City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – APRIL 24, 2018 -1- THE WEST VALLEY CITY COUNCIL MET IN STUDY SESSION ON TUESDAY, APRIL 24, 2018, AT 4:30 P.M. IN THE MULTI-PURPOSE ROOM, WEST VALLEY CITY HALL, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 (arrived as noted) Jake Fitisemanu, Councilmember District 4 ABSENT: Don Christensen, Councilmember At-Large STAFF PRESENT: Paul Isaac, Acting City Manager/Assistant City Manager/HR Director Nichole Camac, City Recorder Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Matt Elson, Acting Police Chief John Evans, Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Jake Arslanian, Public Works Department DeAnn Varney, Admin Steve Pastorik, CED Steve Lehman, CED Jeanette Carpenter, Finance Brandon Hill, Legal Wendy Motteshard, Public Works Ray Hinkle, Public Works PLANNING COMMISSION MEMBERS PRESENT:  MINUTES OF COUNCIL STUDY MEETING – APRIL 24, 2018 -2- Clover Meaders Harold Woodruff Brent Fuller David McEwan Martell Winters Derrik Porter Cindy Wood APPROVAL OF MINUTES OF STUDY MEETING HELD APRIL 17, 2018 The Council considered the Minutes of the Study Meeting held April 17, 2018. There were no changes, corrections or deletions. Councilmember Nordfelt moved to approve the Minutes of the Study Meeting held April 17, 2018. Councilmember Huynh seconded the motion. A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF APRIL 24, 2018 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council. NEW BUSINESS SCHEDULED FOR APRIL 24, 2018 A. A PROCLAMATION DECLARING THE LAST FRIDAY OFAPRIL AS ARBOR DAY IN WEST VALLEY CITY Mayor Bigelow offered to read a Proclamation declaring the last Friday of April as Arbor Day in West Valley City at the City Council Regular Meeting scheduled later this night at 6:30 P.M. AWARDS, CEREMONIES AND PROCLAMATIONS SCHEDULED FOR MAY 1, 2018 A. EMPLOYEE OF THE MONTH AWARD, MAY 2018- MICHELLE SILLER, LEGAL DEPARTMENT Steve Buhler offered to read the nomination of Michelle Siller, Legal, to receive Employee of the Month Award for May 2018. Ms. Siller was nominated by Paula Lozano. The award reads as follows: On January 25, 2018 as I was leaving work early I saw a folder on the wet ground by my vehicle in the City Hall parking lot. It was titled "papeles importantes" (translated from Spanish means "important papers"). I looked  MINUTES OF COUNCIL STUDY MEETING – APRIL 24, 2018 -3- in the folder and there were all sorts of documents that would be of value to a person. I found a document referencing a sex offense & other victim services papers where it appeared the owner was the victim of a sex offense. I took this folder to WVC PD Victim Services & spoke with Michelle Siller. I explained to her what I had found & my concern that the owner would need these papers. Believing it was one of their clients, I thought they could easily get in touch with the owner. It was also helpful that Michelle speaks Spanish. Michelle took the documents with a smile and said she would do her best to get them back to the owner. I received an email from Michelle on March 13, 2018, advising me that she had finally located the owner after multiple calls to multiple people and agencies, none of whom responded back to her. This did not stop her. She took it upon herself to send letters to all the addresses listed in the folder of documents. The female owner called Michelle and then came to pick up her items. It appears that the woman suffered a mental/emotional break down after the sex offense and has many stressful situations going on. Michelle was then able to further help this woman by referring her to resources and getting her treatment. Michelle's diligence was able to make it possible for this woman to obtain her important papers back but also to help her with other mental/emotional needs. Councilmember Lang arrived at 4:34 PM RESOLUTION 18-52: ADOPT A TENTATIVE BUDGET FOR THE FISCAL YEAR COMMENCING JULY 1, 2018 AND ENDING JUNE 30, 2019; SET AUGUST 14, 2018 AS THE DATE FOR THE PUBLIC HEARING Jim Welch, Finance Director, presented proposed Resolution 18-52 that would adopt a Tentative Budget for the Fiscal Year Commencing July 1, 2018 and Ending June 30, 2019; Set August 14, 2018 as the Date for the Public Hearing. Written documentation previously provided to the City Council included information as follows: This resolution adopts the tentative budget for West Valley City for the 2018-2019 fiscal year and sets a date for public comment at a hearing to be held on August 14 2018. West Valley City will adopt a tentative budget that will be made available for public inspection during regular office hours in the City’s Recorder’s office and gave notice of a hearing to receive public comment, before the final adoption of this tentative budget for FY 2018-2019.  MINUTES OF COUNCIL STUDY MEETING – APRIL 24, 2018 -4- Jim Welch distributed a hard copy of the tentative budget. Mayor Bigelow clarified that that the only addition at this time are employee increases. He noted that additional budget modifications will be requested at a later date. The City Council will consider Resolution 18-52 at the Regular Council Meeting scheduled May 1, 2018, at 6:30 P.M. COMMUNICATIONS A. CITY COUNCIL AND PLANNING COMMISSION DISCUSSION Members of the Planning Commission and City Council met in a joint session. Steve Pastorik, CED, presented a PowerPoint Presentation summarized as follows: - General Plan Progess o Administration  2.6 Goal: Stay apprised of the activities of neighboring communities and regional entities. o Land Use  3.5 Goal: Reconstruct sections of 4100 South that can no longer be effectively repaired, or carry the highest volumes of traffic.  