Village Council

Village of Wellington Council Meeting Minutes Hans Schneider, Mayor Council: President Sandy Denes, Mark Bughman, Helen Dronsfield, Gene Hartman, Keith Rowland and Guy Wells Council Chambers Monday May 2, 2016 7:42 p.m. 1. PLEDGE OF ALLEGIANCE – Mayor Schneider called the meeting to order with the Pledge of Allegiance. 2. ROLL CALL Councilman Mark Bughman – Present Councilman Gene Hartman – Present Council President Sandy Denes – Present Councilman Keith Rowland – Present Councilwoman Helen Dronsfield – Present Councilman Guy Wells – Present Others Present – Mayor Schneider, Village Manager Pyles, Finance Director Hales, Law Director Bond, Lt. Shelton, Electric Supt. Bealer, Public Works Supt. Brasee, Water/WW Supt. Rosemark, Clerk of Council O’Brien, Enterprise Reporter Delozier, Cemetery Clerk Louise Grose, Twp. Trustees Nancy Fisher, Leroy Brasee, Fred Pitts, Twp. Clerk Virginia Haynes, Bill Berger, Mike Schneider and Madison Schneider 3. APPROVAL OF MINUTES – Motion by Wells, 2nd by Dronsfield to approve the minutes from the April 18, 2016 meeting. Roll call vote was taken with all members voting “yes”. Motion by Wells, 2nd by Hartman to approve the minutes from the April 28, 2016 meeting. Motion carried with all members voting “yes”. 4. FINANCIAL REPORTS – Ms. Denes had a couple of questions regarding the bills, Mr. Brasee, and Ms. Hales answered her questions. Motion by Wells, 2nd by Denes to approve the expenses and pay the bills. Roll call vote was taken with all members voting “yes”. 101 General $ 63,670.82 211 Cemetery $ 1,422.34 401 Capital Improvement $ 7,589.00 501 Water $ 11,438.85 502 Sewer $ 11,393.15 503 Electric $ 157,879.14 Power Bills $ - 504 Garbage $ 100.00 506 Storm Sewer $ 689.95 508 Consumer Deposit $ 426.02 Pay 9 $ 86,085.14 Total $ 340,694.41 5. COMMUNICATIONS FROM MAYOR, COUNCIL, AND VILLAGE OFFICIALS § Mayor Schneider – Mayor Schneider mentioned that his report was included in the packet. § Law Director Bond – Nothing to report. § Lt. Shelton – Lt. Shelton reported that on May 4th department personnel and Honor Guard will be standing guard at the memorial from 4 PM – 8:30 PM, in honor of the anniversary of Officer Smith’s death. On May 5th at the Patricia Lindley Center they will holding a Home Town Heroin Epidemic presentation at 7:30 PM, May 10th at 7:30 PM is a candlelight vigil at the Town Hall in recognition of Lorain County Police Memorial Week and on May 11th at 11 AM Wellington is hosting the Police Memorial for Lorain County. § Finance Director Hales – Ms. Hales reported that her report was included in the packet. Ms. Denes asked whether or not the 1095 B forms had to in fact been filed with the state; Ms. Hales stated that they have not been filed yet, as Mr. Pyles and Mr. Bond do not believe it is necessary. Ms. Denes will talk with Ms. Hales about it at a later date. § Village Manager Pyles – Mr. Pyles mentioned that his report and his superintendent’s reports were in the packet. He further mentioned that he had several anniversaries this quarter; Kyle Keiffer and Andy Pickworth - 10 years, Kurt Linden – 11 years, Vanya Hales – 17 years, Christa O’Brien - 20  years, Greg Frenk and Matt Osborn – 21 years, Bob Brasee – 27 years, Brian Howk – 29 years, Dave Bealer – 31 years, and Mark Rosemark – 38 years. Mr. Bughman asked who would be mowing the grass at the underpass; Mr. Pyles explained that the bank will be rebuilt and then the village will be responsible for the mowing. Mr. Brasee mentioned that his department used weed eaters on part of the area. Mr. Rowland asked when the sidewalk will be replaced; Mr. Pyles said he wasn’t sure, they would be pouring the parking lot and then moving on to the sidewalks. He mentioned that they would be having a monthly meeting next week and he would know more then. § Main Street Wellington – Mayor Schneider announced that the Gazebo Garden Walk will be on Saturday May 7th, with 70 vendors. There will be a Bicycle Rodeo at 98 Johns St. from 10 AM – 12:30 PM on May 21st and those interested should call 647-3987. He mentioned that Director Arntz is looking for volunteers for the Gazebo Garden Walk and the Bicycle Rodeo, those interested should call the office or to visit