Village Council

As corrected 8/13/12 Village of Wellington Council Minutes July 16, 2012 Council Chambers PUBLIC HEARING FOR THE 2013 PROPOSED BUDGET Mayor O’Keefe opened the public hearing and requested roll call at 6:50 p.m. Roll Call: Council President Denes, present; Councilwoman Dronsfield, present; Councilman Hyde, absent; Councilman Maurer. Present; Councilman Schneider, present and Councilman Wells, present. Finance Director Shaw presented the 2013 Proposed Budget. Mayor O’Keefe asked if there was any discussion regarding this budget. There was none. Motion by Maurer, 2nd by Wells to adjourn the public hearing. Vote was taken, motion carried with all voting “aye”. I. PLEDGE OF ALLEGIANCE Mayor O’Keefe called the meeting to order with the Pledge of Allegiance at 7:00 pm II. COUNCIL PRESIDENT DENES - ROLL CALL: Council President Sandy Denes-present Councilman Steve Maurer-present Councilwoman Helen Dronsfield-present Councilman Hans Schneider-present Councilman Jeff Hyde-absent Councilman Guy Wells-present Others Present: Village Manager Pyles, Law Director Bond, Finance Director Shaw, Public Works Superintendent Brasee, Electric Superintendent Bealer, Police Chief Rollins, Zoning Inspector Furcron and Clerk Gundert. III. APPROVAL OF MINUTES - • Approval of 07/02/12 Council Minutes - Motion by Wells, 2nd by Maurer to approve the minutes of the July 2, 2012 meeting as written. Vote was taken, motion carried with all voting “yes”. IV. APPROVAL OF EXPENSES 101 General Fund $27,165.81 201 Street CM & R 10,037.68 204 Recreation 71.28 208 Permissive Tax 90.45 401 Capital 3.006.00 501 Water 7,389.09 502 Sewer 11,570.99 503 Electric 20,660.64 503 Power Costs 0.00 504 Garbage 0.00 505 Cable 1,500.00 508 Consumer Deposit 1,600.00 Payroll 92,309.36 Total $175,404.30 Mr. Maurer and Ms. Denes asked for clarification on some expenses. Mrs. Shaw, Mr. Pyles and the superintendents explained the expenses. Motion by Wells, 2nd by Denes to approve Page 1 of 4 Village of Wellington Council Meeting Minutes  the expenses. Vote was taken, motion carried with all voting “yes”. V. COMMUNICATIONS FROM MAYOR, COUNCIL AND VILLAGE OFFICIALS: ƒ Mayor O’Keefe – Mayor O’keefe requested a motion to replace Bob Box and Kirk Gott on the Safety Committee due to retirements. Motion by Wells, 2nd by Schneider to appoint Electric Superintendent Bealer and Public Works Superintendent Brasee to serve on the safety committee. Vote was taken, motion passed with all voting “yes” ƒ Police Chief Rollins – nothing to report ƒ Clerk Gundert – Clerk Gundert announced that she would be on vacation for the next council meeting scheduled on August 6, 2012 and council would need to designate someone to take the council minutes for that meeting. After discussion, a motion was made by Maurer, 2nd by Wells to only meet once in the month of August on August 13th. Vote was taken, motion carried with all voting “yes”. After further discussion it was decided that the public works committee meeting would be held at 6:00 pm and the utility meeting would be held at 6:30 pm on August 13th. The finance and police committee meetings would be cancelled for August. ƒ Finance Director Shaw – Finance Department Report - Ms. Shaw noted that her report was in tonight’s packet and asked if there were any questions. Council members asked questions regarding the pulling of meters, the progress of the collection agency and the number of purchase orders written this month. Ms. Shaw answered all questions. ƒ Mr. Bond – Ms. Denes asked Mr. Bond if a letter had been sent to the railroad regarding clean up of the right of way. Mr. Bond was going to file a formal complaint but has since decided to just send a letter. The letter will be sent. ƒ Village Manager Pyles - Staff Reports - Staff reports were included in the council packet. He stated that he or the superintendents present would be happy to answer any questions. Activities in town this weekend – Mr. Pyles informed council that the Cheese Festival would be held on Friday, Saturday and Sunday this weekend. Also the Girls State Softball Tournament would be held at the Recreation Park this weekend. Ms. Dronsfield announced that she and a group of volunteers had cleaned up the flower beds and planted flowers at the recreation park on Saturday in preparation for the softball tournaments. Ms. Shaw will be running the 5K run that is part of the Cheese Festival. VI. REPORTS OF COMMITTEE • Finance/Audit Committee – Mr. Maurer reported that the committee had met tonight before the council meeting. Finance Director Review – Mr. Maurer reported that Finance Director Karen Shaw had successfully completed her 6 months probationary period. Motion by Maurer, 2nd by Dronsfield to end the probationary period for Ms. Shaw and increase her salary to $55,000 per year effective with the next full pay period. Vote was taken, motion passed with all voting “yes”. The committee is very pleased with the Ms. Shaw’s performance. Fiber Optics – The committee also discussed the installation of a fiber optics network to serve the communication needs of the village. Legislation will be drafted by Mr. Bond for appropriations for this network. • Police Committee – Mr. Maurer reported that the police committee met after the council meeting on July 2, 2012. He noted that the part time dispatchers name was incorrect in the minutes for the police committee. The correct spelling