3.6 Goal: Upgrade 4100 South infrastructure and management for vehicles.  3.7 Goal: Upgrade 4100 South infrastructure for pedestrians.  3.28 Goal: Promote redevelopment of underperforming properties on Redwood Road.  3.29 Goal: Promote better maintenance of neglected properties on Redwood Road.  3.30 Goal: Develop more detailed plans addressing specific areas within the City or complex topics.  3.32 Goal: Encourage transit-supportive land uses around transit stations.  3.33 Goal: Develop zoning that will be compatible with the land use map and the land use definitions in the General Plan. o Economic Development  4.1 Goal: Continue to grow property and sales tax at a rate higher than population growth.  4.4 Goal: Grow employment to increase employment opportunities for City residents and create business opportunities to provide services for new employees. o Urban Design  5.2 Goal: Improve commercial development property maintenance. MINUTES OF COUNCIL STUDY MEETING – APRIL 24, 2018 -5-  5.3 Goal: Promote high quality development, reinvestment and redevelopment along commercial major corridors and near light rail stations.  5.5 Goal: Promote quality streetscapes on major streets. o Existing Neighborhoods  6.6 Goal: Promote proper management and maintenance of residential rental properties o Housing  7.1 Goal: Create a more balanced mix of single family home lot sizes and values by promoting higher value single-family homes on larger lots.  7.4 Goal: Update the City’s Moderate Income Housing Plan every two years.  7.10 Goal: Promote higher quality multi-family residential in appropriate locations. o Community Facilities and Services  8.1 Goal: Service new and existing development by constructing new public safety facilities. o Parks  9.1 Goal: Develop 28 acres of new developed park land to maintain current level of service.  9.3 Goal: Develop a City-wide trail system. o Transportation  10.2 Goal: Expand roadways where feasible.  10.3 Goal: Increase road capacity through intersection upgrades and better traffic management.  10.4 Goal: Enhance mobility and safety on local City streets.  10.5 Goal: Develop a safe and effective network of trails, bike paths, and walking routes in West Valley City. Harold Woodruff asked if bike routes will be provided on 4100 South. Steve replied that there is limited right of way along most of 4100 South so there just isn’t space to provide that at this time. Councilmember Fitisemanu asked how staff determined the appropriate goals to report on. Steve replied that these goals were the most prioritized. David McEwan asked if there is a goal that the City should work to improve on. Steve replied that the General Plan is a 30 year document. He indicated that some goals are long term. Martel Winters asked if there is an ability to check the interior of businesses or apartment complexes for violations. Steve replied that Planning and Zoning is limited to reviewing the exterior however Building Inspection can review interior conditions when a new home or business is built or MINUTES OF COUNCIL STUDY MEETING – APRIL 24, 2018 -6- applied for. He added that if there is a complaint, Building Inspection also has some authority on interior inspection as well. Councilmember Buhler stated that the RE zone has been established and he feels it has been successful. He indicated that it would be beneficial to discuss where the City wants to go moving forward. Harold Woodruff stated that the Affordable Housing Plan has been updated every 2 years and asked what the City hopes to achieve with this. Steve replied that this is required in State Code but indicated that it’s a good way for the City to evaluate the cost of homes and the type of market the City is providing. Councilmember Buhler indicated that he would like to see a comparison of how the Affordable Housing Plan changes over the years and asked if staff has seen any radical changes. Steve replied he feels the most significant changes will occur in the next couple evaluations. He discussed the current and projected economy in relation to the cost of construction, land, employment growth, demand for living space, etc. Councilmember Buhler clarified that the City will still be ahead in the affordable housing market compared to other Cities in the valley. Steve replied yes. Mayor Bigelow, the Council, and the Planning Commission further discussed affordable housing, sustainability, etc. Councilmember Buhler stated that the cost of homes seems to be exceeding the cost of the average wage which is causing multiple families to rent a Single-Family Home which in turn causes overcrowding of neighborhoods. Mayor Bigelow agreed and indicated that other Mayor’s in the valley are aware of this issue as well and are looking at ways to address it. Mayor Bigelow indicated that in the five years that he has been a member of the City Council, he has seen very strategic changes take place to the West Valley City Code. He stated that the Council is now looking at possible changes