Regular City Council

CITY OF WEST BURLINGTON Regular City Council Meeting Wednesday, December 3, 2025 - 6:00 PM West Burlington City Hall 122 Broadway Street TENTATIVE AGENDA CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL PERFECTING & APPROVAL OF AGENDA CONSENT AGENDA All items on the Consent Agenda are Action items that will be considered by a single vote. Council members may request that an item be pulled for discussion and held for a separate vote. Items on the Consent Agenda may include claims over the City Administrator’s authorized spending limit, payments related to previously approved contracts, and non-controversial or routine expenses as defined by the City’s Purchasing Policy. 1. Minutes from the Regular City Council meeting on November 19, 2025 Regular City Council - Nov 19 2025 - Minutes - Pdf 2. Approve Liquor License Renewal for Reif Oil Westland Fast Break and Hwy 34 Truck Stop Hwy 34 Truck Stop Westland Fast Break 3. Clerk's Monthly Financial Report for October 2025 Clerk's Monthly Treasurers Report - October 2025 4. Payment of Claims as listed on the Expense Approval Report - $194,621.06 Expense Approval Report - 120325 COUNCIL & STAFF REPORTS  ADMINISTRATOR:  PUBLIC WORKS:  POLICE DEPARTMENT:  FIRE/BUILDING DEPARTMENT:  CLERK/FINANCE/IT:  OTHER STAFF REPORTS:  COUNCIL REPORTS:  COMMUNITY REPORTS: Page 1 of 31 CITIZEN INQUIRIES OLD BUSINESS 1. Consider License Plate Reading cameras and software for the Police Department Flock Presentation_ Memo Flock Safety - LPR Quote 2. Discuss designs for updating City Logo WB Logos 2025.11.25 WB Logos 2025.12.03 NEW BUSINESS CITIZEN INQUIRIES ADJOURN Page 2 of 31 Agenda Item #1. West Burlington Regular City Council Meeting Minutes Wednesday, November 19, 2025 The West Burlington City Council met in regular session on Wednesday, November 19, 2025, at 6:00 p.m. at West Burlington City Hall, 122 Broadway Street, West Burlington, Iowa, with Mayor Ron Teater presiding. MEMBERS PRESENT: Ron Teater, Ringo Covert, Andy Crowner, John Johnson, Therese Lees, and Melanie Young MEMBERS ABSENT: ALSO PRESENT: Police Chief Jesse Logan, City Clerk Kelly Fry, and City Administrator Gregg Mandsager CALL TO ORDER PLEDGE OF ALLEGIANCE Flag Ceremony by Boy Scout Troop #214 ROLL CALL PERFECTING & APPROVAL OF AGENDA Moved by Lees, seconded by Johnson, to approve the agenda as presented. Motion carried by the following votes: Ayes: Covert, Crowner, Johnson, Lees, and Young CONSENT AGENDA ● Minutes from the Regular City Council meeting on November 5, 2025 ● Purchase of Bunker Gear and Structure Firefighting Gloves from Dinges Fire Co. - $15,087 ● Payment to Four Seasons, Inc. for repairs made on a watermain break in the Beaverdale Subdivision - $19,670.71 ● Payment of Claims as listed on the Expense Approval Report - $278,547.26 Moved by Lees, seconded by Johnson, to approve the Consent Agenda items as presented. Motion carried by the following votes: Ayes: Covert, Crowner, Johnson, Lees, and Young COUNCIL & STAFF REPORTS CITIZEN INQUIRIES No inquiries. Page 3 of 31 Agenda Item #1. OLD BUSINESS NEW BUSINESS Consider entering into a Professional Services Agreement with Hidden Prarie Engineering to provide engineering services and grant development services for the Trailhead Bioretention Project City Administrator Mandsager presented a Professional Services Agreement from Hidden Prairie Engineering to provide professional engineering and grant development services for the West Burlington Trailhead Bioretention Project. Services will support the City throughout the Iowa Department of Agriculture and Land Stewardship (IDALS) Water Quality Initiative (WQI) funding process, including both the pre-application stage and, if advanced, the full final application. The cost associated with the agreement will not exceed $3,000. Moved by Crowner, seconded by Covert, to enter into a Professional Services Agreement with Hidden Prarie Engineering to provide engineering services and grant development services for the Trailhead Bioretention Project. Motion carried by the following votes: Ayes: Covert, Crowner, Johnson, Lees, and Young Consider entering into an agreement with Iowa State University Extension Community Economic Development for providing the Rural Housing Readiness Assessment (RHRA) program The City was recently awarded an Iowa Economic Development Authority (IEDA) grant