Village Council Workshop

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Meeting Agenda - Final Monday, January 11, 2021 4:00 PM Village Hall - Conference Rooms 1E & 1F Village Council Workshop Anne Gerwig, Mayor Tanya Siskind, Vice Mayor John T. McGovern, Councilman Michael Drahos, Councilman Michael Napoleone, Councilman Village Council Workshop Meeting Agenda - Final January 11, 2021 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. REVIEW OF COUNCIL AGENDA A. 20-4195 PRESENTATION OF PROCLAMATION BY PALM BEACH COUNTY COMMISSIONER MELISSA MCKINLAY FOR WELLINGTON’S 25TH ANNIVERSARY Presentation of a proclamation by Palm Beach County Commissioner Melissa McKinlay for Wellington’s 25th Anniversary. B. 20-4110 RECOGNITION OF WELLINGTON’S YOUTH COUNCIL FOR WINNING THE 2020 FLORIDA LEAGUE OF CITIES COMMUNITY SERVICE AND PHOTOGRAPHY COMPETITIONS Recognition of Wellington’s Youth Council for winning the 2020 Florida League of Cities community service and photography competitions. C. 20-4144 PALM BEACH CENTRAL HIGH SCHOOL AND WELLINGTON COMMUNITY HIGH SCHOOL PROJECT GRADUATION SPONSORSHIP 2021 Approval of Palm Beach Central High School and Wellington Community High School 2021 Project Graduation Sponsorship. D. 20-4173 MINUTES OF THE REGULAR WELLINGTON COUNCIL MEETING OF DECEMBER 8, 2020 Council approval of the Minutes of the Regular Wellington Council Meeting of December 8, 2020. E. 19-3505 AUTHORIZATION TO AWARD ANNUAL PUBLIC WORKS CONTRACTS TO MULTIPLE VENDORS Authorization to award annual public works contracts to multiple vendors. F. 20-3974 AUTHORIZATION TO UTILIZE CONTRACTS FOR THE PURCHASE AND DELIVERY OF VEHICLES AND EQUIPMENT; AND AUTHORIZATION TO DISPOSE OF EXISTING SURPLUS EQUIPMENT Authorization to utilize Florida Sheriffs Association (FSA) contracts FSA20-VEH18.0 and FSA20-EQU18.0 and Sourcewell contract 120716-NAF (formally NJPA), as a basis for pricing, for the purchase and delivery of vehicles and equipment in the amount of $502,117.65; and authorization to dispose of existing surplus equipment pursuant to Village disposition policies. Village of Wellington Page 2 Village Council Workshop Meeting Agenda - Final January 11, 2021 G. 20-4088 1) RATIFICATION OF AN EMERGENCY REPAIR OF THE WATER RECLAMATION FACILITY DRYER; AND 2) APPROVAL OF RESOLUTION NO. R2021-05 AMENDING THE UTILITY FUND MAINTENANCE BUDGET FOR FISCAL YEAR 2020-2021 BY ALLOCATING FUND BALANCE FOR EMERGENCY REPAIRS TO THE WATER RECLAMATION FACILITY DRYER; AND PROVIDING AN EFFECTIVE DATE. 1) Ratification of an emergency repair of the Water Reclamation Facility Dryer in the amount of $91,131.75; and 2) Approval of Resolution No. R2021-05 amending the utility fund maintenance budget for fiscal year 2020-2021 by allocating fund balance for emergency repairs to the Water Reclamation Facility dryer; and providing an effective date. H. 20-4135 AUTHORIZATION TO ENTER INTO AN AGREEMENT FOR GIS CLOUD HOSTING SERVICES Authorization to enter into a three year agreement with ROK Technologies, Inc. to provide digital comprehensive communication archiving services at a cost of approximately $314,700. I. 20-4148 AUTHORIZATION TO AWARD CONTRACTS FOR PLANNING, ZONING AND BUILDING INSPECTION SERVICES Authorization to award contracts for planning, zoning and building inspection services in the amount of approximately $192,000.00 annually. J. 