City Council Mtg

Mayor City Administrator Kenneth Romney WEST BOUNTIFUL CITY Duane Huffman City Recorder City Council 550 North 800 West Cathy Brightwell James Ahlstrom West Bountiful, Utah 84087 City Engineer James Bruhn Phone (801) 292-4486 Kris Nilsen Kelly Enquist Mark Preece FAX (801) 292-6355 Public Works Director Rodney Wood www.WBCity.org Steve Maughan THE WEST BOUNTIFUL CITY COUNCIL WILL HOLD A REGULAR MEETING AT 7:30 PM ON TUESDAY, MARCH 1, 2022 AT THE CITY OFFICES, 550 N 800 WEST Online Participation via Zoom Available: https://us02web.zoom.us/j/82451933966 AGENDA: 6:30 pm – Work Session - Public Works Facility Review of Plans & Budget. 7:30 pm – Regular Meeting Invocation/Thought – By James Bruhn; Pledge of Allegiance – By Kelly Enquist 1. Approve Agenda. 2. Public Comment - Two minutes per person; five minutes if speaking on behalf of a group. 3. Consider Award of 600 West Road Construction Project to Post Construction Company for $1,515,471.25. 4. Meeting Minutes from February 15, 2022. 5. Staff Reports – Police, Public Works, Engineering, Community Development, Administration. 6. Mayor/Council Reports. 7. Closed Session for the Purpose of Discussing Items Allowed Pursuant to UCA § 52-4-205. 8. Adjourn. This agenda was posted on the State Public Notice website, the city website, emailed to the Mayor and City Council, and provided to the Davis Journal on February 25, 2022, by Cathy Brightwell, City Recorder.  MEMORANDUM TO: Mayor & Council DATE: February 25, 2022 FROM: Duane Huffman RE: Work Session – Public Works Facility __________________________________________________________________________ At the March 1, 2022 work session, staff is preparing a comprehensive review of the current plans for the Public Works Facility as well as a review of the budget. The attached budget summary outlines the general areas and the current cost estimates based primarily on bids received. The bottom of the page outlines project area costs that staff will review with the city council for input (e.g. covered material storage, mezzanines, etc.) 550 North 800 West, West Bountiful, UT 84087 (801) 292-4486  Project Name: West Bountiful City Public Works Building Project Owner: West Bountiful City General Conditions $138,586 Permits & Fees $0 Existing Conditions $0 Concrete $754,045 Masonry $32,500 Metals $292,113 Woods & Plastics $113,025 Thermal & Moisture Protection $67,543 Openings $198,998 Finishes $141,494 Specialties $27,779 Equipment $25,000 Furnishings $43,585 Special Construction $547,150 Conveying Systems $0 Fire Protection $68,575 Plumbing $155,793 HVAC $126,879 Electrical $464,400 Earthwork & Underground Utilities $1,051,242 Site Improvements $290,837 Miscellaneous Owner Items $80,000 Subtotal $ 4,619,543 Bond $ 33,493 General Liability Insurance $ 38,308 2% Construction Manager's Contingency $ 101,015 7.5% Management Fee and Supervision Costs $ 359,427 Preconstruction Fee $ 25,000 Construction Total $ 5,176,787 Breakout Pricing Salt Storage Bin $ 110,000.00 Salt Storage Bin Roof $ 54,046.30 Material Storage Bins $ 143,000.00 Material Storage Bins Roof $ 45,325.50 Large Sounth Mezzanine $ 283,784.66 Small North Mezzanine $ 50,079.65 Salt Spreader Racks $ 37,863.10 2/25/2022 2:06 PM Page 1 of 1  MEMORANDUM TO: Mayor and City Council DATE: February 25, 2022 FROM: Staff RE: 2022 600 W – Water Line and Road Project - Notice of Award _______________________________________________________________________________ The city received bids from five contractors to replace the main water line and reconstruct the full width of 600 West from Pages Lane to Porter Lane. Staff is recommending the City Council accept Post Construction Company’s bid as the recommended lowest responsible bidder for the total dollar amount of $1,515,471.25 (Schedules A and B). Scope The project was advertised with two schedules as follows: A. Water Line and Road Reconstruction (Pages Lane to Porter Lane) a. Replace 2,600 ft. of water main. (This is complicated by existing improvements such as main sewer line and county storm water infrastructure.) b. Replace water services. c. Excavate existing road and install 5” Asphalt Surface, 8" Base Coarse, 12" subbase and Geotextile (fabric). d. Repairs to curb and gutter and storm drain infrastructure where needed. B. Onion Parkway Trail Connection a. Install 1,470 square feet of concrete and 3,840 square feet of asphalt and associated improvements to connect the Onion Parkway trail