Regular City Council

CITY OF WEST BURLINGTON Regular City Council Meeting Wednesday, February 5, 2025 - 6:00 PM West Burlington City Hall 122 Broadway Street TENTATIVE AGENDA CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL PERFECTING & APPROVAL OF AGENDA CONSENT AGENDA All items on the Consent Agenda are Action items that will be considered by a single vote. Council members may request that an item be pulled for discussion and held for a separate vote. Items on the Consent Agenda may include claims over the City Administrator’s authorized spending limit, payments related to previously approved contracts, and non-controversial or routine expenses as defined by the City’s Purchasing Policy. 1. Minutes from the Regular City Council meeting on January 22, 2025 Regular City Council - Jan 22 2025 - Minutes - Pdf 2. Accept Battalion Chief Jason Shackleford's resignation from the Fire Department 1-31-25 Shackleford resignation FD 3. Payment of Claims as listed on the Expense Approval Report - $41,508.93 Expense Approval Report - 020525 COUNCIL & STAFF REPORTS  ADMINISTRATOR:  PUBLIC WORKS:  POLICE DEPARTMENT:  FIRE/BUILDING DEPARTMENT:  CLERK/FINANCE/IT:  OTHER STAFF REPORTS:  COUNCIL REPORTS:  COMMUNITY REPORTS: CITIZEN INQUIRIES OLD BUSINESS Page 1 of 17 NEW BUSINESS 1. Consider a Resolution amending the Master Fee Schedule to set Swimming Pool Rates Proposed - Reso amending Master Fee Schedule - Pool Rates CITIZEN INQUIRIES ADJOURN Page 2 of 17 Agenda Item #1. West Burlington Regular City Council Meeting Minutes Wednesday, January 22, 2025 The West Burlington City Council met in regular session on Wednesday, January 22, 2025, at 6:00 p.m. at West Burlington City Hall, 122 Broadway Street, West Burlington, Iowa, with Mayor Ron Teater presiding. MEMBERS PRESENT: Ron Teater, Ringo Covert, Andy Crowner, John Johnson, Therese Lees, and Melanie Young MEMBERS ABSENT: ALSO PRESENT: Police Chief Jesse Logan, City Clerk Kelly Fry, Finance Manager Angela Moore, City Administrator Gregg Mandsager, and Interim Public Works Director Chase Williams CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL PERFECTING & APPROVAL OF AGENDA Moved by Lees, seconded by Johnson, to approve the agenda as presented. Motion carried by the following votes: Ayes: Covert, Crowner, Johnson, Lees, and Young CONSENT AGENDA ● Minutes from the Regular City Council meeting on January 8, 2025 ● Approve renewal of 3-Year Right-of-Way Use Permits for Arcadis U.S. Inc., Central Iowa Power Cooperative, Centurylink, Danville Mutual Telephone Co., Iowa Rural Health Telecom, Lisco, Lumen, Mediapolis Telephone Co., Northrop Grumman Corporation, Windstream ● Payment of Claims as listed on the Expense Approval Report - $464,455.98 Moved by Young, seconded by Lees, to approve the Consent Agenda items as presented. Motion carried by the following votes: Ayes: Covert, Crowner, Johnson, Lees, and Young COUNCIL & STAFF REPORTS  ADMINISTRATOR:  PUBLIC WORKS:  POLICE DEPARTMENT:  FIRE/BUILDING DEPARTMENT:  CLERK/FINANCE/IT: Page 3 of 17 Agenda Item #1.  OTHER STAFF REPORTS:  COUNCIL REPORTS:  COMMUNITY REPORTS: Update from Burlington Public Library CITIZEN INQUIRIES No inquiries. OLD BUSINESS NEW BUSINESS Consider Side Letter of Agreement with the Police Department Union to modify work hours Chief Logan asked Council to consider a Side Letter with the Police Department Union to modify Section 7.6 of the Police Union Contract relating to working hours to help with coverage issues. Chief Logan reported that the police department is short two officers, and he has been looking at ways to provide better coverage. At this time, he would like to make an emergency adjustment to the contract to adjust working