City Council Special Study Meeting

MINUTES OF COUNCIL SPECIAL STUDY MEETING – NOVEMBER 7, 2023 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC SPECIAL STUDY SESSION ON TUESDAY, NOVEMBER 7, 2023 AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR LANG. THE FOLLOWING MEMBERS WERE PRESENT: Karen Lang, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 (arrived as noted) Scott Harmon, Councilmember District 2 William Whetstone, Councilmember District 3 ABSENT: Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: John Flores, HR Director Nichole Camac, City Recorder Ryan Robinson, City Attorney Mike Fossmo, Acting Police Chief John Evans, Fire Chief Jim Welch, Finance Director Steve Pastorik, CED Director Layne Morris, CPD Director Dan Johnson, Public Works Director Jamie Young, Parks and Recreation Director Sam Johnson, Strategic Communications Director (electronically) Ken Cushing, IT Coby Wilson, Public Works APPROVAL OF MINUTES OF STUDY MEETING HELD OCTOBER 24, 2023 The Council considered the Minutes of the Study Meeting held October 24, 2023. There were no changes, corrections or deletions. Councilmember Nordfelt moved to approve the Minutes of the Study Meeting held October 24, 2023. Councilmember Christensen seconded the motion.  MINUTES OF COUNCIL SPECIAL STUDY MEETING – NOVEMBER 7, 2023 -2- A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR SPECIAL REGULAR CITY COUNCIL MEETING OF NOVEMBER 7, 2023 Z-2-2023 Steve Pastorik, CED Director, noted that he relayed the Council’s request for upgraded building materials to the applicant. He indicated that the applicant is willing to do a “modest storefront” and landscaping changes. Mayor Lang stated that there are new things happening in this area and she wouldn’t want this building to become an eyesore in the future. Councilmember Nordfelt asked if there is anything the Council can do in this situation. Steve replied that the Council can deny the application if they feel the zoning does not fit the surrounding area. Mayor Lang asked if there is a trigger that would require building upgrades. Steve replied that in this case, the trigger would be tied to the expansion of the building. Councilmember Huynh arrived at 4:33 PM. GPZ-8-2023 Steve Pastorik, CED Director, indicated that the applicant for GPZ-8-2023 has requested an additional continuance to November 21, 2023. He noted that this would not work due to the election and after discussion, staff would suggest a continuance to no date certain. He indicated that when the applicant is ready, staff can add the application back to the agenda. Mayor Lang asked if the applicant will have to return to the Planning Commission if there are significant changes. Steve replied no and indicated that the zoning request is still the same. Upon inquiry by Mayor Lang, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council meeting scheduled later this night. AWARDS, CEREMONIES, AND PROCLAMATIONS SCHEDULED FOR NOVEMBER 14, 2023 A. PROCLAMATION RECOGNIZING NOVEMBER 18, 2023 AS “WORLD SUICIDE PREVENTION DAY” IN WEST VALLEY CITY Councilmember Nordfelt offered to read a Proclamation Recognizing November 18, 2023 as “World Suicide Prevention Day” at the Regular City Council Meeting scheduled November 14, 2023 at 6:30 PM B. PROCLAMATION RECOGNIZING NOVEMBER 25, 2023 AS SMALL BUSINESS SATURDAY MINUTES OF COUNCIL SPECIAL STUDY MEETING – NOVEMBER 7, 2023 -3- Councilmember Whetstone offered to read a Proclamation Recognizing November 25, 2023 as Small Business Saturday at the Regular City Council Meeting scheduled November 14, 2023 at 6:30 PM. PUBLIC HEARINGS SCHEDULED FOR NOVEMBER 14, 2023 A. ACCEPT PUBLIC COMMENT REGARDING APPLICATION GPZ-6-2023, FILED BY MOUNTAIN HIGH REAL ESTATE ADVISORS, INC, REQUESTING A GENERAL PLAN CHANGE FROM COMMUNITY USE TO GENERAL COMMERCIAL AND A ZONE CHANGE FROM R-1-8 (SINGLE UNIT DWELLING RESIDENTIAL, MINIMUM LOT SIZE 8,000 SQUARE FEET) TO C-2 (GENERAL COMMERCIAL) FOR PROPERTY LOCATED AT 3831 SOUTH CONSTITUTION BLVD Mayor Lang informed a public hearing had been advertised for the Regular Council Meeting scheduled November 14, 2023, in order for the City Council to hear and consider public comments regarding Application GPZ-6-2023, Filed by Mountain High Real Estate Advisors, Inc, Requesting a General Plan Change from Community Use to General Commercial and a Zone Change from R-1-8 (Single Unit Dwelling Residential, Minimum Lot Size 8,000 Square Feet) to C-2 (General Commercial) for Property Located at 3831 South Constitution