City Council Regular Meeting

MINUTES OF COUNCIL REGULAR MEETING – APRIL 24, 2018 -1- THE WEST VALLEY CITY COUNCIL MET IN REGULAR SESSION ON TUESDAY, APRIL 24, 2018, AT 6:32 P.M. IN THE COUNCIL CHAMBERS, WEST VALLEY CITY HALL, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 ABSENT: Don Christensen, Councilmember At-Large STAFF PRESENT: Paul Isaac, Acting City Manager/Assistant City Manager/ HR Director Nichole Camac, City Recorder Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Jim Welch, Finance Director Matt Elson, Acting Police Chief John Evans, Fire Chief Russell Willardson, Public Works Director Layne Morris, CPD Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Jake Arslanian, Public Works Department OPENING CEREMONY Mayor Bigelow conducted the Opening Ceremony. He requested Assistant City Manager, Paul Isaac, to come forward and perform an opening prayer. SPECIAL RECOGNITIONS- SCOUTS Mayor Bigelow welcomed a young cub in attendance at the meeting to complete requirements for a merit badge. APPROVAL OF MINUTES OF REGULAR MEETING HELD APRIL 17, 2018  MINUTES OF COUNCIL REGULAR MEETING – APRIL 24, 2018 -2- The Council considered the Minutes of the Regular Meeting held April 17, 2018. There were no changes, corrections or deletions. Councilmember Fitisemanu moved to approve the Minutes of the Regular Meeting held April 17, 2018. Councilmember Nordfelt seconded the motion. A voice vote was taken and all members voted in favor of the motion. AWARDS, CEREMONIES AND PROCLAMATIONS A. UTAH RECREATION AND PARKS ASSOCIATION AWARD PRESENTATION LeeAnn Powell, Executive Director for Utah Recreation and Parks Association, presented an award for the West Valley Family Fitness Center Low Income Swimming Lesson Program. The Program is described as follows: Drowning has continued to be a leading cause of accidental death for children throughout the United States and is even more prevalent in areas where socioeconomic limitations exist. The aquatic staff at the WVC Family Fitness Center have found that there was an increase in rescues in the pool (10-15 per week) and that there have been fewer teenagers available to hire as lifeguards because many didn't know how to swim. The decision was made to put a greater emphasis on increasing the number of swimming lessons that were taught, especially to those falling into the lower income brackets. With the help of grant dollars, the swim lesson program was modified to be able to allow all WVC children who qualify for free or reduced school lunch to be enrolled in the learn to swim program free of charge. This life saving program is not only offered at the Family Fitness Center but an outreach element was also implemented. The Family Fitness Center traveled to a local apartment complex, Tuscany Cove, where they brought staff and supplies and taught swimming lessons free of charge to their low income youth residents that had a difficult time traveling to the Family Fitness Center. These lessons were offered twice per week throughout the summer. The efforts of this enhanced swim lesson program has resulted in 800+ free swimming lesson sessions to low income youth. This not only has created a higher degree of safety but will also create work opportunities in the aquatic industry as these children mature. Parents and youth have expressed sincere appreciation for this program on numerous occasions. B. A PROCLAMATION DECLARING THE LAST FRIDAY OFAPRIL AS ARBOR DAY IN WEST VALLEY CITY  MINUTES OF COUNCIL REGULAR MEETING – APRIL 24, 2018 -3- Mayor Bigelow read a Proclamation declaring the last Friday of April as Arbor Day in West Valley City. COMMENT PERIOD A. PUBLIC COMMENTS Matt McPherson stated that he represents the Highbury neighborhood in West Valley City. He indicated that there is a proposal from Garbett Homes to re-zone a portion of Highbury from single family residential to townhomes and apartments. Mr. McPherson stated that the community is very opposed to this proposal. He indicated another issue of concern is the large problem of infrastructure in roads. Mr. McPherson stated that the master plan for Highbury originally called for