to complete the Rural Housing Readiness Assessment (RHRA). The Council now needs to enter into a program fee agreement with Iowa State University Extension Community Economic Development for providing the Rural Housing Readiness Assessment (RHRA) program. The contract with Iowa State University Extension Community Economic Development (CED) is for $10,000. Upon successful completion of the RHRA program, the City will be eligible to receive up to $20,000 from the Empower Rural Iowa Office for a community housing project. The objective of the program is to support the community's efforts to increase opportunities for good-quality, available, and affordable housing. The City's obligations for successful completion include the following: 1. Formation of a Housing Steering Committee: Made up of at least seven to twelve individuals. 2. Orientation Session: Participation of two or more Steering Committee representatives in a virtual orientation session (1-2 months after grant award). 3. Public Input Survey: Distribution and collection of an electronic public input survey to understand concerns and opportunities. 4. Community Self-Assessment: The Steering Committee will work with CED specialists to conduct a self-assessment/questionnaire to inventory housing-relevant information. 5. Educational Workshop(s): Participation in one or more workshops to learn about options for expanding housing availability, affordability, and quality. 6. Action Planning Session(s): Development of housing-related short- and long-term goals and action plans. 7. Community Matters Live Webinar Series: Participation in the ISUEO Community Matters Live Webinar Series to learn from other communities and experts. Following completion of the educational workshops and strategic planning sessions, CED will compile a final report including all materials from all the sessions, the complete survey results, and additional resources and guidance based on the goals and action plans the community has selected as priorities. Moved by Lees, seconded by Crowner, to enter into an agreement with Iowa State University Extension Community Economic Development for providing the Rural Housing Readiness Assessment (RHRA) program. Motion carried by the following votes: Page 4 of 31 Agenda Item #1. Ayes: Covert, Crowner, Johnson, Lees, and Young Consider a Resolution authorizing the sale of surplus computer equipment on govdeals.com The IT Administrator asked the Council to consider selling used IT equipment (laptops, desktops without hard drives) on govdeals.com to avoid recycling fees. Moved by Crowner, seconded by Johnson, to approve a Resolution authorizing the sale of surplus computer equipment on govdeals.com. Motion carried by the following votes: Ayes: Covert, Crowner, Johnson, Lees, and Young Consider License Plate Reading cameras and software for the Police Department Chief Logan asked Council for direction on purchasing a License Plate Reading (LPR) system from Flock Safety for the Police Department, which would use four license plate recognition cameras to aid in crime-solving. Flock Safety is offering a 60-day trial of the system until the end of the year. The system only tracks license plates and is expected to save time, particularly by reducing the time required to retrieve information from other cameras in the area. Covert felt that having the cameras could save time during investigations. Chief Logan also mentioned that Burlington has a flock system and that information could be shared between them and other law enforcement agencies. Some local businesses also use the Flock system, and their cameras could be tied into the system as well. Video footage is retained for 30 days. The first year would cost approximately $16,000, including pole installation. Subsequent Years would be $3000 per camera annually. The Council requested additional information before making a decision, specifically asking for effectiveness statistics detailing how many times the system has been used by the Burlington Police Department (PD) and future cost projections. Consider entering into a Professional Service Agreement with Snyder and Associates for the Longmeadow Water Main Replacement Project Council considered a Professional Service Agreement with Snyder & Associates to provide engineering services to replace a 12-inch water main along the alley West of Pat Klein