Blvd. Proposed Ordinance 23-42, 23-43 and Resolution 23-161 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 23-42, AMEND THE GENERAL PLAN TO SHOW A CHANGE OF LAND USE FROM COMMUNITY USE TO GENERAL COMMERCIAL FOR PROPERTY LOCATED AT 3831 S CONSTITUTION BLVD Steve Pastorik, CED Director, discussed proposed Ordinance 23-42 that would amend the General Plan to Show a Change of Land Use from Community Use to General Commercial for Property Located at 3831 S Constitution Blvd. Written documentation previously provided to the City Council included information as follows: If this application is approved, the applicant plans to demolish the existing church and build a new fast-food restaurant with a drive-thru and a retail building. If the C-2 zoning is approved, the requirements in Section 7-7-111 of the Zoning Ordinance would apply to the neighboring residential property lines. These requirements include the following: MINUTES OF COUNCIL SPECIAL STUDY MEETING – NOVEMBER 7, 2023 -4- “Where Fast Food Establishments with drive-up windows are located adjacent to a Residential Zone or Use, the order board, speakers, and pick-up window shall be located at least 50' from the nearest residential property line and any sound emitting from the order board, speakers, and pickup window shall not be audible from the nearest residential property line between 10 PM and 7 AM.” The ordinance will also require a masonry wall to be installed along the east and south sides due to the adjoining residential. ACTION: ORDINANCE NO. 23-43, AMEND THE ZONING MAP TO SHOW A CHANGE OF ZONE FOR PROPERTY LOCATED AT 3831 S CONSTITUTION BLVD FROM R-1-8 (SINGLE UNIT DWELLING RESIDENTIAL, MINIMUM LOT SIZE 8,000 SQUARE FEET) TO C-2 (GENERAL COMMERCIAL) Steve Pastorik, CED Director, discussed proposed Ordinance 23-43 that would amend the Zoning Map to Show a Change of Zone for Property Located at 3831 S Constitution Blvd from R-1-8 (Single Unit Dwelling Residential, Minimum Lot Size 8,000 Square Feet) to C-2 (General Commercial). Written documentation previously provided to the City Council included information as follows: If this application is approved, the applicant plans to demolish the existing church and build a new fast-food restaurant with a drive-thru and a retail building. If the C-2 zoning is approved, the requirements in Section 7-7-111 of the Zoning Ordinance would apply to the neighboring residential property lines. These requirements include the following: “Where Fast Food Establishments with drive-up windows are located adjacent to a Residential Zone or Use, the order board, speakers, and pick-up window shall be located at least 50' from the nearest residential property line and any sound emitting from the order board, speakers, and pickup window shall not be audible from the nearest residential property line between 10 PM and 7 AM.” The ordinance will also require a masonry wall to be installed along the MINUTES OF COUNCIL SPECIAL STUDY MEETING – NOVEMBER 7, 2023 -5- east and south sides due to the adjoining residential. ACTION: RESOLUTION NO. 23-161, AUTHORIZE THE CITY TO ENTER INTO A DEVELOPMENT AGREEMENT WITH MOUNTAIN HIGH REAL ESTATE ADVISORS, INC. FOR APPROXIMATELY 2.92 ACRES OF PROPERTY LOCATED AT APPROXIMATELY 3831 SOUTH 2700 WEST Steve Pastorik, CED Director, discussed proposed Resolution 23-161 that would authorize the City to Enter into a Development Agreement with Mountain High Real Estate Advisors, Inc. for Approximately 2.92 Acres of Property Located at Approximately 3831 South 2700 West. Written documentation previously provided to the City Council included information as follows: Mountain High Real Estate Advisors, Inc. has submitted a General Plan/zone change application (GPZ-6-2023) on 2.92 acres to change the General Plan from Community Use to General Commercial and to change the zoning from R-1-8 (Single Unit Dwelling Residential, minimum lot size 8,000 square feet) to C-2 (General Commercial). The Planning Commission recommended approval of the zone change subject to a development agreement. The proposed development agreement addresses the following items:  requiring street trees in the parkstrip,  increasing the height of the masonry wall along the south and east sides of the property from 6’ to 8’,  addressing pedestrian safety with the drive-thru traffic, and  limiting the height of buildings to a single story. Steve indicated that he relayed the Council’s concern from the previous meeting related to traffic flow and the concept plan. He