schools, homes, and parks which is what people who moved into the neighborhood fell in love with. He stated that the Pinnacle Apartments has brought a significant parking problem to the area. Mr. McPherson stated that residents of the apartments use their garages as storage and fill visitor parking spaces. He indicated that businesses in the community have been forced to post no parking signs. Mr. McPherson expressed concern regarding safety of students attending Neil Armstrong and added that while the City has posted “No Parking” signs, there doesn’t seem to be sufficient enforcement. Mr. McPherson stated that his community has several proposals for solutions that they would like to discuss. He added that CCR’s for the HOA in his neighborhood prevent residents from parking on the street which is frustrating when apartment dwellers are doing it instead. Nicole McCrea indicated that she serves on the Highbury HOA. She stated that the Pinnacle Apartments in the community are a significant concern that cause safety hazards. Ms. McCrea stated 30-minute parking zone and no parking zone signs have been installed but have not been sufficient in alleviating problems. She stated that she has called the Police Department many times but there seems to be little enforcement and added that she is concerned that emergency vehicles will not be able to access neighborhoods due to the amount of on-street parking. Ms. McCrea provided several proposed solutions to parking issues and urged the Council to find a resolution. She also expressed concern regarding the proposed Garbett Homes rezone and stated that it would only increase parking problems in the neighborhood. Darin Blanchard distributed a map (attached). He indicated that parking has become a major issue in Highbury and stated signs go disregarded by residents who live in the Pinnacle Apartments. Mr. Blanchard stated that the Police Department has responded and issued tickets before but there is a significant safety hazard for children attending Neil Armstrong Academy. He indicated that accidents have happened in this community and proposed that the City install a traffic light, additional signs, curbs, etc. Mr. Blanchard stated that he is opposed to Garbett’s proposal as well and indicated that medium or high density cannot be supported at MINUTES OF COUNCIL REGULAR MEETING – APRIL 24, 2018 -4- this location. He indicated that it’s important to have neighbors and homeowners who are invested in the community and want what’s best for the City. Mr. Blanchard indicated that crime has increased in Highbury since the Pinnacle Apartments were constructed and urged the Council to push for single family homes. Greg Bemis stated that he moved to Highbury over a year ago from Magna. He stated that he likes the area but is concerned about a decreased valuation of his home if additional medium or high-density projects are constructed. Mr. Bemis stated that parking is already an issue and if Garbett adds more apartments or townhomes, it will be an increased problem. Mr. Bemis indicated that he saw a West Valley City vehicle take a picture of the parking issues during the day but indicated that it doesn’t become a significant problem until the evening. He added that he is concerned about the City deviating too far from the Master Plan and creating less diversity. Michael Brewerton stated that he is opposed to the proposed Garbett Rezone in Highbury. He stated that he is a former West Valley City Police Officer and is concerned about the decline of his neighborhood. Mr. Brewerton stated that apartment dwellers are transitory and don’t have a motivation to make the community a better place. He indicated that many residents purchased homes in this area in anticipation of what it would grow into and he feels it’s very important that the City maintain a nice neighborhood in this area. Mr. Brewerton expressed concern about speeding traffic, on-street parking, and crime. He stated that he has interrupted burglaries and is frustrated to see crime rates increase in his neighborhood. Mr. Brewerton indicated that he understands the developer’s motivations but an emotional and