from 680 W to 600 W. Funding The FY 21/22 Budget included funding estimated pre-design. The following table compares the budget to the bid, as well as funding sources. If awarded, this project will likely require an amendment to the current year budget and/or encumbrances for the FY 22/23 Budget. Budget (Pre-Design) Bid Funding Source Road Portion $790,100.00 $565,089.58 Streets Fund, Class C Water Portion $478,300.00 $898,021.82 Water Fund Storm Water Portion $11,900.00 $2,243.15 Storm Water Fund Trail Connection $0 $50,116.70 Davis County TOTAL $1,280,300.00 $1,515,471.25 550 North 800 West, West Bountiful, UT 84087 (801) 292-4486 Completion Schedule A schedule for the project has not been established. Post Construction has indicated that they would like to begin the water line portion of the project as quickly as possible – as early as mid March. Staff and the contractor are aware of the need to have 600 W in a safe condition for the July 4th holiday. 550 North 800 West, West Bountiful, UT 84087 (801) 292-4486  Bid Open Results (February 25, 2022 11:00 AM) 600/640 West Street and Culinary Water Reconstruction Project 2022 & DSB Trail Improvement Project 2022 West Bountiful City Bidder Schedule A Schedule A Schedule B Schedule B Total (A+B) Total Addendum Addendum Bid Bid Cost Bid Amount Rank Bid Amount Rank Combined Amount A+B 1 2 Bond Signed Check 600/640 WEST DSB TRAIL Rank by City Post Construction Company $1,465,354.55 1 $50,116.70 1 $1,515,471.25 1 X X X X X Staker and Parsons Companies $1,470,325.00 2 $55,140.40 2 $1,525,465.40 2 X X X X X 3XL Inc. $1,684,150.63 3 $94,530.00 3 $1,778,680.63 3 X X X X SkyView Excavation $1,820,689.10 4 $126,853.80 4 $1,947,542.90 4 NOT ALL X X X Huges General Contractors $2,655,445.00 5 $142,904.00 5 $2,798,349.00 5 X X X X 550 North 800 West, West Bountiful, UT 84087 (801) 292-4486  WEST BOUNTIFUL Page 1 of 5 CITY COUNCIL MEETING February 15, 2022 1 PENDING – NOT YET APPROVED 2 3 Minutes of the West Bountiful City Council meeting held on Tuesday, February 15, 2022, at West 4 Bountiful City Hall, 550 N 800 West, Davis County, Utah. 5 6 MEMBERS: Mayor Ken Romney, Council members Council members, James Ahlstrom, James 7 Bruhn, Kelly Enquist, Mark Preece, and Rod Wood 8 9 STAFF: Duane Huffman (City Administrator), Steve Doxey (City Attorney), Steve Maughan 10 (Public Works Director), Kris Nilsen (City Engineer), Chief Erekson, Cathy 11 Brightwell (City Recorder). 12 13 PUBLIC: Alan Malan, Michelle Curtis, Eric Eastman, Ashleigh Young, Richmond Thornley 14 15 Mayor Romney called the regular meeting to order at 7:30 pm. James Ahlstrom offered a prayer and 16 James Bruhn led the Pledge of Allegiance. 17 18 1. Approve the Agenda. 19 20 MOTION: James Bruhn made a Motion to approve the agenda as posted. Mark Preece 21 seconded the Motion which PASSED by unanimous vote of all members 22 present. 23 24 2. Public Comment – Two Minutes Per Person, or Five Minutes if Speaking on Behalf of 25 a Group. 26 27 Eric Eastman, resident and member of the Arts Council, commented that the Arts Council is tired. 28 They feel like they are the only ones in the city trying to foster the Arts. He asked Council members 29 to put July 4th on their calendars because their support is needed for the annual Independence Day 30 celebration. He said it’s a good tradition we don’t want to stop. The decision has been made to hold 31 all events on one day which will be great. He is concerned that the 600 W road construction will be 32 a problem for the parade, park events, and fireworks making it difficult for people to get to and 33 from the events. He suggested the city put construction plans on hold until after July 4th. Mayor 34 Romney said we will look at some options and come up with a way to make it work. 35 36 3. Wildlife Control – Davis County Animal Care, Director Ashleigh Young. 37 38 Ashleigh Young introduced herself as the director of Animal Care of Davis County (ACDC). 39 Although she has only been in her position a short time, she has been in the field for about 10 years. 40 She said she is here to respond to the city’s concerns about ACDC’s policy to stop responding to 41 racoon calls. The policy was changed in June 2020 after reviewing statistics from recent years, 42 dealing with staffing issues, and because private resources are available. She admitted that 43 communication to cities, mayors, and citizens was not handled well and caused confusion because 44 they didn’t understand the problem. 