noted that the applicant is looking at options and will submit an updated concept plan if they are able to come up with a solution that fits the needs of the City and the potential tenant. Councilmember Harmon stated that he is concerned with traffic backing up on 2700 West and on 3800 South. He noted that the targeted tenant is a high traffic franchise and he would prefer that traffic remain on the property instead of spilling onto neighboring streets. Steve noted that redevelopment sites can be difficult and often require trade off’s. He stated that there is also concern about conflicting left turns and potential congestion at the intersection without enough access points. The City Council will consider Ordinance 23-42, 23-43 and Resolution 23-161 at MINUTES OF COUNCIL SPECIAL STUDY MEETING – NOVEMBER 7, 2023 -6- the Regular Council Meeting scheduled November 14, 2023 at 6:30 P.M. RESOLUTION 23-170: APPROVE A BETTERMENT AGREEMENT BETWEEN THE CITY AND THE UTAH DEPARTMENT OF TRANSPORTATION (UDOT) Coby Wilson, Public Works, presented proposed Resolution 23-170 that would approve a Betterment Agreement Between the City and the Utah Department of Transportation (UDOT). Written documentation previously provided to the City Council included information as follows: UDOT is in the process of finalizing the design for their I-215 SB; Frontage Road (4100 to 4700 South) project. This project will include a new two-lane frontage road adjacent to southbound I-215 from 4100 South to 4700 South in Taylorsville. The project will also include a new east-west road connecting the new frontage road to 2700 West at Bedford Road (4390 South). In coordination with Taylorsville, West Valley City had previously designed a storm water project to reconstruct the existing storm drain system at approximately 4400 South between 2700 West and I-215. This system is used to drain the majority of the Roxborough neighborhood between 3200 West and 2700 West. Upon learning that UDOT had funding for a project within the vicinity, it was decided to postpone the construction of the storm drain project to ensure the storm drain design would correlate with the design of UDOT’s roadway project. As design and coordination efforts progressed, it was decided to have UDOT construct the storm drain as a city betterment to their project. This agreement solidifies the terms of that betterment and outlines the estimated reimbursement amount for the work. UDOT plans to begin their project during the 2024 construction season. Mayor Lang asked how much the City budgeted before this solution was devised. Coby replied approximately $750,000. Mayor Lang stated that this offers significant savings to the City. The City Council will consider Resolution 23-170 at the Regular Council Meeting scheduled November 14, 2023 at 6:30 P.M RESOLUTION 23-171: APPROVE A LOCAL AGENCY AGREEMENT BETWEEN THE CITY AND THE UTAH DEPARTMENT OF TRANSPORTATION (UDOT) Coby Wilson, Public Works, presented proposed Resolution 23-171 that would approve a Local Agency Agreement Between the City and the Utah Department of Transportation (UDOT). MINUTES OF COUNCIL SPECIAL STUDY MEETING – NOVEMBER 7, 2023 -7- Written documentation previously provided to the City Council included information as follows: UDOT is in the process of finalizing the design for their 3500 South Sidewalk Improvement project. This project will construct sidewalk and associated roadway improvements in West Valley City (WVC) on the south side of 3500 South at the following locations:  7105 West  Highlander Street (6885 West) to 6800 West  5303 West During the scoping efforts on this project, WVC proposed to contribute $100,000 towards the acquisition costs of the old Hunsaker Meats building at 5303 West, if UDOT would commit to removing the building and constructing sidewalk at that location. UDOT has agreed to include that acquisition in their project. In addition, WVC applied for “Safe Sidewalk” funding in July of 2022 to construct a sidewalk on the south side of 3500 South between Highlander Street and 6800 West. When applying for Safe Sidewalk funding, the City must agree to acquire all necessary right-of-way and provide a 25% match. We were notified in the fall of 2022 that our application was successful. At that point we coordinated with UDOT and proposed to have them construct the sidewalk with their 3500 South Sidewalk project. UDOT agreed to include it if WVC would contribute up to $200,000 towards right-of-way costs for this section of sidewalk. UDOT