City Council Meeting

Mayor City Administrator Kenneth Romney WEST BOUNTIFUL CITY Duane Huffman City Recorder City Council 550 North 800 West Remington Whiting James Ahlstrom West Bountiful, Utah 84087 City Engineer Dell Butterfield Phone (801) 292-4486 Kris Nilsen Kelly Enquist Jenn Nielsen FAX (801) 292-6355 Public Works Director Mark Preece www.WBCityut.gov Steve Maughan THE WEST BOUNTIFUL CITY COUNCIL WILL HOLD A REGULAR MEETING AT 7:30 PM ON TUESDAY, AUGUST 5TH, 2025, AT THE CITY OFFICES Invocation/Thought – Mark Preece; Pledge of Allegiance – Jenn Nielsen 1. Approve Agenda. 2. Public Comment - Two minutes per person; five minutes if on behalf of a group. 3. Public Hearing – Proposal to Vacate Portion of Public Utility and Drainage Easement at 654 West 1300 North. 4. Ordinance 503-25 – An Ordinance Authorizing the City Mayor to Execute a Change in Easement Along the Southern Property Line at 654 West 1300 North. 5. Resolution 575-25 – A Resolution Authorizing the Execution of the Interlocal Cooperation Agreement Between Bountiful City and West Bountiful City for Dispatch Services. 6. Consider Award of Pavement Maintenance Services to Andersen Asphalt. 7. Meeting Minutes from June July 15th, 2025. 8. Staff Reports–Police, Public Works, Engineering, Admin & Community Development. 9. Mayor/Council Reports. 10. Closed Session, if necessary, for the Purpose of Discussing Items Allowed Pursuant to UCA § 52-4-205. 11. Adjourn. The above agenda was posted on the State Public Notice website (Utah.gov/pmn), the city website (WBCityut.gov), posted at city hall, and emailed to the Mayor and City Council on August 1st, 2025.  MEMORANDUM TO: Mayor and City Council DATE: August 1st, 2025 FROM: City Staff RE: Request to Reduce a PUE and Drainage Easement at 654 West 1300 North – Kelly Enquist _______________________________________________________________________________ Background Kelly Enquist has submitted an application to reduce a portion of the public utility easement and drainage easement along the rear (northern) and side (western) property lines at 654 West 1300 North in order to build an accessory structure. The rear easement is proposed to be reduced from 7.5 feet to 3 feet, while the side easement be reduced from 7.5 feet to 3 feet, as shown in the attached diagram. Process State code requires the city council to hold a public hearing and adopt an ordinance when granting changes to public utility easements. Analysis • The applicant has obtained the necessary approvals and clearances from affected utilities. • The required public notice has been completed. • Staff have reviewed the request and do not foresee any negative impact on the city by reducing the requested easements. • A public hearing is scheduled as part of tonight’s meeting prior to adoption of the proposed Ordinance. Recommendation Staff recommends the Council approve Ordinance 503-25 for the requested changes to the above- described public utility easements and authorize the mayor to sign the Change of Easement documents. 550 North 800 West, West Bountiful, UT 84087 (801) 292-4486  WEST BOUNTIFUL CITY ORDINANCE #503-25 AN ORDINANCE AUTHORIZING THE CITY MAYOR TO EXECUTE A CHANGE IN EASEMENT ALONG THE SOUTHERN PROPERTY LINE AT 654 WEST 1300 NORTH WHEREAS, West Bountiful City has been petitioned by the owners of the above-mentioned property to reduce from ten (10) feet to three (3) feet on the Northern (rear), and ten (10) feet to three (3) feet on the western (side) public utility and drainage easements so that an accessory structure can be built on the property; and WHEREAS, releases have been received from all major public utility agencies; and WHEREAS, on or before July 23rd, 2025, proper notice was provided to neighbors, posted on the property, and posted on state and city websites; and WHEREAS, a public hearing was held by the city council on August 5th, 2025, to receive public comment concerning the requested release of easements. NOW THEREFORE, BE IT ORDAINED by the City Council of West Bountiful that the City Mayor is authorized to execute the CHANGE OF EASEMENTS for the property located at 654 West 1300 North, West Bountiful, Utah. This ordinance shall become effective upon signing and posting. ADOPTED August 5th, 2025. By: ___________________________________ Kenneth Romney, Mayor Voting by the City Council: Aye Nay Council member Ahlstrom ____ ____ Council member Butterfield ____ ____ Council member Enquist ____ ____ Council member Nielsen ____ ____ Council member Preece ____ ____ ATTEST: Remington Whiting, Recorder  MEMORANDUM TO: Mayor and City Council DATE: August 1, 2025 FROM: Staff RE: Interlocal Agreement for Dispatch _______________________________________________________________________________ This memo recommends authorization of the attached Interlocal Cooperation Agreement with Bountiful City for the provision of dispatch services. Background The proposed agreement formalizes a longstanding partnership between West Bountiful and Bountiful City for emergency dispatch services. The agreement is required by the Utah Communications Authority to ensure consistency, interoperability, and accountability among public safety answering points. Agreement The proposed agreement maintains 24/7 dispatch coverage through Bountiful’s professional communications center, ensures interoperability with our systems, and establishes clear operational and financial terms. It complies with the Utah Interlocal Cooperation Act and fulfills current regulatory requirements, providing continuity and legal clarity for an essential public safety function. The agreement has been reviewed by the city’s legal counsel. Recommendation Staff recommend the adoption of Resolution 575-25, authorizing the agreement. 