City Council Regular Meeting

MINUTES OF COUNCIL REGULAR MEETING SEPTEMBER 19, 2023 -1- THE WEST VALLEY CITY COUNCIL MET IN REGULAR ELECTRONIC SESSION ON TUESDAY, SEPTEMBER 19, 2023 AT 6:30 P.M. IN THE COUNCIL CHAMBERS, WEST VALLEY CITY HALL, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR KAREN LANG. THE FOLLOWING MEMBERS WERE PRESENT: Karen Lang, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large (electronically) (left as noted) Tom Huynh, Councilmember District 1 Scott Harmon, Councilmember District 2 William Whetstone, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 (electronically) STAFF PRESENT ELECTRONICALLY: Wayne Pyle, City Manager Nichole Camac, City Recorder Eric Bunderson, City Attorney (electronically) John Evans, Fire Chief Jim Welch, Finance Director Steve Pastorik, CED Director Layne Morris, CPD Director Dan Johnson, Public Works Director Nancy Day, Parks and Recreation Director John Flores, HR Director Sam Johnson, Strategic Communications Director Ken Cushing, IT OPENING CEREMONY- MAYOR LANG Mayor Lang asked members of the Council, staff, and audience to rise and recite the Pledge of Allegiance. APPROVAL OF MINUTES OF REGULAR MEETING HELD SEPTEMBER 12, 2023 The Council considered the Minutes of the Regular Meeting held September 12, 2023. There were no changes, corrections or deletions.  MINUTES OF COUNCIL REGULAR MEETING SEPTEMBER 19, 2023 -2- Councilmember Nordfelt moved to approve the Minutes of the Regular Meeting held September 12, 2023. Councilmember Fitisemanu seconded the motion. A voice vote was taken and all members voted in favor of the motion. COMMENT PERIOD A. PUBLIC COMMENTS Lynette Nelson stated that she is the chairperson for the Blue Haven Neighorhood Watch. She indicated that there concerns in her neighborhood related to speeding and she would like some sort of traffic deterrent system put in place. Julie Pace stated that she is here to speak in opposition to proposed application GPZ-5-2023 in Highbury. Ms, Pace indicated that this proposed development would decrease safety, increase traffic concerns, impact safe school routes, and bring instability to the community She encouraged the Council to vote against the proposal. B. CITY MANAGER COMMENTS Wayne Pyle, City Manager, had no comments. C. CITY COUNCIL COMMENTS Mayor Lang encouraged Ms. Nelson to apply for a traffic study. Councilmember Harmon noted that changes may occur and asked if studies that happen from now until those potential changes take place can be be used under the new standards if adopted. Wayne replied yes. PUBLIC HEARINGS A. ACCEPT PUBLIC INPUT REGARDING THE WEST VALLEY CITY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT FOR FISCAL YEAR 2022-2023 Mayor Lang informed a public hearing had been advertised for the Regular Council Meeting scheduled September 19, 2023, in order for the City Council to hear and consider public comments regarding the West Valley City Community Development Block Grant (CDBG) Consolidated Annual Performance Evaluation Report for Fiscal Year 2022-2023. Written documentation previously provided to the City Council included information as follows: Each year West Valley City receives grant funds from the U.S. Department of Housing and Urban Development (HUD) through the CDBG program. HUD MINUTES OF COUNCIL REGULAR MEETING SEPTEMBER 19, 2023 -3- requires that each CDBG grantee to submit a yearly Consolidated Annual Performance Evaluation Report. This report summarizes the activities and progress made during fiscal year 2022-2023 that have been funded by the city’s CDBG program. We have created the Consolidated Annual Performance Evaluation Report and budget that meets the federal guidelines for this report. The city has made its CAPER available for public review and a public hearing will be held on September 19, 2023, at 6:30 p.m. in the West Valley City Council Chambers, to allow for public comment. HUD requires entitlement communities receiving CDBG funds to annually review and publicly report on the progress made in carrying out its Annual Action Plan. Submission of the CAPER is the reporting tool HUD requires to meet this obligation and is due to HUD within 90 days after program year-end on June 30, 2023. As required by HUD regulations and the Citizen Participation Plan (CPP), staff obtained citizen participation for the CAPER by publishing a public hearing notice inviting the public to provide input. The CPP is required by HUD for jurisdictions receiving CDBG funds to solicit and obtain input primarily from low- to moderate-income residents. Staff published a public hearing notice Saturday, August 19, 2023, in The Salt Lake Tribune. The notice stated citizens’ comments may be submitted in person and in writing until 5 p.m., Friday, September 25, 2023. No