Public Works Committee
Regular MeetingWest Allis, WI · November 7, 2017
Minutes
City of West Allis
Meeting Minutes
Public Works Committee
Alderperson Gary T. Barczak, Chair
Alderperson Vincent Vitale, Vice-Chair
Alderpersons: Thomas G. Lajsic, Cathleen M. Probst, Rosalie L. Reinke
Tuesday, November 7, 2017 8:05 PM City Hall Room 118 (Mayor's conference room)
RECESS MEETING
A. CALL TO ORDER
Chairperson Barczak called the meeting to order.
B. ROLL CALL
Present 5- Ald. Barczak, Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke
C. NEW AND PREVIOUS MATTERS
25. R-2017-0306 Resolution to approve bid of Faith Technologies, Inc. to furnish and install the
replacements for existing lamps and/or fixtures with new DLC approved LED lighting
including the removal of lamps, ballasts, and fixtures; installation of controls, conduit
and wiring in some locations for automatic shut-off; and collecting and providing any
documents needed from Focus on Energy as required for the City to receive
anticipated incentive money for installations at five City of West Allis Buildings in the
amount of $163,921.00.
Sponsors: Public Works Committee
Attachments: 2017-23 Bid Results
Fiscal Note LED
R-2017-0306 signed
A motion was made by Ald. Lajsic, seconded by Ald. Vitale, that this matter was Recommended
For Adoption. The motion carried by the following vote:
Aye: 5- Ald. Barczak, Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke
No: 0
26. R-2017-0303 Resolution to Authorize the City Administrator to Appoint an Interim Public Works
Director and City Engineer.
Sponsors: Administration & Finance Committee and Public Works Committee
Attachments: Communication regarding interim appointment request
R-2017-0303 signed
A motion was made by Ald. Lajsic, seconded by Ald. Vitale, that this matter was Recommended
For Adoption. The motion carried by the following vote:
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Public Works Committee Meeting Minutes November 7, 2017
Aye: 5- Ald. Barczak, Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke
No: 0
27. R-2017-0308 Resolution authorizing the purchase of landscape materials from Halquist Stone,
Sievert Topsoil and Reinders Irrigation Co. and associated ancillary items, such as
mulch, landscape fabric, support stakes and wire, etc., from various vendors for a
sum not to exceed $11,400.00, and authorizing a budget transfer of $11,400.00 to
facilitate the purchase from the West Allis Forestry Division’s salary account into its
landscape materials account.
Sponsors: Administration & Finance Committee and Public Works Committee
Attachments: R-2017-0308 signed
A motion was made by Ald. Probst, seconded by Ald. Vitale, that this matter was Recommended
For Adoption. The motion carried by the following vote:
Aye: 5- Ald. Barczak, Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke
No: 0
28. 2017-0685 Request from the Director of Public Works/City Engineer and Assistant Director of
Public Works to extend the temporary appointment of Cindy Rausch in the position of
Lead Inventory Services Specialist.
Attachments: rausch interim appointment (2)
A motion was made by Ald. Probst, seconded by Ald. Lajsic, that this matter was Recommended
For Approval. The motion carried by the following vote:
Aye: 5- Ald. Barczak, Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke
No: 0
46. R-2017-0295 Resolution Granting a Privilege for Encroachment (Major) to New Owner Source
One Enterprise LLC for property located at 9440-42 West National Avenue (Tax
Key No. 479-0676-004).
Sponsors: Public Works Committee
Attachments: PoE SourceOne - TBA
R-2017-0295 signed
signed encroachment
A motion was made by Ald. Lajsic, seconded by Ald. Vitale, that this matter was Recommended
For Adoption. The motion carried by the following vote:
Aye: 5- Ald. Barczak, Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke
No: 0
City of West Allis Page 2 Printed on 2/21/2018
Public Works Committee Meeting Minutes November 7, 2017
47. R-2017-0296 Resolution Granting a Privilege for Encroachment (Major) to WFF I, LLC for
property located at 6309-17 West Greenfield Avenue/6300 West National Avenue
(Tax Key No. 454-0178-000).
Sponsors: Public Works Committee
Attachments: PoE WFF I, LLC - TBA
R-2017-0296 signed
signed encroachment
A motion was made by Ald. Lajsic, seconded by Ald. Vitale, that this matter was Recommended
For Adoption. The motion carried by the following vote:
Aye: 5- Ald. Barczak, Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke
No: 0
48. R-2017-0300 Resolution authorizing and directing the Director of Public Works/City Engineer to
enter into a rights-of-way and pole attachment agreement with Wisconsin Technology
Networking, LLC.
Sponsors: Public Works Committee
Attachments: WITN-agreement Unsigned
R-2017-0300 signed
A motion was made by Ald. Reinke, seconded by Ald. Lajsic, that this matter was Recommended
For Adoption. The motion carried by the following vote:
Aye: 5- Ald. Barczak, Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke
No: 0
49. R-2017-0302 Resolution authorizing and directing the Director of Public Works/City Engineer to
approve a change order to an existing contract with Payne & Dolan, Inc. for the
resurfacing of W. Lincoln Avenue to provide electrical system upgrades and repairs at
the intersection with S. 60th Street for a total sum not to exceed $49,500.00.