Park, from Longmeadow Dr to Van Weiss Blvd, with an 8-inch water main (approximately 860 LF). The fee for Design and Bidding services would be $39,800. Construction Services will be determined at a later date. Moved by Covert, seconded by Lees, to enter into a Professional Service Agreement with Snyder and Associates for the Longmeadow Water Main Replacement Project. Motion carried by the following votes: Ayes: Covert, Crowner, Johnson, Lees, and Young Consider City Logo update designs Council reviewed various new logo concepts, with consensus favoring a simple, flexible "WB" design adaptable across departments (e.g., Public Works, Fire) and events. Crowner was not a fan of any of the designs presented, calling them sloppy and unprofessional. He would rather have something simple that doesn't get too busy. Covert, Johnson, and Mayor Teater liked a more traditional look that was clear to read. Staff will continue to refine designs based on input. Discuss Ordinances to establish a Dog & Cat Licensing Lees as Council to consider amending Chapter 55 of the City Code to include regulations for licensing dogs and cats. The sample Ordinance included mandatory annual registration and proof of rabies vaccination. Council was split between mandatory annual fees and a simpler, free, voluntary registry to Page 5 of 31 Agenda Item #1. aid in quickly finding lost pets. Concerns were raised about burdening responsible pet owners and the difficulty of enforcement. Covert said he would be willing to work with Chief Logan to develop a free, voluntary registry option. CITIZEN INQUIRIES ADJOURN Moved by Lees, seconded by Johnson, to adjourn at 7:30 p.m. Motion carried by the following votes: Ayes: Covert, Crowner, Johnson, Lees, and Young Approved Ron Teater, Mayor Kelly D. Fry, City Clerk Page 6 of 31 Agenda Item #2. Page 7 of 31 Agenda Item #2. Page 8 of 31 Agenda Item #2. Page 9 of 31 Agenda Item #2. Page 10 of 31 Agenda Item #2. Page 11 of 31 Agenda Item #2. Page 12 of 31 Agenda Item #2. Page 13 of 31 Agenda Item #3. CLERK'S MONTHLY TREASURER'S REPORT October 2025 Ending Balance from Adjustments made Beginning Net Change Actual Fund Previous Month affecting prior period Revenues Expenses Cash Balance Liabilities Ending Balance 001 - GENERAL $ 429,391.00 $ 150.00 $ 429,541.00 $ 749,414.65 $ 206,485.24 $ (253.68) $ 972,724.09 002 - HOTEL/MOTEL TAX FUND $ 155,080.55 $ - $ 155,080.55 $ 11,657.93 $ 116.22 $ - $ 166,622.26 003 - GAS & ELECTRIC FRANCHISE FEES $ 242,041.90 $ - $ 242,041.90 $ 86,976.19 $ - $ - $ 329,018.09 052 - 4TH JULY CELEBRATION $ 6,400.21 $ - $ 6,400.21 $ - $ 24.21 $ - $ 6,376.00 110 - ROAD USE TAX $ (83,298.94) $ - $ (83,298.94) $ 36,221.57 $ 43,321.45 $ - $ (90,398.82) 112 - EMPLOYEE BENEFITS $ 334,945.46 $ - $ 334,945.46 $ 68,578.35 $ - $ - $ 403,523.81 121 - LOCAL OPTION SALES TAX $ 993,939.71 $ - $ 993,939.71 $ 67,174.89 $ - $ - $ 1,061,114.60 124 - TIF REBATE $ 356,778.67 $ - $ 356,778.67 $ - $ - $ - $ 356,778.67 125 - TAX INCREMENT FINANCING $ - $ - $ - $ - $ - $ - $ - 128 - LMI SET ASSIDE $ 132,641.78 $ - $ 132,641.78 $ - $ - $ - $ 132,641.78 129 - TIF DEBT SERVICE $ 84,961.47 $ - $ 84,961.47 $ 329,909.55 $ - $ - $ 414,871.02 200 - DEBT SERVICE $ (51,701.79) $ - $ (51,701.79) $ 23,584.78 $ - $ - $ (28,117.01) 302 - CAPITAL RESERVE - FIRE $ 289,950.34 $ - $ 289,950.34 $ - $ - $ - $ 289,950.34 303 - CAPITAL RESERVE - POLICE $ 50,008.94 $ - $ 50,008.94 $ - $ - $ - $ 50,008.94 305 - CAPITAL RESERVE - PUBLIC WORKS $ 6,495.00 $ - $ 6,495.00 $ - $ - $ - $ 6,495.00 306 - CAPITAL RESERVE - ADMIN $ 4,999.92 $ - $ 4,999.92 $ - $ - $ - $ 4,999.92 307 - CAPITAL RESERVE - CITY HALL $ 35,477.77 $ - $ 35,477.77 $ - $ - $ - $ 35,477.77 310 - FEDERAL GRANT $ - $ - $ - $ - $ - $ - $ - 311 - CAPITAL RESERVE - POOL $ 42,731.95 $ - $ 42,731.95 $ - $ - $ - $ 42,731.95 315 - CAPITAL PROJ/SIDEWALKS $ (174,374.10) $ - $ (174,374.10) $ - $ 30,000.00 $ (30,000.00) $ (174,374.10) 316 - GO BOND FOR 17_18 STREET PROJECTS $ 946.24 $ - $ 946.24 $ 2.83 $ - $ - $ 949.07 317 - CAPITAL RESERVE - IT $ 90,001.00 $ - $ 90,001.00 $ - $ - $ - $ 90,001.00 319 - CAPITAL RESERVE - PARKS $ 31,900.00 $ - $ 31,900.00 $ - $ - $ - $ 31,900.00 320 - 2022 GO BOND MT PLEASANT ST PHASE 2 $ 199,970.80 $ - $ 199,970.80 $ - $ 602.67 $ - $ 199,368.13 321 - MT PLEASANT STREET PHASE 3 & 4 $ - $ - $ - $ - $ - $ - $ - 323 - AGENCY TRAIL $ - $ - $ - $ - $ 1,474.00 $ - $ (1,474.00) 330 - CAPITAL RESERVE - FUTURE PROJ. $ - $ - $ - $ - $ - $ - $ - 600 - WATER $ 436,935.45 $ - $ 436,935.45 $ 178,772.92 $ 130,767.54 $ (148.16) $ 485,088.99 601 - BEAVERDALE ESCROW $ 10,811.86 $ - $ 10,811.86 $ 2,565.60 $ 29.67 $ - $ 13,347.79 602 - WESTWOOD ESCROW $ 12,720.68 $ - $ 12,720.68 $ 230.00 $ 29.67 $ - $ 12,921.01 603 - WOODSMAN ESCROW $ 39,272.87 $ - $ 39,272.87 $ 360.00 $ 29.66 $ - $ 39,603.21 604 - WATER REVENUE BOND SINK $ 116,370.06 $ - $ 116,370.06 $ 26,411.00 $ - $ - $ 142,781.06 605 - CAPITAL RESERVE - WATER $ 96,546.15 $ - $ 96,546.15 $ - $ - $ - $ 96,546.15 610 - SEWER $ 2,864.99 $ - $ 2,864.99 $ 147,512.83 $ 109,964.25 $ (148.16) $ 40,561.73 611 - CAPITAL RESERVE - SEWER $ 90,920.42 $ - $ 90,920.42 $ - $ - $ - $ 90,920.42 612 - CAPITAL PROJECT - SEWER $ (2,698.29) $ - $ (2,698.29) $ 1,971.17 $ - $ - $ (727.12) 614 - SRF SWR REVENUE BOND SINKING FUND $ 248,613.75 $ - $ 248,613.75 $ 57,604.00 $ - $ - $ 306,217.75 820 - RISK MANAGEMENT/SELF-IN $ (50,538.85) $ 6.03 $ (50,532.82) $ 63.20 $ 25,000.00 $ 6.03 $ (75,475.65) 821 - FLEX ACCOUNT $ 28,071.20 $ - $ 28,071.20 $ - $ 1,573.93 $ - $ 26,497.27 950 - AGENCY FUND $ - $ - $ - $ - $ - $ - $ - 951 - TRUST & AGENCY WATER DE $ 137,569.36 $ - $ 137,569.36 $ 543.78 $ 46.81 $ - $ 138,066.33 $ 4,346,747.53 $ 156.03 $ 4,346,903.56 $ 1,789,555.24 $ 549,465.32 $ (30,543.97) $ 5,617,537.45 RECONCILIATION WITH BANK STATEMENTS ENDING BAL TWO RIVERS $ 5,475,242.21 TWO RIVERS - FLEX $ 10,000.00 F&M HEALTH INS $ 6,543.19 DATE APPROVED F&M INT/TRANSFER $ 58,916.56 BY CITY COUNCIL: ____________ PETTY CASH/DRAWER $ 380.00 TOTAL $ 5,551,081.96 LESS OUTSTANDING ITEMS: -66455.49 ENDING BANK BALANCE $ 5,617,537.45 DIFFERENCE $ - Page 14 of 31 Agenda Item #4. Expense Approval Report West Burlington, IA By Payment Number Payable Dates 12/3/2025 - 12/3/2025 Payment Date Vendor # Payment Amount Payment Number Payable Number Description Vendor Name Account Number Item Amount 34463 11/26/2025 4048 POSTMASTER 584.06 11/2025 NOVEMBER WATER BILLS 600-810-6508 292.03 11/2025 NOVEMBER WATER BILLS 610-815-6508 292.03 34464 12/3/2025 2515 ACCESS SYSTEMS 593.40 5036633236 PRINTER/COPIER CONTRACT 001-110-6506 128.90 5036633236 PRINTER/COPIER CONTRACT 001-150-6506 33.30 5036633236 PRINTER/COPIER CONTRACT 001-170-6506 33.30 5036633236 PRINTER/COPIER CONTRACT 001-610-6506 42.91 5036633236 PRINTER/COPIER CONTRACT 001-620-6506 42.91 5036633236 PRINTER/COPIER CONTRACT 001-651-6506 23.68 5036633236 PRINTER/COPIER CONTRACT 600-810-6506 144.21 5036633236 PRINTER/COPIER CONTRACT 610-815-6506 144.19 34465 12/3/2025 5664 AIRGAS USA, LLC 105.83 5520576165 CYLINDER LEASE RENEWAL 610-815-6507 105.83 34466 12/3/2025 2127 ALLIANT ENERGY 18,808.17 11/24/2025 STMT UTILITIES 001-210-6371 672.74 11/24/2025 STMT UTILITIES 001-240-6371 149.29 11/24/2025 STMT UTILITIES 001-430-6371 23.44 11/24/2025 STMT UTILITIES 600-810-6371 772.82 11/24/2025 STMT UTILITIES 610-815-6371 7,713.70 11/25/2025 STMT UTILITIES 001-150-6371 567.11 11/25/2025 STMT UTILITIES 001-240-6371 496.55 11/25/2025 STMT UTILITIES 001-430-6371 41.70 11/25/2025 STMT UTILITIES 001-440-6371 169.77 11/25/2025 STMT UTILITIES 001-650-6371 882.70 11/25/2025 STMT UTILITIES 052-470-6498 20.42 11/25/2025 STMT UTILITIES 110-230-6371 3,915.80 11/25/2025 STMT UTILITIES 600-810-6371 1,625.93 11/25/2025 STMT UTILITIES 610-815-6371 1,756.20 34467 12/3/2025 0574 B & H PHOTO-VIDEO 3,256.21 239036060 RACKSTATION 001-651-6230 2,471.03 239037243 SWITCH/KEYS 001-651-6504 785.18 34468 12/3/2025 2675 BAUER BUILT INC. 627.36 240123179 TIRES 001-110-6332 627.36 34469 12/3/2025 1279 BURLINGTON PUBLIC LIBRARY 26,263.49 FY 25-26 #1 FY 25-26 FIRST PYMT 001-410-6407 26,263.49 34470 12/3/2025 1376 DAVE BESSINE ELECTRIC, INC. 159.00 227087 SUMP PUMP REPAIR 001-440-6350 159.00 34471 12/3/2025 1547 FERGUSON ENTERPRISES, INC. 85.94 0535987 METER PARTS 600-810-6507 85.94 34472 12/3/2025 4090 HOLIDAY INN AIRPORT DES MOINES 237.44 1760979182 HOTEL-WILLEFORD 001-620-6230 79.15 1760979182 HOTEL-WILLEFORD 600-810-6230 79.14 1760979182 HOTEL-WILLEFORD 610-815-6230 79.15 34473 12/3/2025 3130 HUFFMAN'S FARM & HOME 103.92 67878 DRILL BITS 001-210-6310 69.98 68144 SUPPLIES 610-815-6350 24.95 11/26/2025 12:43:04 PM Page 1 of 5 Page 15 of 31 Agenda Item #4. Expense Approval Report Payable Dates: 12/3/2025 - 12/3/2025 Payment Date Vendor # Payment Amount Payment Number