Village Council

Village of Wellington Council Meeting Minutes Barbara O'Keefe, Mayor Council: President Jeff Hyde, Sandy Denes, Helen Dronsfield, Steve Maurer, Hans Schneider, Guy Wells Council Chambers Monday July 1, 2013 7:30 PM 1. PLEDGE OF ALLEGIANCE Mayor O’Keffe called the meeting to order with the Pledge of Allegiance. 2. ROLL CALL Council President Jeff Hyde – Present Councilman Steve Maurer – Present Councilwoman Sandy Denes – Present Councilman Hans Schneider – Present Councilwoman Helen Dronsfield – Present Councilman Guy Wells – Present Others Present – Village Manager Pyles, Finance Director Shaw, Todd Baumgartner, Public Works Superintendent Brasee, Electric Superintendent Bealer, Water and Wastewater Superintendent Rosemark, Police Chief Rollins, Zoning Inspector Furcron, Clerk of Council O’Brien, Enterprise Reporter Cait Wasmundt 3. APPROVAL OF MINUTES Motion by Maurer 2nd by Denes to approve the minutes of the June 17, 2013 meeting. Roll call vote was taken with all members voting “aye”. Motion by Maurer 2nd by Schneider to approve the minutes of the June 25, 2013 meeting. Roll call vote was taken with all members voting “aye”. 4. FINANCIAL REPORTS Approval of expenses from 07/01/13 101 GEN $ 53,589.36 201 Street CM&R $ 2,662.05 401 Capital Improvements $ 49,165.76 501 Water $ 10,373.35 Loans $102,824.43 502 Sewer $ 12,229.63 Loans $125,509.32 503 Electric $ 22,882.59 Power $446,732.15 Loans $ 56,283.79 508 Consumer Deposits $ 1,130.72 Pay 13 $105,567.22 Total $988,950.37 Mr. Maurer had a question about a bill, Mr. Brasee answered his question. Ms. Denes asked about money used from the sidewalk account, Mr. Brasee answered her question. Motion by Hyde 2nd by Wells to approve the expenses. Roll call vote was taken with all members voting “yes”. 5. COMMUNICATIONS FROM MAYOR, COUNCIL, AND VILLAGE OFFICIALS: ƒ Todd Baumgartner – Nothing ƒ Police Chief Rollins – Nothing  ƒ Finance Director Shaw – Ms. Shaw stated that her report was in the packet; Ms. Denes inquired about the status of the outstanding mowing bills. Ms. Shaw reported that she was working on getting those and the Squire Property turned into the County. ƒ Village Manager Pyles – Mr. Pyles reported that his report and his Superintendents reports were in the packet. Mr. Maurer inquired about the ODOT status; Mr. Pyles responded that ODOT had a lot of rain days however they were making progress. He reported that ODOT was fairly confident that they would have SR 58 temporarily closed and reopened before the fair. He also reported that CSX would begin laying the ballast for the run-around track as soon as materials arrived. Mr. Pyles reported that the pyramids for soil storage were not permanent and that the EPA insisted they be seeded to minimize the soil runoff. Mr. Hyde asked Mr. Rosemark about the Windemere Lift Station; Mr. Rosemark mentioned that Greg Frenk was keeping tabs on the lift station and that the lift station had been recertified and inspected by the manufacturer. Mr. Pyles reminded residents that Friday was large item curbside collection, and encouraged residents to take advantage of the service. Mr. Maurer asked Mr. Brasee about the water breaks occurring on Johns St.; Mr. Brasee told Mr. Maurer that the waterline was in poor shape and was on the list for replacement. 