financial investment has been made by the homeowners as well. Jenifer Pollock stated that she lives next to the bridge in Highbury. She indicated that she is very concerned about the on-street parking issue and stated that she is awakened 5 out of 7 nights a week, at least twice a night, by loud music, intoxicated voices, smashing of bottles, and verbal and physical altercations of people who park illegally on the bridge or roads. She expressed concern for the safety of children walking to and from school, access to fire hydrants, and her own physical health resulting from lack of sleep. Ms. Pollock requested help from the City in finding a solution to these issues. Rod Lovato stated that he is fed up with issues stemming from on-street parking and residents at the Pinnacle Apartments. He indicated that he invested money into his home and he has almost gotten into physical fights with people who have caused issues. Mr. Lovato stated that people constantly turn into his driveway and he has  MINUTES OF COUNCIL REGULAR MEETING – APRIL 24, 2018 -5- had his home burglarized and his garage door damaged. He stated that if the City doesn’t take action, he will. B. CITY MANAGER COMMENTS Paul Isaac, Acting City Manager, thanked the members of the community for attending the meeting. He indicated that the Council is aware of this issue and staff is also involved in trying to find a solution. Mr. Isaac stated that the Council is concerned and the City hears the residents on this issue. C. CITY COUNCIL COMMENTS Councilmember Buhler thanked the community for forming a neighborhood watch. He stated that parking issues are a big concern and the Council will be discussing those in coming meetings. Councilmember Buhler indicated that their voices have been heard in their opposition to high density and he thanked the residents for their involvement and comments. RESOLUTION 18-44: AUTHORIZE WEST VALLEY CITY TO APPLY FOR A FEDERAL GRANT ENTITLED "THE TECHNOLOGY INNOVATION FOR PUBLIC SAFETY ADDRESSING PRECIPITOUS INCREASES IN CRIME GRANT" (TIPS) Mayor Bigelow discussed proposed Resolution 18-44 that would authorize the City to apply for a Federal Grant entitled "The Technology Innovation for Public Safety Addressing Precipitous Increases in Crime Grant" (TIPS) Written documentation previously provided to the City Council included information as follows: The U.S. Department of Justice Programs is allowing the West Valley City Police Department to apply for a FY18 TIPS Grant for the implementation of innovative and replicable projects that combat precipitous increases in crime, with an emphasis on addressing violent crime, human trafficking, and the opioid crisis. The funds may be used to purchase justice information sharing and data analysis technology. This includes software, hardware, hosted residentially or remotely, that plays a role in the collection, storage, sharing, and analysis of criminal justice data. The TIPS Grant covers a 24-month program period. The TIPS Grant is a competitive grant requiring an application. Applicants are asked to define their unique challenges and the associated impact on local communities, and provide a comprehensive implementation plan for using justice information-sharing technology to reduce or mitigate crime problem(s). West Valley City’s Police Department will apply for the TIPS Grant to fund a multi- faceted program intended to address the opioid crisis in West Valley City through  MINUTES OF COUNCIL REGULAR MEETING – APRIL 24, 2018 -6- several technological solutions including MobilePD (community engagement application), NC4 Signal (social networking analysis tool), PENLINK extension (tool which converts post-search-warrant data into a searchable, readable report), Chip-Off (physical extraction of data from phones), and PredPol (predictive policing program). West Valley City, like many cities in the US, has been impacted by the opioid crisis through increases in violent crime, drug trafficking, and community health challenges. West Valley City had a 27.5% increase in opiate-related crimes in 2017 compared to 2016. The 2018 TIPS Grant would give the Police