Payable Number Description Vendor Name Account Number Item Amount 68199 TIE WIRE 110-250-6507 8.99 34474 12/3/2025 2112 IDEAL READY MIX CO. INC. 252.50 686776 SIDEWALK-117 W VAN WEISS 110-210-6507 252.50 34475 12/3/2025 2252 IOWA ONE CALL INC 85.50 276777 OCTOBER NOTIFICATIONS (95) 600-810-6490 42.75 276777 OCTOBER NOTIFICATIONS (95) 610-815-6490 42.75 34476 12/3/2025 3373 MUNICIPAL SUPPLY INC. 10.60 0961888-IN GASKETS/HYDRANT EXTENSION 600-810-6507 10.60 34477 12/3/2025 0656 PLAY-PRO RECREATION 18,800.00 2216 PLAYGROUND EQUIPMENT 001-430-6723 18,800.00 34478 12/3/2025 1405 SINCLAIR TRACTOR 180.54 3106694 FILTER/SENSOR 600-810-6350 180.54 34479 12/3/2025 4826 SOUTHEAST IOWA REGIONAL PLANNING COMMISSION 2,500.00 2026-135 GEAR AVE TRAIL ADMIN FEES 315-750-6752 2,500.00 34480 12/3/2025 0300 TRUSTED TECH TEAM 920.69 CB-228525 MICROSOFT 365 SUBSCRIPTION 001-651-6419 920.69 34481 12/3/2025 9780 ULINE 224.84 200541602 PD SUPPLIES 001-110-6506 224.84 34482 12/3/2025 1282 UPS 127.09 301WV7465 SHIPPING 610-815-6508 92.00 301WV7475 SHIPPING 600-810-6508 7.59 301WV7475 SHIPPING 610-815-6508 27.50 34483 12/3/2025 0024 VESTIS 79.38 6150636474 DOORMAT SERVICE 001-650-6310 39.69 6150639858 DOORMAT SERVICE 001-650-6310 39.69 DFT04689 11/26/2025 0299 UMB 4,085.00 INV09604 2022 SRS BOND INTEREST 200-710-6851 4,085.00 DFT04690 11/26/2025 0299 UMB 16,950.00 INV09605 2017 GO BOND INTEREST 200-710-6851 16,950.00 DFT04691 12/1/2025 7480 IOWA FINANCE AUTHORITY 38,340.00 INV09606 $5,977,000 SRF WATER LOAN 604-810-6851 33,547.50 INV09606 $5,977,000 SRF WATER LOAN 604-810-6899 4,792.50 DFT04692 12/1/2025 7480 IOWA FINANCE AUTHORITY 665.00 INV09607 $400,000 SRF LOAN DEB SERVICE 200-710-6851 665.00 DFT04693 12/1/2025 7480 IOWA FINANCE AUTHORITY 612.50 INV09608 $330,000 SRF WATER LOAN 604-810-6851 612.50 DFT04694 12/1/2025 7480 IOWA FINANCE AUTHORITY 9,310.00 INV09609 $1,189,000 SRF SOUTH LIFT LOAN 614-815-6851 8,146.25 INV09609 $1,189,000 SRF SOUTH LIFT LOAN 614-815-6899 1,163.75 DFT04695 12/1/2025 7480 IOWA FINANCE AUTHORITY 50,102.60 INV09610 $11,450,000 SRF SEWER LOAN 614-815-6851 40,755.10 INV09610 $11,450,000 SRF SEWER LOAN 614-815-6899 9,347.50 DFT04696 11/14/2025 1626 FP MAILING SOLUTIONS 550.00 INV09611 POSTAGE 001-110-6508 10.75 INV09611 POSTAGE 001-150-6508 70.87 INV09611 POSTAGE 001-610-6508 89.34 INV09611 POSTAGE 001-620-6508 89.34 11/26/2025 12:43:04 PM Page 2 of 5 Page 16 of 31 Agenda Item #4. Expense Approval Report Payable Dates: 12/3/2025 - 12/3/2025 Payment Date Vendor # Payment Amount Payment Number Payable Number Description Vendor Name Account Number Item Amount INV09611 POSTAGE 600-810-6508 144.85 INV09611 POSTAGE 610-815-6508 144.85 Grand Total: 194,621.06 11/26/2025 12:43:04 PM Page 3 of 5 Page 17 of 31 Agenda Item #4. Expense Approval Report Payable Dates: 12/3/2025 - 12/3/2025 Report Summary Fund Summary Fund Payment Amount 001 - GENERAL 54,048.70 052 - 4TH JULY CELEBRATION 20.42 110 - ROAD USE TAX 4,177.29 200 - DEBT SERVICE 21,700.00 315 - CAPITAL PROJ/SIDEWALKS 2,500.00 600 - WATER 3,386.40 604 - WATER REVENUE BOND SINK 38,952.50 610 - SEWER 10,423.15 614 - SRF SWR REVENUE BOND SINKING FUND 59,412.60 Grand Total: 194,621.06 Account Summary Account Number Account Name Payment Amount 001-110-6332 REPAIR & MAINTENAN… 627.36 001-110-6506 OFFICE SUPPLIES 353.74 001-110-6508 POSTAGE/SHIPPING 10.75 001-150-6371 UTILITIES 567.11 001-150-6506 OFFICE SUPPLIES 33.30 001-150-6508 POSTAGE/SHIPPING 70.87 001-170-6506 OFFICE SUPPLIES 33.30 001-210-6310 BUILDING MAINTENAN… 69.98 001-210-6371 UTILITIES 672.74 001-240-6371 UTILITIES 645.84 001-410-6407 LIBRARY SERVICES 26,263.49 001-430-6371 UTILITIES 65.14 001-430-6723 CAPITAL OUTLAY - MAJ… 18,800.00 001-440-6350 EQUIPMENT MAINTEN… 159.00 001-440-6371 UTILITIES 169.77 001-610-6506 OFFICE SUPPLIES 42.91 001-610-6508 POSTAGE/SHIPPING 89.34 001-620-6230 TRAINING, LICENSING, … 79.15 001-620-6506 OFFICE SUPPLIES 42.91 001-620-6508 POSTAGE/SHIPPING 89.34 001-650-6310 BUILDING MAINTENAN… 79.38 001-650-6371 UTILITIES 882.70 001-651-6230 TRAINING, LICENSING, … 2,471.03 001-651-6419 COMPUTER OPERATION … 920.69 001-651-6504 MINOR EQUIPMENT 785.18 001-651-6506 OFFICE SUPPLIES 23.68 052-470-6498 4TH OF JULY CELEBRAT… 20.42 110-210-6507 OPERATING SUPPLIES 252.50 110-230-6371 UTILITIES 3,915.80 110-250-6507 OPERATING SUPPLIES 8.99 200-710-6851 DEBT SERVICE BOND IN… 21,700.00 315-750-6752 