45 46 Ms. Young said there are no easy solutions, but education is important. There is a reason why the 47 animals are here. They are drawn to food sources like pet food, wood piles, areas of junk, etc.  WEST BOUNTIFUL Page 2 of 5 CITY COUNCIL MEETING February 15, 2022 48 Everyone in the community needs be involved by eliminating these attractions which will help 49 reduce numbers but will not solve the problem completely. 50 51 There was discussion about other options. If ACDC was to begin responding to racoon calls again, 52 one additional full-time employee would be needed to handle the additional workload. Based on 53 historic numbers it would likely cost less than private companies that charge on average $100 per 54 animal. She explained that legally the animals cannot be transported alive, so they are euthanized by 55 lethal injection prior to transport. 56 57 Mayor Romney said the city would support the County taking back the responsibility with cities 58 helping to pay the additional costs. Ms. Young said she would prefer citizens to pay at some level 59 to disincentivize hobby hunters who will call with 50+ racoons at a year. 60 61 She said they need to have another meeting with all the cities to see where they all stand. 62 63 There was discussion about ACDC’s new status. Currently they are supported partially through the 64 county and partially through cities. Going forward, they will be supported through property taxes as 65 a new separate line item. This is intended to be neutral for cities and taxpayers. 66 67 4. Resolution 512-22, A Resolution Adopting a Baseball Facilities Use Agreement. 68 69 Duane Huffman explained that the South Davis Recreation District is taking over the Legacy 70 baseball league. This Facilities Use Agreement has been drafted so that it can apply generically in 71 future years. 72 73 MOTION: Rod Wood Made a Motion to Adopt Baseball Facilities Use Agreement and 74 Authorize the Mayor to sign the Agreement. James Bruhn Seconded the 75 Motion which PASSED as reflected below. 76 77 James Ahlstrom – aye James Bruhn – aye 78 Kelly Enquist – aye Mark Preece – aye 79 Rod Wood - aye 80 81 5. Purchase Approvals: 82 83 The city’s procurement code requires that certain expenditures of $10,000 or more first be approved 84 by the city council. Approval is requested for the following: 85 86 a. Accounting Services: $12,000. 87 Previous financial auditors have strongly recommended that the city add professional 88 capacity for accounting purposes. Staff believes that the firm involved with the FY 22 audit 89 is very qualified and now has a unique understanding of the city’s finances that will assist 90 greatly with these services. This will require that the city solicit for new auditors. 91 92 b. Transportation Capital Facilities Plan and Impact Fee Facilities Plan Updates: $19,500. 93 The last update to these plans was in 2008, and it is imperative that they be updated. Staff is 94 recommending the proposal from a firm with expertise specifically with Transportation  WEST BOUNTIFUL Page 3 of 5 CITY COUNCIL MEETING February 15, 2022 95 Impact Fee Facilities Plans, which if done correctly will make an Impact Fee Assessment 96 (by a financial consultant) much better. Staff is currently working on similar proposals for 97 water and stormwater plans. 98 99 MOTION: Rod Wood made a Motion to approve purchase approvals. James Ahlstrom 100 seconded the Motion which PASSED by unanimous vote of all members 101 present. 102 103 6. Meeting Minutes from February 1, 2022. 104 105 MOTION: James Bruhn made a Motion to Approve the Meeting Minutes from 106 February 1, 2022, as Presented. Kelly Enquist Seconded the Motion which 107 PASSED by Unanimous Vote of all Members Present. 108 109 7. Staff Reports 110 111 Police – 112 • Electronic speed signs are up and going. There is still a problem with the one north of city 113 hall, but it can be handled under warranty. Council member Bruhn suggested we post the 114 speed limit on the sign so drivers know how fast they should be going. 115 • Chief Erekson reviewed data from the electronic speed signs on 1100 W. 116 • Interviews are scheduled this Thursday for our new candidates. 117 118 Public Works – Steve Maughan 119 • The well is progressing, it will probably be the end of the month before it is turned into the 120 system. 