Department innovative tools that can be utilized to lessen these impacts to our community. Upon inquiry by Mayor Bigelow there were no further questions from members of the City Council, and he called for a motion. Councilmember Fitisemanu clarified that the City will not be matching any funs. Paul replied yes. Councilmember Huynh moved to approve Resolution 18-44. Councilmember Lang seconded the motion. A roll call vote was taken: Mr. Fitisemanu Yes Ms. Lang Yes Mr. Buhler Yes Mr. Huynh Yes Mr. Nordfelt Yes Mayor Bigelow Yes Unanimous. RESOLUTION 18-45: AUTHORIZE WEST VALLEY CITY TO PURCHASE FIRE STATION ALERTING SYSTEMS FROM US DIGITAL DESIGNS (USDD), INC. FOR ALL SIX WEST VALLEY CITY FIRE STATIONS Mayor Bigelow discussed proposed Resolution 18-45 that would authorize West Valley City to purchase Fire Station Alerting Systems from US Digital Designs (USDD), Inc. for all six West Valley City Fire Stations. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL REGULAR MEETING – APRIL 24, 2018 -7- The City has a need to replace the Fire Station Alerting System in all 6 Fire Stations in order to be digitally compatible with the new Hexagon Computer Aided Dispatch network. The Alerting System will be purchased from US Digital Designs, Inc. Vendor and equipment are on the Utah State Purchasing Contract ensuring competitive pricing. West Valley City is part of a County wide upgrade which includes over 50 Fire Stations. Funding will be through reimbursement from VECC. The entire amount of this project will be reimbursed to West Valley City during this fiscal year. Upon inquiry by Mayor Bigelow there were no further questions from members of the City Council, and he called for a motion. Councilmember Buhler moved to approve Resolution 18-45. Councilmember Fitisemanu seconded the motion. A roll call vote was taken: Mr. Fitisemanu Yes Ms. Lang Yes Mr. Buhler Yes Mr. Huynh Yes Mr. Nordfelt Yes Mayor Bigelow Yes Unanimous. RESOLUTION 18-46: AWARD A CONTRACT TO UTAH DESIGN CENTER FOR REPLACEMENT OF THE INDOOR TRACK AT THE WEST VALLEY CITY FAMILY FITNESS CENTER Mayor Bigelow discussed proposed Resolution 18-46 that would authorize the purchase of three replacement Fire Engines from Rosenbauer America. Written documentation previously provided to the City Council included information as follows: The Parks and Recreation Department publicly advertised for proposals to replace the indoor track at the Family Fitness Center. Work has been performed over the years to keep the indoor track safe and functional, however, there have been ongoing cosmetic issues as well as “soft” spots.  MINUTES OF COUNCIL REGULAR MEETING – APRIL 24, 2018 -8- The project solicitation was posted in the newspaper and several companies were contacted personally by staff. The proposals were evaluated and compared against each other in a matrix format by a committee of three. Of the four proposals, two met the proposal’s specifications. Their proposed prices are as follows: Utah Design Center: $61,900 Dynamic: $71,808 Out of these proposals, Utah Design Center was the lowest responsible, responsive bidder. Upon inquiry by Mayor Bigelow there were no further questions from members of the City Council, and he called for a motion. Councilmember Nordfelt moved to approve Resolution 18-46. Councilmember Huynh seconded the motion. A roll call vote was taken: Mr. Fitisemanu Yes Ms. Lang Yes Mr. Buhler Yes Mr. Huynh Yes Mr. Nordfelt Yes Mayor Bigelow Yes Unanimous. RESOLUTION 18-47: AWARD A CONTRACT TO D-VISION SOLUTIONS FOR REPLACEMENT OF THE COMMUNITY ROOM DIVIDER WALLS AT THE WEST VALLEY CITY FAMILY FITNESS CENTER Mayor Bigelow discussed proposed Resolution 18-47 that would award a Contract to D- Vision Solutions for replacement of the Community Room Divider Walls at the West Valley City Family Fitness Center. Written documentation previously provided to the City Council included information as follows: The Parks and Recreation Department publicly advertised for proposals to replace the community room divider walls at the Family Fitness Center. Work has been  MINUTES OF COUNCIL REGULAR MEETING – APRIL 24, 2018 -9- performed over the