City Council

MINUTES WENTWORTH TOWN COUNCIL April 5, 2022 7:00 pm Wentworth Town Hall 124 Peach Tree Road, Wentworth NC The Wentworth Town Council held their regularly scheduled monthly meeting at the Wentworth Town Hall, on Tuesday, April 5, 2022 at 7:00pm. Council Members Present: Mayor Pro Tem Evelyn Conner, Daryl Crowder, Cheryl Moore, Dennis Paschal III Council Members Absent: Mayor Dennis Paschal Jr. A quorum was met. Staff Present: George Murphy Sr., Town Administrator Yvonne Russell, Town Clerk & Finance Officer Others Present: Ellis Martin, Attorney, Fox Rothschild LLP – Town of Wentworth Jennifer Brown- Rockingham Co Sheriff’s Office Joey Page – Wentworth PTA Ball Program Randy Hunt – Fine Arts Festival Association Mary Jane Webb – Help Inc. Neil Jacques – Rockingham County-wide Food Drive Article I. CALL TO ORDER Mayor Pro Tem Evelyn Conner called the meeting to order. Article II. INVOCATION Councilmember Dennis Paschal III gave the invocation. Article III. APPROVAL OF TOWN COUNCIL AGENDA A. Requests and Petitions of Citizens B. Approve/ Amend Agenda Councilmember Paschal made a MOTION, “To move Public Comments to Article IV and bump everything else down one”. Mayor Pro Tem Conner seconded the motion. All voted in favor and the motion carried. Wentworth Council Meeting Minutes April 5, 2022 – pg. 1 Article IV. PUBLIC COMMENTS Nathan Rich, President of the Wentworth Ruritan Club addressed Council about a bluebird house project the club is working on. He asked permission for the club members to install bluebird houses in the Wentworth Park and at other Town of Wentworth owned properties. They have a total of ten (10) bluebird houses. The bird houses are tan in color and will sit atop a green painted post. Councilmember Paschal made a MOTION, “We allow the Wentworth Ruritan Club to place ten bluebird houses on Town property”. Mayor Pro Tem Conner seconded the motion. All voted in favor and the motion carried. Article V. APPROVAL OF MINUTES A. Town Council Meeting – March 1, 2022 Councilmember Paschal made a MOTION, “The minutes stand approved as written”. Councilmember Daryl Crowder seconded the motion. All voted in favor and the motion carried. Article VI. OLD BUSINESS There was no old business. Article VII. NEW BUSINESS A. Funding Requests for FY 2022-2023 1. Sheriff’s Office - $3,512 for Equipment Captain Jennifer Brown presented the funding request for the Rockingham County Sheriff’s Office. She explained the request is for the purchase of equipment for the Wentworth Deputy, including trunk organizer, set of stop sticks, and a ballistic sheild. Mayor Pro Tem Conner thank Captain Brown and said the Town Council will consider the funding request during their budget work session. (Note: The funding request submitted by Rockingham County Sheriff’s Office is herein incorporated and made a part of these minutes.) Wentworth Council Meeting Minutes April 5, 2022 – pg. 2 Wentworth Council Meeting Minutes April 5, 2022 – pg. 3 Wentworth Council Meeting Minutes April 5, 2022 – pg. 4 Wentworth Council Meeting Minutes April 5, 2022 – pg. 5 Wentworth Council Meeting Minutes April 5, 2022 – pg. 6 Wentworth Council Meeting Minutes April 5, 2022 – pg. 7 Wentworth Council Meeting Minutes April 5, 2022 – pg. 8 Wentworth Council Meeting Minutes April 5, 2022 – pg. 9 Article VII. NEW BUSINESS A. Funding Requests for FY 2022-2023 2. Rockingham Co Middle School Band - $10,000 No one was in attendance to present the request for the Rockingham County Middle School Band. Mayor Pro Tem Conner said Council will consider the request during their budget work session. (Note: The funding request submitted by the Rockingham County Middle School Band is herein incorporated and made a part of these minutes.) Wentworth Council Meeting Minutes April 5, 2022 – pg. 10 Article VII. NEW BUSINESS A. Funding Requests for FY 2022-2023 3. Wentworth PTA Ball Program - $10,000 for Uniforms & Equipment Joey Page, Baseball Program Director presented the request from the Wentworth PTA Ball Program. He explained they are asking for $10,000 this year because their participation has increased significantly. He said they have 377 children registered for the program this Spring. Councilmember Crowder asked about a lighting project for the ball fields. Mr. Page said they are planning to proceed with a plan to install lighting at the ball fields. They have the lights they need but do not have the poles to install them on. He clarified that the lighting is not a part of their funding request. They are requesting funds from the Town to purchase gear and uniforms. Wentworth Council Meeting Minutes April 5, 2022 – pg. 11 Councilmember Paschal asked if the program has acquired estimates for the poles. Mr. Page said they have a quote of $32,000 for the poles. Councilmember Paschal asked how much money has been raised for the purchase of the