550 North 800 West, West Bountiful, UT 84087 (801) 292-4486  WEST BOUNTIFUL CITY RESOLUTION #575-25 A RESOLUTION AUTHORIZING THE EXECUTION OF THE INTERLOCAL COOPERATION AGREEMENT BETWEEN BOUNTIFUL CITY AND WEST BOUNTIFUL CITY FOR DISPATCH SERVICES WHEREAS, the Utah Interlocal Cooperation Act, codified at Utah Code Ann § 11-13-101, et seq., as amended, permits local governmental units to make the most efficient use of their powers by enabling them to cooperate with other public agencies on the basis of mutual advantage and to provide joint services or engage in cooperative action; and WHEREAS, Bountiful City, through its police department, operates a 911 Communications Dispatch Center that provides dispatch services within the limits of Davis County; and WHEREAS, in accordance with the terms and conditions of the Act, Bountiful City and West Bountiful City Desire to cooperate regarding the provision of dispatch services, as more particularly described in the Interlocal Cooperation Agreement between Bountiful City and West Bountiful City, attached hereto as Exhibit A; and WHEREAS, West Bountiful City and Bountiful City have determined that it is desirable and in the best interests of the community and the public to enter into the Interlocal Cooperation Agreement as provided herein; NOW THEREFORE, BE IT RESOLVED by the City Council of the West Bountiful City that the Interlocal Cooperation Agreement Between Bountiful City and West Bountiful for Dispatch Services attached as Exhibit A, be approved. Passed and approved by the City Council of West Bountiful City this 5th day of August 2025. _______________________________________ Ken Romney, Mayor Voting by the City Council: Aye Nay Council member Ahlstrom Council member Butterfield Council member Enquist Council member Nielsen Council member Preece Attest: ________________________________________ Remington Whiting, City Recorder  INTERLOCAL COOPERATION AGREEMENT BETWEEN BOUNTIFUL CITY AND WEST BOUNTIFUL FOR DISPATCH SERVICES This Interlocal Cooperation Agreement (the “Agreement”) is made and entered into this 1st day of September 2025 by and between the City of Bountiful, a Utah municipal corporation ("Bountiful"), and West Bountiful City, a Utah municipal corporation (“West Bountiful”). RECITALS WHEREAS, Bountiful and West Bountiful are public agencies as contemplated in the Utah Interlocal Cooperation Act, as set forth in Utah Code §§ 11-13-101, et seq., as amended; and WHEREAS, the Utah Interlocal Cooperation Act provides that any two or more public agencies may enter into an Agreement with one another for joint or cooperative actions; and WHEREAS, Bountiful, through its 911 Communications Dispatch Center (the “Center”) operated by the Bountiful Police Department, provides dispatch services within the limits of Davis County; and WHEREAS, Bountiful and West Bountiful desire to enter into an Interlocal Cooperation Agreement for Dispatch Services as more particularly provided herein; and WHEREAS, Bountiful and West Bountiful have determined that entering into this Agreement is in the best interest of the Parties to make the most efficient use of their authority and resources by providing services and facilities in a manner that provides for mutual advantage, economies of scale, and utilization of resources for the overall promotion of the general welfare of the public. NOW, THEREFORE, for and in consideration of the mutual promises, obligations, and covenants contained herein, and for other good and valuable consideration, the receipt, fairness, and sufficiency of which are hereby acknowledged, and the Parties intending to be legally bound, the Parties do hereby mutually agree as follows: 1. Services. Bountiful, through its Police Department and Center, shall provide dispatch services and emergency dispatch services to West Bountiful for police, fire, and emergency medical services, twenty-four hours a day, seven days a week, three hundred sixty- five days per year (or three hundred sixty-six days during Leap Year). Dispatching services shall include receiving calls for service and dispatching response units to and from an incident, acting as the central point of ordering and dispatching resources, and providing incident reports. These services shall include or be subject to the following provisions: a. Dispatch services will be dispatched over the radio, through the use of the CAD system, two-tone paging system, the Alpha-Numeric-Paging system, and the Station Pre-Alerting system, as applicable. Interlocal-(bountiful dispatch)-2025 Page 1 of 9 July 25, 2025  b. Bountiful, through its Police Department and Center, shall provide contingency dispatch services and planning in the event that there is a disruption of services at the Center. c. Bountiful, through its Police Department and Center and its CAD system, will maintain a record of all telephone and radio calls involving West Bountiful and record all call times and radio transmissions of the appropriate police, fire, and emergency medical services incidents and shall retain and manage such records in accordance with the Utah Government Records Access and Management Act, as set forth in Utah Code §§ 63G-2-101, et seq., as amended. d. Bountiful, through its Police Department, Center, and systems, shall maintain interoperability with West Bountiful’s records management system. West Bountiful will reimburse Bountiful for reasonable costs associated with changes to West Bountiful's records management system during the term of this Agreement. e. Bountiful agrees to provide adequate staffing to the Center. f. Bountiful agrees to provide an adequate physical location for the Center. 