Village Council

Village of Wellington Council Meeting Minutes Barbara O'Keefe, Mayor Council: President Guy Wells, Sandy Denes, Helen Dronsfield, Jeff Hyde, Steve Maurer, Hans Schneider Council Chambers Tuesday September 8, 2015 7:30 p.m. 1. PLEDGE OF ALLEGIANCE – Mayor O’Keefe called the meeting to order with the Pledge of Allegiance 2. ROLL CALL Councilwoman Sandy Denes – Present Councilman Steve Maurer – Present Councilwoman Helen Dronsfield – Present Councilman Hans Schneider – Present Councilman Jeff Hyde – Present Council President Guy Wells – Present Other Present – Mayor O’Keefe, Village Manager Pyles, Finance Director Shaw, Law Director Bond, Chief Barfield, Electric Supt. Bealer, Public Works Supt. Brasee, Zoning Inspector Furcron, Clerk of Council O’Brien, MSW Director Arntz, Enterprise Reporter Leyva, Patti Young, Joe Davidson, Mark Bughman, Kerry Trefz, Frank Ferrini, Madison Schneider 3. APPROVAL OF MINUTES – Motion by Wells, 2nd by Maurer to approve the minutes from the August 17, 2015 meeting. Roll call vote was taken with all members voting “yes”. 4. FINANCIAL REPORTS – Ms. Denes had a couple of questions regarding the bills; Ms. Shaw answered her questions. Mr. Maurer had a couple of questions regarding the bills; Ms. Shaw, Mr. Pyles, Mr. Bond and Mr. Brasee answered his questions. Motion by Denes, 2nd by Wells to approve the expenses and pay the bills. Roll call vote was taken with all members voting “yes”. 101 GEN $ 63,277.96 201 Street CM&R Fund $ 12,378.04 208 Permissive Vehicle Tax $ 7,638.23 211 Cemetery $ 156.69 401 Capital Improvement $ 9,233.16 501 Water $ 13,174.33 502 Sewer $ 14,252.09 503 Elect $ 24,309.71 ***Power Bills $ 549,795.77 504 Garbage Fund $ 100.00 506 Storm Sewer Capital $ 1,298.11 508 Consumer Deposit Fund $ 1,800.00 Total $ 697,414.09 Pay 17 $ 97,833.20 Pay 18 $ 91,190.46 Grand Total $ 886,437.75 5. COMMUNICATIONS FROM MAYOR, COUNCIL, AND VILLAGE OFFICIALS: § Mayor O'Keefe – Mayor O’Keefe read a letter of resignation from Rita Brown, Finance Associate, effective Sept. 18, 2015. Motion by Wells, 2nd by Schneider to accept Ms. Browns resignation with regret. Roll call vote was taken with all members voting “yes”. § Law Director Bond – Nothing to report. § Chief Barfield – Chief Barfield reported that Hidden In Plain Sight will be held at the Wellington Eagles on Monday Sept. 14th. He commended the men and women of the Wellington Police Dept. and the Auxiliary for all of the great work that they do. Ms. Dronsfield thanked Chief Barfield and his staff for doing a great job. § Finance Director Shaw – Ms. Shaw reported that there will be a community wide shredding day on Saturday, October 10th from 9 AM – Noon. They will be located in the parking lot behind the Town Hall and there is no cost to the residents. She further reported that it is paper only, however paper clips and staples do not need to be removed. Ms. Denes asked Ms. Shaw about the Lorain County Auditors fees; Ms. Shaw explained that anytime they get a settlement check, the Auditors fees are added. § Village Manager Pyles – Mr. Pyles reported that he would be happy to answer any questions Council may have. Ms. Denes mentioned that she had received a  complaint about the tree clearing that will have to take place for the solar project; Mr. Pyles explained that the engineering/design/build Company will be clearing some trees, if the Planning Commission approves the project. He further explained that the tree clearing is necessary as the amount of solar panels cannot fit into the areas that are open. He mentioned that the area is partially shaded by the First Energy high power lines that come through that area of the reservoir. He further mentioned that some of the area is an old tree farm area, and some of it is dead Ash trees, which will have to be removed to get the correct footprint for the project. Mr. Pyles recommended hiring David Steves as a journey man lineman, at $26.50 per hour, with a 6 month probationary period, provide 1 week of vacation at hire, then two weeks of vacation annually for the next three years and 3 weeks of vacation for the next five years and 4 weeks thereafter, effective as soon as he passes a drug screening. Motion by Wells, 2nd by Schneider to accept Mr. Pyles’ recommendation. Roll call vote was taken with all members voting “yes”. Mr. Pyles recommended that Council revise the incentive for health insurance waivers from $625.00 to $1,200 per quarter, effective this quarter, Sept. Oct. and Nov. Motion by Wells, 2nd by Schneider to approve Mr. Pyles’ recommendation. Roll call vote was taken with all members voting “yes”. Mr. Pyles recommended taking Justin Tripp off of probation and adding 2% to his wages, effective the next full pay. Motion by Maurer, 2nd by Dronsfield to approve Mr. Pyles’ recommendation. Roll call vote was taken with all members voting “yes”. Mr. Schneider asked Mr. Pyles if the SR 58 closure was still going to take place on Sept. 21st; Mr. Pyles said, it is, as the official notification was provided to the County Engineer on Friday of last week. The closure will be for 35 days. § Main Street Wellington – Ms. Arntz thanked the village employees, Mr. Pyles, Chief Barfield and his staff for their assistance with the Bicycle Rodeo. She thanked the Wellington Fire District and the South Lorain County Ambulance District for their help. She also thanked Ms. Denes for her donation which provided snacks to the participants. Lastly she thanked Harold Sumpter for his help and mentioned that he brought the event to life. She mentioned that there will be a Show and Tell networking event at Wellington Veterinary Clinic