years to keep the walls functional, however, there have been ongoing cosmetic issues, as well as general wear of the original walls. The project was posted in the newspaper and several companies were contacted personally by staff. Only one company responded, Midwest D-Vision Solutions. The proposal was evaluated and met specifications. Their proposed price is: Midwest D-Vision Solutions: $38,290 Upon inquiry by Mayor Bigelow there were no further questions from members of the City Council, and he called for a motion. Councilmember Nordfelt moved to approve Resolution 18-47. Councilmember Huynh seconded the motion. A roll call vote was taken: Mr. Fitisemanu Yes Ms. Lang Yes Mr. Buhler Yes Mr. Huynh Yes Mr. Nordfelt Yes Mayor Bigelow Yes Unanimous. CONSENT AGENDA A. RESOLUTION 18-48: AUTHORIZE THE CITY TO ACCEPT TWO TEMPORARY TURNAROUND EASEMENTS FROM MAC8, LLC, A UTAH LIMITED LIABILITY COMPANY, TBJ&M, A UTAH LIMITED LIABILITY, ROBERT B. STRANG, CONNIE STRANG, AND GAYLE EVANS OVER THEIR PROPERTY LOCATED ADJACENT TO THE PROPOSED WOODHOLLOW ESTATES P.U.D. PHASE 1 Mayor Bigelow presented Resolution 18-48 that would authorize the City to accept two Temporary Turnaround Easements from MAC8, LLC, a Utah Limited Liability Company, TBJ&M, a Utah Limited Liability, Robert B. Strang, Connie Strang, and Gayle Evans over their property located adjacent to the proposed Woodhollow Estates P.U.D. Phase 1. Written documentation previously provided to the City Council included  MINUTES OF COUNCIL REGULAR MEETING – APRIL 24, 2018 -10- information as follows: MAC8, LLC, a Utah limited liability company, TBJ&M, LLC, a Utah limited liability company, Robert B. Strang, Connie Strang, and Gayle Evans have signed two Temporary Turnaround Easements over their property adjacent to the proposed Woodhollow Estates P.U.D. Phase 1 at the west end of Oro View Lane and at the southeast end of Hightower Road. Ordinance requires, “Dead-end streets, intended as access to future development parcels, shall be a maximum of one lot depth in length. With Planning Commission approval, any dead-end streets longer than one lot depth shall have a minimum of a 40-foot radius temporary turnaround area…” MAC8, LLC, a Utah limited liability company, TBJ&M, LLC, a Utah limited liability company, Robert B. Strang, Connie Strang, and Gayle Evans are the developers of the proposed Woodhollow Estates P.U.D. Phase 1. The Temporary Turnaround Easements to be located at the west end of Oro View Lane and at the southeast end of Hightower Road will be required until Oro View Lane and Hightower Road are extended and constructed as part of future Woodhollow Estates P.U.D. phases. B. RESOLUTION 18-49: AUTHORIZE THE CITY TO ACCEPT TWO SLOPE EASEMENTS FROM MAC8, LLC, A UTAH LIMITED LIABILITY COMPANY, TBJ&M, LLC, A UTAH LIMITED LIABILITY COMPANY, ROBERT B. STRANG, CONNIE STRANG, AND GAYLE EVANS OVER THEIR PROPERTY LOCATED ADJACENT TO THE PROPOSED WOODHOLLOW ESTATES P.U.D. PHASE 1 Mayor Bigelow discussed proposed Resolution 18-49 that would authorize the City to accept two Slope Easements from MAC8, LLC, a Utah Limited Liability Company, TBJ&M, a Utah Limited Liability, Robert B. Strang, Connie Strang, and Gayle Evans over their property located adjacent to the proposed Woodhollow Estates P.U.D. Phase 1. Written documentation previously provided to the City Council included information as follows: MAC8, LLC, a Utah limited liability company, TBJ&M, LLC, a Utah limited liability company, Robert B. Strang, Connie Strang, and Gayle Evans have signed two Slope Easements over their property adjacent to the proposed Woodhollow Estates P.U.D. Phase 1 at the west end of 6200 South and Cibola Road and at the east end of Echomount Road.  