Village Council

Village of Wellington Council Meeting Minutes Barbara O'Keefe, Mayor Council: President Jeff Hyde, Sandy Denes, Helen Dronsfield, Steve Maurer, Hans Schneider, Guy Wells Council Chambers Monday June 3, 2013 7:30 p.m. 1. PLEDGE OF ALLEGIANCE Mayor O’Keefe called the meeting to order with the Pledge of Allegiance at 7:30 PM 2. ROLL CALL Council President Jeff Hyde – Present Councilman Steve Maurer – Present Councilwoman Sandy Denes – Present Councilman Hans Schneider – Present Councilwoman Helen Dronsfield – Present Councilman Guy Wells – Present Others present – Mayor O’Keefe, Village Manager Pyles, Finance Director Shaw, Law Director Bond, Public Works Supt. Brasee, Electric Supt. Bealer, Police Chief Rollins, Zoning Inspector Furcron, Clerk of Council O’Brien, MSW Executive Director Mike Eppley, MSW Rep. Ginger Mateer, Tom and Betty Brown (Black River Antiques), Dawn Reese (Dolls and Minis), Enterprise Reporter Cait Wasmundt. 3. APPROVAL OF MINUTES Motion by Schneider to approve the minutes from the May 20, 2013 meeting with the following correction (in bold) Ms. Denes made a motion to trade in a 1980’s model brush hog for a brand new model from Wellington Implement; purchase price is $5,497.00 with a trade in allowance of $1,000 with a final purchase price of $4,497.00. 2nd by Hyde, roll call vote was taken with all voting “yes”. 4. FINANCIAL REPORTS Approval of expenses from 06/03/13. 101 GEN $ 40,526.27 201 Street CMR $ 2,056.62 208 Perm. Tax $ 401 Capital $ 5,249.63 501 Water $ 9,747.10 502 Sewer $ 14,952.93 503 Electric $ 25,794.19 Power Bills 505 Cable $ 34,000.00 508 Consumer Deposits $ 3,139.29 Payroll #11 $ 91,285.58 Total $ 226,751.58 Mr. Maurer questioned an expense, Mr. Bealer answered his question. Motion by Schneider, 2nd by Denes to approve the expenses. Roll call vote was taken motion carried with all voting “yes”. 5. COMMUNICATIONS FROM MAYOR, COUNCIL, AND VILLAGE OFFICIALS: ƒ Law Director Bond – Nothing ƒ Police Chief Rollins – Nothing ƒ Finance Director Shaw – Ms. Shaw reported that her report was in the packet and she mentioned that Mayor O’Keefe, Mr. Pyles, Chief Rollins and herself met regarding Prosecutors expenses and were meeting again Wednesday at noon. Ms. Shaw reported that the audit is done and is being prepared. She commented that the audit went very smoothly and the auditors found no problems.  ƒ Village Manager Pyles – Mr. Pyles reported that his report and his Superintendent’s reports were in the packet. Mr. Pyles mentioned that the power outage on Saturday was due to a substation failure; the power was re-routed through the other working substation. Mr. Pyles reported that the substation is still down, and that they are working on diagnostics as to why the substation failed. 6. REPORTS OF COMMITTEES ƒ Finance – Mr. Hyde reported that the Finance Committee met prior to Council and discussed the 2014 Budget which will be coming before council the next three meetings and is due to the county in July. Mr. Hyde mentioned that the Fire Board meeting was scheduled for Weds. May 5th at 7:00 PM at the Kelly St. Fire Station. ƒ Police - Mr. Maurer reported that Police Committee will meet before the Council meeting on June 17th. He also reported that the Ambulance Board will meet on June 11th at 7:00 PM. Mr. Maurer mentioned that he wrote a letter to the Enterprise Editor to make clarifications to an article which was lacking vital information. Mr. Maurer reported that the Ambulance District did purchase a new 2013 ambulance which the board had budgeted for over the last two years. He mentioned that Director Pat Wilkinson did extensive research into a power loading system from Stryker Cots who offers an automatic loading system which requires minimal lifting. Mr. Maurer reported that the district received a $40,000 grant from the Ohio Bureau of Workers Compensation, which was used in the purchase of the $70,000 loading system. Mr. Maurer reported that the new ambulance is a Ford 4 wheel drive which will be very useful in the winter months and to reach remote locations. ƒ Public Works – Mr. Schneider reported that the committee met before the Council meeting and stated that the mowing fees had been increased from $30 with a $20 processing fee to $50 with a $25 processing fee, effective immediately. Mr. Schneider made a motion to hire Matthew Broud and Robert Tegtman as seasonal summer employees at $7.85 per hour, to begin immediately. 