Public Works Committee

City of West Allis 7525 W. Greenfield Ave. West Allis, WI 53214 Meeting Minutes Public Works Committee Alderperson Gary T. Barczak, Chair Alderperson Vincent Vitale, Vice-Chair Alderpersons: Thomas G. Lajsic, Cathleen M. Probst, Rosalie L. Reinke Tuesday, May 3, 2016 7:40 PM City Hall Room 128 RECESS MEETING A. CALL TO ORDER Vice-Chair Vitale called the meeting to order. B. ROLL CALL Present 4- Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke Excused 1- Ald. Barczak C. NEW AND PREVIOUS MATTERS 29. O-2016-0025 Ordinance to Amend Subsections 7.051(5) and (9) and Create Subsection 7.05(11) of the West Allis Revised Municipal Code Relating to Property Owner Responsibility for Recycling and Refuse Collection. Sponsors: Ald. Vitale A motion was made by Ald. Lajsic, seconded by Ald. Reinke, that this matter was Recommended for Passage. The motion carried by the following vote: Aye: 4- Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke No: 0 30. R-2016-0106 Resolution authorizing the Director of Public Works/City Engineer to amend an existing agreement with Malas Engineering LLC for Engineering Consulting Services to provide Construction Oversight associated with the façade repair bidding and construction phase on City Hall in the Amount of $40,000. Sponsors: Public Works Committee Attachments: Proposal_City Hall Facade Repairs Construction Phase_04092016 A motion was made by Ald. Lajsic, seconded by Ald. Reinke, that this matter was Recommended For Adoption. The motion carried by the following vote: Aye: 4- Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke No: 0 31. R-2016-0123 Resolution to approve bid of KMI Construction, LLC for façade repairs at West Allis City Hall, 7525 W. Greenfield Avenue in the City of West Allis in the amount of $272,100.00. Sponsors: Public Works Committee City of West Allis Page 1 Printed on 7/31/2016 Public Works Committee Meeting Minutes May 3, 2016 Attachments: 2016-8 BID RESULTS A motion was made by Ald. Lajsic, seconded by Ald. Probst, that this matter was Recommended For Adoption. The motion carried by the following vote: Aye: 4- Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke No: 0 32. R-2016-0111 Resolution authorizing the Director of Public Works/City Engineer to enter into an agreement for reimbursement from MMSD to fund the disconnection of foundation drains on S. 87th St. from W. Greenfield Ave. to W. Lapham St., W. Hicks St. from S.76th St. to S. 81st St. and S. 80th St. from W. Hicks to W. Rogers St. (City of West Allis Project 2016-5) in an amount not to exceed $250,000. Sponsors: Public Works Committee Attachments: R-2016-0111 A motion was made by Ald. Lajsic, seconded by Ald. Probst, that this matter was Recommended For Adoption. The motion carried by the following vote: Aye: 4- Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke No: 0 33. R-2016-0118 Resolution authorizing the Director of Public Works/City Engineer to initiate a New Rain Barrel Program, with funding from the Stormwater Management Funds for providing rain barrels to participating West Allis property owners at a reduced rate, for as long as Milwaukee Metropolitan Sewerage District provides the rain barrels to the City at the discounted cost. Sponsors: Public Works Committee A motion was made by Ald. Reinke, seconded by Ald. Probst, that this matter was Recommended For Adoption. The motion carried by the following vote: Aye: 4- Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke No: 0 34. R-2016-0110 Resolution relative to accepting the proposal of Blue Ribbon Organics for providing yard waste management services for a five year period for an estimated sum of $618,240.00. Sponsors: Public Works Committee Attachments: 1316 Yard Waste Mgm Serv A motion was made by Ald. Lajsic, seconded by Ald. Reinke, that this matter was Recommended For Adoption. The motion carried by the following vote: City of West Allis Page 2 Printed on 7/31/2016 Public Works Committee Meeting Minutes May 3, 2016 Aye: 4- Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke No: 0 35. R-2016-0121 Resolution relative to accepting the proposals of various electrical suppliers for furnishing and delivering electrical wire, conduit, luminaires and accessories for a total sum of $43,410.85. Sponsors: Public Works Committee Attachments: 1323 Electrical Wire, Conduit, Luminaires & Access A motion was made by Ald. Lajsic, seconded by Ald. Reinke, that this matter was Recommended For Adoption. The motion carried by the following vote: Aye: 4- Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke No: 0 36. R-2016-0122 Resolution to approve bid of LaLonde Contractors, Inc. for the asphalt resurfacing of the pavement including the cracking and seating of the pavement, pavement milling, with miscellaneous driveway and sidewalk repair, pavement marking, sanitary sewer relay, storm sewer relay, and utility adjustments in W. National Ave. from S. 56th St. to S. 57th St.; W. Greenfield Ave. from S. 56th St. to S. 60th St.; W. Cleveland Ave. from S. 92nd St. to S. 99th St. and the W. Cleveland Ave. Parking Lot at S. 84th St. within the City of West Allis in the amount of $1,409,822.32. Sponsors: Public Works Committee Attachments: 2016-7 BID RESULTS A motion was made by Ald. Lajsic, seconded by Ald. Reinke, that this matter was Recommended For Adoption. The motion carried by the following vote: Aye: 4- Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke No: 0 37. R-2016-0119 Resolution amending Resolution No. R-2015-0261 pertaining to the landscape design/architectural services contract with Ayres Associates, in an amount not to exceed $38,400. Sponsors: Public Works Committee Attachments: Exhibit 1 - Scope of Services Signed Contract - Ayres (5-23-16 R-2016-0119 signed Res. A motion was made by Ald. Probst, seconded by Ald. Lajsic, that this matter was Recommended For Adoption. The motion carried by the following vote: Aye: 4- Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke No: 0 City of West Allis Page 3 Printed on 7/31/2016 Public Works Committee Meeting Minutes May 3, 2016 38. R-2016-0125 Resolution to approve bid of Bluemel’s Maintenance Services, Inc. for the construction of a new playground area and resurfaced asphalt basketball courts and tennis courts and new concrete surface for a new skateboard park in Liberty Heights Park at 6101 West Orchard Street and for construction of a new playground area in Veterans Memorial Park at 6900 West National Avenue located in the City of West Allis in the amount of $624,935.90. Sponsors: Public Works Committee Attachments: 2016-6 BID RESULTS A motion was made by Ald. Probst, seconded by Ald. Reinke, that this matter was Recommended For Adoption As Amended. The motion carried by the following vote: Aye: 4- Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke No: 0 39. R-2016-0105 Resolution adopting the Comprehensive Park and Outdoor Recreation Plan 2016-2020. Sponsors: Safety & Development Committee This matter was Held 40. 2016-0257 Communication from Director of Public Works/City Engineer regarding the Draft Parks and Recreation Plan. Attachments: Park and Recreation Plan This matter was Recommended to be Placed on File 41. 2016-0258 Communication from Director of Public Works/City Engineer regarding Parks Policy. Attachments: 2016-0258 Parks Policy Parks Policy Memo This matter was Recommended to be Placed on File 42. 2016-0232 Communication from Director of Public Works/City Engineer regarding the request from Mark Russert, Buell Consulting, to negotiate a license agreement for wireless service. Attachments: Memo - Verizon Wireless Agreement Master Lease Agreement_Yellow Lined 1 A motion was made by Ald. Lajsic, seconded by Ald. Probst, that this matter was Recommended to be Placed on File. The motion carried by the following vote: City of West Allis Page 4 Printed on 7/31/2016 Public Works Committee Meeting Minutes May 3, 2016 Aye: 4- Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke No: 0 43. 2016-0251 Request from Downtown West Allis Business Improvement District to close S. 72nd St. south of W. Greenfield Ave., and requesting assistance with fencing, for West Allis Ala Carte on Saturday, June 4, 2016. Attachments: Downton WA BID Ala Carte 6-4-16 Ala Carte approval letter 5-3-16 A motion was made by Ald. Probst, seconded by Ald. Lajsic, that this matter was Recommended For Approval. The motion carried by the following vote: Aye: 4- Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke No: 0 44. 2016-0254 Downtown West Allis Business Improvement District (BID) requesting use of the municipal parking lot west of S. 71 St. - south of W. Greenfield Ave., from 5:00 p.m. to 9:00 p.m., and the use of signs and supplies from the Department of Public Works, for “Art on the Ave.” to be held on Friday, May 20, 2016. Attachments: Downtown WABID "Art on the Ave." Art on the Ave. approval letter A motion was made by Ald. Lajsic, seconded by Ald. Probst, that this matter was Recommended For Approval. The motion carried by the following vote: Aye: 4- Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke No: 0 45. R-2015-0214 Resolution authorizing and directing the Director of Public/City Engineer to enter into a revised “small cell” master license agreement with Verizon Wireless Personal Communications. Sponsors: Public Works Committee Attachments: R-2015-0214 Master Lease Agreement A motion was made by Ald. Probst, seconded by Ald. Lajsic, that this matter was Recommended to be Placed on File. The motion carried by the following vote: Aye: 4- Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke No: 0 46. 2016-0186 Communication from the Director of Public Works/City Engineer regarding selecting bags or carts for the City’s recycling program. Attachments: 2016-0186 Ald. Lajsic moved to direct Mike Lewis, Director of Public Works/City Engineer, to pursue the cart option with funding to be determined later. Ald. Reinke seconded the motion. Motion City of West Allis Page 5 Printed on 7/31/2016 Public Works Committee Meeting Minutes May 3, 2016 carried. This matter was Held 47. 2016-0171 Communication from the Director of Public Works/City Engineer regarding the results of the mailing to residents along S. 85th Street from W. Washington Street to W. Greenfield Avenue for mountable curb. Sponsors: Public Works Committee Attachments: 2016-0171 Memo 2016-0171 Mountable Curbs_Letter to Property Owners A motion was made by Ald. Lajsic, seconded by Ald. Reinke, that this matter was Recommended to be Placed on File. The motion carried by the following vote: Aye: 4- Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke No: 0 48. R-2016-0115 Resolution to confirm and adopt the report of the Director of Public Works/City Engineer containing the schedule of proposed assessments for improvement of S. 119 St. from W. Oklahoma Ave. to W. Ohio Ave. Sponsors: Public Works Committee A motion was made by Ald. Lajsic, seconded by Ald. Reinke, that this matter was Recommended For Adoption. The motion carried by the following vote: Aye: 4- Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke No: 0 49. R-2016-0116 Final Resolution authorizing public improvement by concrete reconstruction of the pavement with miscellaneous walk repair, new driveway approaches, storm sewer, storm sewer relay, sanitary sewer relay, water main relay, building services and utility adjustments in S. 119 St. from W. Oklahoma Ave. to W. Ohio Ave. and levying special assessments against benefited properties. Sponsors: Public Works Committee A motion was made by Ald. Reinke, seconded by Ald. Probst, that this matter was Recommended For Adoption. The motion carried by the following vote: Aye: 4- Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke No: 0 D. ADJOURNMENT A motion was made to adjourn the meeting at 8:10 p.m. City of West Allis Page 6 Printed on 7/31/2016