GEAR AVE. TRAIL PHASE … 2,500.00 600-810-6230 TRAINING, LICENSING, … 79.14 600-810-6350 EQUIPMENT MAINTEN… 180.54 600-810-6371 UTILITIES 2,398.75 600-810-6490 OTHER PROFESSIONAL … 42.75 600-810-6506 OFFICE SUPPLIES 144.21 600-810-6507 OPERATING SUPPLIES 96.54 600-810-6508 POSTAGE/SHIPPING 444.47 604-810-6851 INTEREST WATER BOND… 34,160.00 604-810-6899 SRF 330,000 SERVICE F… 4,792.50 610-815-6230 TRAINING, LICENSING, … 79.15 610-815-6350 EQUIPMENT MAINTEN… 24.95 610-815-6371 UTILITIES 9,469.90 11/26/2025 12:43:04 PM Page 4 of 5 Page 18 of 31 Agenda Item #4. Expense Approval Report Payable Dates: 12/3/2025 - 12/3/2025 Account Summary Account Number Account Name Payment Amount 610-815-6490 OTHER PROFESSIONAL … 42.75 610-815-6506 OFFICE SUPPLIES 144.19 610-815-6507 OPERATING SUPPLIES 105.83 610-815-6508 POSTAGE/SHIPPING 556.38 614-815-6851 SRF SWR LOAN INTEREST 48,901.35 614-815-6899 SRF SEWER AGENT FEE 10,511.25 Grand Total: 194,621.06 Project Account Summary Project Account Key Payment Amount **None** 194,621.06 Grand Total: 194,621.06 11/26/2025 12:43:04 PM Page 5 of 5 Page 19 of 31 Agenda Item #1. West Burlington Police Department 122 Broadway Street West Burlington, Iowa 52655 (319) 754-8555 Fax: (319) 754-7397 www.westburlington.org Jesse Logan, Chief of Police November 13, 2025, Discussion Item for Council: Sgt. Melssen and I have been working with Flock Safety, the have License Plate Reader (LPR) system that we talked about last year during budget. Burlington has approximately 10 cameras in place currently and is looking to add more next year. Currently Des Moines County is looking into the system also. The costs associated with the LPR’s broke down as follow. • Standard Range LPR: $3,000 per year • LPR + Fixed Live Video Bundle: Only $3,500 per year • Standalone Fixed Live Video: $3,250 per year Sgt Melssen and I, came up with 4 cameras for the City of West Burlington, one being at Gear @ Agency witch would include a live feed, Mt. Pleasant @ Hwy 406, which would include live feed and two LPR’s that would be put up on W.B. Ave around Dry Creek and the last LPR would be put up on Mt. Pleasant @ Cottage Grove. Please find the locations map in the planner (HERE) for internal review. I’ve also attached the formal quote, including installation costs. Regarding the trial we discussed, it’s a risk-free 30–60-day pilot that lets West Burlington PD validate impact now while funding is finalized. The pilot starts once we go through planning/permitting and the first camera goes live, and if for some reason funding falls through we’ll remove the equipment, no obligation. The goal is to show quick wins at key ingress/egress points and leverage the Flock network around you so you’re getting measurable results now, not waiting on the new fiscal year. Page 20 of 31 Agenda Item #1. I have attached a quote that you can share with the council for funding discussions as I know you would like to get this on the agenda for the next meeting. If they’re open to using the trial to jump-start the program, we’ll just want to align on a clear path forward to funding to ensure success. We already have a meeting scheduled after the council meeting for feedback. If it's something we can move forward with, we can define success metrics, align to your approval timeline, and set a target go-live for the first device. If helpful, our Public Affairs team is available to join a call to support any internal discussions. I also included a few slides you can use for internal discussions if helpful. Please let me know if there is anything else you need. Page 21 of 31 Agenda Item #1. Flock Safety + IA - West Burlington PD ______________ Flock Group Inc. 1170 Howell Mill Rd, Suite 210 Atlanta, GA 30318 ______________ MAIN CONTACT: Anthony DiMaio anthony.dimaio@flocksafety.com +19785916706 Page 22 of 31 Agenda Item #1. EXHIBIT A ORDER FORM Customer: IA - West Burlington PD Initial Term: 24 Months Legal Entity Name: IA - West Burlington PD Renewal Term: 36 Months Accounts Payable Email: Payment Terms: Net 30 Address: 122 Broadway St West Burlington, Iowa 52655 Billing Frequency: Annual Plan - Invoiced at First Camera Validation. Retention Period: 30 Days Hardware and Software Products Annual recurring amounts over subscription term Item Cost Quantity Total Flock Safety Platform $13,000.00 Flock Safety Flock OS FlockOS Starter Included 1 Included