comments were received as of the writing of this staff report. In summary, the CAPER reflects that the City is making progress to expend its CDBG funds in a timely manner and in meeting the program’s primary objectives. Mayor Lang opened the Public Hearing. There being no one to speak in favor or opposition, Mayor Lang closed the Public Hearing. ACTION: RESOLUTION NO. 23-134, APPROVE THE WEST VALLEY CITY COMMUNITY DEVELOPMENT BLOCK GRANT ANNUAL PERFORMANCE EVALUATION REPORT FOR FISCAL YEAR 2022-2023 The City Council previously held a public hearing regarding proposed Resolution 23-134 that would approve the West Valley City Community Development Block Grant Annual Performance Evaluation Report for Fiscal Year 2022-2023. Upon inquiry by Mayor Lang there were no further questions from members of the City Council, and she called for a motion. Councilmember Whetstone moved to approve Resolution 23-134. Councilmember Huynh seconded the motion.  MINUTES OF COUNCIL REGULAR MEETING SEPTEMBER 19, 2023 -4- A roll call vote was taken: Councilman Fitisemanu Yes Councilman Whetstone Yes Councilman Harmon Yes Councilman Huynh Yes Councilman Christensen Yes Councilman Nordfelt Yes Mayor Lang Yes Unanimous. RESOLUTION 23-135: APPROVE AN AMENDMENT TO THE HOME INVESTMENT PARTNERSHIP INTERLOCAL AGREEMENT TO ADD HERRIMAN CITY AS A PARTY Wayne Pyle, City Manager, presented proposed Resolution 23-135 that would approve an Amendment to the HOME Investment Partnership Interlocal Agreement to Add Herriman City as a Party. Written documentation previously provided to the City Council included information as follows: West Valley City is part of a county wide consortium of cities that receive Housing and Urban Development (HUD) HOME Investment Partnerships (HOME) funds through Salt Lake County. To participate in the Salt Lake County HOME Consortium and receive this funding we must have an interlocal agreement in place with Salt Lake County. The agreement is effective from October 1, 2023, until September 30, 2026. Herriman has decided to join the consortium of cities which requires a new agreement to be signed. By itself, West Valley City does not qualify for federal HOME program funds through HUD. As part of a larger consortium of cities, however, we have succeeded in qualifying for these funds, with Salt Lake County as the receiving agency. After being notified of our HOME award each year, we will enter into a HOME program agreement with Salt Lake County to spend the funding, then invoice Salt Lake County for reimbursement of eligible expenses. The interlocal agreement details the relationship between West Valley City and Salt Lake County. This interlocal agreement is renewed every three years. Upon inquiry by Mayor Lang there were no further questions from members of the City Council, and she called for a motion.  MINUTES OF COUNCIL REGULAR MEETING SEPTEMBER 19, 2023 -5- Councilmember Nordfelt moved to approve Resolution 23-135. Councilmember Whetstone seconded the motion. A roll call vote was taken: Councilman Fitisemanu Yes Councilman Whetstone Yes Councilman Harmon Yes Councilman Huynh Yes Councilman Christensen Yes Councilman Nordfelt Yes Mayor Lang Yes Unanimous. RESOLUTION 23-136: AUTHORIZE THE EXECUTION OF A COMMISSIONED PAINTING AGREEMENT WITH DOWDLE STUDIOS, LLC Wayne Pyle, City Manager, discussed proposed Resolution 23-136 that would authorize the Execution of a Commissioned Painting Agreement with Dowdle Studios, LLC, Written documentation previously provided to the City Council included information as follows: Dowdle Art is a nationally recognized puzzle company that creates unique puzzles featuring different cities, landmarks and national parks. The company has approached West Valley City with a proposal to develop a puzzle showcasing WVC and its recognizable buildings and landmarks. Dowdle will visit and study the city and create this puzzle of West Valley City for $150,000 which includes the following:  WVC would own the digital original artwork forever and could use it for any purpose.  6000 puzzles which the city can sell to the public.  A small unveiling event of the puzzle to an audience of around 50 people There are other options and add-ons for the city to choose from, including adding an 8’x10’ wall of the artwork ($20,000), as well as having a large unveiling for hundreds of people ($10,000). The city will have a 1-year exclusive right to sell the puzzles to the public and can re-coup the entire $150,000 purchase if it sells 6,000 puzzles at $25 each thru the city website, at City Hall or at city events. After the first year, WVC can continue to sell the puzzles, but the puzzles will also be available on Dowdle’s website for purchase.  