to commercial and multi-family dwellings as well as re-development changes throughout the City. Mayor Bigelow indicated that it’s important to improve the look and feel of the City as a whole and accomplish changes in an effective way. Councilmember Buhler added that the Council has been open to more dense, energy efficient developments but overcrowding is a concern. Martell Winters stated that the City Council and Planning Commission seem to be on the same page in most cases. He indicated that he would like to get feedback if the Council votes on an item differently so that the Commission can gain a better understanding of why the Council disagreed. Steve replied that he could make a point to report back on this. Councilmember Lang indicated that the Council doesn’t always verbalize their opinion so it may be helpful to express this more clearly so staff can provide the Planning Commission with a clearer understanding.  MINUTES OF COUNCIL STUDY MEETING – APRIL 24, 2018 -7- The Council and Planning Commission discussed various scenarios where their votes have differed. After hearing no objection from the Council, the Mayor swapped items B and C on the Communications agenda. B. PARKING, RENTING, AND OTHER NEIGHBORHOOD MATTERS Mayor Bigelow indicated that the Council has talked about these issues many times. He shared a proposed resolution that he prepared regarding parking issues in the City (attached to the minutes). Councilmember Nordfelt stated he has difficulty ticketing in certain situations. Councilmember Buhler indicated that he is concerned about the proposed resolution because he doesn’t know how many roads it could potentially affect in the City. Councilmember Lang stated that she feels the proposed resolution won’t solve the majority of the issues in the City. She indicated that she receives a significant amount of complaints regarding accidents on 3100 South caused by on-street parking. The Mayor and Council discussed various situations and problems that occur as a result of on-street parking. Councilmember Buhler suggested surveying a portion of the City. Councilmember Huynh agreed. Councilmember Buhler stated that he would also like to discuss the amount of gravel that is allowed on properties and where parking is permitted. He indicated that he feels this is a socioeconomic issue because it takes several adults to afford one home today and each of those individuals own a vehicle. Councilmember Fitisemanu stated that he isn’t opposed to a survey but questioned if the Council is convinced that public outreach or enforcement efforts won’t change anything. The Mayor and Council discussed various ways of outreach and enforcement and debated whether this would be effective. Councilmember Nordfelt expressed concern about apartment complexes having sufficient parking but charging residents extra fees to utilize additional spaces. The Council agreed that this is a significant issue that should be addressed. The Council briefly discussed parking issues in Highbury. C. RECYCLING INSPECTION AND CONTAMINATION ENFORCEMENT Russ Willardson provided a presentation summarized as follows: Background  Contamination of recyclable materials is nationwide problem. Increased cost to process contaminated materials poses a threat to recycling programs.  WVC cost is fixed by contract. No direct financial benefit to reduce contamination.  Not contractually obligated to inspect recycled materials.  MINUTES OF COUNCIL STUDY MEETING – APRIL 24, 2018 -8-  Limited inspection program can provide some on-going focus on reducing contamination. Violation # Warning or Notice Action 1st Can tagged with warning Can dumped 2nd Can tagged with warning Can dumped 3rd Can tagged with final warning. Can NOT dumped. Contact resident. 4th Notice left on resident’s door Can removed. Recycling privileges suspended for 6 months, or until area is again scheduled for inspections. Resident must take recycling education training and agree to abide by rules. Resident still charged full amount for base service. 24-2-113(2)c.  No new personnel needed, by reassigning can delivery crew.  Ordinance gives authority to remove recycling cans for violations. 24-2- 113(2) Education  May - Recycling information flyer sent out with bills, and posted on website and social media.  June - Combination flyer with new hauler information and recycling information included in bills.  July - Combination flyer with new hauler information and recycling information included in bills. Inspection Program  City is divided into 20 recycling areas.  Recycling is collected twice per month.  Five Monday-Friday areas inspected 4 times during 2-month period.  Then move to next 5 Monday-Friday areas. 8 months to cover all areas once. Enforcement Councilmember Lang asked if a pamphlet will be issued to everyone in the City via the garbage bill. Russ replied yes. Councilmember Buhler asked if it will be printed in Spanish on one side. Russ replied that it can be. Mayor Bigelow encouraged clarification on several of the pictured items. Councilmember Buhler added that additional items can be included. Mayor Bigelow stated that the pamphlet is a result of great work. The Council indicated their approval.  