2. Equipment. All equipment within the Center shall be provided by and is the sole property of Bountiful. As the owner of the equipment, Bountiful shall derive all profits and losses from the equipment. West Bountiful shall be responsible for providing the necessary equipment in West Bountiful vehicles to communicate with the Center. Such equipment in West Bountiful vehicles shall be the sole property of West Bountiful, and West Bountiful shall derive all profits and losses from such equipment. On or after the Effective Date of this Agreement, all equipment utilized for Police, Fire, and EMS dispatching is subject to the following: a. Before any equipment is connected to Bountiful's dispatch system, the entity responsible for such equipment shall provide all requested records relating to the equipment and obtain written approval from the Bountiful Information Systems Director, Utah Communications Authority, and any applicable radio vendor. b. It shall be the sole obligation and responsibility of the entity responsible for the dispatching equipment to adequately and reasonably maintain any and all equipment necessary for the Center to carry out its duties as detailed in this Agreement effectively. This obligation includes but is not limited to entering into third-party maintenance agreements that cover any equipment owned or leased by the entity responsible for the equipment. Any and all financial or other obligations under such an agreement shall be the sole responsibility of the entity responsible for the equipment. c. Except in the case of an emergency, West Bountiful shall arrange access to the dispatching equipment with Bountiful through the Bountiful Police Department and the Center at least twenty-four (24) hours in advance. In the event of a bona- fide emergency, as much notice as reasonably possible shall be provided to Interlocal-(bountiful dispatch)-2025 Page 2 of 9 July 25, 2025  Bountiful through the Bountiful Police Department and the Center. Upon receiving notice as described herein, Bountiful, through the Bountiful Police Department and the Center, will permit access to the dispatching equipment. 3. Compensation. For each annual fiscal year (July 1 through June 30), West Bountiful shall pay Bountiful for the services described in this Agreement as follows: a. Twenty-Eight Thousand Two Hundred and Seventy Nine Dollars and Thirty Two Cents ($28,279.32) per year for the utilization of the Center and services as described herein (“Annual Compensation”). The Annual Compensation shall be paid to Bountiful in equal quarterly payments (at the beginning of each quarter: July, October, January, April) within thirty (30) calendar days of receipt of a quarterly invoice from Bountiful. b. In addition to the payment described above, Bountiful will be entitled to any and all 911 phone service fees that are paid to or on behalf of West Bountiful. West Bountiful agrees to forward any and all 911 phone service fees to Bountiful and, in the event of any dispute regarding said fees, to cooperate and assist Bountiful as reasonably necessary in seeking, obtaining, and receiving said fees. c. The Parties may agree to adjustments to the annual compensation for services under this Agreement subject to annual budget approval by the legislative bodies of the Parties. Such adjustments to the annual compensation for services shall not require any amendment to this Agreement and should be requested and pursued with sufficient time to be addressed as part of the annual budget process of the Parties. 4. Effective Date of Agreement. The effective date of this Agreement shall be the date first written above, September 1, 2025 (the “Effective Date”). 5. Term of Agreement. The term of this Agreement shall be for a period of five (5) years commencing on the Effective Date. At the end of the initial five (5) year term, this Agreement will automatically renew for an additional five (5) year term unless either Party notifies the other not less than ninety (90) days before the expiration of the initial term that it does not want the Agreement to auto-renew. The Parties may also extend the terms of this Agreement by mutual written Agreement of the Parties. Under no circumstances shall the Term of this Agreement extend more than fifty (50) years from September 1, 2025. 