Common Council

City of West Allis Meeting Minutes Common Council Mayor Dan Devine, Chair Alderperson Thomas G. Lajsic, Council President Alderpersons: Suzzette Grisham, Kevin Haass, Danna Kuehn, Thomas G. Lajsic, Rosalie L. Reinke, Daniel J. Roadt, Tracy Stefanski, Angelito Tenorio, Vincent Vitale, and Martin J. Weigel Tuesday, October 20, 2020 7:00 PM City Hall, Common Council Chambers 7525 W. Greenfield Avenue A. CALL TO ORDER The meeting was called to order by Mayor Devine at 7:00 p.m. B. ROLL CALL Present 10 - Grisham, Haass, Kuehn, Lajsic, Reinke, Roadt, Stefanski, Tenorio, Vitale, and Weigel C. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Ald. Tenorio. D. PUBLIC HEARINGS 1. R-2020-0625 Resolution to approve the Year 2021 Operating Plan for the Downtown West Allis Business Improvement District and to adopt the Special Assessment Method as stated therein (Final) Sponsors: Administration and Finance Committee Attachments: Res_R-2020-0625 BID 2021 Operating Plan (Signed) AFFIDAVIT OF PUBLICATION - R-2020-0625 11923341 Res_R-2020-0625 signed AFFIDAVIT OF PUBLICATION - R-2020-0625 11931618 Explanation by Patrick Schloss, Community Development Manager. Public Comments: None. This matter was Public Hearing Held. 2. R-2020-0627 Resolution relative to determination of an Application for a Special Use Permit for Subway, a proposed restaurant, to be located at 6736 W. Greenfield Ave. Sponsors: Safety and Development Committee City of West Allis Page 1 Printed on 8/20/2021 Common Council Meeting Minutes October 20, 2020 Attachments: R-2020-0627 Planning Application - Subway AFFIDAVIT OF PUBLICATION - R-2020-0627 & R-2020-0628 11921233 Res_R-2020-0627 Res_R-2020-0627 partially signed Explanation by Tony Giron, Planner. Public Comments: None. Plan Commission recommends approval. 3. R-2020-0628 Resolution relative to determination of an Application for a Special Use Permit for Qdoba to install a proposed drive-thru at their existing restaurant, located at 2831 S. 108 St. Sponsors: Safety and Development Committee Attachments: R-2020-0628 Planning Application - Qdoba AFFIDAVIT OF PUBLICATION - R-2020-0627 & R-2020-0628 11921233 Res_R-2020-0628 partially signed Explanation by Tony Giron, Planner. Public Comments: None. Plan Commission recommends approval. E. CITIZEN PARTICIPATION Jim Kerlin, President/CEO of Beyond Vision, spoke regarding Beyond Vision and the new special use request. Mary LaPointe, 1327 S. 90 St., commented on what Beyond Vision means to her and how they opened doors for her career path. Ruben Rodriguez, 8617 W. Greenfield Ave., commented on Beyond Vision and his positive experience as an employee of Beyond Vision. F. ANNOUNCEMENT OF RECESS MEETINGS OF STANDING COMMITTEES Mayor Devine announced that the following Standing Committees would meet during recess: Administration & Finance, Public Works, Safety & Development, License & Health, and Advisory. G. MAYOR'S REPORT City of West Allis Page 2 Printed on 8/20/2021 Common Council Meeting Minutes October 20, 2020 Mayor Devine official welcomed The Gage, an new event space located at 1139 S. 70 St. H. ALDERPERSON'S REPORT None. I. APPROVAL OF MINUTES 4. 2020-0728 Minutes (Draft) of the Common Council meeting of October 6, 2020 Attachments: 10062020 CC Minutes.draft AFFIDAVIT OF PUBLICATION - COMMON COUNCIL MINUTES 10-06-2020 11929644 A motion was made by Lajsic, seconded by Stefanski, that this matter be Approved. The motion carried unanimously. J. ITEMS NOT REFERRED TO COMMITTEE 5. 2020-0700 Claim by Karen Mueller regarding damages to vehicle at S. 109 St. and W. Cleveland Ave. on July 23, 2020 Attachments: 2020-0700 Claim - Karen Mueller Claim - 3rd request_Redacted Claims Report-December 1, 2020 This matter was Referred for Legal Action to the City Attorney on a Block Vote. 6. 2020-0702 Claim by Henry Rogers regarding damage to vehicle at 912 S. 60 St. on July 9, 2020 Attachments: 2020-0702 Claim - Henry Rogers_0001_Redacted Claims Report-December 1, 2020 This matter was Referred for Legal Action to the City Attorney on a Block Vote. 7. 