Committee of the Whole

City of West Allis 7525 W. Greenfield Ave. West Allis, WI 53214 Meeting Minutes Committee of the Whole Common Council President Thomas G. Lajsic, Chair Alderpersons: Gary T. Barczak, Michael J. Czaplewski, Kevin Haass, Michael P. May, Cathleen M. Probst, Rosalie L. Reinke, Daniel J. Roadt, Vincent Vitale, and Martin J. Weigel Monday, August 28, 2017 6:00 PM City Hall - Room 128 SPECIAL MEETING A. CALL TO ORDER The meeting was called to order by Council President Lajsic at 6:00 p.m. B. ROLL CALL Present 10 - Ald. Lajsic, Ald. Barczak, Ald. Czaplewski, Ald. Haass, Ald. May, Ald. Probst, Ald. Reinke, Ald. Roadt, Ald. Vitale, and Ald. Weigel Others Present: Rebecca Grill, City Administrator; and Monica Schultz, City Clerk. C. APPROVAL OF MINUTES 2017-0531 Minutes (Draft) of the Committee of the Whole Special meeting of February 13, 2017. Attachments: 021317 Committee of the Whole Special Meeting Minutes.draft A motion was made by Ald. Czaplewski, seconded by Ald. May, that this matter be Approved. The motion carried unanimously. D. NEW AND PREVIOUS MATTERS 2017-0435 Discussion regarding the modification of City of West Allis Policy and Procedure #304 - Rules of Procedure and RMC Chapter 3 - Rules for the Common Council relating to the scheduling, recording, and operation of the meetings. Ald. Probst explained the reason of this discussion was because constituents had concerns with simultaneous recess committee meetings and that meetings are not recorded with the exception of the License & Health Committee. Discussion ensued regarding the recording of standing committee meetings. A motion was made by Ald. Barczak, seconded by Ald. Probst to authorize staff to proceed with installation of cameras in the Art Gallery and potentially the Mayor’s Conference room. The motion carried unanimously. (continued) City of West Allis Page 1 Printed on 11/22/2017 Committee of the Whole Meeting Minutes August 28, 2017 Ald. Probst commented on the simultaneous meetings as being ineffective to constituents and to herself as a representative. Council President Lajsic commented on the holding of regular meetings to provide an opportunity for all alderpersons to attend when an item may require more discussion or could be controversial. Council President Lajsic reminded that any item that has been voted on could be reconsidered if an alderperson would like to change their vote. Council President Lajsic addressed acting on routine and time sensitive issues during recess. Council President Lajsic encouraged having more regular meetings for matters that are not routine or have a showing of a neighborhood concerns that all alderpersons and constituents are able to attend. Council President Lajsic is not in favor of eliminating simultaneous meetings at recess and stated if a constituent or alderperson wants to be at more than one meeting then the chairperson of that meeting should be notified so that item can be held to allow for attendance at both meetings. Ald. Probst suggested that Council President Lajsic announce at Common Council meetings that if a person wants to be in attendance for more than one meeting that the committee chairperson be notified in order to allow the person to attend. Council President Lajsic directed that language be added to the Council agenda to reflect the above discussion. Ald. Probst would like the record to reflect the following statement: Ald. Probst feels that she does not believe that simultaneous meetings are in the best interest of the City's taxpayers. Alderpersons were each elected to sit and she should have the same opportunity to hear each and every item to be discussed on every single agenda if she so chooses. That is her job as a representative and she has that responsibility to the taxpayers and she just wants to make sure that the record reflects that she very much believes that we ought to hold these meetings not simultaneous. This matter was Discussed E. ADJOURNMENT The meeting adjourned at approximately 6:44 p.m. Janel Lemanske Secretary to the Committee City of West Allis Page 2 Printed on 11/22/2017