Village Council

Village of Wellington Council Meeting Minutes Barbara O'Keefe, Mayor Council: President Jeff Hyde, Sandy Denes, Helen Dronsfield, Steve Maurer, Hans Schneider, Guy Wells Council Chambers Monday August 5, 2013 7:30 p.m. Amended 9/03/13 1. PLEDGE OF ALLEGIANCE Mayor O’Keefe called the meeting to order with the Pledge of Allegiance 2. ROLL CALL Council President Jeff Hyde – Present Councilman Steve Maurer - Absent Councilwoman Sandy Denes – Present Councilman Hans Schneider - Present Councilwoman Helen Dronsfield – Present Councilman Guy Wells – Present Others Present - Mayor O’Keefe, Village Manager Pyles, Finance Director Shaw, Todd Baumgartner, Public Works Supt. Brasee, Electric Supt. Bealer, Police Chief Rollins, Sergeant Bryant, Fire Chief Wetherbee, Water/WW Superintendent Mark Rosempark, Zoning Inspector Furcron, Clerk of Council O’Brien, Enterprise Reporter Cait Wasmundt 3. APPROVAL OF MINUTES Motion by Wells, 2nd by Hyde to approve the minutes of the July 15, 2013 meeting. Roll call vote was taken with all members present voting “aye”. 4. APPROVAL OF FINANCIAL REPORTS Approval of Expenditures for August 5, 2013 101 GEN $ 60,029.85 201 Street CM&R $ 12,490.90 401 Capital Improvement $ 6,112.94 Debt Service $ 26,991.46 501 Water $ 25,302.12 502 Sewer $ 15,333.51 503 Electric $ 44,558.80 Power $513,282.03 508 Consumer Deposits $ 1,400.00 Subtotal $705,501.61 Pay 15 $ 93,786.89 Total $799,288.50 Motion by Hyde, 2nd by Dronsfield to approve the expenses for Aug. 5, 2013. Roll call vote was taken with all members present voting “aye”. 5. COMMUNICATIONS FROM MAYOR, COUNCIL, AND VILLAGE OFFICIALS: ƒ Mayor O'Keefe – Mayor O’Keefe asked the wishes of Council for the first meeting in September which falls on Labor Day. Motion by Wells to postpone the Council meeting to Tuesday Sept. 3, 2013, 2nd by Hyde. Roll call vote was taken with all members present voting “yes”. ƒ Mr. Baumgartner – Nothing ƒ Police Chief Rollins - Nothing ƒ Finance Director Shaw – Ms. Shaw reported that her report was in the packet and that she had attended a one day training at AMP, which she felt was very  informative. She also mentioned that the Squires property tax lien had been filed and the amount was approximately $11,000.00. She also reported that the village had received a refund from BWC of approximately $26,000. ƒ Village Manager Pyles – Mr. Pyles reported that his and his superintendent’s reports were included in the packet. Mr. Pyles mentioned that the front step entrance project had been completed and that it looked very nice. He also mentioned that the Mayor, Mr. Maurer and himself attended an Open House at T.A.P.E. who won an Energy Efficiency Award through the Efficiency Smart program. Ms. Dronsfield asked Mr. Pyles whether or not sidewalks would be installed on one side of the street as school would be starting. Mr. Pyles replied that yes ODOT would be reestablishing sidewalks on the west side of the street before school starts. 6. REPORTS OF COMMITTEES ƒ Finance – Mr. Hyde reported that the committee had met tonight, and had discussed the Courtland St. assessments. Mr. Hyde made a motion to remove Vanya Hales from her six month probationary period effective July 1, 2013 with a $.50 pay increase, from $22.70 per hour to $23.20 per hour effective the next full pay period. 2nd by Wells. Roll call vote was taken with all members present voting “yes”. ƒ Police – Mr. Wells mentioned that the next committee meeting would be Tues. Sept. 3rd. Mr. Wells made a motion to rehire Matthew Perkins as Part Time Officer at $16.50 per hour effective immediately, with a 6 month probationary period after which will be give a $.50 increase. 2nd by Hyde. Roll call vote was taken with all members present voting “yes”. Mr. Wells made a motion to accept the resignation of PT Officer Curtis Silvers, effective 7/10/13, 2nd by Denes. Roll call vote was taken with all members present voting “yes”. Mr. Wells made a motion to recognize the departure of PT Dispatcher Laura Gibson, effective 07/17/2013. 2nd by Denes. Roll call vote was taken with all members present voting “yes”. ƒ Public Works – Mr. Schneider reported that the committee met prior to the Council meeting and had heard a projects list update from Superintendent Brasee. He mentioned among other projects, Magyar St., Dickson St., and Jones St. would be Slurry Sealed before the end of summer, seed and straw on the new soccer field, and the town hall steps had been completed. Mr. Schneider also mentioned that Shamrock Builders would begin building a spec home in the Wellington Commons. ƒ Utility – Ms. Denes reported that the next Utility Committee meeting was scheduled for Sept. 16, 2013, and Main Street Wellington would be meeting Weds. Aug. 14th at 8:0 AM ƒ Ordinance - Mr. Wells reported that Chief Wetherbee had attended the meeting prior to the Council meeting, pertaining to vacant buildings. He mentioned that the discussion would continue at the next meeting scheduled for Sept. 3, 2013. Cable Commission will meet Aug. 15th at 2:00 PM. ƒ Ms. Dronsfield reported that the Cemetery Board had sent their budget into the County for approval, and that the committee will be coming before Council with project ideas and plans, to discuss a Cremation Garden. 