2020-0725 Notice of Claim regarding Joseph J. Fellin for an incident on December 17, 2019. Attachments: 2020-0725 CLaim - Joseph J. Fellin_Redacted Claims Report-December 1, 2020 This matter was Referred for Legal Action to the City Attorney on a Block Vote. Passed The Block Vote A motion was made by Reinke, seconded by Kuehn, to approve all the actions on item nos. 5-7 on a Block Vote. The motion carried unanimously. K. STANDING COMMITTEE REPORTS Ald. Roadt to report out item nos. 8-11 after recess. L. COMMON COUNCIL RECESS City of West Allis Page 3 Printed on 8/20/2021 Common Council Meeting Minutes October 20, 2020 A motion was made by Lajsic, seconded by Reinke, that the Council recess until completion of the Standing Committee meetings. The motion carried unanimously. Thereupon, the Council took a recess at 7:25 p.m. Upon returning from recess at 8:13 p.m., and the roll call being taken, the following were present: Present 10 - Grisham, Haass, Kuehn, Lajsic, Reinke, Roadt, Stefanski, Tenorio, Vitale, and Weigel M. NEW AND PREVIOUS MATTERS ADMINISTRATION & FINANCE COMMITTEE 12. 2020-0722 Communication from Director of Public Works regarding promotion of Don Molleson to Electrical Superintendent Attachments: molleson promotion This matter was Approved and Placed on File on a Block Vote. 13. 2020-0723 Communication from Director of Public Works regarding promotion of Brett Wollenzien to Fleet Services Superintendent Attachments: wollenzien promotion This matter was Approved and Placed on File on a Block Vote. 14. O-2020-0048 Ordinance to amend the City of West Allis Salary Schedule due to the 2020 Adopted Budget. Attachments: Ord_O-2020-0048 Ord_O-2020-0048 signed AFFIDAVIT OF PUBLICATION - O-2020-044, O-2020-0045, O-2020-0048 11929649 This matter was Passed on a Block Vote. 15. R-2020-0624 Resolution to approve the implementation of a pay increase for non-represented employees pursuant to the 2020 adopted budget Sponsors: Administration and Finance Committee Attachments: R-2020-0624 Res_R-2020-0624 signed This matter was Adopted on a Block Vote. 16. R-2020-0626 Resolution to consider the purchase of one additional kiosk and service agreement to support the operations of the West Allis City Hall Customer Service Center from DynaTouch Interactive Technologies in an amount not to exceed $42,553 Sponsors: Administration and Finance Committee City of West Allis Page 4 Printed on 8/20/2021 Common Council Meeting Minutes October 20, 2020 Attachments: Res_R-2020-0626 Exhibit A - Quote - Extra Kiosk Res_R-2020-0626 signed This matter was Adopted on a Block Vote. 17. 2020-0718 Communication from the Health Commissioner regarding request to fill the Public Health Nurse position Attachments: Request to fill position form_PHN Request to hire memo_PHN JDQ-Health- PHN This matter was Approved and Placed on File on a Block Vote. 18. 2020-0724 Communication from Director of Public Works to approve an exception to the hiring freeze and grant permission to fill six vacancies (two Equipment Operator, one Maintenance Repairer, two Truck Driver, one Electrical Mechanic) Attachments: a&f approval to fill positions 2020-10-20 This matter was Approved and Placed on File on a Block Vote. 19. 2020-0696 Finance Director/Comptroller submitting report for September 2020 indicating City of West Allis checks issued in the amount of $2,530,348.80 Attachments: September 2020 Monthly Claims Report to CC This matter was Placed on File on a Block Vote. 20. 2020-0727 2021 City of West Allis Mayor’s Recommended Budget Attachments: Link to 2021 Amended Budget for Common Council consideration on 11 Pages to Update due to amendments Link to Budget Budget Amendments for the 2021 Mayor Recommended Budget Approved by the AF committee Budget Amendments for the 2021 Mayor1 AFFIDAVIT OF PUBLICATION - 2021 Budget PH Held in Administration & Finance Committee during recess. 21. 2019-0824 Notice of Claim by Joshua Miranda regarding injuries and property damages at the intersection of W. Greenfield Ave. and S. 68 St. on or about October 16, 2019 Attachments: Claim - Joshua Miranda Miranda Claims Report This matter was Paid and Placed on File on a Block Vote. City of West Allis Page 5 Printed on 8/20/2021 Common Council Meeting Minutes October 20, 2020 22. 