Village Council

Village of Wellington Council Meeting Minutes Barbara O'Keefe, Mayor Council: President Hans Schneider, Sandy Denes, Helen Dronsfield, Jeff Hyde, Steve Maurer, Guy Wells Council Chambers Monday October 20, 2014 7:40 p.m. 1. PLEDGE OF ALLEGIANCE – Mayor O’Keefe called the meeting to order with the Pledge of Allegiance. 2. ROLL CALL Council President Hans Schneider – Present Councilman Jeff Hyde – Present Councilwoman Sandy Denes – Present Councilman Steve Maurer – Present Councilwoman Helen Dronsfield – Absent Councilman Guy Wells – Present Others Present – Mayor O’Keefe, Village Manager Pyles, Finance Director Shaw, Law Director Bond, Public Works Supt. Brasee, Electric Supt. Bealer, Water WW Supt. Rosemark, Sgt. Shelton, Zoning Inspector Furcron, Clerk of Council O’Brien, Enterprise Reporter Valerie Urbanik, Rural Urban Reporter Stacy Brewer, Residents Velma Young, Carl Witbeck and Joe Davidson. 3. APPROVAL OF MINUTES Mr. Wells asked that the minutes of October 1, 2014 be amended to show that the motion to dispense with the minutes had been passed. Mr. Maurer made a motion to approve the minutes of the October 1, 2014, with Mr. Wells amendment, and to approve the minutes of the October 6, 2014 meeting, 2nd by Wells. Roll call vote was taken with all members present voting “yes”. 4. FINANCIAL REPORTS Ms. Denes asked why the village was paying $52,522.95 in separate payments to Fantastic Finish and $13,751.85 to Elyria Concrete from the CDBG grant as it is over the $50,000 bid amount; Mr. Pyles explained that the Elyria Concrete bill was for the village Depot St. project. He further explained that due to the tight time lines to finish the project, the project was divided into two phases on the chance that a single bidder would be unable to complete both projects within the deadline. Ms. Denes asked why they were all being paid from the same PO; Ms. Shaw explained that it was a multi-vendor PO paid from the CBDG account. Motion by Denes, 2nd by Maurer to approve the expenses and pay the bills. Roll call vote was taken with all members present voting “yes”. 101 Gen $ 30,748.64 201 Street CM&R $ 2,218.01 205 Police Pension Trust Fund $ 4,648.69 208 Permissive Vehicle Tax $ 2,886.26 401 Capital Improvement $ 67,916.15 501 Water $ 7,825.81 502 Sewer $ 22,838.33 503 Electric $ 20,471.71 **Power Bills $ 478,809.56 504 Trash $ 24,931.47 506 Storm Sewer Capital $ 1,541.16 508 Consumer Deposits $ 2,047.18 Total $ 666,882.97 Pay 21 $ 85,650.57 Grand Total $ 752,533.54 5. COMMUNICATIONS FROM MAYOR, COUNCIL, AND VILLAGE OFFICIALS: § Mayor O'Keefe § Law Director Bond – Ms. Denes asked Mr. Bond concerning the Dickson St. law suit; she asked whether or not the residents had responded to his letter. Mr. Bond explained that the residents had not filed a formal response, although, they did speak with him. Mr. Bond turned it over to Zoning Inspector Furcron to meet with the residents to obtain a list of what they would be doing and when they would be doing it. Mr. Bond will then submit that list to the court. § Sergeant Shelton – Sgt. Shelton reported that the dash cams and body cams had been ordered and should arrive an approximately 3 weeks. He further reported that his is looking into grants for the purchase of new bullet proof vests, as they will expire in a year. Ms. Shaw asked what budget year those should be included in; Sgt. Shelton told her they expire in 2015. § Finance Director Shaw – Ms. Shaw reported that she had spent a lot of time researching the depository agreements and preparing liability and property insurance applications from Travelers and Scottsdale. Mr. Hyde asked if those were for quotes; Ms. Shaw said yes. Mr. Wells explained that applications need to be filled out every year. Ms. Shaw mentioned that she had met with Sgt. Shelton on a few occasions to help him keep things running smoothly. § Village Manager Pyles – Mr. Pyles reported that the leaf collection is underway and reminded residents to rake their leaves into the tree lawn and not into the street as the leaves end up in the storm sewer system. Mr. Maurer asked if leaf collection would be five days a week; Mr. Brasee explained that they will make a trip through town and then he will see how many more leaves are out and determine whether or not to pick them up continually. Ms. Denes asked if his department is chipping brush; Mr. Brasee said that he would be chipping this week. Mayor O’Keefe asked Mr. Brasee whether or not he was still mowing; Mr. Brasee explained that he was done mowing for the season. He further explained that he had recently mowed and that he did not have enough time to continue mowing. 