTINUE UTILIZING A CONTRACT FOR MITEL (SHORETEL) PHONE SUPPORT SERVICES, UPGRADES AND SOFTWARE MAINTENANCE Mr. Schofield introduced the agenda item. This was authorization to continue utilizing a contract with Inflow Communications, Inc. for Mitel (ShoreTel) phone support services, upgrades and software maintenance, for three years in the amount of $78,120.00. He explained that the original proposal was at $82,000, but Mr. Silliman was able to negotiate that down. He said that the recommendation was to go with a three-year contract rather than a one year contract because that saves about $ 6,399 per year. Mr. Silliman said that the Village is happy with the vendor and the phone system. He said that they had previously done a one year contract because they had switched from another vendor who weren’t' keeping up with what was needed. He said that in the course of this, they have done several upgrades, which were perfect. He said that they were taking this opportunity to save additional money by using this vendor who has been great so far. Mr. Schofield noted that there was alot of flexibility in this system compared to the last one. G. 19-2737 RESOLUTION NO. R2019-11 (BLUE CYPRESS REPLAT NO. 2 AT PALM BEACH POLO AND COUNTRY CLUB) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL ACCEPTING AND APPROVING THE BLUE CYPRESS REPLAT NO. 2 AT PALM BEACH POLO AND COUNTRY CLUB LYING IN SECTION 15, TOWNSHIP 44 SOUTH, RANGE 41 EAST, VILLAGE OF WELLINGTON, PALM BEACH COUNTY, FLORIDA, BEING A REPLAT OF LOTS 43 THROUGH 48 OF BLUE CYPRESS REPLAT AT PALM BEACH POLO AND COUNTRY CLUB, AS RECORDED IN PLAT BOOK 116, PAGES 163 THROUGH 165, INCLUSIVE, OF THE PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA. Mr. Schofield introduced the agenda item. This was approval of Resolution No. R2019-11 accepting and approving the Blue Cypress Replat No. 2 at Palm Beach Polo and Country Club. Mr. Schofield explained that this was taking lots 43 through 48 and replatting them into two lots. Village of Wellington Page 10 Village Council Workshop Action Summary March 11, 2019 Mr. Lundeen said that they were converting six lots into two, taking all of the setback requirements out of the equations, and it was a straight forward replat. Councilman McGovern asked how that would now compare with the rest of the neighborhood as this house would be dramatically larger than those presently there. Mr. Lundeen noted the size changes of the lots. Mr. Schofield explained that, as typical in Palm Beach Polo, they will have some very large expensive house. Councilman McGovern addressed the photograph on page 431. He asked if the neighbors were aware of this. Vice Mayor Drahos asked if the POA had to weigh in on this. Mayor Gerwig believed that the developer who had not turned it over yet. She asked if they could not have just done a reunification of title. Ms. Cohen explained that there are three lots and the lots on either side were splitting the middle lot to make their properties larger. H. 19-2762 ORDINANCE NO. 2018-10 (SMALL CELL WIRELESS ORDINANCE): AN ORDINANCE OF THE VILLAGE OF WELLINGTON AMENDING THE VILLAGE CODE BY REPEALING AND REPLACING CHAPTER 23, “COMMUNICATIONS FACILITIES RIGHTS-OF-WAY ORDINANCE”, TO PROVIDE FOR CERTAIN STANDARDS AND REGULATIONS RELATING TO THE LOCATION OF COMMUNICATION FACILITIES AND OTHER STRUCTURES WITHIN THE VILLAGE’S PUBLIC RIGHTS-OF-WAY, CONSISTENT WITH FEDERAL AND STATE LAW; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the agenda item. This was the adoption of Ordinance No. 2018-10 repealing and replacing Chapter 23 of the Village Code entitled “Communications Facilities Rights-of-Way Ordinance.” Ms. Cohen explained that this item had previously been scheduled for first reading, but had been postponed because there were some conversations with the wireless providers, i.e., ATT, Verizon who had some concerns. She said that the Village retained a consultant to assist the Village with revising the ordinance to try to take into consideration many of the comments that were raised while still giving the Village the ability to regulate within the confines of the pre-emption that the Florida Legislature set forth in the statute as much as possible. Ms. Cohen said that this ordinance goes through the process of review, contains the fine terms, provides for an appeal process, provides for registration, provides a general design standard (includes photographs of a cellular pole that the Village might find acceptable), sets up height restrictions, setbacks, Village of Wellington Page 11 Village Council Workshop Action Summary March 11, 2019 and separation requirements all within to the extent Wellington is able to regulate them. She said that they are still having conversations with the providers, but they believe the ordinance on first reading is in the best shape that it could be in to give the Village the most control while also trying to take into account some of their desires as well. Ms. Cohen said that this was the first reading, and they were asking that Council look through it. She noted that it will be brought back in April for second reading. Mayor Gerwig asked if the cost for the consultant that was hired to assist with this came out of the legal budget. Ms. Cohen responded affirmatively. Mayor Gerwig asked if this takes into account the new federal rules. Ms. Cohen responded affirmatively noting that it takes both into account. She said that there were differences between the federal and state requirements. She said that the Village went with the more conservative shorter time period so they are sure that in the ordinance under either the federal or the state requirements they were well within the timeframe for responding. Ms. Cohen explained that once an application is submitted it triggers certain timeframes, and if you do not respond or do certain things within that timeframe, it is automatically approved which is all provided in the ordinance. Mayor Gerwig asked Ms. Cohen if she had looked at Royal Palm Beach’s ordinance. Ms. Cohen responded affirmatively. She explained that this ordinance was different from Royal Palms' but