6. Termination of Agreement. This Agreement may be terminated prior to the completion of any term by any of the following: a. Mutual written Agreement of the Parties; b. By either Party after any material breach of this Agreement; and i. Thirty (30) calendar days after the non-breaching Party sends a demand to the breaching Party to cure such material breach, and Interlocal-(bountiful dispatch)-2025 Page 3 of 9 July 25, 2025  the breaching Party fails to timely cure such material breach; provided, however, the cure period shall be extended as may be required beyond the thirty (30) calendar days, if the nature of the cure is such that it reasonably requires more than thirty calendar days to cure the breach, and the breaching Party commences the cure within the thirty (30) calendar day period and thereafter continuously and diligently pursues the cure to completion; and ii. After the notice to terminate this Agreement, which the non- breaching Party shall provide to the breaching Party, is effective pursuant to the notice provisions of this Agreement; c. By either Party, with or without cause, six (6) months after the terminating Party sends a written notice to terminate this Agreement to the non- terminating Party pursuant to the notice provisions of this Agreement or d. As otherwise set forth in this Agreement or as permitted by law, ordinance, rule, regulation, or otherwise. 7. Notices. Any notices that may or must be sent under the terms and provisions of this Agreement should be delivered by hand delivery or by United States certified mail, postage prepaid, as follows, or as subsequently amended in writing: Bountiful City West Bountiful City Attn: City Manager Attn: City Manager 790 South 100 East 550 North 800 W, Bountiful, UT 84010 West Bountiful, UT 84087 Notice will be deemed received upon delivery or, in the case of mailing, three days after deposit in the United States mail or upon receipt, whichever comes first. 8. Indemnification and Hold Harmless. The Parties agree to indemnify and hold harmless the other Party as follows: a. West Bountiful, for itself, and on behalf of its officers, officials, owners, members, managers, employees, agents, representatives, contractors, volunteers, and any person or persons under the supervision, direction, or control of the City (collectively, the "West Bountiful Representatives"), agrees and promises to indemnify and hold harmless Bountiful, as well as Bountiful’s officers, officials, employees, agents, representatives, contractors, and volunteers (collectively, the "Bountiful Representatives"), from and against any loss, damage, injury, liability, claim, action, cause of action, demand, expense, cost, fee, or otherwise (collectively, the "Claims") that may arise from, may be in connection with, or may relate in any way to the acts or omissions, negligent or otherwise, of West Bountiful or the West Bountiful Representatives, whether or not the Claims are known or unknown, or are in law, equity, or otherwise. No term or condition of this Agreement, including, but not limited to, insurance that may be required under this Agreement, shall Interlocal-(bountiful dispatch)-2025 Page 4 of 9 July 25, 2025  limit or waive any liability that West Bountiful may have arising from, in connection with, or relating in any way to the acts or omissions, negligent or otherwise, of West Bountiful or the West Bountiful Representatives. b. Bountiful, for itself, and on behalf of the Bountiful Representatives, agrees and promises to indemnify and hold harmless West Bountiful, as well as the West Bountiful Representatives, from and against the Claims that may arise from, may be in connection with, or may relate in any way to the acts or omissions, negligent or otherwise, of Bountiful or the Bountiful Representatives, whether or not the Claims are known or unknown, or are in law, equity, or otherwise. No term or condition of this Agreement, including, but not limited to, insurance that may be required under this Agreement, shall limit or waive any liability that Bountiful may have arising from, in connection with, or relating in any way to the acts or omissions, negligent or otherwise, of Bountiful or the Bountiful Representatives. 9. Governmental Immunity. The Parties recognize and acknowledge that each Party is covered by the Governmental Immunity Act of Utah, as set forth in Utah Code §§ 63G-7-101, et seq., as amended, and nothing herein is intended to waive or modify any rights, defenses, or provisions provided therein. Officers and employees performing services pursuant to this Agreement shall be deemed officers and employees of the Party employing their services, even if performing functions outside of the territorial limits of such Party. They shall be deemed officers and employees of such Party under the provisions of the Utah Governmental Immunity Act. Each Party shall be responsible and defend the action of its own employees, negligent or otherwise, pursuant to this Agreement's provisions. 10. No Separate Legal Entity. No separate legal entity is created by this Agreement. 11. Survival after Termination. Termination of this Agreement shall not extinguish or prejudice either Party's right to enforce this Agreement, or any term, provision, or promise under this Agreement, regarding insurance, indemnification, defense, save or hold harmless, or damages, with respect to any uncured breach or default of or under this Agreement. 