MINUTES OF COUNCIL REGULAR MEETING SEPTEMBER 19, 2023 -6- There are several Utah cities that have entered similar agreements with Dowdle and all of them have sold 50% or more of their 6,000 allotments of puzzles within the first 6 months. Mayor Lang noted that she would be voting in opposition to this resolution because she believes the City should have the final say on the final piece and not the artist. Upon inquiry by Mayor Lang there were no further questions from members of the City Council, and she called for a motion. Councilmember Christensen moved to approve Resolution 23-136 Councilmember Nordfelt seconded the motion. A roll call vote was taken: Councilman Fitisemanu Yes Councilman Whetstone Yes Councilman Harmon Yes Councilman Huynh No Councilman Christensen Yes Councilman Nordfelt Yes Mayor Lang No Majority. RESOLUTION 23-137: APPROVE THE PURCHASE OF COMPUTERS AND RELATED EQUIPMENT FROM VALCOM Wayne Pyle, City Manager, discussed proposed Resolution 23-137 that would approve the purchase of Computers and Related Equipment from Valcom Written documentation previously provided to the City Council included information as follows: West Valley City Police Department has been successfully running a four-year computer replacement program for all laptops and desktops in the department. Four-year warranties are purchased for each device, which extends the life of each device. They are retired after four years, and new computers are purchased in their place. When the lease program was retired, the Police Department had to obtain funding for the four-year replacement through other means. By funding the PD computer replacement through the IT Division, the process will be streamlined using funds that have be allocated for Police Computer 4-year rotation. The equipment will purchase from VLCM, Dell, CDW totaling is the allocated amount of $147,000.  MINUTES OF COUNCIL REGULAR MEETING SEPTEMBER 19, 2023 -7- Upon inquiry by Mayor Lang there were no further questions from members of the City Council, and she called for a motion. Councilmember Fitisemanu moved to approve Resolution 23-137. Councilmember Huynh seconded the motion. Councilmember Christensen left the meeting at 6:46 PM. A roll call vote was taken: Councilman Fitisemanu Yes Councilman Whetstone Yes Councilman Harmon Yes Councilman Huynh Yes Councilman Christensen Absent Councilman Nordfelt Yes Mayor Lang Yes Unanimous. RESOLUTION 23-138: APPROVE THE PURCHASE OF SERVER STORAGE EQUIPMENT FROM VALCOM Wayne Pyle, City Manager, discussed proposed Resolution 23-138 that would approve the purchase of Server Storage Equipment from Valcom Written documentation previously provided to the City Council included information as follows: The current storage system, Datrium, has been acquired by Dell and is undergoing discontinuation. Maintenance extensions are no longer available. After evaluating the Dell Powerstore 1200T available on a state contract, we are confident that it offers sufficient performance and cost-effectiveness. Upon inquiry by Mayor Lang there were no further questions from members of the City Council, and she called for a motion. Councilmember Huynh moved to approve Resolution 23-138. Councilmember Whetstone seconded the motion. A roll call vote was taken:  MINUTES OF COUNCIL REGULAR MEETING SEPTEMBER 19, 2023 -8- Councilman Fitisemanu Yes Councilman Whetstone Yes Councilman Harmon Yes Councilman Huynh Yes Councilman Christensen Absent Councilman Nordfelt Yes Mayor Lang Yes Unanimous. RESOLUTION 23-139: AWARD A CONTRACT TO INTERMOUNTAIN TRAFFIC SAFETY, INC FOR THE STREET NAME SIGN REPLACEMENT PROJECT Wayne Pyle, City Manager, discussed proposed Resolution 23-139 that would award a Contract to Intermountain Traffic Safety, Inc for the Street Name Sign Replacement Project. Written documentation previously provided to the City Council included information as follows: This project replaces all street name signs throughout the City with a new street name sign design with a white reflective background and black letters, with the logo being printed with the same ink as the sign letters. To find the best value and product for the City, the Public Works Department issued a request for proposals for street name sign fabrication services. The proposals were evaluated using the following criteria: Cost (45%), Product Warranty (45%) and Company Experience (10%). Six proposals were received from various sign fabrication companies, and Intermountain Traffic Safety (ITS) was found to be the most responsive to the RFP. While their price was not the lowest, product warranty was very important to the City and carried equal weight with price in the proposal evaluation process. ITS offers a 12-year warranty on the sign fabrication, which equals the longest warranty period offered on signs by any of the proposers. Their combined