of her name is “Carol Weigman”. Clerk Gundert will amended the minutes. Motion by Maurer, 2nd by Wells to hire John Dunegan as a part time police officer at a starting pay of $15.00 per hour effective as soon as possible Vote was taken, motion carried with all voting “yes”. • Ambulance Board – Mr. Maurer reported that the minutes from the last meeting were provided at the meeting tonight. The next ambulance board meeting will be August 14th at 7:00 pm at the ambulance headquarters. • Public Works Committee – Ms. Dronsfield reported the committee will meet prior to the Page 2 of 4 Village of Wellington Council Meeting Minutes  August 13th council meeting at 6:00 pm. ƒ Utility Committee – Ms. Denes reported that the committee will meet tonight after the council meeting. They will meet again on August 13th. ƒ Fire Board – Ms. Denes reported that she had attended the last meeting, held on July 12, 2012. Minutes will be coming. ƒ Main Street Wellington –Ms Denes thanked the village for all the help provided to Main Street Wellington during the Cheese Festival. Mr. Wells commented that he liked the new hours for the Farmer’s Market. ƒ Ordinance Committee – Mr. Wells reported that the Ordinance Committee meeting was cancelled in July and will be cancelled for August. The next meeting will be after the police committee meeting held after the council meeting at the first meeting in September. VII. ORDINANCE AND RESOLUTIONS • ORDINANCE NO 2012-20 AN ORDINANCE AUTHORIZING THE VILLAGE OF WELLINGTON TO PARTICIPATE IN THE REGIONAL INCOME TAX AGENCY FOR THE ADMINISTATION OF WELLINGTON’S INCOME TAX COLLECTIONS 3rd Reading Tabled on 06/18/12 Motion by Wells, 2nd by Maurer to bring Ordinance 2012-20 off the table and have the third reading of this ordinance. Vote was taken, motion passed with all voting “yes”. Motion by Wells, 2nd by Schneider to pass the third reading of Ordinance No 2012-20 as read. Vote was taken, motion passed with all voting “yes”. • ORDINANCE NO 2012-24 AN ORDINANCE TO REVISE THE CODIFIED ORDINANCES PURSUANT TO OHIO R.C. 731.23 BY ADOPTING CURRENT REPLACEMENT PAGES; AND DECLARING AN EMERGENCY. 3rd Reading Motion by Wells, 2nd by Dronsfield to pass the third reading of Ordinance No 2012-24 as read. Vote was taken, motion carried with all voting “yes”. • ORDINANCE NO 2012-25 AN ORDINANCE AMENDING THE 2012 ANNUAL APPROPRIATIONS ORDINANCE TO MAKE APPROPRIATIONS FOR CERTAIN EXPENSES AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE 3rd Reading Motion by Maurer, 2nd by Dronsfield to pass the third reading of Ordinance No 2012-25 as read. Vote was taken, motion carried with all voting “yes”. • ORDINANCE NO 2012-26 AN ORDINANCE AUTHORIZING THE VILLAGE MANAGER TO ENTER INTO A CONTRACT FOR THE SALE OF A UNNEEDED PUMP EQUIPMENT WHICH IS NO LONGER NEEDED FOR PUBLIC PURPOSES 1st Reading Motion by Maurer, 2nd by Schneider to suspend the rules and pass Ordinance No 2012-26 as an emergency so that the equipment can be sold in a timely manner. Vote was taken, motion passed with all voting “yes”. Motion by Maurer, 2nd by Schneider to pass Ordinance No 2012-26 as an emergency. Vote was taken, motion passed with all voting “yes”. Page 3 of 4 Village of Wellington Council Meeting Minutes  • ORDINANCE NO 2012-27 A RESOLUTION TO ADOPT THE 2013 TAX BUDGET Motion by Denes, 2nd by Maurer to suspend the rules and pass Ordinance No 2012-27 as an emergency due to the submission deadline to the county. Vote was taken, motion passed with all voting “yes”. Motion by Denes, 2nd by Wells to pass Ordinance No 2012-27 as an emergency. Vote was taken, motion passed with all voting “yes”. VIII. Old Business • Downtown Parking – Ms Dronsfield had received complaints from a couple downtown business owners regarding the 2 hour parking limit downtown. Many people are parking in this area for longer than the two hour limit. She requested that the police pay attention to this. • Upcoming Council Meeting Changes – Council had already cancelled the August 20th meeting earlier in the evening. Council discussed the upcoming September 3rd meeting which falls on Labor Day (holiday). Council agreed to postpone a decision on changing the date for this meeting until the next meeting due to the absence of Mr. Hyde and Mr. Wells was unsure what his schedule for teaching would be in September. IX. New Business • Main Street Wellington – Main Street Representative Sandy Huff reported that the Cheese Festival is scheduled for this weekend. Main Street is in need of more volunteers if anyone would like to volunteer to help. Grand Marshall for the parade will be Wellington School Superintendent, John Nolan. The Home Tour scheduled to be held October 14th. Ms. Huff thanked council for maintaining the flowers in the downtown area. They are beautiful. • School Levy – Mr. Tom Standen Stannard spoke regarding the upcoming school levy. He passed out flyers inviting everyone in the community to the Campaign Kick Off for the levy. This will be held on July 29th at the Wellington Eagles from 2 -5 pm. This meeting will provide information regarding the levy to build a new school in Wellington. Anyone wishing to help with the levy campaign is urged to attend the meeting. The first 50 adults attending this event will receive free T-Shirts. X. Adjourn Motion by Maurer, 2nd by Denes to adjourn. 7:25 p.m. Clerk of Council Mayor Page 4 of 4 Village of Wellington Council Meeting Minutes