plans to advertise their project this winter and construct the sidewalk during the 2024 construction season. Mayor Lang asked if the grooming and daycare businesses next to Hunter Animal Hospital are included in this project. Coby replied no and indicated that the cost exceeded that possibility. He noted that UDOT is still working on additional funding for future projects. Councilmember Nordfelt asked when this will be completed. Coby replied this upcoming spring. The City Council will consider Resolution 23-171 at the Regular Council Meeting scheduled November 14, 2023 at 6:30 P.M RESOLUTION 23-172: APPROVE A LOCAL AGENCY COST ESTIMATE BETTERMENT AGREEMENT BETWEEN THE CITY AND THE UTAH DEPARTMENT OF TRANSPORTATION Coby Wilson, Public Works, presented proposed Resolution 23-172 that would approve a MINUTES OF COUNCIL SPECIAL STUDY MEETING – NOVEMBER 7, 2023 -8- Local Agency Cost Estimate Betterment Agreement Between the City and the Utah Department of Transportation. Written documentation previously provided to the City Council included information as follows: UDOT is in the process of finalizing the design for their 3500 South Sidewalk Improvement project. This project will construct sidewalk and associated roadway improvements in West Valley City (WVC) on the south side of 3500 South at the following locations:  7105 West  Highlander Street (6885 West) to 6800 West  5303 West WVC has requested that UDOT construct stamped colored concrete per City standards in areas where a park strip is being introduced. UDOT is willing to do the work as a betterment but will require WVC to pay the difference in cost between regular concrete flatwork and stamped, colored concrete. UDOT plans to advertise their project this winter and construct the sidewalk during the 2024 construction season. The City Council will consider Resolution 23-172 at the Regular Council Meeting scheduled November 14, 2023 at 6:30 P.M CONSENT AGENDA SCHEDULED FOR NOVEMBER 14, 2023 A. RESOLUTION 23-173: AUTHORIZE THE CITY TO ENTER INTO A REAL ESTATE PURCHASE CONTRACT AND ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM 2700 SOUTH LLC FOR PROPERTY LOCATED AT 2720-2736 WEST PARKWAY BOULEVARD Mayor Lang discussed proposed Resolution 23-173 that would authorize the City to Enter Into a Real Estate Purchase Contract and Accept a Warranty Deed and a Temporary Construction Easement With and From 2700 South LLC for Property Located at 2720-2736 West Parkway Boulevard. Written documentation previously provided to the City Council included information as follows: The 2700 South LLC parcel located at 2620-36 S. Constitution Boulevard is one of several parcels affected by the Cross Towne Trail; 2700 West to Bangerter Highway Project. This project will provide for bike lanes on MINUTES OF COUNCIL SPECIAL STUDY MEETING – NOVEMBER 7, 2023 -9- Parkway Boulevard from 2700 West to Bangerter Highway. The project will also construct sidewalks on Parkway Boulevard where they do not currently exist and add new ADA ramps at street intersections on Parkway Boulevard. Compensation for the purchase of the Warranty Deed, Temporary Construction Easement and improvements is $950.00 which was negotiated based upon the Administrative Compensation Estimate prepared by Meridian Engineering, Inc. . The project is being funded through the Transportation Alternatives Program (TAP). The city is responsible for 6.77% of all project costs, including right of way, making the West Valley City share of the acquisition $64.32. B. RESOLUTION 23-174: AUTHORIZE THE CITY TO ENTER INTO A REAL ESTATE PURCHASE CONTRACT AND ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM JACOB AND ELIZABETH BASTIAN FOR PROPERTY LOCATED AT 3117 WEST 3650 SOUTH Mayor Lang discussed proposed Resolution 23-174 that would authorize the City to Enter Into a Real Estate Purchase Contract and Accept a Warranty Deed and a Temporary Construction Easement With and From Jacob and Elizabeth Bastian for Property Located at 3117 West 3650 South. Written documentation previously provided to the City Council included information as follows: The Jacob N. Bastian and Elizabeth A. Bastian parcel located at 3117 West 3650 South is one of several parcels affected by the Lancer Way Reconstruction Project; 2700 West to 3200 West. This project will widen 3650 South and provide for curb, gutter and sidewalk on Lancer Way from 2700 West to 3200 West where it does not currently exist. The project will also install textured, colored concrete park strip, street