12. Employees and Benefits. The Parties acknowledge, understand, and agree that the respective representatives, agents, contractors, officers, officials, members, employees, volunteers, and any person or persons under the supervision, direction, or control of a Party are not in any manner or degree employees of the other Party and shall have no right to and shall not be provided with any benefits from the other Party. While providing or performing services under this Agreement, Bountiful employees shall be deemed employees of Bountiful for all purposes, including, but not limited to, workers' compensation, withholding, salary, insurance, and benefits. West Bountiful employees, while providing or performing services under or in connection with this Agreement, shall be deemed employees of West Bountiful for all purposes, including, but not limited to, workers' compensation, withholding, salary, insurance, and benefits. 13. Waivers or Modification. No waiver or modification of any of the provisions of this Agreement or any breach thereof shall constitute a waiver or modification of any other provision or breach, whether or not similar, and no such waiver or modification shall constitute a Interlocal-(bountiful dispatch)-2025 Page 5 of 9 July 25, 2025 continuing waiver. The rights of and available to each of the Parties under this Agreement cannot be waived or released verbally. They may be waived or released only by an instrument in writing, signed by the Party whose rights will be diminished or adversely affected by the waiver. 14. Binding Effect, Entire Agreement, Amendment. This Agreement is binding upon the Parties and their officers, directors, employees, agents, representatives, and to all persons or entities claiming by, through, or under them. This Agreement, including all attachments, if any, constitutes and represents the entire agreement and understanding between the Parties with respect to the subject matter herein. There are no other written or oral agreements, understandings, or promises between the Parties regarding such subject matter that are not set forth herein. This Agreement supersedes and cancels all prior agreements, negotiations, and understandings between the Parties regarding the subject matter herein, whether written or oral, which are void, nullified, and of no legal effect if they are not recited or addressed in this Agreement. Neither this Agreement nor any provision hereof may be supplemented, amended, modified, changed, discharged, or terminated verbally. Rather, this Agreement and all provisions hereof may only be supplemented, amended, modified, changed, discharged, or terminated by an instrument in writing, signed by the Parties. 15. Force Majeure. In the event that either Party shall be delayed or hindered in or prevented from the performance of any act required under this Agreement by reason of acts of God; acts of the United States Government or the State of Utah Government; fires; floods; strikes; lock-outs; inability to procure materials; failure of power; inclement weather; restrictive governmental laws, ordinances, rules, or regulations; delays in or refusals to issue necessary governmental permits or licenses; riots; insurrection; wars; or other reasons of a like nature not the fault of the Party delayed in performing work or doing acts required under the terms of this Agreement, then the performance of such act(s) shall be excused for the period of the delay and the period for the performance of any such act shall be extended for a period equivalent to the period of such delay, without any liability of the delayed Party. 16. Assignment Restricted. The Parties agree that neither this Agreement nor the duties, obligations, responsibilities, or privileges herein may be assigned, transferred, or delegated, in whole or in part, without the prior written consent of both of the Parties. 17. Choice of Law, Jurisdiction, Venue. All matters, disputes, and claims arising out of, in connection with, or relating to this Agreement or its subject matter, formation, or validity (including non-contractual matters, disputes, and claims) shall be governed by, construed, and interpreted in accordance with the laws of the state of Utah, without reference to conflict of law principals. The Parties agree that the courts located in Davis County, State of Utah (or Salt Lake City, State of Utah, for claims that may only be litigated or resolved in the federal courts) shall have exclusive jurisdiction and be the exclusive venue with respect to any suit, action, proceeding, matter, dispute, and claim arising out of, in connection with, or relating to this Agreement, or its formation or validity. 18. Severability. If any part or provision of this Agreement is found to be invalid, prohibited, or unenforceable in any jurisdiction, such part or provision of this Agreement shall, as to such jurisdiction only, be inoperative, null, and void to the extent of such invalidity, prohibition, or unenforceability without invalidating the remaining parts or provisions hereof; and any such invalidity, prohibition, or unenforceability in any jurisdiction shall not invalidate or Interlocal-(bountiful dispatch)-2025 Page 6 of 9 July 25, 2025 render inoperative, null or void such part or provision in any other jurisdiction. Those parts or provisions of this Agreement that are not invalid, prohibited, or unenforceable shall remain in full force and effect. 