2019-0708 Summons and Complaint in the matter of Highland Commons, LLC vs. City of West Allis, Case No. 2019CV007517 Attachments: Claim - S&C Highland Commons 2019CV007517 10-1-19 Claims Report-October 20, 2020 highland dismissal This matter was Paid and Placed on File on a Block Vote. 23. 2019-0753 Lawsuit by Hillside Properties LLC alleging excessive real estate taxes for the year 2019 at 10211 W. Greenfield Ave., parcel number 449-9996-005 Attachments: Claim - Hillside Properties 2019CV007109 10-15-19 Claims Report-October 20, 2020 Hillside dismissal This matter was Placed on File on a Block Vote. 24. 2019-0756 Felker Family LP summons regarding alleged excessive real estate taxes improsed for the year 2019 at 333 S. 108 St., parcel number 414-9990-001, Case no. 2019CV00708 Attachments: Claim - Felker Family 10-9-19 Claims Report-October 20, 2020 Felker dismissal This matter was Placed on File on a Block Vote. 25. 2020-0440 Claim by Harlan Stephens regarding damage to vehicle at 8750 W. National Ave. on May 13, 2020 Attachments: 2020-0440 Halan Stephens Claims Report-October 20, 2020 This matter was Placed on File on a Block Vote. 26. 2020-0445 Claim by Lauren Kojis regarding damage to vehicle at 1617 S. 77 St. on June 10, 2020 Attachments: 2020-0445 Claim - Kojis, Lauren 06-25-2020_Redacted Claims Report-October 20, 2020 This matter was Denied on a Block Vote. 27. 2020-0448 Notice of Circumstances of Claim by James M. Franken regarding personal injury at N. 84 St. and W. O’Connor St. on May 17, 2020 Attachments: 2020-0448 Claim - James Franken Claims Report-October 20, 2020 This matter was Denied on a Block Vote. 28. 2020-0479 Claim by Christine Jolitz regarding damage to property at 1535 S. 77 St. on January 20, 2020 City of West Allis Page 6 Printed on 8/20/2021 Common Council Meeting Minutes October 20, 2020 Attachments: 2020-0479 Claim - Christine Jolitz Claims Report-October 20, 2020 This matter was Denied on a Block Vote. 29. 2020-0605 Claim by Adrian Williams regarding damage to vehicle at 6700 W. Beloit Rd. on June 12, 2020 Attachments: 2020-0605 Claim - Adrian Williams redacted Claims Report-October 20, 2020 This matter was Denied on a Block Vote. 30. 2020-0610 Claim by Melinda Collier regarding damage to property at 2046 S. 75 St. on January 11, 2020 Attachments: 2020-0610 Claim - Melinda Collier Claims Report-October 20, 2020 This matter was Denied on a Block Vote. 31. R-2020-0625 Resolution to approve the Year 2021 Operating Plan for the Downtown West Allis Business Improvement District and to adopt the Special Assessment Method as stated therein (Final) Sponsors: Administration and Finance Committee Attachments: Res_R-2020-0625 BID 2021 Operating Plan (Signed) AFFIDAVIT OF PUBLICATION - R-2020-0625 11923341 Res_R-2020-0625 signed AFFIDAVIT OF PUBLICATION - R-2020-0625 11931618 This matter was Adopted on a Block Vote. Passed The Block Vote A motion was made by Haass to approve all the actions on item nos. 12-19 and 21-31 on a Block Vote. The motion carried by the following vote: Aye: 10 - Grisham, Haass, Kuehn, Lajsic, Reinke, Roadt, Stefanski, Tenorio, Vitale, and Weigel No: 0 PUBLIC WORKS COMMITTEE 8. R-2020-0562 Resolution relative to accepting the sole source proposal of Crowley Construction Corp. to install pavement marking on Burnham Street as part of the Burnham Pointe Better Block project for an amount not to exceed $50,118 Sponsors: Public Works Committee City of West Allis Page 7 Printed on 8/20/2021 Common Council Meeting Minutes October 20, 2020 Attachments: Res_R-2020-0562 signed Res_R-2020-0562 MEMORANDUM Crowley Sole Source West Allis Burnham Pointe Updated quote Res_R-2020-0562 signed This matter was Adopted on a Block Vote. 9. R-2020-0563 Resolution to approve bid of UPI Construction, Inc. for sanitary sewer relays, sanitary sewer spot relays, storm sewer relay, and hydrant relocations in various locations within the City of West Allis in the amount of $890,777.90 Sponsors: Public Works Committee Attachments: Res_R-2020-0563 signed Res_R-2020-0563 2020-13 BID RESULTS This matter was Adopted on a Block Vote. 10. R-2020-0567 Resolution accepting work of WIL-Surge Electric, Inc. for the furnishing and installation of a new standby generator at the West Allis Fire Administration Building located at 7332 West National Avenue in the City of West Allis and authorizing and directing settlement of said contract in accordance with contract terms of 2017 Project No. 29 for final payment in the amount of $20,560.88 of the $129,508.73 total project cost Sponsors: Public Works Committee Attachments: Res_R-2020-0567 signed Res_R-2020-0567 This matter was Adopted on a Block Vote. 11. 