trees, streetlights and new ramps at street intersections on Lancer Way. Compensation for the purchase of the temporary construction easement and improvements is $15,100.00 and was based upon an appraisal report estimate prepared by Integra Realty Resources. The project is being funded through the Surface Transportation Program (STP). The city is responsible for 6.77% of all project costs, including right of way, making the West Valley City share of the acquisition $1,022.27. MINUTES OF COUNCIL SPECIAL STUDY MEETING – NOVEMBER 7, 2023 -10- C. RESOLUTION 23-175: ACCEPT A WARRANTY FROM MARIA DUBON FOR PROPERTY LOCATED AT 4354 WEST 3500 SOUTH Mayor Lang discussed proposed Resolution 23-175 that would accept a Warranty from Maria Dubon for Property Located at 4354 West 3500 South Written documentation previously provided to the City Council included information as follows: The Maria Dubon property is located on the north side of 3500 South at 4354 West. As a condition of approval for a building permit for the Catrachos Food site, conveyance of additional 3500 South right of way was required to comply with the Major Street Plan. D. RESOLUTION 23-176: AUTHORIZE THE CITY TO ENTER INTO A REAL ESTATE PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED WITH AND FROM RHONDA, JANEAL, AND TROY FORD FOR PROPERTY LOCATED AT 6776 WEST PARKWAY BOULEVARD Mayor Lang discussed proposed Resolution 23-176 that would authorize the City to Enter Into a Real Estate Purchase Agreement and Accept a Warranty Deed With and From Rhonda, Janeal, and Troy Ford for Property Located at 6776 West Parkway Boulevard Written documentation previously provided to the City Council included information as follows: The Rhonda Ford, Janeal Ford and Troy Ford parcel located at 6776 W. Parkway Boulevard is one of three parcels affected by the 6800 West Pond Overflow Project. West Valley City is working with Eloy Santana Perez and the owners of two other properties to improve the City’s 6800 West Pond Overflow facility. The 6800 West Pond facility serves as a flood storage area for a large portion of the city before it enters the Riter Canal. Improvements will include upsizing the existing overflow pipe under 6750 West, relocation of Magna Water fence/gate and construction of a new access to the area north of the West Valley Parks maintenance building. This project will improve access, facilitate maintenance, and resolve flooding issues in the area. Compensation for the purchase of the Warranty Deed and improvements is $12,900.00 based upon the Appraisal Report prepared by Integra Realty Resources. MINUTES OF COUNCIL SPECIAL STUDY MEETING – NOVEMBER 7, 2023 -11- E. RESOLUTION 23-177: AUTHORIZE THE CITY TO ENTER INTO AN EASEMENT PURCHASE AGREEMENT AND ACCEPT A PERPETUAL EASEMENT AND A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM DAVID PACK FOR PROPERTY LOCATED AT 4068 SOUTH DUBLIN CIRCLE Mayor Lang discussed proposed Resolution 23-177 that would authorize the City to Enter Into an Easement Purchase Agreement and Accept a Perpetual Easement and a Temporary Construction Easement With and From David Pack for Property Located at 4068 South Dublin Circle. Written documentation previously provided to the City Council included information as follows: The David Pack parcel located at 4068 S. Dublin Circle is one of eight parcels affected by the UTA Midvalley Bus Rapid Transit (2700 West Wall) Project, scheduled to be constructed in 2024. This project will include construction of textured colored concrete park strip, landscaping, and decorative street lighting along the east side of Constitution Boulevard (2700 West) from 4100 South to Westshire Drive (4030 South). The project will also include an eight-foot-tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard to match the wall on the west side of Constitution Boulevard. The acquisition includes a Perpetual Easement, Temporary Construction Easement and improvements. Compensation in the amount of $3,100.00 is based upon the appraisal report prepared by the Fortis Group. F. RESOLUTION 23-178: AUTHORIZE THE CITY TO ENTER INTO AN EASEMENT PURCHASE AGREEMENT AND ACCEPT A PERPETUAL EASEMENT AND A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM JEFFREY AND JENNY AMACK FOR PROPERTY LOCATED AT 4072 SOUTH DUBLIN CIRCLE Mayor Lang discussed proposed Resolution 23-178 that would authorize the City to Enter Into an Easement Purchase Agreement and Accept a Perpetual Easement and a Temporary Construction Easement With and From Jeffrey and