19. Remedies for Breach of This Agreement. In the event of a material breach of this Agreement by either Party, the non-breaching Party may pursue all remedies provided herein or available at law or in equity, including specific performance. It is expressly understood and agreed that the terms and provisions of this Section shall survive the termination of this Agreement. The rights and remedies of the Parties under this Agreement shall be construed cumulatively, and none of the rights and remedies under this Agreement shall be exclusive of, or in lieu or limitation of, any other right, remedy, or priority allowed by law unless specifically set forth herein. 20. No Third-Party Beneficiaries. The Parties enter into this Agreement for the exclusive benefit of the Parties and their respective successors, assigns, and affiliated persons referred to herein. Except and only to the extent provided by applicable statute, no creditor or other third Party shall have any rights or interests or receive any benefits under this Agreement. Notwithstanding anything herein to the contrary, Bountiful is expressly authorized by West Bountiful to continue or enter into similar agreements with any or all of the other cities or other governmental or quasi-governmental entities located within Davis County. 21. Recitals Incorporated. The Recitals to this Agreement are incorporated herein by reference and made contractual in nature. 22. Authorization. The persons executing this Agreement on behalf of a Party hereby represent and warrant that they are duly authorized and empowered to execute the same, that they have carefully read this Agreement, and that this Agreement represents a binding and enforceable obligation of such Party. 23. Construction. This Agreement is the result of negotiations between the Parties. Accordingly, this Agreement shall not be construed for or against any party, regardless of which Party drafted this Agreement or any part hereof. The headings and captions of the various paragraphs of this Agreement are for convenience of reference only. They shall in no way modify or affect the meaning or construction of any of the terms or provisions of this Agreement. Unless the context requires otherwise, singular nouns and pronouns used in this Agreement shall be deemed to include the plural and pronouns of one gender or the neuter shall be deemed to include the equivalent pronouns of the other gender or the neuter. 24. Counterparts. Electronically Transmitted Signatures. This Agreement may be executed in counterparts, each of which shall be deemed an original, and all such counterparts shall constitute one and the same Agreement. Signatures transmitted by facsimile or e-mail shall have the same force and effect as original signatures. WHEREFORE, the Parties hereto have executed this Interlocal Cooperation Agreement on the dates indicated below to be effective as of the date first written above. West Bountiful City Interlocal-(bountiful dispatch)-2025 Page 7 of 9 July 25, 2025  Ken Romney West Bountiful City Mayor Dated: _________________ ATTEST: Remington Whiting West Bountiful City Recorder Approved as to form and legality: Stephen B. Doxey West Bountiful City Attorney Bountiful City Kendalyn Harris Bountiful City Mayor Dated: __________________ ATTEST: Sophia Ward Bountiful City Recorder Approved as to form and legality: Brad Jeppsen Bountiful City Attorney Interlocal-(bountiful dispatch)-2025 Page 8 of 9 July 25, 2025  MEMORANDUM TO: Mayor and City Council DATE: August 1, 2025 FROM: Staff RE: Award of Pavement Maintenance Services to Andersen Asphalt This memo recommends awarding pavement maintenance service to Andersen Asphalt for $149,480.90 as outlined in the attached proposal. Background The city puts an emphasis on asphalt maintenance as the most cost-effective way to preserve roads throughout the city. The recently adopted FY 26 budget includes $225,000 for asphalt preservation work. Anderson Asphalt Proposal Public works staff worked with Anderson Asphalt to identify sections of roads and specific treatments that would best fit the needs of the city. The roads selected are: • 1200 N – A seal coat to complete the recent repaving. • 1100 W north of Pages Lane continuing on to the bottom of Porter Lane – crack seals and a modified slurry seal. • Pages Lane west of 800 W to city limits – slurry seal. • 675 W, 1300 N, portion of 640 W – crack seals, mastic seals, and modified slurry seal. Staff believe that these treatments are by far the most cost-effective of preserving the identified asphalt. Single Source Designation Staff recommend that this procurement be conducted as a single source due to specific service capabilities, time-sensitive project needs, and demonstrated value. The following points serve as justification for this designation: 1. Proprietary Products and Integrated Services. Andersen Asphalt offers AP4 Surface Treatment - a proprietary, high-density emulsion with enhanced durability - and integrates this with Mastic One repairs, crack sealing, and Type II/III slurry seal services. This unique combination is not broadly available through other providers in the region and is well suited to West Bountiful’s pavement preservation needs. 550 North 800 West, West Bountiful, UT 84087 (801) 292-4486  2. Demonstrated Performance and Compatibility. The City has previously worked with Andersen Asphalt and observed consistent, high-quality results. Utilizing a contractor already familiar with local conditions ensures compatibility with existing treatments and reduces risks associated with contractor onboarding or specification deviations. 