Library Board

City of West Allis Meeting Minutes Library Board Wednesday, August 28, 2019 7:00 PM West Allis Public Library 7421 W. National Ave. A. Call to Order Ms. Wadewitz called the meeting to order at 7:00 p.m. B. Roll Call Present 5- Mr. Adam Hengel, Ms. Barbara Hart, Ms. Elizabeth Suelzer, Ald. Martin J. Weigel, and Ms. Michelle Wadewitz Excused 3- Ms. Michelle Boening, Ms. Kari Lerch, and Ms. Jody Rymaszewski Staff present: Michael Koszalka, Library Director, and Lisa VandenBoom, Library Manager C. Approval of Minutes 1. Library Board Meeting Minutes July 24, 2019 Attachments: Library Board Meeting Minutes July 24, 2019 Ms. Hart moved to approve the July Library Board minutes as written. Second by Alderperson Weigel. Motion approved. D. Statements by Citizens None. E. Correspondence Library Card Sign-Up Month 2019 Ad Campaign Attachments: Library Card Sign-Up Month 2019 Ad Campaign Greater Milwaukee Foundation Statement Attachments: Greater Milwaukee Foundation Statement January-June 2019 F. Claims and Finance Report 2. August 2019 Claims and Finance Report Attachments: August 2019 Claims and Finance Report Ms. Suelzer moved to approve the August 2019 Claims and Finance report. Second by Ms. Hart. Motion approved. G. Unfinished Business 3. West Allis Public Library Strategic Plan City of West Allis Page 1 Printed on 9/26/2019 Library Board Meeting Minutes August 28, 2019 Attachments: West Allis Public Library Strategic Plan 2017-2018 Strategic Planning Subcommittee Minutes May 9, 2019 June 2019 Strategic Planning Subcommittee Meeting Minutes Library Strategic Planning Subcommittee Minutes July 11, 2019 Library Board Strategic Planning Subcommittee Meeting Minutes August 8th, 2019 Several hundred library patron surveys have been returned. The Strategic Planning Subcommittee discussed the results of the SWOT analysis at their August meeting. 4. Performance Evaluation of the Library Director Attachments: Library Director Evaluation Policy Library Director Evaluation Feedback Proposed Timeline for Library Director Evaluation The Performance Evaluation Subcommittee will meet in September to start the mid-year evluation of the Library Director. Ms. Wadewitz, Ms. Lerch, and Alderperson Weigel have volunteered to be on the committtee. Emily Rutter, Supervisor of Adult and Circulation Services, will send out the Library Director feedback form to staff and city stakeholders. H. New Business 5. MCFLS Update MCFLS is moving forward with a marketing campaign linked to Library Card Sign Up Month. This initiative involves libraries in southeastern Wisconsin. 6. 2020 Library Operating Budget Attachments: 2020-Budget-Calendar- 2020 proposed budget This item was tabled until the September Library Board meeting. The Board requested more information on the price of safety glasses and the funding needed for water services. 7. MCFLS Member Agreement Attachments: MCFLS Member Agreement The changes to the MCFLS Member Agreement were presented to the Board. 8. Trustee Essentials-Chapter 13-Library Advocacy Attachments: Trustee Essentials-Chapter 13-Library Advocacy I. Library Director's Report -Hoopla statistics show that 214 patrons have borrowed items since June of 2018. -The Library has had 365 programs this year and attended 46 outreach events. -The Library parking lot is almost completed. Landscaping and signage installation still needs to be done. -Staff will be completing a Q12 employee engagement survey through September 13th. J. Adjournment City of West Allis Page 2 Printed on 9/26/2019 Library Board Meeting Minutes August 28, 2019 There being no futher business, Ms. Hart moved to adjourn. Second by Ms. Suelzer. Motion approved. The meeting was adjourned at 8:45 p.m. Respectfully submitted, Elizabeth Suelzer, Acting Secretary All meetings of the {bdName} are public meetings. In order for the general public to make comments at the committee meetings, the individual(s) must be scheduled (as an appearance) with the chair of the committee or the appropriate staff contact; otherwise, the meeting of the committee is a working session for the committee itself, and discussion by those in attendance is limited to committee members, the mayor, other alderpersons, staff and others that may be a party to the matter being discussed. NON-DISCRIMINATION STATEMENT The City of West Allis does not discriminate against individuals on the basis of race, color, religion, age, marital or veterans' status, sex, national origin, disability or any other legally protected status in the admission or access to, or treatment or employment in, its services, programs or activities. AMERICANS WITH DISABILITIES ACT NOTICE Upon reasonable notice the City will furnish appropriate auxiliary aids and services when necessary to afford individuals with disabilities an equal opportunity to participate in and to enjoy the benefits of a service, program or activity provided by the City. LIMITED ENGLISH PROFICIENCY STATEMENT It is the policy of the City of West Allis to provide language access services to populations of persons with Limited English Proficiency (LEP) who are eligible to be served or likely to be directly affected by our programs. Such services will be focused on providing meaningful access to our programs, services and/or benefits. City of West Allis Page 3 Printed on 9/26/2019