score with the proposed 12-year warranty and price made them the most responsive proposal. ITS is also a West Valley City business with whom we have a lot of positive experience and feel confident in their capabilities to do the work. The price from ITS for the estimated quantities is $291,009, the Public Works Department recommends authorizing $330,000 to purchase signs from ITS. The City will install the street name signs with Public Works staff during regular hours, or overtime and using seasonal employees, which is anticipated to take over  MINUTES OF COUNCIL REGULAR MEETING SEPTEMBER 19, 2023 -9- a year. Street name sign installation labor for the 5200 signs is estimated to cost $100,000. The 320+ traffic signal mast arm street name signs will be installed by Salt Lake County under the traffic signal maintenance contract for an estimated $70,000. Upon inquiry by Mayor Lang there were no further questions from members of the City Council, and she called for a motion. Councilmember Whetstone moved to approve Resolution 23-139. Councilmember Huynh seconded the motion. A roll call vote was taken: Councilman Fitisemanu Yes Councilman Whetstone Yes Councilman Harmon Yes Councilman Huynh Yes Councilman Christensen Absent Councilman Nordfelt Yes Mayor Lang Yes Unanimous. NEW BUSINESS A. CONVENE AS BOARD OF CANVASSERS FOR THE MUNICIPAL PRIMARY ELECTION HELD SEPTEMBER 5, 2023 RESOLUTION NO. 23-140, ACCEPT AND APPROVE THE RESULTS OF THE MUNICIPAL PRIMARY ELECTION HELD SEPTEMBER 5, 2023 AS SHOWN ON THE CANVASS REPORT Wayne Pyle, City Manager, discussed proposed Resolution 23-140 that would accept and approve the Results of the Municipal Primary Election Held September 5, 2023 as Shown on the Canvass Report. Written documentation previously provided to the City Council included information as follows: The Mayor and City Council are the legislative body for West Valley City and comprise the Board of Municipal Canvassers pursuant to Utah Code  MINUTES OF COUNCIL REGULAR MEETING SEPTEMBER 19, 2023 -10- §20A-4-301(2). The Code requires that the Board of Municipal Canvassers shall meet to canvass the returns of the Municipal Primary Election no sooner than seven days and no later than 14 days after the election. Upon inquiry by Mayor Lang there were no further questions from members of the City Council, and she called for a motion. Councilmember Nordfelt moved to approve Resolution 23-140. Councilmember Huynh seconded the motion. A roll call vote was taken: Councilman Fitisemanu Yes Councilman Whetstone Yes Councilman Harmon Yes Councilman Huynh Yes Councilman Christensen Absent Councilman Nordfelt Yes Mayor Lang Yes Unanimous. RESOLUTION 23-141: AUTHORIZE THE PURCHASE OF A BOILER SYSTEM FROM AMERICAN MECHANICAL SYSTEMS SERVICE, LLC Wayne Pyle, City Manager, presented proposed Resolution 23-141 that would authorize the Purchase of a Boiler System from American Mechanical Systems Service, LLC Written documentation previously provided to the City Council included information as follows: From Three State of Utah purchasing pre-qualified bidders, the lowest bid for the Project was received from American Mechanical Systems Service LLC. A total of Three (3) bids were received:  American Mechanical Systems Service, LLC SOU Contract ID. MA2606 $145,047.00  American Chiller Mechanical Service SOU Contract ID. MA3361 $153,900.00  CCI Mechanical Service SOU Contract ID. MA3518 $219,260.00  MINUTES OF COUNCIL REGULAR MEETING SEPTEMBER 19, 2023 -11- The West Valley City Performing Arts Center boiler system has exceeded its anticipated life expectancy. The Facilities HVAC Division has upheld the system to the best of its ability using outdated components and a worn-out system. For this reason, we recommend replacing the system with a more energy-efficient boiler and modern operating system to ensure proper heating operation of the Performing Arts Center. Upon inquiry by Mayor Lang there were no further questions from members of the City Council, and she called for a motion. Councilmember Fitisemanu moved to approve Resolution 23-141. Councilmember Nordfelt seconded the motion. A roll call vote was taken: Councilman Fitisemanu Yes Councilman Whetstone Yes Councilman Harmon Yes Councilman Huynh Yes Councilman Christensen Absent Councilman Nordfelt Yes Mayor Lang Yes Unanimous. MOTION TO ADJOURN Upon motion by Councilmember Huynh all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE REGULAR MEETING OF TUESDAY, SEPTEMBER 19, 2023 WAS ADJOURNED AT 6:51 P.M. BY MAYOR LANG. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Regular Meeting of the West Valley City Council held Tuesday, September 19, 2023. _______________________________ Nichole Camac, CMC  MINUTES OF COUNCIL REGULAR MEETING SEPTEMBER 19, 2023 -12- City Recorder