2020-0651 Communication from the City Engineer regarding driveway permit application at 2503 S. 89 St. Attachments: Comm Driveway Width 2503 89th App Drawing 89 St 2503s This matter was Approved and Placed on File on a Block Vote. 32. R-2020-0606 Resolution to approve a cost sharing project agreement with the City of Brookfield for the reconstruction of the storm sewer under S. 124th Street of which the City of West Allis’ share is $12,500 Sponsors: Public Works Committee City of West Allis Page 8 Printed on 8/20/2021 Common Council Meeting Minutes October 20, 2020 Attachments: Res_R-2020-0606 signed R-2020-0606 Res_R-2020-0606 signed Brookfield Agreement Signed R-2020-0606 This matter was Adopted on a Block Vote. 33. R-2020-0629 Resolution ordering preliminary plans and specifications together with a schedule of proposed assessments for improvement of S. 90 St. from W. Arthur Pl. to S. 89 St. by minor asphalt resurfacing with miscellaneous walk repair and utility adjustments Sponsors: Public Works Committee Attachments: Res_R-2020-0629 signed R-2020-0629 This matter was Adopted on a Block Vote. Passed The Block Vote A motion was made by Roadt to approve all the actions on item nos. 8-11 and 32-33 on a Block Vote. The motion carried by the following vote: Aye: 10 - Grisham, Haass, Kuehn, Lajsic, Reinke, Roadt, Stefanski, Tenorio, Vitale, and Weigel No: 0 SAFETY & DEVELOPMENT COMMITTEE 34. O-2020-0044 Ordinance to Adopt Parking Restrictions on the East Side of the South 120 Feet of the 1700 Block of South 84th St. Sponsors: Alderperson Weigel Attachments: Ord_O-2020-0044 signed O-2020-0044 AFFIDAVIT OF PUBLICATION - O-2020-0044, O-2020-0045, O-2020-0048 11929649 This matter was Passed on a Block Vote. 35. O-2020-0045 Ordinance to Adopt Parking Restrictions on the North Side of the West 140 Feet of the 8300 Block of West National Ave. Sponsors: Alderperson Weigel Attachments: O-2020-0045 Ord_O-2020-0045 signed AFFIDAVIT OF PUBLICATION - O-2020-044, O-2020-0045, O-2020-0048 11929649 This matter was Passed on a Block Vote. City of West Allis Page 9 Printed on 8/20/2021 Common Council Meeting Minutes October 20, 2020 37. R-2020-0627 Resolution relative to determination of an Application for a Special Use Permit for Subway, a proposed restaurant, to be located at 6736 W. Greenfield Ave. Sponsors: Safety and Development Committee Attachments: R-2020-0627 Planning Application - Subway AFFIDAVIT OF PUBLICATION - R-2020-0627 & R-2020-0628 11921233 Res_R-2020-0627 Res_R-2020-0627 partially signed This matter was Adopted on a Block Vote. 38. R-2020-0628 Resolution relative to determination of an Application for a Special Use Permit for Qdoba to install a proposed drive-thru at their existing restaurant, located at 2831 S. 108 St. Sponsors: Safety and Development Committee Attachments: R-2020-0628 Planning Application - Qdoba AFFIDAVIT OF PUBLICATION - R-2020-0627 & R-2020-0628 11921233 Res_R-2020-0628 partially signed This matter was Adopted on a Block Vote. Passed The Block Vote A motion was made by Lajsic to approve all the actions on item nos. 34-35 and 37-38 on a Block Vote. The motion carried by the following vote: Aye: 10 - Grisham, Haass, Kuehn, Lajsic, Reinke, Roadt, Stefanski, Tenorio, Vitale, and Weigel No: 0 36. O-2020-0043 Ordinance to make training, counseling or workforce development facilities operated by a not-for-profit social service organization, for the purpose of enabling job and career opportunities to persons with sensory or physical disabilities a special use in a C-3 district Sponsors: Safety and Development Committee Attachments: Ord_O-2020-0043 (1) Ord_O-2020-0043 WA Common Council Letter re Beyond Vision proposal AFFIDAVIT OF PUBLICATION - O-2020-0043 11933517 A motion was made by Lajsic that this matter was Passed. The motion carried by the following vote: City of West Allis Page 10 Printed on 8/20/2021 Common Council Meeting Minutes October 20, 2020 Aye: 7- Grisham, Haass, Kuehn, Lajsic, Tenorio, Vitale, and Weigel No: 3- Reinke, Roadt, and Stefanski LICENSE & HEALTH COMMITTEE 39. 