Flock Safety Bundles Flock Safety Solar Multi-Purpose LPR and Video Fixed w/ LTE Service Included 2 Included Flock Safety LPR Products Flock Safety LPR, fka Falcon Included 2 Included Professional Services and One Time Purchases Item Cost Quantity Total One Time Fees Flock Safety Professional Services Professional Services - Standard Implementation Fee $650.00 2 $1,300.00 Professional Services - Bundle Implementation Fee $900.00 2 $1,800.00 Subtotal Year 1: $16,100.00 Annual Recurring Subtotal: $13,000.00 Estimated Tax: $0.00 Contract Total: $29,100.00 Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This Agreement will automatically renew for successive renewal terms of the greater of one year or the length set forth on the Order Form (each, a “Renewal Term”) unless either Party gives the other Party notice of non-renewal at least thirty (30) days prior to the end of the then-current term. The Term for Flock Hardware shall commence upon first installation and validation, except that the Term for any Flock Hardwar e that requires self- installation shall commence upon execution of the Agreement. In the event a Customer purchases more than one type of Flock Hardware, the earliest Term start date shall control. In the event a Customer purchases software only, the Term shall commence upon execution of the Agre ement. Page 23 of 31 Agenda Item #1. Billing Schedule Billing Schedule Amount (USD) Year 1 At First Camera Validation $16,100.00 Annual Recurring after Year 1 $13,000.00 Contract Total $29,100.00 *Tax not included Discounts Discounts Applied Amount (USD) Flock Safety Platform $0.00 Flock Safety Add-ons $0.00 Flock Safety Professional Services $0.00 Page 24 of 31 Agendaand Product ItemServices #1. Description Flock Safety Platform Items Product Description An integrated public safety platform that detects, centralizes and decodes actionable evidence to increase safety, improve effic iency, and connect the Flock Safety Platform - Essentials community. Law enforcement grade infrastructure-free (solar power + LTE) license plate recognition camera with Vehicle Fingerprint ™ technology (proprietary Flock Safety LPR, fka Falcon machine learning software) and real-time alerts for unlimited users. Professional Services - Standard One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance Implementation Fee with the Flock Safety Standard Implementation Service Brief. Law enforcement grade bundled standard range license plate recognition camera and live streamed solar powerd fixed camera wit h 30 days of edge Flock Safety Solar Multi-Purpose storage, with LTE. VMS included and server free. Installed and maintained by Flock Safety, turn key -no additional software or integrations required. LPR and Video Fixed w/ LTE with Vehicle Fingerprint ™ technology (proprietary machine learning software) and real-time alerts for unlimited users. AC power is also available Service if needed. Professional Services - Bundle One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handli ng in accordance Implementation Fee with the Flock Safety Standard Implementation Service Brief. Law enforcement grade infrastructure-free (solar power + LTE) license plate recognition camera with Vehicle Fingerprint ™ technology (proprietary Flock Safety LPR, fka Falcon machine learning software) and real-time alerts for unlimited users. Law enforcement grade live streamed Solar powerd Fixed camera with 30 days of edge storage. VMS included and server free. Installed and Solar Video Camera Fixed, fka maintained by Flock Safety, turn key-no additional software or integrations required. *Flock provided sim card camera is limited to 25 hours per Condor month of live streaming. FlockOS Starter provides real-time situational awareness for agencies without requiring a full RTCC. It includes access to privately funded live video FlockOS Starter and a real-time jurisdiction map, enabling resource allocation and response coordination without complex infrastructure or extensive IT requirements. FlockOS Features & Description FlockOS Features Description The ability to request direct access to feeds from privately owned Flock Safety LPR cameras located in Community Network Access neighborhoods, schools, and businesses in your community, significantly increasing actionable evidence that clears cases. Unlimited Users Unlimited users for FlockOS Allows