hours and overtime as follows: Current Contract: 7.6 reads hours worked over 8 per day: The employee will be paid for actual time worked at one and one-half (1 ½) the regular hourly rate for time that exceeds eight (8) hours per day preceding or following their shift. When called to return to work while off-duty, the employee will be paid a minimum of two (2) hours at the rate of one and one-half (1 ½) times his regular hourly rate of pay. Proposed Language for the Side Letter of Agreement: Emergency adjustment is as follows. Hours worked over 12 hours per day: The employee will be paid for actual time worked at one and one-half (1 ½) the regular hourly rate for time that exceeds twelve (12) hours per day preceding or following their shift. When called to return to work while off-duty, the employee will be paid a minimum of two (2) hours at the rate of one and one-half (1 ½) times his regular hourly rate of pay. Currently, officers work 1,947 hours per year, which averages out to 75 hours per two (2) week period. Chief Logan proposed a schedule that would include six (6) 12-hour shifts and one (1) 8-hour shift during each pay period. City Administrator Mandsager recommended Council authorization a side letter of agreement with the union based on the above language. Moved by Crowner, seconded by Young, to authorize City Administrator Mandsager to enter into a side letter of agreement with the Police Department Union regarding an emergency adjustment to working hours. Motion carried by the following votes: Ayes: Covert, Crowner, Johnson, Lees, and Young Consider a Resolution hiring Public Works employee Moved by Crowner, seconded by Young, to approve a Resolution hiring Tyler Dameron as a Public Works laborer. Motion carried by the following votes: Ayes: Covert, Crowner, Johnson, Lees, and Young Page 4 of 17 Agenda Item #1. Consider the first reading of an Ordinance repealing Ordinance 858 and granting to Eastern Iowa Light and Power Cooperative a non-exclusive twenty-five-year franchise to maintain and operate an electric system in the City of West Burlington, and require Eastern Iowa Light and Power Cooperative to collect and remit franchise fees to the city City Administrator Mandsager explained that when Council adopted Ordinance 858, Section 12 was missing from the Ordinance when it was published. To correct this error, Council needs to remand the previous Ordinance and readopt a new corrected version in it's place. Moved by Lees, seconded by Young, to approve an Ordinance repealing ordinance no. 858 and granting to Eastern Iowa Light and Power Cooperative, and its successors and assigns, a non-exclusive twenty-five-year franchise to acquire, construct, erect, maintain, and operate an electric system in the City of West Burlington, Iowa and to furnish and sell electric energy to the city and its inhabitants, and requiring Eastern Iowa Light and Power to collect and remit a three (3) percent franchise fee to the City. Motion carried by the following votes: Ayes: Covert, Crowner, Johnson, Lees, and Young Consider a Resolution waiving the second and final reading of an Ordinance repealing Ordinance 858 and granting to Eastern Iowa Light and Power Cooperative a non-exclusive twenty-five-year franchise to maintain and operate an electric system in the City of West Burlington, and requiring Eastern Iowa Light and Power Cooperative to collect and remit franchise fees to the city Moved by Lees, seconded by Young, to approve a Resolution waiving the second and final reading of an Ordinance repealing Ordinance 858 and granting to Eastern Iowa Light and Power Cooperative a non- exclusive twenty-five-year franchise to maintain and operate an electric