Sponsors: Public Works Committee
Attachments: SKM_C3350171102110300
R-2017-0302 signed
A motion was made by Ald. Vitale, seconded by Ald. Probst, that this matter was Recommended
For Adoption. The motion carried by the following vote:
Aye: 5- Ald. Barczak, Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke
No: 0
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Public Works Committee Meeting Minutes November 7, 2017
50. R-2017-0298 Resolution amending the existing professional services contract with AECOM to
provide consulting services relative to stormwater plan reviews in compliance with
DNR NR151 & NR216 and MMSD's Chapter 13 rules for an additional sum not to
exceed $10,000.
Sponsors: Public Works Committee
Attachments: 60288373 Amendment #6R1
R-2017-0298 signed
A motion was made by Ald. Probst, seconded by Ald. Lajsic, that this matter was Recommended
For Adoption. The motion carried by the following vote:
Aye: 5- Ald. Barczak, Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke
No: 0
51. R-2017-0299 Resolution Amending the Agreement with Ayres & Associates to Conduct Further
Groundwater Investigation of Reported Contamination at the Intersection of S. 84th
Street and W. National Avenue as Ordered by the Wisconsin Department of Natural
Resources in an Amount Not to Exceed $25,000.
Sponsors: Public Works Committee
Attachments: Phase II Agreement-Unsigned
R-2017-0299 signed
unsigned agreement
A motion was made by Ald. Lajsic, seconded by Ald. Reinke, that this matter was Recommended
For Adoption. The motion carried by the following vote:
Aye: 5- Ald. Barczak, Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke
No: 0
52. R-2017-0301 Resolution to approve a six month extension amendment to the agreement for disposal
of solid waste by and between Advance Disposal and the City of West Allis.
Sponsors: Public Works Committee
Attachments: 2017 unsigned agreement- amendment for Six Month Extension
R-2017-0301 signed
A motion was made by Ald. Vitale, seconded by Ald. Reinke, that this matter was Recommended
For Adoption. The motion carried by the following vote:
Aye: 5- Ald. Barczak, Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke
No: 0
City of West Allis Page 4 Printed on 2/21/2018
Public Works Committee Meeting Minutes November 7, 2017
53. R-2017-0309 Resolution to amend the City of West Allis’s Policy and Procedure #2822 Granting of
Encroachments.
Sponsors: Public Works Committee
Attachments: Granting Encroachments-Sect 2822
R-2017-0309 signed
A motion was made by Ald. Lajsic, seconded by Ald. Vitale, that this matter was Recommended
For Adoption. The motion carried by the following vote:
Aye: 5- Ald. Barczak, Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke
No: 0
54. 2017-0691 Downtown West Allis Business Improvement District communication regarding
Christmas On The Avenue scheduled for Saturday, December 2, 2017 from 1:30
p.m. to 4:00 p.m.
Attachments: WA BID Christmas on the Ave.
A motion was made by Ald. Vitale, seconded by Ald. Probst, that this matter was Recommended
For Approval. The motion carried by the following vote:
Aye: 5- Ald. Barczak, Ald. Vitale, Ald. Lajsic, Ald. Probst, and Ald. Reinke
No: 0
D. ADJOURNMENT
A motion was made to adjourn the meeting at 8:45 p.m.
City of West Allis Page 5 Printed on 2/21/2018
Agenda
City of West Allis 7525 W. Greenfield Ave.
West Allis, WI 53214
Meeting Agenda
Public Works Committee
Alderperson Gary T. Barczak, Chair
Alderperson Vincent Vitale, Vice-Chair
Alderpersons: Thomas G. Lajsic, Cathleen M. Probst, Rosalie L. Reinke
Tuesday, November 7, 2017 7:00 PM City Hall Room 118 (Mayor's conference room)
RECESS MEETING
A. CALL TO ORDER
B. ROLL CALL
C. NEW AND PREVIOUS MATTERS
25. R-2017-0306 Resolution to approve bid of Faith Technologies, Inc. to furnish and install the
replacements for existing lamps and/or fixtures with new DLC approved LED lighting
including the removal of lamps, ballasts, and fixtures; installation of controls, conduit and
wiring in some locations for automatic shut-off; and collecting and providing any
documents needed from Focus on Energy as required for the City to receive anticipated
incentive money for installations at five City of West Allis Buildings in the amount of
$163,921.00.
Sponsors: Public Works Committee
Attachments: 2017-23 Bid Results
Fiscal Note LED
26. R-2017-0303 Resolution to Authorize the City Administrator to Appoint an Interim Public Works
Director and City Engineer.