she felt that this was a good ordinance for Wellington. She said that the consultant that was hired has done ordinances for West Palm as well as many other municipalities around the state and has a good working relationship with the providers. She felt it was important to have that type of relationship because they wanted to have a good relationship with the providers to ensure that they will work with the Village when they put the facilities in the rights-of-way so they are appropriate for the community. Councilman McGovern asked if the ordinances from West Palm and other places were looked at and compared. Ms. Cohen said that they looked at them, but did not compare them line by line as it is a very lengthy ordinance. She said that they put Wellington's standards in this ordinance that were specific to our community. She noted that they worked with engineering, particularly with Mr. Lundeen and Mr. Barthelemy to expressly incorporate the things that were important to Wellington and to regulate those types of things as far as possible. Mayor Gerwig said that when Roya Palm Beach did their ordinance, alot Village of Wellington Page 12 Village Council Workshop Action Summary March 11, 2019 of people from the industry came to object. She said that they have already spent alot lobbying in Tallahassee to cut our knees from under us and this is what the Village feels we can do. Ms. Cohen responded affirmatively. She said that they were not happy with Wellington as well, but to the extent that they could incorporate their concerns without diluting the Village's ability to control what they can control, they have done that . She said that to the extent they could not, they chose not to incorporate those comments. Mayor Gerwig said that she did not want anyone coming back to say they don't have cell service because of this. She asked Ms. Cohen if that would be valid. Ms. Cohen said that would not be valid. Ms. Cohen noted that the consultant would not be present tomorrow night, but would try and be there for second reading. Mayor Gerwig asked if there would be anyone on staff in attendance to address questions. Ms. Cohen believed that Patrick Barthelemy may be in attendance as he has been a little more involved in this. Councilman Napoleone asked if they expected people to attend to object to this. Ms. Cohen said that it was possible noting that they are still communicating with the providers noting they have a telephone conference scheduled in a week with the industry representative. She said it was possible that they would come and object; however, those objections were because all of their comments were not incorporated that they would have wanted, but that doesn't mean the ordinance doesn't comply with the statute and with federal law. Councilman Siskind asked if the Village has anything in writing from the consultant since they won't be in attendance, i.e., general materials. Ms. Cohen responded that they did not. Mayor Gerwig said that they would have time between first and second readings to have any questions answered. Ms. Cohen responded affirmatively, 5. WORKSHOP None 6. ATTORNEY'S COMMENTS None. 7. MANAGER COMMENTS Village of Wellington Page 13 Village Council Workshop Action Summary March 11, 2019 Mr. Schofield said that they were still looking to do the Directions Workshop in April. He said that he received topics from two of Council at this time, and asked the other Councilmembers to get topics to him. He noted that they would start working on a date. Mayor Gerwig said that she wanted to have time allotted to explain where she was coming from in her thoughts. She thought it was important to have time for each of them to explain what they think is important. Mr. Schofield said that all he intended to do was to find out the topics . He said that this will be a Council-driven workshop. He said that staff will answer questions, but he wanted to see if there were any major topics that everyone wanted to touch on. He expected Council would go in any direction they want to go. Vice Mayor Drahos wanted to be sure that each Councilmember has the opportunity to say what they want on every topic. He felt that at the last workshop, they got off the otpics when there was no real consensus or direction on where Council was on a particular issue. He did not believe there needed to be a time limit. Mayor Gerwig said that she agreed with Vice Mayor Drahos and wanted people to understand that they cannot talk about the ideas they have amongst themselves so this is their time to do that. She did not think they will have a consensus but they would throw out their ideas and would have to come back at another date for consensus. Mr. Schofield announced that Civics 101 for Wellington High School was cancelled. Mr. Barnes explained that there are multiple instructors teaching civics at the high school, so it makes it more challenging to coordinate a large enough group as they do at Palm Beach Central. He said that Mr. Sink relinquished the role of being the only civics teacher so they are trying to work with the school to move beyond that. Mr. Barnes said that the requirements the School District had, make it difficult for the teachers to accommodate the Village's requirements for the multiple sessions. Mayor Gerwig said that she would be willing, and thought the other Council members would be as well, to do a presentation to them in the classroom, which they have done at Wellington Landings and other places. She asked that Mr. Barnes present that option to the teachers . Mr. Barnes said that one of the challenges with the high schools is that their schedule require the time they are getting in class. He said that after school demands for high school is challenging. He said they will get better coordinated in the future, but they did not realize that they had multiple instructors until it was too late. Village of Wellington Page 14 Village Council Workshop Action Summary March 11, 2019 8. COUNCIL COMMENTS None. 9. ADJOURN There being no further business to be discussed by Council, the meeting was adjourned at 5:00 p.m. Village of Wellington Page 15