system in the City of West Burlington, and requiring Eastern Iowa Light and Power Cooperative to collect and remit franchise fees to the city. Motion carried by the following votes: Ayes: Covert, Crowner, Johnson, Lees, and Young Consider a Resolution accepting a Warranty Deed for the donation of property Westland Mall Realty Holding, LLC has presented the City with a Warranty Deed and Right-of-Way Acquisition Plat granting the City of West Burlington Lot N and portions of Lot M in Westland Mall Plat Two, (which includes the vacant lot on the east side of Autumn Ln. and the remainder of the ring road running along the south and west sides of the mall). City Administrator Mandsager recommended that Council adopt a Resolution accepting the Warranty Deed as presented. CITIZEN INQUIRIES CLOSED SESSION Council will consider going into Closed Session in accordance with Iowa Code Section 21.5(1)(i) to evaluate the professional competency of an individual whose appoint-ment, hiring, performance, or discharge is being considered when necessary to pre-vent needless and irreparable injury to that individual's reputation and that individual requests a closed session. Moved by Young, seconded by Crowner, to go into Closed Session in accordance with Iowa Code Section 21.5(1)(i). Motion carried by the following votes: Ayes: Covert, Crowner, Johnson, Lees, and Young Consider action following Closed Session Page 5 of 17 Agenda Item #1. Moved by Lees, seconded by Young, to approve a one-time additional compensation payment of $1,500 to Utility Billing Clerk Katie Willeford as compensation for covering the vacant position left by the Police Department Administrative Assistant for the past 10 weeks and her continued support while training the new employee. Motion carried by the following votes: Ayes: Covert, Crowner, Johnson, Lees, and Young ADJOURN to adjourn at 7:05 p.m. Motion carried Approved Ron Teater, Mayor Kelly D. Fry, City Clerk Page 6 of 17 Agenda Item #2. West Burlington Fire Department 122 Broadway Street West Burlington, Iowa 52655 (319) 754-8555 Fax: (319) 754-7397 www.westburlington.org Jesse Logan, Interim Fire Chief To: Council Members, Mayor and City Administrator From: Jesse Logan Re: Resignation Date: 01/31/2025 Battalion Chief Jason Shackleford has turned in a letter of resignation for the Fire Department. BC Shackleford has been a tremendous leader of the Fire Department and going to be missed. BC Shackleford sold his house in West Burlington and recently bought a house in Burlington. I want to wish BC Shackleford the best in his future endeavors. Jesse Logan Fire Chief Page 7 of 17 Agenda Item #3. Expense Approval Report West Burlington, IA By Payment Number Payable Dates 2/5/2025 - 2/5/2025 Payment Date Vendor # Payment Amount Payment Number Payable Number Description Vendor Name Account Number Item Amount 33192 2/5/2025 1690 3E ELECTRICAL ENGINEERING & EQUIPMENT CO. 141.12 8753944 LIGHT BULBS 001-210-6310 141.12 33193 2/5/2025 2515 ACCESS SYSTEMS 593.40 5032920724 PRINTER/COPIER CONTRACT 001-110-6506 128.90 5032920724 PRINTER/COPIER CONTRACT 001-150-6506 33.30 5032920724 PRINTER/COPIER CONTRACT 001-170-6506 33.30 5032920724 PRINTER/COPIER CONTRACT 001-610-6506 42.91 5032920724 PRINTER/COPIER CONTRACT 001-620-6506 42.91 5032920724 PRINTER/COPIER CONTRACT 001-651-6506 23.68 5032920724 PRINTER/COPIER CONTRACT 600-810-6506 144.21 5032920724 PRINTER/COPIER CONTRACT 610-815-6506 144.19 33194 2/5/2025 2127 ALLIANT ENERGY 11,116.78 1/29/2025 STMT UTILITIES 001-210-6371 1,127.48 1/29/2025 STMT UTILITIES 001-240-6371 138.28 1/29/2025 STMT UTILITIES 001-430-6371 25.71 1/29/2025 STMT UTILITIES 600-810-6371 1,442.37 1/29/2025 STMT UTILITIES 610-815-6371 