poles. Mr. Page said about $6,000. He noted that when a child is registered for the program, the adult registering that child has an opportunity to make a donation towards purchasing the poles. Councilmember Cheryl Moore asked if the program purchases uniforms for all 377 of the registered children and if there is a registration fee. Mr. Page explained a registration fee of $60.00 goes toward uniforms that are approximately $50.00 each, umpire fees, port-a-john fees, baseball equipment, and field equipment. (Note: The funding request submitted by the Wentworth PTA Ball Program is herein incorporated and made a part of these minutes.) Wentworth Council Meeting Minutes April 5, 2022 – pg. 12 Article VII. NEW BUSINESS A. Funding Requests for FY 2022-2023 4. Fine Arts Festival Association (FAFA) - $5,800 for House Repair, Category Sponsor, Music Sponsor Randy Hunt presented the funding request for the Fine Arts Festival Association of Rockingham County. They are asking for $5,800 to make additional improvements to the house they purchased for their offices, as well as a category sponsorship and music sponsorship in their annual festival. Councilmember Paschal asked if FAFA has been able to resume festivals and shows. Mr. Hunt said they are on schedule to have their annual festival this month. There were no further questions. Mayor Pro Tem Conner thanked Mr. Hunt and noted the request will be considered during the Council’s budget work session. (Note: The funding request submitted by the Fine Arts Festival Association is herein incorporated and made a part of these minutes.) Wentworth Council Meeting Minutes April 5, 2022 – pg. 13 Wentworth Council Meeting Minutes April 5, 2022 – pg. 14 Wentworth Council Meeting Minutes April 5, 2022 – pg. 15 Article VII. NEW BUSINESS A. Funding Requests for FY 2022-2023 5. Help, Inc. - $5,000 for Fundraising Campaign for New Facility Mary Jane Webb, addressed Council. She announced that Help, Inc. has received their certificate of occupancy for their new facility on Cherokee Camp Road in Wentworth. They hope to hold an Open House in a few months. They are requesting $5,000 for their capital campaign. Council will consider the request during their budget work session. (Note: The funding request submitted by Help, Inc. is herein incorporated and made a part of these minutes.) Wentworth Council Meeting Minutes April 5, 2022 – pg. 16 Wentworth Council Meeting Minutes April 5, 2022 – pg. 17 Wentworth Council Meeting Minutes April 5, 2022 – pg. 18 Wentworth Council Meeting Minutes April 5, 2022 – pg. 19 Wentworth Council Meeting Minutes April 5, 2022 – pg. 20 Wentworth Council Meeting Minutes April 5, 2022 – pg. 21 Wentworth Council Meeting Minutes April 5, 2022 – pg. 22 Article VII. NEW BUSINESS A. Funding Requests for FY 2022-2023 6. Rockingham County Arts Council - $3,000 No one was present to review the FY 2022-23 Funding Request from the Rockingham County Arts Council. Mayor Pro Tem Conner noted that Council will consider the request during their budget work session. (Note: The FY2022-23 Funding Request from the Rockingham County Arts Council is herein incorporated and made a part of these minutes.) Wentworth Council Meeting Minutes April 5, 2022 – pg. 23 Wentworth Council Meeting Minutes April 5, 2022 – pg. 24 Article VII. NEW BUSINESS A. Funding Requests for FY 2022-2023 7. Project SAFE - $782.25 for Project SAFE Neighborhoods Program Mayor Pro Tem Conner noted that Council will consider the request during their budget work session. (Note: The FY2022-23 Funding Request from Project SAFE is herein incorporated and made a part of these minutes.) Wentworth Council Meeting Minutes April 5, 2022 – pg. 25 Wentworth Council Meeting Minutes April 5, 2022 – pg. 26 Article VII. NEW BUSINESS A. Funding Requests for FY 2022-2023 8. Committee of 100, County-wide Food Drive - $5,000 Neil Jacques, Co-Chair presented the funding request for the County-wide Food Drive. He noted the program originally was intended to be a one-time thing, but it was so successful they have continued it for twelve years. Their target for this year is 65,000 pounds of food. They have donation boxes in eighteen of the twenty schools within Rockingham County, and in all of the fire stations throughout the county. They have approximately 200 donation boxes throughout the county. Councilmember Paschal asked if the Town Hall was a donation site. He added, “I just thought with the Park being open, we could do something.” (Note: The FY2022-23 Funding Request from the Committee of 100 County-wide Food Drive is herein incorporated and made a part of these minutes.) Wentworth Council Meeting Minutes April 5, 2022 – pg. 27 Article VII. NEW BUSINESS B. Discussion of Park Rentals (Entire Park) on Weekends Council discussed the pros and cons of allowing rentals of the entire park on weekend days (Saturday or