Jenny Amack for Property Located at 4072 South Dublin Circle Written documentation previously provided to the City Council included information as follows: The Jeffrey S. Amack and Jenny L. Amack parcel located at 4072 S. Dublin Circle is one of eight parcels affected by the UTA Midvalley Bus Rapid Transit (2700 West Wall) Project, scheduled to be constructed in 2024. This MINUTES OF COUNCIL SPECIAL STUDY MEETING – NOVEMBER 7, 2023 -12- project will include construction of textured colored concrete park strip, landscaping, and decorative street lighting along the east side of Constitution Boulevard (2700 West) from 4100 South to Westshire Drive (4030 South). The project will also include an eight-foot-tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard to match the wall on the west side of Constitution Boulevard. The acquisition includes a Perpetual Easement, Temporary Construction Easement and improvements. Compensation in the amount of $3,100.00 is based upon the appraisal report prepared by the Fortis Group. G. RESOLUTION 23-179: AUTHORIZE THE CITY TO ENTER INTO AN EASEMENT PURCHASE AGREEMENT AND ACCEPT A PERPETUAL EASEMENT AND A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM SIERRA MARIE ALEXANDER AND DUSTIN JOSEPH GARDNER FOR PROPERTY LOCATED AT 4058 SOUTH 2665 WEST Mayor Lang discussed proposed Resolution 23-179 that would authorize the City to Enter Into an Easement Purchase Agreement and Accept a Perpetual Easement and a Temporary Construction Easement With and From Sierra Marie Alexander and Dustin Joseph Gardner for Property Located at 4058 South 2665 West Written documentation previously provided to the City Council included information as follows: The Sierra Marie Alexander and Dustin Joseph Gardner parcel located at 4058 South 2665 West is one of eight parcels affected by the UTA Midvalley Bus Rapid Transit (2700 West Wall) Project, scheduled to be constructed in 2024. This project will include construction of textured colored concrete park strip, landscaping, and decorative street lighting along the east side of Constitution Boulevard (2700 West) from 4100 South to Westshire Drive (4030 South). The project will also include an eight- foot-tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard to match the wall on the west side of Constitution Boulevard. The acquisition includes a Perpetual Easement, Temporary Construction Easement and improvements. Compensation in the amount of $5,450.00 was based upon the appraisal report prepared by the Fortis Group which indicated compensation in the amount of $4,300.00. Additional compensation is being paid for the removal of a large coniferous tree and additional Temporary Construction Easement area. H. RESOLUTION 23-180: AUTHORIZE THE CITY TO ENTER INTO A REAL ESTATE PURCHASE CONTRACT AND ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT WITH AND MINUTES OF COUNCIL SPECIAL STUDY MEETING – NOVEMBER 7, 2023 -13- FROM DAVID B. KENNEY FOR PROPERTY LOCATED AT 3658 SOUTH GRANGER DRIVE Mayor Lang discussed proposed Resolution 23-180 that would authorize the City to Enter Into a Real Estate Purchase Contract and Accept a Warranty Deed and a Temporary Construction Easement With and From David B. Kenney for Property Located at 3658 South Granger Drive Written documentation previously provided to the City Council included information as follows: The David B. Kenney parcel located at 3658 S. Granger Drive is one of several parcels affected by the Lancer Way Reconstruction Project; 2700 West to 3200 West. This project will widen 3650 South and provide for curb, gutter and sidewalk on Lancer Way from 2700 West to 3200 West where it does not currently exist. The project will also install textured, colored concrete park strip, street trees, streetlights and new ramps at street intersections on Lancer Way. Compensation for the purchase of the Warranty Deed, Temporary Construction Easement and improvements is $17,600.00 and was based upon an administrative compensation estimate prepared by Integra Realty Resources. The project is being funded through the Surface Transportation Program (STP). The city is responsible for 6.77% of all project costs, including right of way, making the West Valley City share of the acquisition $1,191.52. I. RESOLUTION 23-181: AUTHORIZE THE CITY TO ENTER INTO A REAL ESTATE PURCHASE CONTRACT AND ACCEPT A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM KELSEY K. RAYMOND FOR PROPERTY LOCATED AT 3660 SOUTH LEE MAUR STREET Mayor Lang discussed proposed