8,382.94 33195 2/5/2025 1115 ALTORFER, INC. 35.08 PC190011031 COOLANT 610-815-6350 35.08 33196 2/5/2025 0612 AMERICAN ALTERNATIVE INSURANCE CO 2,500.00 INV09069 DEDUCTIBLE REIMBURSEMENT 001-150-6411 2,500.00 33197 2/5/2025 2675 BAUER BUILT INC. 49.25 240117726 TIRE REPAIR 001-250-6332 49.25 33198 2/5/2025 0200 BROWN'S SHOE FIT CO. #34 285.00 INV09068 BOOTS-CO WILLIAMS 600-810-6181 285.00 33199 2/5/2025 5387 CENTURYLINK 89.41 1/19/2025 STMT FD PHONE 001-150-6373 89.41 33200 2/5/2025 4715 CITY OF BURLINGTON-FINANCE 3,762.63 FUEL2435 DECEMBER FUEL 001-110-6331 1,773.81 FUEL2435 DECEMBER FUEL 001-150-6331 359.55 FUEL2435 DECEMBER FUEL 001-170-6331 16.39 FUEL2435 DECEMBER FUEL 001-210-6331 957.23 FUEL2435 DECEMBER FUEL 001-270-6331 100.34 FUEL2435 DECEMBER FUEL 110-250-6331 146.37 FUEL2435 DECEMBER FUEL 600-810-6331 141.51 FUEL2435 DECEMBER FUEL 610-815-6331 267.43 33201 2/5/2025 0425 CIVICPLUS 3,780.00 322011 ANNUAL FEE .GOV 001-651-6419 3,780.00 33202 2/5/2025 1192 DELL MARKETING L.P. 2,871.27 1095055305 COMPUTER 001-110-6504 2,871.27 33203 2/5/2025 3600 DES MOINES STAMP MANUFACTURING 34.00 1244200 NOTARY STAMP-JONES 001-110-6506 34.00 33204 2/5/2025 8701 ED M. FELD EQUIPMENT CO., INC. 3,121.50 0449544-IN FUNCTION TESTING 001-150-6350 3,121.50 1/30/2025 12:14:53 PM Page 1 of 5 Page 8 of 17 Agenda Item #3. Expense Approval Report Payable Dates: 2/5/2025 - 2/5/2025 Payment Date Vendor # Payment Amount Payment Number Payable Number Description Vendor Name Account Number Item Amount 33205 2/5/2025 1616 FASTENAL COMPANY 26.95 IABUR316387 BOILER FILTERS 001-210-6310 26.95 33206 2/5/2025 1547 FERGUSON ENTERPRISES, INC. 235.46 1110864 FILTERS 001-210-6310 235.46 33207 2/5/2025 1621 FISHER ENTERPRISES 562.84 6236 PORTABLE TOILET SERVICE FEES 001-430-6507 562.84 33208 2/5/2025 0403 HAYNES EQUIPMENT 656.27 29038H UV BULBS 610-815-6507 656.27 33209 2/5/2025 3130 HUFFMAN'S FARM & HOME 77.47 64760 HI-VIS COAT-JOEL SCHNEDEN 110-210-6181 32.50 64760 HI-VIS COAT-JOEL SCHNEDEN 610-815-6181 32.49 64775 CLEANING SUPPLIES 610-815-6507 12.48 33210 2/5/2025 2243 IOWA DEPARTMENT OF NATURAL RESOURCES 175.00 INV09066 STORMWATER PERMIT FEE 610-815-6773 175.00 33211 2/5/2025 2252 IOWA ONE CALL INC 24.30 268408 JUNE NOTIFICATIONS (81) 600-810-6490 12.15 268408 JUNE NOTIFICATIONS (81) 610-815-6490 12.15 33212 2/5/2025 1457 LYNCH DALLAS, PC. 119.50 220945 LEGAL FEES 001-540-6411 20.00 220946 LEGAL FEES 001-610-6411 99.50 33213 2/5/2025 4326 MIKE BRISSEY 100.00 1/18/2025 STMT CONTRACT SERVICES 600-810-6499 50.00 1/18/2025 STMT CONTRACT SERVICES 610-815-6499 50.00 33214 2/5/2025 3190 MISSISSIPPI VALLEY PUMP INC 4,240.00 15298 LIFT STATION PUMP REPAIR 610-815-6310 4,240.00 33215 2/5/2025 0198 SCHLUETER'S AUTO SERVICE, INC 1,009.28 148223/148310 REPAIR 001-110-6332 1,009.28 33216 2/5/2025 4723 SECRETARY OF STATE 30.00 INV09067 NOTARY RENEWAL-THULEEN 001-620-6220 30.00 33217 2/5/2025 0119 SERVICEMASTER CLEANING & RESTORATION 1,286.71 10587 CLEANING PW/CH 001-650-6409 312.24 10587 CLEANING PW/CH 110-210-6409 116.67 10587 CLEANING PW/CH 600-810-6409 428.90 10587 CLEANING PW/CH 610-815-6409 428.90 33218 2/5/2025 1273 SHOTTENKIRK SUPERSTORE, INC 211.95 1172979 BATTERY 001-110-6332 197.95 471579 COMPUTER RESET 001-110-6332 14.00 33219 2/5/2025 0012 STAPLES ADVANTAGE 47.28 6022407177 CALENDARS 001-170-6506 23.64 6022407177 CALENDARS 001-610-6506 23.64 33220 2/5/2025 0300 TRUSTED TECH TEAM 898.69 CB-159871 MICROSOFT 365 001-651-6419 898.69 33221 2/5/2025 1282 UPS 77.51 301WV7025 SHIPPING 600-810-6508 7.59 301WV7025 SHIPPING 610-815-6508 26.68 301WV7035 SHIPPING 600-810-6508 16.48 301WV7035 SHIPPING 610-815-6508 26.76 1/30/2025 12:14:53 PM Page 2 of 5 Page 9 of 17 Agenda Item #3. Expense Approval