7. ORDINANCES AND RESOLUTIONS • ORDINANCE NO. 2013-22 AN ORDINANCE AUTHORIZING APPROVAL OF THE MINUTES FROM THE HOUSING COUNCIL MEETING BASED UPON THE RECOMMENDATIONS OF THE HOUSING COUNCIL MEMBERS AND DECLARING THIS ACT AN EMERGENCY 3rd Reading nd Motion by Hyde to approve the third reading, 2 by Wells. Roll call vote was taken with all members present voting “yes”. • RESOLUTION NO. 2013-24  A RESOLUTION DECLARING THE OFFICIAL INTENT AND REASONABLE EXPECTATION OF THE VILLAGE OF WELLINGTON ON BEHALF OF THE STATE OF OHIO (THE “BORROWER”) TO REIMBURSE ITS SEWER FUND FOR THE WASTEWATER TREATMENT PLANT IMPROVEMENTS, LOAN PROJECT NO. CT16Q, WITH THE PROCEEDS OF TAX EXEMPT DEBT OF THE STATE OF OHIO AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE 2nd Reading Ms. Denes asked Mr. Pyles about the amount of the loan/grant. Ms. Shaw informed Council that this is a house keeping resolution which is needed in order to be reimbursed rather than having the State pay the contractor. Motion by Hyde to approve the second reading, 2nd by Wells. Roll call vote was taken with all members present voting “yes”. • ORDINANCE NO. 2013-25 AN ORDINANCE TO REVISE THE CODIFIED ORDINANCES PURSUANT TO OHIO R.C. 731.23 BY ADOPTING CURRENT REPLACEMENT PAGES, AND DECLARING AN EMERGENCY 2nd Reading nd Motion by Denes to approve the second reading, 2 by Wells. Roll call vote was taken with all members present voting “yes”. • ORDINANCE NO. 2013-26 AN ORDINANCE LEVYING SPECIAL ASSESSMENTS FOR THE IMPROVEMENT IN THE VILLAGE OF WELLINGTON OF COURTLAND STREET AND HERRICK AVENUE EAST (SR 18) BY GRADING, DRAINING, CURBING, PAVING AND CONSTRUCTING AND RECONSTRUCTING WATERLINES, STORM SEWERS, SANITARY SEWERS, MANHOLES, CATCH BASINS, PAVEMENTS, SIDEWALKS, SIDEWALK APPROACH RAMPS, AND DRIVEWAY APPROACHES WERE NECESSARY, TOGETHER WITH ALL NECESSARY APPURTENANCES THERETO, IN ACCORDANCE WITH RESOLUTION NO. 2011-25, ADOPTED ON MAY 16, 2011, AND DECLARING AN EMERGENCY 1st Reading nd Motion by Denes to suspend the rules, 2 by Schneider. Roll call vote was taken with all members present voting “yes”. Motion by Wells to approve as read, 2nd by Schneider. Roll call vote was taken with all members present voting “yes”. • RESOLUTION NO. 2013-27 A RESOLUTION AUTHORIZING THE VILLAGE MANAGER TO APPLY FOR, ACCEPT, AND ENTER INTO A WATER POLLUTION LOAN FUND AGREEMENT ON BEHALF OF THE VILLAGE OF WELLINGTON FOR PLANNING, DESIGN AND/OR CONSTRUCTION OF WASTWATER FACILITIES; DESIGNATING A DEDICATED REPAYMENT SOURCE FOR THE LOAN; AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE 1st Reading Mr. Wells and Ms. Denes asked why the dedicated source of repayment was left blank. Mr. Pyles said that the dedicated source of repayment was the sewer fund. Ms. Denes asked that the fund be entered before the second reading. Mr. Pyles assured Council that it was an oversight and would be corrected before the second reading. • RESOLUTION NO. 2013-28 A RESOLUTION ENDORSING AND SUBSCRIBING TO AN APPLICATION FOR FUNDING FOR SIGNAL IMPROVEMENTS AT THE INTERSECTION  OF MAIN STREET AND HERRICK AVENUE, AND PROVIDNIG FOR AN IMMEDIATE EFFECTIVE DATE 1st Reading nd Motion by Schneider to suspend the rules, 2 by Wells. Roll call vote was taken with all members present voting “yes”. Motion by Wells to approve as read, 2nd by Schneider. Roll call vote was taken with all members present voting “yes”. 8. OLD BUSINESS Ms. Denes asked Zoning Inspector Furcron the status of the RV on W. Herrick Ave. – Mr. Furcron reported that the letter was ready to deliver, and he would have an officer hand deliver the letter. There was some discussion about certified mail vs. hand delivering. Quarterly Taxes and RITA – Ms. Shaw reported that there had been some confusion regarding quarterly taxes. She stated that the village does not require a quarterly tax payment, however, RITA may send a bill. If a resident does not wish to pay quarterly taxes, she instructed he/she should to flip the paper over, write in the $0 dollar amount, write in the SS# and send it back to RITA, and they will stop quarterly billing. 9. NEW BUSINESS Ms. Denes asked Zoning Inspector Furgron about the vehicles and a sided by side refrigerator at the intersection of Jones and Union St. – Mr. Furcron stated that he would check the license plates on the vehicles, and that he would have the Police Dept. notify the resident about leaving a refrigerator sit outside with the doors attached. 10. ADJOURN Motion by Wells, 2nd by Schneider to adjourn at 8:05 PM