MINUTES OF COUNCIL STUDY MEETING – APRIL 24, 2018 -9- Dawn Beagley, Ace Disposal, stated that Ace would like to put a team out to help educate residents as well and will do so in the same manner as the City. Councilmember Lang asked if Ace will picked up downed cans. Ms. Beagley replied that there are not enough resources but added that residents can call and someone will go back out at the end of the day to pick up cans that were downed. D. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions There were no Council suggestions. 6000 West Speed Limit Indicators Russ Willardson stated that the speed limit indicators cost approximately $5,000 per set. He indicated that the City budgets for several of them every year and the City can do a traffic study on 6000 West in the next fiscal year if the area meets the required criteria. Councilmember Lang asked how long it would take for results to be reported at the end of the study. Russ replied he is unsure but can likely take up to a month. Traffic Lights/Mountain View Corridor Mayor Bigelow stated that the City would encourage UDOT to provide traffic light visibility on Mountain View Corridor. Building Code/Earthquakes Paul Isaac stated that Jake Arslanian talked to Mr. Bertoch, the concerned resident, regarding this issue and the City is diligent about meeting all standards in Building Code. 3240 South Gang Activity Matt Elson indicated that the Police Department has been made aware of this issue. He indicated that patrol units have done extra patrol, Metro Gang is involved, as well as a Street Crimes and a Strategic Policing Unit. Chief Elson stated that the  MINUTES OF COUNCIL STUDY MEETING – APRIL 24, 2018 -10- Police Department has also been in contact with the residents who brought the matter forward and a Neighborhood Watch is being coordinated. B. COUNCIL REPORTS COUNCILMEMBER BUHLER- CEP PROGRAM Councilmember Buhler distributed the CEP Afterschool Program Annual Report for 2018. He briefly discussed grants. MAYOR BIGELOW- HUGHES GENERAL CONTRACTORS EVENT, COM, ZAP, ELEMENTARY SCHOOL VISITS Mayor Bigelow indicated that he attended the Hughes General Contractors Event and indicated that they do a lot of work in West Valley City. He stated that he also attended the Conference of Mayors (COM) where mother-in-law units, single family residences, and overpopulation was discussed. Mayor Bigelow stated that he is now a member of the ZAP Tier 2 Board which is in the process of evaluating requests for funding of many different projects relating to art, music, dance, photography, graphic arts, media, etc. Councilmember Buhler stated that he would like to hear about the how the grant follows requests. Mayor Bigelow indicated he will be able to report on this in the fall. He stated that he also visits many elementary schools and speaks with 3rd and 5th graders. C. REVIEW THE REGULAR AGENDA’S FOR THE REDEVELOPMENT AGENCY, HOUSING AUTHORITY, AND MUNICIPAL BUILDING AUTHORITY MEETINGS SCHEDULED MAY 1, 2018 Mayor Bigelow indicated that these agendas contain the tentative budget for the upcoming fiscal year. There were no further questions. MOTION TO ADJOURN Upon motion by Councilmember Huynh all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY APRIL 24, 2018 WAS ADJOURNED AT 6:24 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, April 24, 2018.  MINUTES OF COUNCIL STUDY MEETING – APRIL 24, 2018 -11- _______________________________ Nichole Camac City Recorder Resolution on Parking in West Valley City Whereas the West Valley City Council has as a primary goal, the safety of the all the people who live in or visit our city, and Whereas it is important to maintain an efficient and effective community environment, and Whereas our communities were built based up significant uses of the automobile even for those who use public transit, and Whereas the city has built streets for the purpose of providing a way for the residents living in and visitors coming to our city to safely and easily get to and from their homes for work, shopping, entertainment, recreation, education and many other activities, and Whereas the city has a responsibility to build and maintain roads for the residents and to promote public safety, and Whereas streets may also be used for parking but not at the expense of public safety nor at the expense of reducing the ability of residents to quickly and safely go to and from their residences, Now therefore let it be resolved that all roads in the city be kept free and clear of any obstruction such as trailers, extra-large vehicles or parked vehicles that would impede two full size vehicles from passing each other on any city owned street or that would prevent public safety vehicles from quickly and safely responding to emergency needs. Now also let it be resolved that parking be allowed where space is available and where it does not reduce the safety of our residents. Now also let it be resolved that the city evaluate additional areas meriting parking restrictions in or around school zones, intersections with reduced lines of sight or for any other reasonable purpose for the safety and benefit of our residents.  MINUTES OF COUNCIL STUDY MEETING – APRIL 24, 2018 -12- Now also let it be resolved that the city regularly patrol and ticket violators of the city parking ordinances. Now also let it be resolved that public notice be given to all residents of these changes to the current city parking ordinances and implement them by July 1, 2018.