6. REPORTS OF COMMITTEES ƒ Finance – Mr. Hyde reported that the Finance Committee would meet prior to the Council Meeting on July 15, 2013 and that the Fire Board would meet on July 17, 2013 at 7:00 PM. ƒ Police – Mr. Maurer reported that the Police Committee met before the Council Meeting and would meet again in August. He reported that the Ambulance Board would meet on July 9, 2013 at 7:00 PM. ƒ Public Works – Mr. Schneider reported the Committee met prior to the Council Meeting and that the Courtland St. waterline was completed except for the sidewalk replacement. He mentioned that Ms. Dronsfield reported that Bill Little, a Forest St. resident commented that he had been having no problems with water due to the quarterly maintenance performed on the lines. Mr. Schneider mentioned that the Town Hall entrance project would begin on July 8, 2013 and expected the project to take approximately two weeks and would be completed in house with an estimated cost of $6,500. He reported that the railing would be replaced and that the ramp would be extended and widened. Mr. Schneider reported that the Village was the recipient of a Community Incentive Grant from Lorain County Solid Waste, and that the Village would be purchasing two ADA recycled content picnic tables for the Rec. Park and also recycled lumber which would be used to make a shoe/towel cubby for the Splash Pad area. Motion by Schneider to allow Village Manger Pyles to sign and execute the Memorandum with Lorain County Solid Waste, 2nd by Wells. Roll call vote was taken with all members voting “yes”. The next committee meeting is August 5, 2013 at 6:00 PM. ƒ Utility – Ms. Denes reported that the next Utility Committee meeting was scheduled for July 15th. She also reported that Main Street Wellington would meet on July 10, 2013 at 8:00 AM. Ms. Denes asked Mr. Brasee if the Town Hall entrance would be completed before the Cheese Festival on July 19th. Mr. Brasee reported that it would be completed. ƒ Ordinance – Mr. Wells reported that the Ordinance Committee met before the Council Meeting and explained that the Vacant Building discussion was to be tabled for the next meeting in August. He also reported that the committee discussed a proposed Ordinance relating to alternative energy and would continue discussions at the next meeting on August 5, 2013. Mr. Wells reported that he attended the RITA meeting in Brecksville. The Cable Commission will meet on July 11, 2013 at 2:00 PM. 7. ORDINANCES AND RESOLUTIONS ƒ ORDINANCE NO. 2013-20 AN ORDINANCE AUTHORIZING A NEW CHAPTER OF THE CODIFIED ORDINANCE RELATIVE TO PAYMENT IN LIEU OF TAXES FOR VILLAGE UTILITIES 3RD Reading nd Motion by Denes 2 by Maurer to approve the third reading as read. Roll call vote was taken with all members voting “yes”. ƒ ORDINANCE NO. 2013- 22 AN ORDINANCE AUTHORIZING APPROVAL OF THE MINUTES FROM THE HOUSING COUNCIL MEETING BASED UPON THE RECOMMENDATIONS OF THE HOUSING COUNCIL MEMBERS AND DECLARING THIS ACT AN EMERGENCY 1ST Reading Mr. Wells asked about the Housing Council, Mr. Pyles explained that it has always existed and deals with property tax abatements and makes sure the property owners are making reports and keeping up with the abatement process. There was some discussion about the abatement reductions. 8. OLD BUSINESS Mayor O’Keefe reminded residents about the Concert and the Ice Cream Social on Wednesday evening. Mr. Pyles reminded residents about the Inclement Weather Safety Policy enforced at the Rec. Park. He mentioned that he was investigating an electronic warning system, until that time, he reminded citizens to be cautious, and the first sign of lightening, seek shelter in their cars. Mr. Pyles recommended codifying the policy so that the Police Dept. may enforce the rules. 9. New Business Motion by Wells to adjourn for an executive session to discuss personnel at 8:00 PM 2nd by Hyde. Roll call voted was taken with all members voting “yes”. Mayor O’Keefe requested roll call, all members were present at 8:08 PM. Motion by Mr. Maurer to remove Foreman’s Brasee, Howk, Honoshofsky and Linden from probation as recommended by Mr. Pyles, 2nd by Mr. Schneider. Roll call vote was taken with all members voting “yes”. 10. ADJOURN – Motion by Maurer, 2nd by Denes to adjourn at 8:10 PM