121 122 Engineering – Kris Nilsen 123 • The 600 W project went out to bid. Bid open is scheduled for February 25. There was 124 discussion about the conflicts with the July 4th celebration raised earlier. Steve said it’s similar 125 to what we dealt with on Pages Lane a few years ago and it shouldn’t be a big problem. We 126 can probably make sure the road is accessible that weekend, even if it’s dirt. 127 • Rocky Mountain Power has agreed to move the poles on 1000 N. We are looking at the costs 128 of putting them undergound. 129 130 Community Development – Cathy Brightwell 131 • Building Permits are picking up now that Spring is around the corner. 132 • Business license renewal penalties were assessed on February 1; about one-third of our 133 licenses are outstanding. 134 135 Administration – Duane Huffman 136 • Ivory homes contacted us and are ready to continue discussions on the west side property. A 137 meeting will be scheduled for next week. 138 • The Highgate owners have been in talks with the new Smith property owners trying to come 139 up with connectivity to the west and the south. They have offered to facilitate discussions. 140 • We met today on the estimated budget for the public works facility. The projected cost is now 141 $5.5 million. There are still some material and sub-contractor issues, but he believes it would  WEST BOUNTIFUL Page 4 of 5 CITY COUNCIL MEETING February 15, 2022 142 be hard to find any project that has been more cost effective. More information will be 143 presented in March. 144 • Plan to have first look at the FY 23 city budget in March. 145 • We expect a conditional use permit application for property in the R-1-10 zone on 400 North. 146 • Highgate developers and Manheim Auto are working on a proposal involving leasing and 147 swapping land to the north of the current development. This proposal would likely require a 148 zone change. 149 150 8. Mayor / Council Reports 151 152 Kelly Enquist – Nearly half of Mosquito Abatement’s new board members are new. 153 He thanked the city for installing the cross walk sign near the park. 154 155 James Bruhn – Arts council concert last Friday was good, and about 50 people attended. 156 He said he is hearing from residents about a lot of dog droppings on the trails. He added that some 157 residents of Mountain View Estates have put their fences about 10 feet from the Onion Parkway 158 trail fence which will result in a lot of weeds growing in the space between the fences. Similar 159 problems exist on the Prospector Trail. 160 161 James Ahlstrom – Youth Council met last week and will begin preparing for the Easter Egg 162 Scramble in April. Rick Rose, a previous resident, has created a presentation in response to Davis 163 County School District’s problems with discrimination. He takes it out to churches and has offered 164 to come to the YCC. They are anxious to see the presentation. 165 166 Mark Preece – South Davis Sewer District meeting will be held this week. All construction is going 167 well, they are ahead of schedule. 168 169 Rod Wood – no report 170 171 Mayor Romney – Covid update – The city peaked at almost 275 total active cases the middle of 172 January and has come down to about 65 active cases last week and 30 active cases this week. Even 173 though testing numbers have decreased, samples of wastewater show decreases consistent with the 174 testing numbers we are seeing. Cases are still high but there has been a steady decrease. Since the 175 pandemic began, we have had several Covid deaths in city. 176 177 Recreation district is going through master planning to considering a second facility. They have 178 looked at several land options and potentially may use a portion of Hatch Park for a new pool. They 179 are also looking at adding a 50 meter pool adjacent to the existing facility on the south side in 180 conjunction with funds from the school district. They will need a bond election for any of the 181 options. 182 183 9. Closed Session Pursuant to UCA § 52-4-205. 184 185 No Closed Session 186 187 188  WEST BOUNTIFUL Page 5 of 5 CITY COUNCIL MEETING February 15, 2022 189 190 10. Adjourn. 191 192 MOTION: James Ahlstrom Moved to Adjourn the Meeting. Mark Preece seconded the 193 Motion which PASSED by unanimous vote of all members present. 194 195 ------------------------ 196 197 The foregoing was approved by the West Bountiful City Council by unanimous vote of all members 198 present on Tuesday, March 1, 2022. 199 200 _______________________________ 201 Cathy Brightwell, City Recorder 202