6. REPORTS OF COMMITTEES § Finance – Mr. Hyde reported that the committee had met tonight. He reminded residents that the online bill pay is up and running and explained that there was a $1,000 limit per account per month. He mentioned that council would be passing several ordinances tonight. The next committee meeting is November 17th prior to Council. Mr. Hyde reported that the Fire Board Levy Committee had met and advised residents that the levy will be on the May 2015 ballot. He also reported that the Chili Cook Off will be Saturday Nov. 1st at the Eagles. § Police – Mr. Maurer reported that the next committee meeting is Nov. 3rd prior to Council. He mentioned that Ambulance Board will meet on Tuesday Nov. 11th. Mr. Maurer reported after a complete hiring process, the Board had hired Dave Knapp to be new Executive Director. Ms. Wilkinson will be working until December 1st and Mr. Knapp is currently training with her. Mr. Wells suggested putting a policy and guidelines for the use of the new cameras on the Police Committee agenda. § Public Works – Mr. Schneider reported that the next committee meeting is November 3rd prior to council. He further reported that the elevator repair had been completed. § Utility – Ms. Denes reported that the committee had met prior to the Council meeting and had met with a NOPEC representative again tonight. She further reported that they are a gas aggregator and the committee is working hard to determine whether or not they can help residents save money on their gas bills. She also reported that Mr. Pyles had presented a power grid survey, and they will be making some much needed improvements in the electric infrastructure by adding an electric substation and making upgrades to existing substations which will help insure power continuity  and will enable economic growth. She mentioned that council will be passing legislation tonight to make improvements to Barker St. next year. § Ordinance – Mr. Wells reported that the next Ordinance meeting will be November 3rd prior to Council, if there is business to discuss. 7. ORDINANCES AND RESOLUTIONS RESOLUTION NO. 2014-39 A RESOLUTION PROVIDING FOR THE CONTINUING APPOINTMENT OF A BUILDING OFFICIAL, AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE 3rd Reading Motion by Wells, 2nd by Denes to move the third reading. Roll call vote was taken with all members present voting “yes”. ORDINANCE NO. 2014-41 AN ORDINANCE ADJUSTING THE RATES FOR WATER SERVICE, AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE 2nd Reading Mr. Wells asked whether or not the rules needed to be suspended; Mr. Pyles explained yes, if Council would like it on the next billing cycle. Motion by Denes, 2nd by Wells to suspend the rules. Roll call vote was taken with all members present voting “yes”. Motion by Wells, 2nd by Schneider to approve as read. Roll call vote was taken with all members present voting “yes”. ORDINANCE NO. 2014-43 AN ORDINANCE AUTHORIZING THE VILLAGE MANAGER TO PROCEED WITH THE ACQUISITION OF A NEW BUCKET TRUCK FOR USE IN THE ELECTRIC DEPARTMENT, AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE 2nd Reading Ms. Denes asked whether or not this could go three readings; Mr. Pyles explained that the 30 price quote would expire if left for another reading. Motion by Denes, 2nd by Schneider to suspend the rules. Roll call vote was taken with all members present voting “yes”. Motion by Schneider, 2nd by Denes to approve as read. Roll call vote was taken with all members present voting “yes”. RESOLUTION NO. 2014-44 A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR 1ST Reading nd Motion by Denes, 2 by Hyde to suspend the rules. Roll call vote was taken with all members present voting “yes”. Motion by Hyde, 2nd by Schneider to approve as read. Roll call vote was