agencies to look up license plates on all cameras opted into the Flock Safety network within your State Network (License Plate Lookup Only) state. With the vast Flock Safety sharing network, law enforcement agencies no longer have to rely on just their Nationwide Network (License Plate Lookup Only) devices alone. Agencies can leverage a nationwide system boasting 10 billion additional plate reads per month to amplify the potential to collect vital evidence in otherwise dead-end investigations. The ability to request direct access to evidence detection devices from Law Enforcement agencies outside Law Enforcement Network Access of your jurisdiction. Time & Location Based Search Search full, partial, and temporary plates by time at particular device locations License Plate Lookup Look up specific license plate location history captured on Flock devices Search footage using Vehicle Fingerprint™ technology. Access vehicle type, make, color, license plate Vehicle Fingerprint Search state, missing / covered plates, and other unique features like bumper stickers, decals, and roof racks. Reporting tool to help administrators manage their LPR program with device performance data, user and Insights & Analytics network audits, plate read reports, hot list alert reports, event logs, and outcome reports. Receive automated alerts when vehicles entered into established databases for missing and wanted persons Real-Time NCIC Alerts on Flock ALPR Cameras are detected, including the FBI's National Crime Information Center (NCIC) and National Center for Missing & Exploited Children (NCMEC) databases. Ability to add a suspect's license plate to a custom list and get alerted when it passes by a Flock Unlimited Custom Hot Lists camera Map-based interface that consolidates all data streams and the locations of each connected asset, enabling ESRI Based Map Interface greater situational awareness and a common operating picture. Receive LPR, video, and audio alerts on a single interface, providing real-time event details, locations, and Real-Time Alerting on Flock Hardware nearby cameras. Overlay live traffic data onto your agency’s operational map, integrating it with CAD calls, body camera Real-Time Traffic Layer locations, and police vehicle positions. The Camera Direction Indicator in FlockOS visually displays the viewing angles of live video and/or LPR Camera Direction Indicator Tool cameras on the Flock Map. View recent snapshots from nearby LPRs in a map-based modal to help operators visually scan for vehicles Recent LPR Images matching a description and identify plates in real time. FlockOS integrates Aerodrome drones to stream live video and GPS data directly into the platform, Flock Aerodome Drone Location & Live Viewing providing real-time aerial visibility for law enforcement operations. Page 25 of 31 Agenda Item #1. Consolidate integrated third-party cameras onto a single operational view, making it easy to locate, activate, Map Based Viewing of 3rd Party Video Inside Agency and monitor live video feeds in real time. A dedicated Customer Success Manager serves as your agency’s primary contact, providing expert Dedicated Customer Success Manager assistance to streamline deployment, maximize efficiency, and ensure long-term success with FlockOS. Unlimited Users Unlimited users for FlockOS Increase case clearance on-the-go with real-time alerts and searchable LPR data for mobile devices via the Utilization of Flock Safety Mobile App Flock Safety Mobile App, available on Android and iOS devices. Page 26 of 31 Agenda Item #1. By executing this Order Form, Customer represents and warrants that it has read and agrees all of the terms and conditions contained in the Terms of Service located at https://www.flocksafety.com/terms-and-conditions. The Parties have executed this Agreement as of the dates set forth below. FLOCK GROUP, INC. Customer: IA - West Burlington PD \FSSignature2\ \FSSignature1\ By: By: \FSFullname2\ \FSFullname1\ Name: Name: \FSTitle2\ \FSTitle1\ Title: Title: \FSDateSigned2\ \FSDateSigned1\ Date: Date: PO Number: Page 27 of 31 Agenda Item #2. Page 28 of 31 Agenda Item #2. West tBur?ngt on ‘10wa.§0v Page 29 of 31 Agenda Item #2. Page 30 of 31 Agenda Item #2. WEST BURLINGTON IOWA WEST BURLINGTON IOWA A Vibrant A Vibrant Progressive City Progressive City WESTBURLINGTON IOW A 4 (db/amt Pmijwm C" Page 31 of 31