Report Payable Dates: 2/5/2025 - 2/5/2025 Payment Date Vendor # Payment Amount Payment Number Payable Number Description Vendor Name Account Number Item Amount 33222 2/5/2025 5371 USA BLUEBOOK 711.70 INV00585597 SUPPLIES 610-815-6507 711.70 33223 2/5/2025 0024 VESTIS 149.94 6150483531 DOORMAT SERVICE 001-650-6310 49.98 6150486996 DOORMAT SERVICE 001-650-6310 49.98 61504904490 DOORMAT SERVICE 001-650-6310 49.98 33224 2/5/2025 4630 WEST BURLINGTON HYDRAULICS 52.74 11103 CLAMPS/HOSE 610-815-6350 52.74 33225 1/30/2025 5290 ELDON MELSSEN 375.30 INV09079 PER DIEM-IAPE TRAINING 001-110-6230 375.30 33226 1/30/2025 1539 JESSE LOGAN 948.90 INV09078 PER DIEM-IAPE TRAINING 001-110-6230 948.90 DFT04356 1/22/2025 0282 EBS/ZELIS/PAY PLUS 664.12 1/22/2025 PARTIAL SELF FUNDING 820-698-6151 664.12 DFT04357 1/19/2025 1678 EBS -EMPLOYEE BENEFIT SYS INC 259.00 1/19/2025 FLEX 821-698-6151 259.00 DFT04358 1/24/2025 1678 EBS -EMPLOYEE BENEFIT SYS INC 3.05 1/24/2025 FLEX 821-698-6151 3.05 DFT04359 1/27/2025 1678 EBS -EMPLOYEE BENEFIT SYS INC 185.53 1/27/2025 FLEX 821-698-6151 185.53 Grand Total: 41,508.93 1/30/2025 12:14:53 PM Page 3 of 5 Page 10 of 17 Agenda Item #3. Expense Approval Report Payable Dates: 2/5/2025 - 2/5/2025 Report Summary Fund Summary Fund Payment Amount 001 - GENERAL 22,318.67 110 - ROAD USE TAX 295.54 600 - WATER 2,528.21 610 - SEWER 15,254.81 820 - RISK MANAGEMENT/SELF-IN 664.12 821 - FLEX ACCOUNT 447.58 Grand Total: 41,508.93 Account Summary Account Number Account Name Payment Amount 001-110-6230 TRAINING, LICENSING, … 1,324.20 001-110-6331 FUEL 1,773.81 001-110-6332 REPAIR & MAINTENAN… 1,221.23 001-110-6504 MINOR EQUIPMENT 2,871.27 001-110-6506 OFFICE SUPPLIES 162.90 001-150-6331 FUEL 359.55 001-150-6350 EQUIPMENT MAINTEN… 3,121.50 001-150-6373 TELEPHONE/INTERNET S… 89.41 001-150-6411 LEGAL EXPENSE 2,500.00 001-150-6506 OFFICE SUPPLIES 33.30 001-170-6331 FUEL 16.39 001-170-6506 OFFICE SUPPLIES 56.94 001-210-6310 BUILDING MAINTENAN… 403.53 001-210-6331 FUEL 957.23 001-210-6371 UTILITIES 1,127.48 001-240-6371 UTILITIES 138.28 001-250-6332 REPAIR & MAINTENAN… 49.25 001-270-6331 FUEL 100.34 001-430-6371 UTILITIES 25.71 001-430-6507 OPERATING SUPPLIES 562.84 001-540-6411 LEGAL EXPENSE 20.00 001-610-6411 LEGAL EXPENSE 99.50 001-610-6506 OFFICE SUPPLIES 66.55 001-620-6220 SUBCRIPTION & EDUCA… 30.00 001-620-6506 OFFICE SUPPLIES 42.91 001-650-6310 BUILDING MAINTENAN… 149.94 001-650-6409 JANITORIAL EXPENSE 312.24 001-651-6419 COMPUTER OPERATION … 4,678.69 001-651-6506 OFFICE SUPPLIES 23.68 110-210-6181 ALLOWANCES-CLOTHING 32.50 110-210-6409 JANITORIAL EXPENSE 116.67 110-250-6331 FUEL 146.37 600-810-6181 ALLOWANCES-CLOTHING 285.00 600-810-6331 FUEL 141.51 600-810-6371 UTILITIES 1,442.37 600-810-6409 JANITORIAL EXPENSE 428.90 600-810-6490 OTHER PROFESSIONAL … 12.15 600-810-6499 MISCELLANEOUS/CONT… 50.00 600-810-6506 OFFICE SUPPLIES 144.21 600-810-6508 POSTAGE/SHIPPING 24.07 610-815-6181 ALLOWANCES-CLOTHING 32.49 610-815-6310 BUILDING MAINTENAN… 4,240.00 610-815-6331 FUEL 267.43 610-815-6350 EQUIPMENT MAINTEN… 87.82 610-815-6371 UTILITIES 8,382.94 610-815-6409 JANITORIAL EXPENSE 428.90 610-815-6490 OTHER PROFESSIONAL … 12.15 1/30/2025 12:14:53 PM Page 4 of 5 Page 11 of 17 Agenda Item #3. Expense Approval Report Payable Dates: 2/5/2025 - 2/5/2025 Account Summary Account Number Account Name Payment Amount 610-815-6499 MISCELLANEOUS/CONT… 50.00 610-815-6506 OFFICE SUPPLIES 144.19 610-815-6507 OPERATING SUPPLIES 1,380.45 610-815-6508 POSTAGE/SHIPPING 53.44 610-815-6773 STORMWATER PROJECT 175.00 820-698-6151 MEDICAL INSURANCE R… 664.12 821-698-6151 FLEX REIMBURSEMENT 447.58 Grand Total: 41,508.93 Project Account Summary Project Account Key Payment Amount **None** 