MINUTES OF COUNCIL REGULAR MEETING – APRIL 24, 2018 -11- MAC8, LLC, a Utah limited liability company, TBJ&M, LLC, a Utah limited liability company, Robert B. Strang, Connie Strang, and Gayle Evans are the developers of the proposed Woodhollow Estates P.U.D. Phase 1. The Slope Easements are required at these locations to protect the fill slopes at the west end of 6200 South and Cibola Road and at the east end of Echomount Road and to protect the three stub streets from being undermined. C. RESOLUTION 18-50: AUTHORIZE THE CITY TO ACCEPT A STORM WATER AND RETENTION POND EASEMENT FROM MAC8, LLC, A UTAH LIMITED LIABILITY COMPANY, TBJ&M, LLC, A UTAH LIMITED LIABILITY COMPANY, ROBERT B. STRANG, CONNIE STRANG, AND GAYLE EVANS OVER THEIR PROPERTY LOCATED ADJACENT TO THE PROPOSED WOODHOLLOW ESTATES P.U.D. PHASE 1 Mayor Bigelow discussed proposed Resolution 18-50 that would authorize the City to accept a Storm Water and Retention Pond Easement from MAC8, LLC, a Utah Limited Liability Company, TBJ&M, a Utah Limited Liability, Robert B. Strang, Connie Strang, and Gayle Evans over their property located adjacent to the proposed Woodhollow Estates P.U.D. Phase 1. Written documentation previously provided to the City Council included information as follows: MAC8, LLC, a Utah limited liability company, TBJ&M, LLC, a Utah limited liability company, Robert B. Strang, Connie Strang, and Gayle Evans have signed a Storm Water and Retention Pond Easement over their property adjacent to the proposed Woodhollow Estates P.U.D. Phase 1 at the west end of 6200 South and Cibola Road and at the east end of Echomount Road. MAC8, LLC, a Utah limited liability company, TBJ&M, LLC, a Utah limited liability company, Robert B. Strang, Connie Strang, and Gayle Evans are the developers of the proposed Woodhollow Estates P.U.D. Phase 1. The Storm Water and Retention Pond Easement is required to accommodate storm water from the Woodhollow Estates P.U.D. Phase 1. Storm Water will be stored and retained on property on the south side of 6200 South and east of the proposed subdivision and which is owned by the same owners as the proposed subdivision. D. RESOLUTION 18-51: AUTHORIZE THE THE CITY TO ENTER INTO A RIGHT-OF-WAY CONTRACT WITH ARTHUR A. LAKE, ELIZABETH A. MINUTES OF COUNCIL REGULAR MEETING – APRIL 24, 2018 -12- LAKE, AND SARAH E. LAKE AND TO ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT FOR PROPERTY LOCATED AT 4090 SOUTH COWAN WAY (15-31-451-031) Mayor Bigelow discussed proposed Resolution 18-51 that would authorize the City to enter into a Right-Of-Way Contract with Arthur A. Lake, Elizabeth A. Lake, and Sarah E. Lake and to accept a Warranty Deed and a Temporary Construction Easement for property located at 4090 South Cowan Way (15-31-451-031). Written documentation previously provided to the City Council included inform ation as follows: The Arthur A. Lake, Elizabeth A. Lake and Sarah E. Lake parcel located at 4090 S. Cowan Way the first of several parcels to include fee acquisitions for the 4100 South Improvements Project; Bangerter Highway to 5460 West. This project will reconstruct the pavement and curb and gutter to improve safety and ride quality of 4100 South. The project impacts the subject parcel. Compensation for the purchase of the Temporary Construction Easement and improvements is $4,200.00 based upon the compensation estimate prepared by Horrocks Engineers. The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The city is responsible 6.77% of all project costs, including right of way. The city’s portion of the matching funds on the project will be paid to UDOT. The total value for the Warranty Deed and the Temporary Construction Easement is $4,200.00, making the West Valley City share of the easement $284.34. Upon inquiry by Mayor Bigelow there were no further questions from members of the City Council, and he called for a motion. Councilmember Buhler moved to approve Resolution 18-48, 18-49, 18-50, and 18-51. Councilmember Fitisemanu seconded the motion. A roll call vote was taken: Mr. Fitisemanu Yes Ms. Lang Yes Mr. Buhler Yes Mr. Huynh Yes Mr. Nordfelt Yes  MINUTES OF COUNCIL REGULAR MEETING – APRIL 24, 2018 -13- Mayor Bigelow Yes Unanimous. MOTION TO ADJOURN Upon motion by Councilmember Huynh voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE REGULAR MEETING OF TUESDAY, APRIL 24, 2018, WAS ADJOURNED AT 7:26 P.M. BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Regular Meeting of the West Valley City Council held Tuesday, April 24, 2018. _______________________________ Nichole Camac City Recorder