this Thursday from 3 PM - 5 PM, and encouraged anyone who was interested in networking with area business, or anyone who was interested in the Veterinary field to please join them. Ms. Arntz reported that MSW was helping to promote the SRO program fundraiser on Saturday Sept. 26th from Noon – 5 PM. Many of the business’s downtown will be collecting donations, raffling off items, and holding specials to raise funds for the School Resource Officer. She mentioned that Steve Neff from Wellington Music is spearheading the event and any questions should be directed to him. Ms. Arntz reported that there will be a 5K event on Saturday October 10th. She thanked Council for their support. Ms. Denes mentioned that in the minutes from the last Main Street Wellington meeting, Ms. Arntz had mentioned that the sound system in the gazebo was in need of updating/repair; Ms. Arntz agreed that it did need to be looked at. Mr. Maurer reported that he and his wife had attended the Milan Melon Festival over Labor Day weekend and commented that it was a very large event. He mentioned that Ms. Arntz may want to touch base with the City of Milan for pointers on how they get all of their civic organizations to cooperate with one another to coordinate such a nice festival. Ms. Arntz will look into it. 6. REPORTS OF COMMITTEES § Finance – Mr. Hyde reported that the committee will meet on Sept. 21st prior to Council. He further reported that Fire Board had met on Sept. 2nd, and they reported that it was the busiest two months on record. He mentioned that the District is very sound and they have just added 5 more firefighters to their roster. Ms. Denes mentioned that she saw in the minutes where Mr. Hyde missed the last two Fire Board meetings. She further mentioned that she would be happy to go as the alternate if he would call and let her know. Mr. Hyde explained that there was a last minute event that had come up, however he will do so in the future. § Police – Mr. Wells reported that the committee had met prior to the Council meeting and the next meeting would be held on October 5th. He further reported that the committee had discussed the Wellington Eagles donation from the  proceeds of the Policeman’s Ball. He mentioned that Chief Barfield reported that there has been an increase in call volume and there is a need for additional man power to cover the extra work; this will be discussed in the future. Motion by Wells, 2nd by Denes to hire Frank Ferrini as a part time patrolman at $19.00 per hour, six month probationary period, effective immediately. Roll call vote was taken with all members voting “yes”. § Public Works – Ms. Dronsfield reported that the committee had met prior to Council where Mr. Brasee gave a general update on the summer projects, which have been completed. She reported that there is an Ordinance on the agenda for the final assessments for Barker St. which needs to be passed as an emergency. She mentioned that they had received a request from the Wellington Soccer Association to build a memorial at the Rec. Park, at no expense to the village, for Drew Guyer. She thanked the association and mentioned that the committee felt it would be a very nice addition to the Rec. Park. § Utility – Ms. Denes reported that the committee will meet prior to Council on Sept. 21st. § Ordinance – Mr. Schneider reported that the meeting scheduled for tonight had to be postponed due to time constraints. He mentioned that they would discuss the Personnel Policy at the next meeting. Ms. Denes asked Mr. Furcron whether or not he and Mr. Bond had discussed a strongly worded letter in regards to inoperable and abandoned vehicles; Mr. Furcron said they had not. Mr. Schneider mentioned that the Ambulance Board meeting was tonight and he had let them know that there would not be any Council representation at tonight’s meeting. 7. ORDINANCES AND RESOLUTIONS ORDINANCE NO. 2015-23 AN ORDINANCE APPROVING AND ADOPTING THE AMENDED AND RESTATED PERSONNEL POLICY MANUAL Tabled on 6/15/15 3rd Reading RESOLUTION NO. 2015-34 A RESOLUTION TO ADOPT THE SOLID WASTE MANAGEMENT PLAN FOR THE LORAIN COUNTY SOLID WASTE MANAGEMENT DISTRICT 3rd Reading nd rd Motion by Denes, 2 by Maurer to move the 3 Reading. Mr. Wells asked whether or not anyone had read through the plan; Ms. Denes reported that she had spoken with Mr. Pyles about the plan and they came to the conclusion that there were no big changes to the plan. Roll call vote was taken with all members voting “yes”. ORDINANCE NO. 2015-39 AN ORDINANCE LEVYING SPECIAL ASSESSMENTS FOR THE IMPROVEMENT IN THE VILLAGE OF WELLINGTON OF BARKER STREET FROM HERRICK AVENUE EAST (SR 18) BY GRADING, DRAINING, CURBING, PAVING AND CONSTRUCTING AND RECONSTRUCTING WATERLINES, STORM SEWERS, SANITARY SEWERS, MANHOLES, CATCH BASINS, PAVEMENTS, SIDEWALKS, SIDEWALK APPROACH RAMPS, AND DRIVEWAY APPROACHES WHERE NECESSARY, TOGETHER WITH ALL NECESSARY APPURTENANCES THERETO, IN ACCORDANCE WITH RESOLUTION NO. 2015-02, ADOPTED ON JANUARY 5, 2015, AND DECLARING AN EMERGENCY 1st Reading nd Motion by Denes, 2 by Wells to suspend the rules. Roll call vote was taken with all members voting “yes”. Motion by Wells, 2nd by Schneider to approve as read. Roll call vote was taken with all members voting “yes”. 8. OLD BUSINESS - None 9. NEW BUSINESS Ms. Arntz asked who the memorial was for at the Rec. Park; Ms. Denes and Mr. Maurer explained that it was from the Wellington Soccer Association for Drew Guyer who had passed away suddenly almost two years ago. 10. ADJOURN - Motion by Maurer, 2nd by Denes to adjourn at 8:22 PM _________________________ ___________________________ Clerk of Council Mayor