www.mainstreetwellington.org/volunteers. § Motion by Wells, 2nd by Hartman to temporarily suspend the regular council meeting and enter into a joint cemetery, council and Wellington Township meeting. Roll call was taken with all members voting “yes”. JOINT CEMETERY, COUNCIL AND WELLINGTON TOWNSHIP MEETING May 2, 2016 Village of Wellington: Mayor Hans Schneider Wellington Council Members: Sandy Denes - President, Mark Bughman, Helen Dronsfield, Gene Hartman, Keith Rowland and Guy Wells Wellington Township Trustees: Nancy Fisher - Chairman, LeRoy Brasee, Fred Pitts a. Roll Call – Mayor Schneider called the meeting to order and requested roll call. Bughman – Present, Denes – Present, Dronsfield – Present, Hartman – Present, Rowland – Present, Wells – Present, Brasee – Present, Fisher – Present, Pitts – Present b. Approval of Minutes: Minutes from the July 6, 2015 Joint Meeting – Motion by Denes, 2nd by Bughman to approve the minutes from the July 6, 2016 meeting. Motion carried with all members voting “yes”. c. Old Business d. New Business · Village Help – Ms. Dronsfield announced that the Cemetery Board has been very thankful for the village for taking down the house at Trails End and for the tree removal at the Cemetery. She mentioned that the Cemetery Board has future plans for a Cremation Garden and they are now a point where they will begin some formal planning. She further mentioned that the board will be coming back to the village and the township for some extra funding from the capital improvement funds, possibly next year. They will make out an overall plan and break that down into phases, for a long term plan. Ms. Denes asked for the cemetery financials and read from the minutes where it stated that the county auditor mentioned that the cemetery may be collecting more money than was actually needed for running the cemetery. Ms. Dronsfield reported that the cemetery had a new clerk, Louise Grose, and could get the financials to council. She further reported that she had a copy of the proposed budget and will get those to Ms. Hales for the next meeting. VILLAGE OF WELLINGTON RESOLUTION NO. 2016 – 16 A JOINT RESOLUTION OF THE VILLAGE OF WELLINGTON AND THE TRUSTEES OF WELLINGTON TOWNSHIP DETERMINING THE RATE OF TAXATION TO BE LEVIED UPON THE TAXABLE PROPERTY WITHIN THE VILLAGE OF WELLINGTON AND THE TOWNSHIP OF WELLINGTON FOR CEMETERY PURPOSES Motion by Denes, 2nd by Dronsfield to suspend the rules. Roll call vote was taken with all members voting “yes”. Mr. Bond suggested filling in the blanks on the ordinance. Ms. Hales reported that the amount for the village was .30 mills, $25,497.00 and the township .30 mills, $12,810.00. Motion by Denes, 2nd by Wells to approve Resolution No. 2016-16. Roll call vote was taken with all members  voting “yes”. Ms. Denes mentioned that last year the township was under the impression that they were being double billed for the cemetery; as it turned out the village was actually being double billed on the inside millage for the cemetery. She further mentioned that they had all agreed to leave it that way; Mr. Pyles and Ms. Hales agreed. e. Adjourn Joint Village/Township Meeting – Motion by Dronsfield, 2nd by Hartman to adjourn at 8:00 PM. · Motion by Wells, 2nd by Bughman to resume the regular council meeting. Roll call vote was taken with all members voting “yes”. 6. REPORTS OF COMMITTEES § Finance – Ms. Denes reported that the committee will meet on May 16th prior to council. § Police – Mr. Wells reported that the committee had met prior to council and discussed the need for a Volunteer Peace Officers Dependent Fund. Motion by Wells, 2nd by Dronsfield to approve Adam Smosney, Roberto Aviles, Vanya Hales and Hans Schneider to that board, effective immediately, through the remainder of 2016. Roll call vote was taken with all members voting “yes”. Mr. Wells mentioned that the final member will be chosen by the appointed four members. § Public Works – Ms. Dronsfield reported that the committee had met prior to council. Motion by Dronsfield, 2nd by Wells to accept the resignation of Carrie Barnett from the Public Works Dept. effective May 27, 2016. Roll call vote was taken with all members voting “yes”. Motion by Dronsfield, 2nd