Resolution 23-181 that would authorize the City to Enter Into a Real Estate Purchase Contract and Accept a Temporary Construction Easement With and From Kelsey K. Raymond for Property Located at 3660 South Lee Maur Street. Written documentation previously provided to the City Council included information as follows: The Kelsey K. Raymond parcel located at 3660 S. Lee Maur Street is one of several parcels affected by the Lancer Way Reconstruction Project; 2700 West to 3200 West. This project will widen 3650 South and provide for curb, gutter and sidewalk on Lancer Way from 2700 West to 3200 West MINUTES OF COUNCIL SPECIAL STUDY MEETING – NOVEMBER 7, 2023 -14- where it does not currently exist. The project will also install textured, colored concrete park strip, street trees, streetlights and new ramps at street intersections on Lancer Way. Compensation for the purchase of the temporary construction easement is $2,250.00 and was based upon an administrative compensation estimate prepared by HDR Engineering, Inc. The project is being funded through the Surface Transportation Program (STP). The city is responsible for 6.77% of all project costs, including right of way, making the West Valley City share of the acquisition $152.33. J. RESOLUTION 23-182: AUTHORIZE THE CITY TO ENTER INTO A REAL ESTATE PURCHASE CONTRACT AND ACCEPT A PUBLIC UTILITY EASEMENT AND A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM ARLEN E. HALE FOR PROPERTY LOCATED AT 3660 SOUTH MARKET STREET Mayor Lang discussed proposed Resolution 23-181 that would authorize the City to Enter Into a Real Estate Purchase Contract and Accept a Temporary Construction Easement With and From Kelsey K. Raymond for Property Located at 3660 South Lee Maur Street. Written documentation previously provided to the City Council included information as follows: The Arlen E. Hale parcel located at 3660 S. Market Street is one of several parcels affected by the Lancer Way Reconstruction Project; 2700 West to 3200 West. This project will widen 3650 South and provide for curb, gutter and sidewalk on Lancer Way from 2700 West to 3200 West where it does not currently exist. The project will also install textured, colored concrete park strip, street trees, streetlights and new ramps at street intersections on Lancer Way. Compensation for the purchase of the Public Utility Easement, Temporary Construction Easement and improvements is $4,150.00 and was based upon an administrative compensation estimate prepared by HDR Engineering, Inc. The project is being funded through the Surface Transportation Program (STP). The city is responsible for 6.77% of all project costs, including right of way, making the West Valley City share of the acquisition $280.96. The City Council will consider Resolutions 23-173 through 23-182 on the Consent Agenda at the Regular Council Meeting scheduled November 14, 2023 at 6:30 P.M COMMUNICATIONS MINUTES OF COUNCIL SPECIAL STUDY MEETING – NOVEMBER 7, 2023 -15- A. JORDAN VALLEY WATER CONSERVANCY DISTRICT PRESENTATION Jacob Young, Jordan Valley Water, provided a PowerPoint presentation summarized as follows: - JVWTP Drought, Wildfire, and Earthquake Resiliency Project o Introduction  Political Subdivision of the State of Utah  Established in 1951 under the Water Conservancy Act as the Salt Lake County Water Conservancy District  Wholesale water provider to South and West Salt Lake County  Primary supply facilities:  Jordan Valley Water Treatment Plant (JVWTP)  Southeast Regional Water Treatment Plant (SERWTP)  Southwest Regional Groundwater Treatment Plant (SWGWTP)  40 Groundwater wells  17 Member Agencies  Serves 800,000 throughout Salt Lake County  130,000 Acre Feet per year  Executive Leadership  250 million gallon per day capacity  Governed by a board of 9 Trustees - West Valley City’s Water Supply o We are honored to support GHID in their mission to deliver clean and safe water for daily use. - JVWTP History o Location: Herriman, Utah o Start of Operation: 1972 o Design Capacity: 138/180 MGD o Largest municipal water treatment plant in Utah. o Supplied via Jordan Aqueduct and Provo River Aqueduct o Three primary water sources:  Upper Provo River Reservoirs  Jordanelle Reservoir  Deer Creek Reservoir o Diverted at the Olmsted Diversion on Provo River (by Bridal Veil Falls) - Hazards MINUTES OF COUNCIL SPECIAL STUDY MEETING – NOVEMBER 7, 2023 -16- o Drought, wildfire, and/or earthquake have the potential to reduce or stop production for weeks to years due to deficiencies in the 1971 