2nd by Mr. Maurer, roll call vote was taken with all voting “yes”. Mr. Schneider reported that the committee discussed vacant homes with pools, which are safety and health concerns, with discussions to continue. Mr. Schneider made a motion to take Scott Stolcals off of probation as he has met the conditions of, by obtaining his CDL with tanker endorsement and to increase his pay 5.25% which is $15.02 per hour. 2nd by Mr. Maurer, roll call vote was taken with all voting “yes”. Mr. Schneider also reported on a much needed updated phone system proposed by Mr. Pyles for the village. Mr. Schnieder gave a run down of the functions and versatility of the new system; he reported that the village will save approximately $785.00 per month and explained that the system will pay for itself in 10 years. Mr. Schneider explained that the money would come from the cable fund as it is earmarked for communications; he mentioned that Mr. Bond would begin work on an ordinance. ƒ Utility – Ms. Denes mentioned that the Utility Committee will meet on June 17, 2013 at 6:00 PM. She reported that Main Street Wellington meets June 12, 2013 at 8:00 and that the Directors report and the Main Street minutes were in the packet. ƒ Ordinance – Mr. Wells reported that the minutes from the last meeting were in the packet, and the next meeting will be June 17, 2013. 7. ORDINANCES AND RESOLUTIONS • RESOLUTION NO. 2013-14 A RESOLUTION AUTHORIZING A MEMORANDUM OF UNDERSTANDING WITH THE BOARD OF EDUCATION OF THE WELLINGTON EXEMPTED VILLAGE SCHOOL DISTRICT FOR THE TRANSITION AND EVENTUAL TRANSFER TO THE VILLAGE OF THE McCORMICK MIDDLE SCHOOL PROPERTY 3rd Reading Ms. Denes made a motion to approve the third reading of Resolution No. 2013-14 as read, 2nd by Mr. Schneider, roll call vote was taken with all members voting “yes”.  • ORDINANCE NO. 2013-16 AN ORDINANCE AMENDING THE 2013 ANNUAL APPROPRIATIONS ORDINANCE TO MAKE APPROPRIATIONS FOR CERTAIN EXPENSES AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE 1ST Reading Ms. Denes made a motion to suspend the rules, 2nd by Hyde, roll call vote was taken with all members voting “yes”. Motion by Hyde to approve Ordinance No. 2013-16 as read, 2nd by Wells, roll call vote was taken with all members voting “yes”. 8. OLD BUSINESS Mowing Charges – Mr. Pyles asked council to please make a motion to change the mowing fees. Mr. Schneider made a motion to increase the mowing fees from $30 mowing and $20 processing to $50 mowing and $25 processing per lot for each mowing, effective immediately, 2nd by Wells, roll call vote was taken with all members voting “yes”. 9. NEW BUSINESS Main Street Wellington – Mr. Eppley thanked the village employees for their help with the Gazebo Garden Walk. He pointed out that the flowers had been planted in the planters downtown, and thanked the village employees for watering and maintaining the planters. Mr. Eppley noted the Village Wide Garage Sales would be June 14th and 15th from 9AM – 5PM each day. Ms. Dronsfield questioned the parking situation on S. Main St. during the garage sales, Chief Rollins mentioned that he would put up temporary No Parking signs, and that he would have a third officer on duty to help with parking/traffic issues. Mr. Eppley reported that the vacant registry topic came to light as a result of a letter circulated by business owners about the safety issues of vacant buildings downtown. Mr. Eppley mentioned that during a Heritage Ohio meeting, the subject surfaced again and it was pointed out that Painesville and Sandusky also had similar vacant building registries. Mr. Eppley reported that he had researched the Painesville and Sandusky registries and noted that they were multi purpose; safety is the key factor but they are also geared to encourage property owners to rent and maintain their buildings. Mr. Eppley mentioned that his intern has researched other communities with similar populations and found 15 – 20 communities with comparable registries. Mr. Eppley drafted and distributed a survey for business owners, and reported that several business owners had issues with neglected and deteriorating buildings. There was some discussion about creating property owner incentives to rent their buildings and discussions about condemned buildings. Tom and Betty Brown from Black River Antiques expressed their concern for the downtown business district and asked council to provide some incentive ideas for property owners to improve their buildings. There was some discussion of incentives for revitalization. Dawn Reese owner of Dolls and Minis expressed her concern about the unavailability of larger rentable space, and the lack of “destination businesses” downtown. Mr. Eppley reported that the Summer Concert Series in the Gazebo would begin on June 9th. Mr. Hyde mentioned that the Ordinance Committee would be discussing the downtown vacant building issue at the next committee meeting on June 17th, and invited everyone to join the meeting. 10. ADJOURN Motion by Maurer, 2nd by Denes to adjourn at 8:20 PM _____________________ ______________________ Clerk of Council Mayor