41,508.93 Grand Total: 41,508.93 1/30/2025 12:14:53 PM Page 5 of 5 Page 12 of 17 Agenda Item #1. RESOLUTION NO. 2025- A RESOLUTION SETTING FEES FOR VARIOUS SERVICES AND PERMITS WITHIN THE CITY OF WEST BURLINGTON WHEREAS, the West Burlington City Council establishes fees for various services, permits, and violations by Resolution; BE IT RESOLVED, by the City Council of the City of West Burlington, that the following fees related to Business Licenses/Permit Fees on the “West Burlington Master Fee Schedule” hereby amended to read as follows: SWIMMING POOL Daily Admission: (sales tax is included) Ages 0 - 2 FREE Age 3+ $5.00 Individual Season Pass $75.00 + tax $80.25 Coupon Books $40.00 (10 Coupons) + tax $42.80 Private Pool Party $400.00 (up to 100 guests) + tax $428 $500.00 (over 100 guests) + tax Gazebo Rental – 2-hour rental during the day $25.00 (plus admission fee) Swimming Lessons (8 lessons) N/A * Credit Card fees will apply to all credit card transactions BE IT FURTHER RESOLVED THAT, the applicant, property owner, or authorized agent is responsible for meeting any additional rules and regulations as may be established by the ordinance governing the desired application or activity, supplying any additional information or documentation as may be required by the ordinance governing the desired application or activity, and paying the fees listed herein at the time of application or request, unless otherwise specified in the ordinance governing the desired activity. NOW THEREFORE BE IT RESOLVED, that the “West Burlington Master Fee Schedule” attached as “Exhibit A” is in effect within the City of West Burlington, Iowa as amended. In the future, the “West Burlington Master Fee Schedule” may be further amended from time to time as deemed necessary by the City Council of the City of West Burlington. Council Member introduced the following and moved the same be adopted. Council Member second the motion to adopt. Members of the City Council of the City of West Burlington, Iowa, voted as follows on such motion to adopt the Resolution: AYES: NAYS: WHEREUPON, the Mayor declared the motion passed and the foregoing resolution duly adopted at a regular meeting of the City Council held on the day of , 2025. Ron Teater, Mayor ATTEST: Kelly D. Fry, City Clerk Page 1 of 5 Page 13 of 17 Agenda Item #1. West Burlington Master Fee Schedule EXHIBIT “A” (Amended ) RESOLUTION: 2025 - GENERAL FEES Copies $ .25 each Fax $ 1.00 per page Stage Rental $300.00 per day $300.00 Deposit *City Administrator may adjust the fee for non-profit use Returned Check/Insufficient Fund Fee $ 30.00 CITY EQUIPMENT/ PERSONNEL/USE OF CITY FACILITIES Dump Truck $100.00/per hour Backhoe $150.00/per hour Pick-up Truck $ 50.00/per hour Sewer Jet Truck $200.00/per hour Pavement Breaker Attachment $ 50.00/per hour Compactor Attachment $ 50.00/per hour Uniloader $100.00/per hour Grader $100.00/per hour Street Sweeper $100.00/per hour Mowing (Includes labor & mowing equipment) $150.00 per hour (one-hour minimum) or actual cost if contracted out ($150 minimum fee will be charged) Supplies used by the City for private-sector businesses and 1.5 times the actual cost individuals, including Hazmat calls. Labor related to private-sector 2 times salary during regular hours (min.1 hr) 2.5 times salary during overtime hours (min. 2 hr) City Hall Council Chambers (Rental by Private Party) $25.00 (Additional Fee of $25 will be charged for use of projector and/or internet access) *City Administrator may adjust fee for non-profit use Park Restrooms $50 Deposit BUSINESS LICENSES/PERMITS Right-of-Way Excavation Permit $50 (flat fee) Right-of-Way Permit 3 yr Permit - $ .25/per linear ft of R-O-W with a $125.00 min. 5 