2020-0733 2020-2021 Combination Class B Special Event Permit application no. 6 of Paulie's Pub and Eatery, LLC, Kristine Budiac, Agent, d/b/a Paulie's Pub and Eatery, 8031 W. Greenfield Ave., for premises extension, October 31, 2020 through June 1, 2021, (all of Paulie’s Pub and Eatery parking lot, with tent, food, and outdoor music) Second (2nd) permit application for 2020-2021 license year Attachments: Paulie's Pub & Eatery This matter was Approved as Amended, changing the end date from October 31, 2021 to June 1, 2021, on a Block Vote. 40. 2020-0734 2020-2021 Combination Class B Special Event Permit application no. 7 of Field Trip, LLC, Kristine Budiac, Agent, d/b/a Paulie’s Field Trip, 1430 S. 81 St., for premises extension, October 31, 2020 through October 31, 2021, (all of Paulie’s Field Trip parking lot, with tent, food, and outdoor music) Second (2nd) permit application for 2020-2021 license year Attachments: Field Trip This matter was Denied on a Block Vote. 41. 2020-0418 Temporary Premise Extensions A list of applicants is available online at <https://westalliswi.legistar.com/> or by contacting the city clerk’s office. Attachments: Expedited Temporary Extension Applications This matter was Approved on a Block Vote. 42. 2020-0672 2020-2022 Operator’s License (bartender/sales clerk) applications The list of applicants is available, online at <https://westalliswi.legistar.com/> or by contacting the city clerk’s office. Attachments: Operator list 10-20-20 for approval Bartender License application list 9-15-2020 Amended Operator's License list 10-6-20 This matter was Approved on a Block Vote. Passed The Block Vote A motion was made by Vitale to approve all the actions on item nos. 39-42 on a Block Vote. The motion carried by the following vote: Aye: 10 - Grisham, Haass, Kuehn, Lajsic, Reinke, Roadt, Stefanski, Tenorio, Vitale, and Weigel City of West Allis Page 11 Printed on 8/20/2021 Common Council Meeting Minutes October 20, 2020 No: 0 ADVISORY COMMITTEE None. N. ADJOURNMENT A motion was made by Lajsic, seconded by Vitale, to adjourn at 8:22 p.m., with the next scheduled meeting to be held on November 4, 2020, at 7:00 p.m. The motion carried unanimously. All meetings of the {bdName} are public meetings. In order for the general public to make comments at the committee meetings, the individual(s) must be scheduled (as an appearance) with the chair of the committee or the appropriate staff contact; otherwise, the meeting of the committee is a working session for the committee itself, and discussion by those in attendance is limited to committee members, the mayor, other alderpersons, staff and others that may be a party to the matter being discussed. NON-DISCRIMINATION STATEMENT The City of West Allis does not discriminate against individuals on the basis of race, color, religion, age, marital or veterans' status, sex, national origin, disability or any other legally protected status in the admission or access to, or treatment or employment in, its services, programs or activities. AMERICANS WITH DISABILITIES ACT NOTICE Upon reasonable notice the City will furnish appropriate auxiliary aids and services when necessary to afford individuals with disabilities an equal opportunity to participate in and to enjoy the benefits of a service, program or activity provided by the City. LIMITED ENGLISH PROFICIENCY STATEMENT It is the policy of the City of West Allis to provide language access services to populations of persons with Limited English Proficiency (LEP) who are eligible to be served or likely to be directly affected by our programs. Such services will be focused on providing meaningful access to our programs, services and/or benefits. City of West Allis Page 12 Printed on 8/20/2021