3. Specialized Equipment and Technical Expertise. Andersen Asphalt possesses the necessary fleet and trained crews to handle all aspects of the project – including properly pre-cleaning asphalt surfaces, traffic control, and installation - in a turnkey manner. Their expertise in slurry applications and surface treatment positions them to execute this project efficiently and to a high standard. 4. Project Timing and Seasonal Constraints. Due to the time-sensitive nature of pavement preservation work, which is best performed in warm, dry conditions, delaying the project for a formal competitive bid process would likely result in missed seasonal windows. Andersen Asphalt has confirmed their availability to begin work immediately, which helps the City avoid costly deterioration or emergency repairs later in the year. 5. Cost and Market Competitiveness. The total proposal cost of $149,480.90 is within a competitive range based on past bids for similar work in neighboring jurisdictions. Using a single, integrated provider also avoids potential mobilization redundancies and change-order risks that could arise with multiple vendors. Recommendation Based on available budget, staff research, and the single source nature of the proposed work, staff recommends awarding Anderson Asphalt the asphalt maintenance work as described in the attached proposal for $149,480.90. 550 North 800 West, West Bountiful, UT 84087 (801) 292-4486 Job Total $20,939.30 1100 W Type II Slurry 1621 North 1100 West, West Bountiful, Utah, 84087, US Crack Seal Crack seal 7000 linear feet of transverse and lateral pavement cracking greater than ¼” up to 1 ½". This process utilizes the highest quality crack sealant and established installation techniques to ensure durability and effectiveness. Crack Seal Total $6,442.44 Proposal ID 8519 - Page 6 of 16 Type II Latex Modified Slurry Seal Apply Type II Latex Modified Slurry Seal to 16660 square yards of pavement at a rate of 20 lbs/sy. This process will level and seal minor defects in the pavement, add a new wear course, and improve skid resistance. Type II Latex Modified Slurry Seal Total $38,678.32 Proposal ID 8519 - Page 7 of 16 Job Total $45,120.76 1600 N Type III Slurry 795 West 1600 North, West Bountiful, Utah, 84087, US Slurry Seal Apply asphalt to 13316 square yards of pavement at a rate of 22 lbs/sy. This process will level and seal minor defects in the pavement, add a new wear course, and improve skid resistance. Slurry Seal Total $43,600.02 Proposal ID 8519 - Page 8 of 16 Job Total $43,600.02 675 W Type II Slurry 1589 North 675 West, West Bountiful, Utah, 84087, US Mastic One Install 421 linear feet of Mastic One to cracks greater than 1 ½" wide. Install to any pre- defined potholes, depressed areas of the pavement, along curb and gutter, and waterways. Mastic One Total $5,323.36 Proposal ID 8519 - Page 9 of 16 Crack Seal Crack seal 6500 linear feet of transverse and lateral pavement cracking greater than ¼” up to 1 ½". This process utilizes the highest quality crack sealant and established installation techniques to ensure durability and effectiveness. Crack Seal Total $7,125.42 Proposal ID 8519 - Page 10 of 16 Type II Latex Modified Slurry Seal Apply Type II Latex Modified Slurry Seal to 13199 square yards of pavement at a rate of 16 lbs/sy. This process will level and seal minor defects in the pavement, add a new wear course, and improve skid resistance. Type II Latex Modified Slurry Seal Total $27,372.04 Proposal ID 8519 - Page 11 of 16 Job Total $39,820.82 Proposal ID 8519 - Page 12 of 16  WEST BOUNTIFUL Page 1 of 4 CITY COUNCIL MEETING July 17th, 2025 1 PENDING – Not Yet Approved 2 3 Minutes of the West Bountiful City Council meeting held on Tuesday, July 17th, 2025, at West 4 Bountiful City Hall, 550 N 800 West, Davis County, Utah. 5 6 Those in attendance: 7 8 MEMBERS: Mayor Kenneth Romney, Council members James Ahlstrom, Dell Butterfield, 9 Kelly Enquist, Jenn Nielsen and Mark Preece 10 11 STAFF: Duane Huffman (City Administrator), Brandon Erekson (Chief of Police), Steve 12 Maughan (Public Works Director), Steve Doxey (City Attorney), and Remington Whiting 13 (City Recorder) 14 15 PUBLIC: Tif Miller, Richmond Thornley, Simon Mortenson 16 17 EXCUSED: Kris Nielsen (City Engineer) 18 19 Mayor Romney called the meeting to order at 7:34 pm. Kelly Enquist gave an inspirational thought, 20 and the Pledge of Allegiance was led by Mark Preece. 21 22 1. Approve Agenda 23 24 MOTION: Mark Preece made a motion to approve the agenda. Kelly Enquist seconded 25 the Motion which PASSED by unanimous vote of all members present. 26 27 2. Public Comment 28 29 No Comment. 30 31 3. Presentation from South Davis Recreation Center – Tif Miller. 32 33 Mr. Miller thanked the council for the opportunity to speak and expressed appreciation for the 34 city's support for the use of the baseball fields for spring and summer programs. He shared 35 that 2024 has been the most successful year to date for the Recreation Center. He provided an 36 overview of current programs and highlighted recent improvements, including the launch of a 37 new website. Mr. Miller also discussed future projects and noted an increase in participant 38 numbers. He reviewed membership data, specifically comparing West Bountiful residents to 39 overall membership numbers. The council inquired about potential upgrades to pool 40 equipment and the scheduling of fitness classes. 