Sunday). Referring to the Regulations for the Use of the Wentworth Town Park, Councilmember Paschal asked Town Attorney Ellis Martin, “Can we just say under Section S., Special Event/Facilities Use/ Rentals, under 62. (c), could we just put in parenthesis there (Weekdays Only)?” Mr. Martin agreed that would be a simple fix. Councilmember Paschal clarified that he would not want to revoke a rental agreement that has already been made before this Council meeting. Councilmember Paschal made a MOTION, “In the Park Regulations, under Section S. Special Events/Facilities Use/ Rentals, that we add to 62. (c) Park in its Entirety, “(Weekdays Only)”. ” Mayor Pro Tem Conner seconded the motion. All voted in favor and the motion carried. Article VII. NEW BUSINESS C. Consideration of Proclamation for a Day of Prayer for Ukraine Councilmember Crowder read the proclamation. Councilmember Paschal made a MOTION, “We approve the Proclamation for A Day of Prayer for Ukraine.” Councilmember Crowder seconded the motion. All voted in favor and the motion carried. (Note: The Proclamation for a Day of Prayer for Ukraine is herein incorporated and made a part of these minutes.) Wentworth Council Meeting Minutes April 5, 2022 – pg. 28 Wentworth Council Meeting Minutes April 5, 2022 – pg. 29 Article VII. NEW BUSINESS D. Consideration of ARP/SLFRF Grant Ordinance Amendment No 1 Yvonne Russell, Town Clerk & Finance Officer, reviewed the amendment to the Grant Project Ordinance for the Town of Wentworth Coronavirus State and Local Fiscal Recovery Funds. Councilmember Paschal made a MOTION, “We adopt ARP Grant Ordinance Amendment No. 1.” Mayor Pro Tem Conner seconded the motion. All voted in favor and the motion carried. (Note: The ARP/SLFRF Grant Ordinance Amendment No 1, and a memo from Ms. Russell regarding the amendment are herein incorporated and made a part of these minutes.) Wentworth Council Meeting Minutes April 5, 2022 – pg. 30 Wentworth Council Meeting Minutes April 5, 2022 – pg. 31 Article VII. NEW BUSINESS E. Consideration of ARPA Policies 1. Allowable Costs and Cost Principles 2. Conflict of Interest Policy 3. Eligible Project Policy 4. Nondiscriminatory Policy 5. Records Retention Policy Ms. Russell explained there are several policies that all local governments receiving ARP/SLFR funds need to adopt to be in compliance with US Treasury’s Final Rule on The Coronavirus State and Local Fiscal Recovery Funds under the American Rescue Plan Act. Ms. Russell said all of the policies under consideration are taken from samples created by the UNC School of Government and have been reviewed by Mr. Ellis. There are accompanying resolutions for each policy. Regarding the Conflict of Interest Policy, Ms. Russell said Mr. Martin approved of striking all of the “Note to Draft” footnotes. Mr. Martin explained, “Those essentially are guidance from the School of Government to explain what is going on, but those aren’t necessary based on my review.” Wentworth Council Meeting Minutes April 5, 2022 – pg. 32  Councilmember Paschal made a MOTION, “We approve the Allowable Costs and Cost Principles Policy, Conflict of Interest Policy, Eligible Project Policy, Nondiscriminatory Policy, Records Retention Policy of the Town of Wentworth ARP Policies and Resolutions.” Mayor Pro Tem Conner seconded the motion. All voted in favor and the motion carried. (Note: The Town of Wentworth ARP Policies and Resolutions are herein incorporated and made a part of these minutes.) 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NEW BUSINESS F. Discussion of Website Upgrade Ms. Russell said the current website for the Town of Wentworth was created approximately fifteen years ago, and she would like to have it updated to be more user friendly. She noted that with the Town’s website host there is an optional upgrade to WordPress for approximately $60.00. This upgrade would facilitate park rental applications being completed online and make the website easier to navigate. Mayor Pro Tem Conner made a MOTION, “That we go with the website upgrade Yvonne has presented.” Councilmember Crowder seconded the motion. All voted in favor and the motion carried. Article VII. NEW BUSINESS G. Consideration of Adjustment to Town Hall Digital Sign Ms. Russell informed Council that Graphic Solutions volunteered to create a brick base around the digital sign the Town of Wentworth has requested for the front yard of the Town Hall, at no extra cost. She explained that while meeting with Graphic Solutions to determine the location of the digital sign, concerns arose about the visibility of the sign for traffic coming from the direction of the Wentworth Volunteer Fire Department towards Town Hall. Donnie Willard from Graphic Solutions suggested raising the height of the base of the sign from eighteen inches to twenty- four inches. He said the cost to make that adjustment would be $800.00. Mayor Pro Tem Conner made a MOTION, “That we pay the difference of $800.00 to Graphic Solutions to change the base from eighteen to twenty-four inches.” Councilmember Paschal seconded the motion. All voted in favor and the motion carried. Article VIII. ANNOUNCEMENTS Mayor Pro Tem Conner made the following announcements:  The next regular meeting of the Wentworth Planning Board is scheduled for Tuesday, April 19, 2022, at 7:00 pm at the Wentworth Town Hall.  