Sponsors: Administration & Finance Committee and Public Works Committee
Attachments: Communication regarding interim appointment request
27. R-2017-0308 Resolution authorizing the purchase of landscape materials from Halquist Stone, Sievert
Topsoil and Reinders Irrigation Co. and associated ancillary items, such as mulch,
landscape fabric, support stakes and wire, etc., from various vendors for a sum not to
exceed $11,400.00, and authorizing a budget transfer of $11,400.00 to facilitate the
purchase from the West Allis Forestry Division’s salary account into its landscape
materials account.
Sponsors: Administration & Finance Committee and Public Works Committee
Page 1 Printed on 11/8/2017
Public Works Committee Meeting Agenda November 7, 2017
28. 2017-0685 Request from the Director of Public Works/City Engineer and Assistant Director of
Public Works to extend the temporary appointment of Cindy Rausch in the position of
Lead Inventory Services Specialist.
Attachments: rausch interim appointment (2)
46. R-2017-0295 Resolution Granting a Privilege for Encroachment (Major) to New Owner Source One
Enterprise LLC for property located at 9440-42 West National Avenue (Tax Key No.
479-0676-004).
Sponsors: Public Works Committee
Attachments: PoE SourceOne - TBA
47. R-2017-0296 Resolution Granting a Privilege for Encroachment (Major) to WFF I, LLC for property
located at 6309-17 West Greenfield Avenue/6300 West National Avenue (Tax Key
No. 454-0178-000).
Sponsors: Public Works Committee
Attachments: PoE WFF I, LLC - TBA
48. R-2017-0300 Resolution authorizing and directing the Director of Public Works/City Engineer to enter
into a rights-of-way and pole attachment agreement with Wisconsin Technology
Networking, LLC.
Sponsors: Public Works Committee
Attachments: WITN-Unsigned
49. R-2017-0302 Resolution authorizing and directing the Director of Public Works/City Engineer to
approve a change order to an existing contract with Payne & Dolan, Inc. for the
resurfacing of W. Lincoln Avenue to provide electrical system upgrades and repairs at
the intersection with S. 60th Street for a total sum not to exceed $49,500.00.
Sponsors: Public Works Committee
Attachments: SKM_C3350171102110300
50. R-2017-0298 Resolution amending the existing professional services contract with AECOM to provide
consulting services relative to stormwater plan reviews in compliance with DNR NR151
& NR216 and MMSD's Chapter 13 rules for an additional sum not to exceed $10,000.
Sponsors: Public Works Committee
Attachments: 60288373 Amendment #6R1
51. R-2017-0299 Resolution Amending the Agreement with Ayres & Associates to Conduct Further
Groundwater Investigation of Reported Contamination at the Intersection of S. 84th
Street and W. National Avenue as Ordered by the Wisconsin Department of Natural
Resources in an Amount Not to Exceed $25,000.
Sponsors: Public Works Committee
Attachments: Phase II Agreement-Unsigned
Page 2 Printed on 11/8/2017
Public Works Committee Meeting Agenda November 7, 2017
52. R-2017-0301 Resolution to approve a six month extension amendment to the agreement for disposal of
solid waste by and between Advance Disposal and the City of West Allis.
Sponsors: Public Works Committee
Attachments: 2017 Amendment for Six Month Extension
53. R-2017-0309 Resolution to amend the City of West Allis’s Policy and Procedure #2822 Granting of
Encroachments.
Sponsors: Public Works Committee
Attachments: Granting Encroachments-Sect 2822
54. 2017-0691 Downtown West Allis Business Improvement District communication regarding
Christmas On The Avenue scheduled for Saturday, December 2, 2017 from 1:30 p.m.
to 4:00 p.m.
Attachments: WA BID Christmas on the Ave.
D. ADJOURNMENT
All meetings of the Public Works Committee are public meetings. In order for the general public to make comments at the committee meetings, the individual(s)
must be scheduled (as an appearance) with the chair of the committee or the appropriate staff contact; otherwise, the meeting of the committee is a working session
for the committee itself, and discussion by those in attendance is limited to committee members, the mayor, other alderpersons, staff and others that may be a party
to the matter being discussed.
NON-DISCRIMINATION STATEMENT
The City of West Allis does not discriminate against individuals on the basis of race, color, religion, age, marital or veterans' status, sex, national origin, disability or
any other legally protected status in the admission or access to, or treatment or employment in, its services, programs or activities.
AMERICANS WITH DISABILITIES ACT NOTICE
Upon reasonable notice the City will furnish appropriate auxiliary aids and services when necessary to afford individuals with disabilities an equal opportunity to
participate in and to enjoy the benefits of a service, program or activity provided by the City.
LIMITED ENGLISH PROFICIENCY STATEMENT
It is the policy of the City of West Allis to provide language access services to populations of persons with Limited English Proficiency (LEP) who are eligible to be
served or likely to be directly affected by our programs. Such services will be focused on providing meaningful access to our programs, services and/or benefits.
Page 3 Printed on 11/8/2017
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