portion of the plant. - FEMA BRIC Program o Provides grants to mitigate natural hazards to minimize or prevent service disruptions and the resulting economic impact. o JVWCD is applying for a $46M grant to help pay for this $70M project. - Resiliency Project o Mitigate potential for service disruption to maintain the following during a natural hazard:  Water service to hospitals and other recovery centers  Fire suppression  Residential sanitation needs - Feedback wanted o How important this project is to you and your community. o Residents’ ability to absorb increased water bills to pay for the project. o Anything you would like us to consider with this project. Mayor Lang asked if the City should share the survey information on its social media page. Mr. Young stated that it would be helpful for the City to share Jordan Valley Water’s social media posts. The Mayor and Council had no further questions or concerns. B. CITY MANAGER HIRING PROCESS UPDATE John Flores, HR Director, stated that Human Resources took the Council’s thoughts and recommendations related to the City Manager hiring brochure and submitted them to Affion. He noted that the job will be posted for 30 days and Affion will then begin their interview process. John stated that the City should expect to receive a list of candidates by mid-January. Councilmember Huynh requested a link to the posting when it’s published. The Mayor and Council had no further questions or concerns. C. CITY MANAGER EVALUATION/CONTRACT DISCUSSION John Flores, HR Director, asked the Council if they had any direction related to a City Manager contract. Councilmember Harmon indicated that he would like to review contracts from other cities to start. Councilmember Christensen stated that he believes the Council received this information and likely still have it on file. MINUTES OF COUNCIL SPECIAL STUDY MEETING – NOVEMBER 7, 2023 -17- John added that he would encourage the Council to think about parameters and what they are and are not willing to negotiate once final candidates are identified. John Flores indicated that he also put together a memo related to a City Manager evaluation form. He indicated that he would encourage the Council to review this and think about what they want to achieve from an evaluation and what criteria they would like to consider and how this would effectively be conducted. John stated that HR would be willing to draft an evaluation form that the Council can review and modify as needed. The Council agreed to consider items from the memo and discuss further at the next Council meeting. The Mayor and Council had no further questions or concerns. D. COUNCIL CALENDAR Mayor Lang referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Councilmember Whetstone asked if staff would like an RSVP for the Veteran’s Day dinner. Jamie Young, Parks and Recreation Director, replied that this would be appreciated so they know how many tables to designate for the Council. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Councilmember Christensen stated that he has heard concern regarding Police response to resident issues and a message of “inability” to assist in certain cases. Mayor Lang asked that Councilmember Christensen share these concerns with the Council. B. COUNCIL REPORTS COUNCILMEMBER WHETSTONE- GRANGER APARTMENTS Councilmember Whetstone stated that he attended the Granger Hunter Apartment ribbon cutting. He noted that the renovations are extensive and should be a great upgrade. COUNCILMEMBER CHRISTENSEN- PACIFIC ISLANDER HEALTH EVENT MINUTES OF COUNCIL SPECIAL STUDY MEETING – NOVEMBER 7, 2023 -18- Councilmember Christensen stated that he attended the Pacific Islanders Health Event at the CRC center. He indicated it was a great event that was beneficial for all in attendance. Mayor Lang agreed. MAYOR LANG- INTERFAITH RETREAT Mayor Lang stated that the My Hometown Interfaith Retreat was attended by many congregations who were excited about My Hometown. She stated it was a great event. C. STRATEGIC DISCUSSION LIST Mayor Lang stated that items would continue to be discussed on the list. MOTION TO ADJOURN Upon motion by Councilmember Huynh, all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE SPECIAL STUDY MEETING ON TUESDAY NOVEMBER 7, 2023 WAS ADJOURNED AT 5:18 PM BY MAYOR LANG. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Special Study Meeting of the West Valley City Council held Tuesday, November 7, 2023. _______________________________ Nichole Camac, CMC City Recorder