The next regular meeting of the Wentworth Town Council is scheduled for Tuesday, May 3, 2022, at 7:00 pm at the Wentworth Town Hall.  The Wentworth Town Hall will be closed Friday, April 15, 2022, in observance of Good Friday. Wentworth Council Meeting Minutes April 5, 2022 – pg. 80  Mayor Pro Tem Conner made a MOTION, “We take a five minute recess before the budget work session.” Councilmember Paschal seconded the motion. All voted in favor and the motion carried. Article IX. Budget Work Session: FY 2022 – 2023 Mayor Pro Tem Conner called the meeting back to order. Ms. Russell reviewed the budget estimates for FY 2022-2023. The following is a list of expenditures that were discussed: Capital Outlay -  Additional office guest chair - $250  Bench swings for placement around the outside border of the playground - $6000 for the purchase and installation of two swings Public Safety –  Law Enforcement Equipment for Sheriff’s Office - $3,512  ReDirections - $5,000  Rockingham United - $5,000  Help Inc. - $5,000  Committee 100 County-wide Food Drive - $1,000  Project SAFE - $783 (Note: Daryl Crowder has recently been appointed Program Manager of Project SAFE. He did not participate in the discussion of whether to include funds for the Project SAFE funding request.)  Code Red - $630 (Note: Since the meeting, the Town was made aware that Wentworth’s share of Code Red costs has increased to $694.00.) Cultural & Recreational –  Special Events - $17,500  Appearance, Historical, Recreation Committees - $500 each  Fine Arts Festival Association - $2,500  Friends of Chinqua Penn Walking Trail - $2,500  MARC - $10,000  RCMS Band - $4,000  Rockingham County Arts Council - $1,000  Wentworth PTA Ball Program - $10,000 Ms. Russell mentioned the need for a golf cart or some similar type of vehicle to use for the park. Councilmember Paschal said he would be fine with looking into that. Ms. Russell asked for guidance on personnel costs. She listed examples of COLA and merit increases from a few municipalities that responded to her request on the Clerks listserv: Rock Co - 2% COLA Faison NC - 3% COLA and 3% Merit Belmont NC - 7.9% COLA, 0 Merit Wallace NC - 5% Social Security - 5.9% Wentworth Council Meeting Minutes April 5, 2022 – pg. 81  Council asked Ms. Russell to find out what the other municipalities in Rockingham County are budgeting. (Note: Ms. Russell has since received the following estimates from local municipalities and the County : 1)2% COLA, 3% Merit 2)3% COLA 3)3% COLA, 3.5% Merit 4)2% Merit) Council asked Ms. Russell to let them know what was the last amount budgeted for the Wentworth Volunteer Fire Department. (Note: Ms. Russell determined the last amount budgeted for the Wentworth Volunteer Fire Department was $9,600 in FY 2018-19.) Ms. Russell informed Council there is a dead tree in the way of installing the new playground swing set. The swing set installation contractor quoted a price of $1,000.00 to remove the tree, grind the stump, and level the ground. Ms. Russell said she spoke with Mayor Paschal and he was in favor of paying for the tree removal. Council agreed. George Murphy, Town Administrator presented a Memorandum of Understanding from Rockingham County regarding the Spectrum 1304 Peg Channel and explained, “PEG stands for Public Education Government Channel. Last year you voted to apply for those funds. We get a quarterly disbursement from the State of about $8,100.00 per quarter, and according to the General Statutes, the use of the funds, and this is reading directly from the Statute, a county or city must use the supplemental PEG Channel support fund distributed to it for the operation and support of each of the qualifying PEG channels it certifies by allocating the amount it received equally among each of the qualifying PEG channels.” He continued, “We use the County’s PEG Channel. We contract with Roy (Sawyers) to record our meetings, and get those ready to present. That’s the primary content that we provide. The County then has the expense of operating the equipment, paying the staff to run the channel, etc. What the proposal that you have here from the County is that right now there’s two municipalities who don’t record their meetings, Stoneville and Madison. They are considering it, which means they are also considering applying for the PEG Channel funds. Without them receiving it, you have on the top