20-4150 AUTHORIZATION TO RENEW AN EXISTING CONTRACT TO PROVIDE AQUATIC VEGETATION CONTROL SERVICES TO WELLINGTON CANALS AND LAKES Authorization to renew an existing contract with Clarke Aquatic Services, Inc. to provide aquatic vegetation control services to Wellington canals and lakes, at an annual cost of $447,041.48. K. 20-4157 AUTHORIZATION TO UTILIZE MULTIPLE CONTRACTS FOR THE PURCHASE OF INFORMATION TECHNOLOGY SYSTEMS EQUIPMENT Authorization to utilize multiple contracts (Sourcewell RFP #081419; OMNIA Partners with the City of Mesa, AZ #2018011, and State of Florida #43211500-WSCA-15-ACS; #43230000-NASPO-16-ACS-SVAR; and #43220000-WSCA-14-ACS-WCSA-15-ACS) for the purchase of information technology systems equipment in the amount not to exceed $249,500 (budgeted amount) for FY 2021. L. 20-4170 RATIFICATION OF CONSTRUCTION ENGINEERING INSPECTION EXPENDITURES FOR THE AERO CLUB DRIVE PATHWAY PROJECT Ratification of the construction engineering inspection (CEI) expenditures for the Aero Club Drive Pathway project, with Mock Roos & Associates, Inc., in the amount of $9,865.00. M. 20-4171 UTILITY SERVICES AGREEMENT FOR 4370 SOUTH ROAD DEVELOPMENT PROJECT Approval of a Utility Services Agreement Reserving Potable Water Capacity for the 4370 South Road Development Project. Village of Wellington Page 3 Village Council Workshop Meeting Agenda - Final January 11, 2021 N. 20-4137 RESOLUTION NO. R2021-01 (ACCEPTANCE OF INTERLOCAL AGREEMENT WITH SOLID WASTE AUTHORITY) A RESOLUTION OF WELLINGTON, FLORIDA'S COUNCIL APPROVING AND AUTHORIZING THE MAYOR AND CLERK TO EXECUTE AN INTERLOCAL AGREEMENT FOR THE DELIVERY OF MUNICIPAL SOLID WASTE, TO DESIGNATE FACILITIES AND FOR A MUNICIPAL REVENUE SHARING RECYCLING PROGRAM; AND PROVIDING AN EFFECTIVE DATE. Approval of Resolution No. R2021-01 Acceptance of the Interlocal Agreement with the Solid Waste Authority. O. 20-4176 RESOLUTION NO. R2020-61 HIBISCUS PALACE (CONDITIONAL USE) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL, APPROVING A CONDITIONAL USE [PETITION NUMBER 2020-0002-CU] TO ALLOW A TYPE 2(B) CONGREGATE LIVING FACILITY FOR SENIOR HOUSING WITH A MAXIMUM OF 21 RESIDENTS FOR CERTAIN PROPERTY KNOWN AS HIBISCUS PALACE, CONSISTING OF 0.34 ACRE, MORE OR LESS, LOCATED AT 13931 MORNING GLORY DRIVE; IN A PLANNED UNIT DEVELOPMENT ZONING DISTRICT AND SUBJECT TO CONDITIONS OF APPROVAL; AS MORE SPECIFICALLY DESCRIBED HEREIN; PROVIDING A CONFLICTS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Approval of Resolution No. R2020-61, a Conditional Use (CU) approval to allow a Type 2(B) Congregate Living Facility (CLF) for senior housing with a maximum of 21 residents. P. 20-4106 COUNCIL DIRECTION REGARDING THE APPOINTMENT OF A COMMUNITY MEMBER AND AN ALTERNATE TO THE CANVASSING BOARD Staff is seeking direction from Council regarding the appointment of a community member and an alternate to the Canvassing Board for the upcoming 2022 election. 4. WORKSHOP A. 20-4202 DISCUSSION OF EVENTS AND CONSIDERATION OF REQUEST FOR WELLINGTON TO BE LOCATION FOR 2021 GARLIC FEST Discussion of events in general and consideration of a request for Wellington to be the location of the 2021 Garlic Fest. 5. ATTORNEY'S COMMENTS 6. MANAGER COMMENTS 7. COUNCIL COMMENTS Village of Wellington Page 4 Village Council Workshop Meeting Agenda - Final January 11, 2021 8. ADJOURN Village of Wellington Page 5