by Bughman to rehire Damon Bollin, Jamie Bartolovich, Karly Rollin, and Justus Owen as 2nd year seasonal summer employees at $8.35 per hour to begin as soon as possible; rehire Taylor Bollin as 3rd year seasonal summer employee at $8.55 per hour to begin as soon as possible; hire Rachel Cwalina as a 1st year seasonal summer employee at $8.10 per hour to begin May 9, 2016. Roll call vote was taken with all members voting “yes”. Ms. Dronsfield mentioned that there are still openings in the Public Works Dept. She reported that seasonal summer employee, Mike Dowdell will be transferring from the Waste Water Dept. to the Electric Dept. Motion by Dronsfield, 2nd by Bughman to rehire Mike Dowdell as a 3rd year seasonal summer employee at $8.55 per hour, to begin May 4, 2016. Roll call vote was taken with all members voting “yes”. She mentioned that they had also discussed handicap parking, and street repaving possibilities. § Utility – Ms. Dronsfield reported that the committee will meet on May 16th prior to council. § Ordinance – Mr. Wells reported that the committee met prior to the council meeting and discussed the chronic nuisance legislation which will be on the agenda for a first reading at the May 16th meeting. He further reported that there will also be an ordinance that clarifies the sign ordinance and addresses signs that have already been in place. That ordinance will also have a first reading at the May 16th council meeting. § Councilman Bughman – Mr. Bughman thanked the Chamber of Commerce, the merchants for their basket donations, Tim Graham, Big Dogs Catering, and the Eagles for an enjoyable evening at the Reverse Raffle on Saturday night. He mentioned that the reverse raffle was to raise money for the July 4th fireworks. § Councilman Hartman – Mr. Hartman mentioned that he felt it was important to involve the community in the discussion of the plans for the park at the McCormick Middle School site on S. Main St. He suggested that council begin moving forward with the park planning. Mayor Schneider mentioned that Mr. Pyles is having a meeting with the Metro Parks on May 12th. Mr. Pyles reported that the Metro Parks agreed that the village should be involved in the conception stage of the process. He suggested inviting the public to the Town Hall or the Lindley Center; Mayor Schneider agreed and reported that he will announce a date for the meeting at the May 16th council meeting. § Councilman Rowland – Mr. Rowland reported that the Ambulance Board will meet on Tues. May 10th at 7 PM. Ms. Denes mentioned that the Fire Board  will meet on Weds. May 4th at 7 PM. Mayor Schneider added that Charter Review Commission will meet on May 3rd at 6 PM; he suggested council members attend the meeting as they will be discussing hiring procedures. 7. ORDINANCES AND RESOLUTIONS ORDINANCE NO. 2016-08 (revised) AN ORDINANCE DESIGNATING DICKSON STREET AND CARPENTER STREET FOR TWO-WAY TRAFFIC FOR THEIR ENTIRE LENGTHS 3rd Reading Tabled 3/21/16 Mr. Wells reported that they should be able to have an informed discussion concerning the ordinance at the May 16th meeting. Ms. Dronsfield urged residents with concerns to come to the May 16th meeting. ORDINANCE NO. 2016-12 AN ORDINANCE AMENDING THE 2016 ANNUAL APPROPRIATIONS ORDINANCE BY AUTHORIZING THE TRANSFER OF CERTAIN FUNDS AND APPROPRIATIONS AS NEEDED FOR OPERATIONS 3rd Reading nd Motion by Denes, 2 by Dronsfield to approve the third reading. Roll call vote was taken with all members voting “yes”. ORDINANCE NO. 2016-15 AN ORDINANCE AUTHORIZING APPROVAL OF THE MINUTES FROM THE HOUSING COUNCIL MEETING BASED UPON THE RECOMMENDATIONS OF THE HOUSING COUNCIL MEMBERS AND DECLARING THIS ACT AN EMERGENCY 2nd Reading Motion by Denes, 2nd by Wells to move the 2nd reading. Roll call vote was taken with all members voting “yes”. 8. OLD BUSINESS Ms. Denes announced that council met on April 28th where 36 employees were given merit increases. 9. NEW BUSINESS Mayor Schneider urged residents to attend the Hometown Heroin Epidemic presentation at the Lindley Center on May 5th at 7:30 PM. 10. ADJOURN – Motion by Hartman, 2nd by Bughman to adjourn at 8:13 PM ________________________________ _________________________________ Clerk of Council Mayor