sheet here, the County is asking that we appropriate $8,100.00 of our PEG Channel money to the County to cover the costs of operating the channel. We still would have funds left over from that to pay Roy for the content that we’re producing. There are other things we could do with that funding, for instance, we could buy equipment that would have cameras in this chamber and Roy could connect into them and use them. Some of the municipalities set up studios where they can do programming from those particular studios. The County has set up one at their offices for that. They are asking that we enter into the Memorandum of Understanding. You’ve got the PEG Channel summary overview and Memorandum of Understanding that’s there with that. According to the General Statute, these funds are restricted for use only for funds that support the PEG Channel. The channel that is on Spectrum that the County uses is on channel 1304. That’s where our meetings are aired.” He concluded, “The question that the County wants an answer to is if we’re willing to enter into this agreement with them and appropriate that much of our PEG Channel funds that we’re receiving to that operation and with that Memorandum of Understanding.” Wentworth Council Meeting Minutes April 5, 2022 – pg. 82  Councilmember Paschal asked, “So with this we’re just renewing the MOU?” Mr. Murphy replied, “Not renewing it. This is talking about, one, that Yvonne would turn in the application for PEG Channel funds for the next year because it has to be submitted annually, and if we receive the funds then a portion of those funds would go into this Memorandum of Understanding with the County and other municipalities. If Stoneville and Madison come on board, it may be that our costs to the County of $8,100 is reduced.” After a question for clarification from Councilmember Paschal, Mr. Murphy summarized, “We’re receiving the funds from the State because we’ve applied for them. We’re restricted to using them only for purposes involving the PEG Channel. The County is asking that since they’re handling our content that we pay Roy to develop, and they’re having to take care of broadcasting it and scheduling it, that we chip over $8,100 per year to help cover their expense on that so that it can be operated. They are looking to have all of the other municipalities participate which means it could be less than $8,100.00.” Councilmember Moore asked, “So giving the County the money helps us?” Mr. Murphy replied, “Yes. It helps sustain the system that we’re using to promote the content that we’re developing, which right now is our meetings. There’s other content that we could develop.” Councilmember Paschal made a MOTION, “We approve the Memorandum of Understanding for the PEG Channel with the County.” Mayor Pro Tem Conner and Councilmember Moore seconded the motion. All voted in favor and the motion carried. (Note: The Memorandum of Understanding – Spectrum 1304 PEG Channel is herein incorporated and made a part of these minutes.) Wentworth Council Meeting Minutes April 5, 2022 – pg. 83 Wentworth Council Meeting Minutes April 5, 2022 – pg. 84 Wentworth Council Meeting Minutes April 5, 2022 – pg. 85  Mr. Murphy had another item to discuss with Council. He said, “I know the Mayor expressed concerns about this one, and I’ll just refresh your memory. Duke Energy, remember they came in and did an energy efficiency study, and I don’t know if that’s something that you even want to consider for next year. I know that the Mayor was reluctant when I shared it with you two or three months ago. It’s not anything that you have to do. It’s just something they offered. I had them come in and they did it and it didn’t cost us anything. They estimated what the savings would be. If you remember, we would have to spend money up front and they estimated that our cost savings over a four year period would result in paying for it.” Councilmember Moore asked, “Is this going to come up every year?” Mr. Murphy answered, “No, as far as I understand this was a one shot deal, and something that Duke Energy was offering at this point in time.” Councilmember Moore said, “I think we decided…” Mr. Murphy interjected, “The Mayor’s feeling when we did this last time was I hate to pull out the fixtures that we have that are operating, and replace them with updated equipment even though down the road it may save some money.” Councilmember Moore and Mayor Pro Tem Conner replied, “Right.” Councilmember Paschal added, “We’re in a relatively new facility.” Article X. ADJOURN Mayor Pro Tem Conner made a MOTION, “We adjourn”. Councilmember Paschal seconded the motion, and the meeting adjourned. Respectfully Submitted By: Approved By: _______________________ __________________________ Yvonne Russell, NCCMC Dennis Paschal, Jr. Town Clerk Mayor Wentworth Council Meeting Minutes April 5, 2022 – pg. 86