taken with all members present voting “yes”. ORDINANCE NO. 2014-45 AN ORDINANCE APPOINTING FIRST MERIT BANK AS AN ADDITIONAL DEPOSITORY, AND PROVIDING FOR AN IMMEDIATED EFFECTIVE DATE 1ST Reading Mr. Maurer asked Ms. Shaw to clarify whether or not the other banks were in agreement to amend their contracts so that all of the depository agreements will have the same effective dates; Ms. Shaw said yes, they agreed to the same time frame, every five years. Mr. Hyde asked whether or not the village had an ongoing depository agreement with First Merit without the Ordinance in place; Ms. Shaw stated yes, for a short time. Mr. Hyde asked if this needed suspended; Ms. Shaw said yes, to get through January 31st, and at that time they will also go through the bidding process. Motion by Denes, 2nd  by Hyde to suspend the rules. Roll call vote was taken with all members present voting “yes”. Motion by Wells, 2nd by Hyde to approve as read. Roll call vote was taken with all members present voting “yes”. ORDINANCE NO. 2014-46 AN ORDINANCE AUTHORIZING THE VILLAGE MANAGER TO ENTER INTO A MEMORANDUM OF AGREEMENT FOR MEMBERSHIP IN THE LORAIN COUNTY BROWNFIELD ASSESSMENT GRANT COALITION WITH OTHER POLITICAL SUBDIVISIONS OF LORAIN COUNTY, OHIO; AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE 1ST Reading Ms. Denes asked Mr. Pyles if he had an area in mind in Wellington where the funds would be utilized if we were able to get funding; Mr. Pyles explained that the only possible area for Brownfield assessment would be in the old foundry area. Ms. Denes also asked whether they needed this agreement back immediately; Mr. Pyles stated that it could go through two readings. RESOLUTION NO. 2014 – 47 A RESOLUTION AUTHORIZING THE VILLAGE MANAGER TO APPLY FOR, ACCEPT, AND ENTER INTO A WATER POLLUTION CONTROL LOAN FUND AGREEMENT ON BEHALF OF THE VILLAGE FOR PLANNING, DESIGN, CONSTRUCTION OF WASTEWATER FACILITIES; AND DESIGNATING A DEDICATED REPAYMENT SOURCE FOR THE LOAN 1ST Reading nd Motion by Denes, 2 by Maurer to suspend the rules. Roll call vote was taken with all members present voting “yes”. Motion by Wells, 2nd by Schneider to approve as read. Roll call vote was taken with all members present voting “yes”. RESOLUTION NO. 2014 – 48 A RESOLUTION ESTIMATING THE AGGREGATE AMOUNTS OF FUNDS TO BE AVAILABLE FOR DEPOSIT BY THE VILLAGE, REQUESTING PROPOSALS FOR PUBLIC DEPOSITORIES OF THOSE FUNDS, AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE 1ST Reading 8. OLD BUSINESS Ms. Denes asked Zoning Inspector Furcron whether or not the owner of the old Irish’s Market had been sent a letter; Mr. Furcron stated yes a letter had been sent. Ms. Denes asked Mr. Furcron the status of the Dickson St. nuisance problem; Mr. Furcron stated that he went to the owners with a letter of what needed to be done and would be trying to get the homeowner to sign and agree to it. Mr. Furcron will then turn it back to Mr. Bond who will file the letter with the court. Mr. Wells explained to Ms. Denes that the canopy on the front of Irish’s Market at one time was on the verge of being condemned by the village in the mid 1990’s, however, the Historical society wanted to have the canopy preserved. Mr. Wells further explained that when the sidewalks were replaced in the mid to late 90’s the village rebuilt the canopy, rather than fighting with the Historical Society to have it torn down. He mentioned that in condemning the canopy, the village would actually be condemning its own work. Ms. Denes mentioned the condition of the sidewalk in front of the store; Mr. Brasee explained that his department had to dig that for a water line installation and reported that it had been repaired. Ms. Denes asked about the large amount of pavement removed on Magyar St.; Mr. Brasee explained that they had a water main break repair at that location. Mr. Maurer expressed that he would like to see an appointment made to Planning Commission made, possibly as soon as the next meeting. Mayor O’Keefe said that she could make an appointment then.  Mayor O’Keefe announced that Trick or Treat would be held on Thursday October 30th from 6:00 PM to 7:30 PM. 9. NEW BUSINESS – None 10. ADJOURN – Motion by Maurer, 2nd by Denes to adjourn at 8:05 PM