41 42 43 4. Consider Backup Public Defender Services Agreement with Murphy and Murphy LLC. 44 45 Duane explained that the city currently contracts with the City of North Salt Lake to for 46 justice court services. West Bountiful provides its own prosecutors and a public defender, but  WEST BOUNTIFUL Page 2 of 4 CITY COUNCIL MEETING July 17th, 2025 47 on rare occasions, a backup defender is needed. Duane presented the attached contract with 48 Murphy and Murphy LLC and said that it had been reviewed by legal counsel. 49 50 MOTION: Jenn Nielsen made a motion to authorize the mayor to execute the Backup 51 Public Defender Services Agreement with Murphy and Murphy LLC. James 52 Ahlstrom seconded the motion which PASSED by unanimous vote of all 53 members present. 54 55 5. Consider Purchase Approval for Water Metering System for $911,723.24 and Parks 56 Mower for $15,430.20. 57 58 Duane presented the two purchases that required approvals which included a new water 59 metering system and a new parks mower. There was discussion on the installation timetable of 60 the water metering system. 61 62 MOTION: Dell Butterfield made a motion to authorize the city administrator to execute 63 the Purchase for Water Metering System for $911,723.24 and Parks Mower 64 for $15,430.20. Mark Preece seconded the motion. 65 66 The vote was recorded as follows: 67 James Ahlstrom – Aye Dell Butterfield – Aye 68 Kelly Enquist – Aye Jenn Nielsen – Aye 69 Mark Preece - Aye 70 71 6. Discuss Draft Administrative Code Enforcement Amendments. 72 73 Duane presented a Powerpoint that discussed code enforcement amendments that had been 74 drafted by legal counsel and city staff. He reviewed the different levels of violations and fines. 75 Staff would continue to work with the council on finalizing a draft. 76 77 78 7. Meeting Minutes from June 17th, 2025. 79 80 MOTION: Kelly Enquist made a motion to approve the meeting minutes from June 81 17th, 2025. Dell Butterfield seconded the motion which PASSED by 82 unanimous vote of all members presents. 83 84 85 8. Staff Reports 86 87 Police – Brandon Erekson 88 • The department continues to work with Davis County Animal Care on a specific case within 89 the city. 90 • Continues to work on organizing the West Bountiful EmPAC. 91 Public Works – Steve Maughan 92 • 660 W Project – Concrete, driveways and stormwater drain work has begun. 93 • 1100 W Project will likely be done in the next few weeks.  WEST BOUNTIFUL Page 3 of 4 CITY COUNCIL MEETING July 17th, 2025 94 • Elora Waldrop’s last day with the city will be Thursday. 95 • Six interviews have been conducted to fill the open position. Will send an offer out to an 96 individual this week. 97 Administration/Community Development – Duane Huffman 98 • Received a new draft rendering of Childs Park – should have cost estimates soon. 99 • Sent out a financial report earlier today with more detail than previous copies. 100 • Met with UDOT and other cities to discuss the I-15 project. There is not currently any 101 upgraded landscaping on interchanges located in West Bountiful. UDOT is willing to put 102 $135,000 toward upgraded landscaping at each interchange, but the cities would likely need 103 to contribute additional funds and would be responsible for all future maintenance. 104 • Proposed to close the city office on July 25th for Pioneer Day weekend. The council was ok 105 with the closure. 106 • Lifetime store will be moving to West Bountiful. 107 • A frontage road along I-15 is still being discussed. 108 109 9. Mayor/Council Reports 110 111 Ken Romney: 112 • Thanked staff for their work on 1100 W. 113 • 4th of July was a success. 114 • Will participate in the Handcart Parade along with other council members. 115 • Youth Council will attend as well to pass out candy. There is a discussion on how much 116 candy to order. 117 James Ahlstrom: 118 • Shared his opinion that having the activities the night before the parade is preferable. 119 Dell Butterfield: 120 • Reported that South Davis Rec center revenue is up. 121 • Was not able to attend last week’s planning commission meeting. 122 Kelly Enquist: 123 • Arts Council is coordinating a fun run for the founders day. 124 • There are 0 cases of West Nile Virus in Davis County. 125 • Asked staff to contact the Commons on 500 W regarding clearview violations. 126 Jenn Nielsen 127 • Reported that the 2 gas stations on 400 N had overgrown weeds. 128 • 4th of July went well. Will hold a debriefing meeting tomorrow. 129 Mark Preece: 130 • New management of the South Davis Sewer District gas program is going well. 131 132 10. Closed Session 133 134 MOTION: Mark Preece made a motion to go into closed session to discuss the sale, 135 exchange, or purchase of real property in the Police Training Room and to 136 have the adjournment of that meeting be the adjournment of the regular 137 meeting. Jenn Nielsen seconded the motion which PASSED. 138 139 The vote was recorded as follows:  WEST BOUNTIFUL Page 4 of 4 CITY COUNCIL MEETING July 17th, 2025 140 James Ahlstrom – Aye Dell Butterfield – Aye 141 Kelly Enquist – Aye Jenn Nielsen – Aye 142 Mark Preece - Aye 143 144 ---------------------------------------- 145 146 The foregoing was approved by the West Bountiful City Council by unanimous vote of all members 147 present on August 5th, 2025. 148 149 150 151 Remington Whiting, City Recorder