yr Permit - $ .35/ per linear ft of R-O-W with a $175.00 min. Right-of-Way Permit for Small Cell Wireless Transmitters and Per Iowa Code Chapter 8C Receivers RV Park Annual License $45/year Communication Antenna or Tower $500.00 Liquor License On-site Inspections $ 50.00 per year Solicitor Permit $100.00 per person House Movers $100.00 Taxi Service Annual Permit =$125.00 plus $30.00 for each vehicle (includes removing and adding new vehicles mid-year) Tree Service $125.00 Auctioneer / TAG SALE Fee One Day = $25.00 Pawnbroker License Annual Permit = $200 Temporary Vendor Fee Two Weeks = $50.00 One Month = $75.00 90 Days = $150.00 Page 2 of 5 Page 14 of 17 Agenda Item #1. Over 90 Days = $250.00 Permanent Business $250.00 Rental Permit – Single Family or Duplex $250.00 (Initial Inspection is included) Rental Permit – 3 or more units $250.00 plus a $10 inspection fee for each unit Rental Permit Renewal - Single Family or Duplex $75.00 (Inspection required every five years) Rental Permit Renewal - 3 or more units $100.00 per building plus $10.00 for each unit (Inspection required every two years) Rental Re-Inspection Fee $75.00 Open Burn/Burn Barrel Permit $25.00 Re-Inspection Fee (Related to Construction Permit) $45.00/per hour (min.$25.00) Additional Plan Review $45.00/per hour (min.$25.00) Open Air Market One Day = $25.00 Season Market-No Vehicle = $80.00 Season Market-with Vehicle = $100.00 Mobile Food Truck One Day = $25.00 Annual Permit = $250.00 (Will allow up to 10 locations) City-Wide Garage Sale Registration $5.00 (Adding address to Official Garage Sale Map) Snow Removal and/or Landscaping Registration $5.00/annually (Adding Name to City Website) BUILDING AND ZONING FEES Subdivision Review Preliminary Plat = $250.00, plus 10.00 per lot Final Plat = $300.00, plus$10.00 per lot Board of Adjustment Hearing $ 45.00 Building Permit Fees for: Based on Construction Value of Improvements: •All new residential and commercial construction First $1,000 of value = $30.00 •All commercial alterations or additions Next $999,000 of value = $7.00 per $1,000 •All residential alteration or addition that affect a load Over $1,000,000 = $3.00 per $1,000 bearing wall *Permit Fee doubles if permit is not obtained prior to construction. (Section 159.04) * Building permit fees are calculated by using a reasonable estimated construction value provided by the applicant or * The “construction value of improvements” for alterations to uniform construction costs as determined, from time to time, by existing structures shall mean the cost of the labor and materials. the International Code Council. Sign Permit Temporary (45 days) = $50.00 Permanent = $100.00 (per 2-sided structure if the wording is the same on both sides or one side is blank) Temporary Structures $ 50.00 Construction Trailer/Dumpsters $ 25.00 (Two week period) RESIDENTIAL & COMMERCIAL Fences $ 25.00 Driveways $ 25.00 Siding $ 25.00 Utility Sheds (under 200 sq ft.) $ 25.00 Utility Sheds/Accessory Buildings/Garages (over 200 sq ft) Based on Construction Value Decks/Patios $ 25.00 Swimming Pools (permanent pool) $ 25.00 Parking Lot Based on Construction Value Roof – Shingles* Only (Residential) No Fee (Permit is required) Roof – Complete Roof (Residential) $ 50.00 Roof – Re-roof Commercial (less than 30,000 sq ft) $ 250.00 Roof – Re-roof Commercial/Industrial (over 30,000 sq ft) $ 500.00 Mechanical Work Only (Commercial) $ 100.00 Page 3 of 5 Page 15 of 17 Agenda Item #1. Plumbing Work Only (Commercial) $ 100.00 Sidewalks No permit fee. Property owners can apply for reimbursement of $6.97 per linear feet of sidewalk built to city specifications. Administrative Fee Cancel/Refund Permit $ 10.00 Penalty for not obtaining a building permit Double the amount of the permit fee as regulated in Section 159.04 of the City Code. If there is no permit fee, but a permit is required, the penalty shall be $25.00. *Singles includes metal roofs and other material approved by the Uniform Building Code PUBLIC SAFETY Placing/Dumping snow & grass on city street or alley $100 – Residential Property $200 – Commercial Property Police Officers including Police Reserves 1 Officer = $50.00/hr * Police Chief may adjust fee for non-profit organizations Hazmat Calls: $100/per hour for equipment Fire Truck, Pumper, Rescue $ 25/per man per hour False Alarm Fees First False Alarm – No Charge Second False Alarm – No Charge Third False Alarm - $100.00 After 30 days a monthly finance charge of 1.5% will be applied. Fire Department – Incident Reports $ 10.00 Police Department – Background Checks $ 10.00 Police Department – Traffic Accident Report $ 10.00 Police Department – Incident Reports $ 10.00 (Initial Report - includes up to 10 pages) (Investigative Incident Reports will only be released under court $ 1.00 charge for each additional page over 10 pages. subpoena) Police Department – Audio/Video Reproduction: Car Camera Video* $ 25.00* Digital Photos $ 25.00 (Up to 25 photos. $1.00 for each additional photo reproduction over 25) Photo Reproduction onto DVD $ 25.00 Video/Audio Reproduction* $ 25.00* * Any time spend to reproduce audio or video records beyond the first hour will be paid at the hourly rate of the person preparing the materials and the fee will be rounded to the next hour and billed at the nearest $5.00 increment. Each type of media requested is issued on a separate disc and requires a separate fee paid in advance or at the time the item(s) are received at the West Burlington Police Department, 122 Broadway. UTILITY FEES Assessment Charge (when Utility Bills are certified to the $ 5.00 plus postage property as a lien) Iowa Offset Program - Service Charge $ 7.00 (Iowa Offset Program collects $7.00 for every charge that is submitted to them for collection Credit Card Refund 5% of transaction being refunded (Reasoning: The credit card processing company charges the City a fee for refunding payments.) Water Inspections Residential Inspections = $ 55.00 Commercial Inspections = $105.00 Meter Testing $70.00 (covers testing fee and shipping to and from third party testing service) Disconnection Fee (Irrigation Meters) $ 25.00 Disconnection Fee $ 25.00 24-Hour Disconnect Notice $ 10.00 Utility Deposit $125.00 for single family or average of last three months for business and multi-family complexes (100% refunded when Page 4 of 5 Page 16 of 17 Agenda Item #1. account is closed) Sewer Only Deposit $50.00 Temporary Vacancy or Intermediate turn on for inspections $15.00 fee will be charged upon disconnection when water will be off for a period of less than 3 months. Sewer Connections $225 Water Disconnection from System $50.00 for each water and sewer main disconnection and removal Sewer Disconnection from System $50.00 for each water and sewer main disconnection and removal Water Connections ¾” Tap = $225.00 1” Tap = $275.00 (This is the largest tap City crews can make) 1 ¼ or Larger Tap = $400 (Must be made by a private contractor) SWIMMING POOL Daily Admission: (sales tax is included) Ages 0 - 2 $3.00 Age 3+ $6.00 Individual Season Pass (sales tax is included) $150.00 *$140.00 if purchased by 12/31/2023 Coupon Books (sales tax is included) $54.00 (10 Coupons) Private Pool Party $400.00 + tax Gazebo Rental – 2-hour rental during the day $25.00 (plus admission fee) Swimming Lessons (8 lessons) $60.00 * Credit Card fees will apply to all credit card transactions Page 5 of 5 Page 17 of 17