City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – MAY 22, 2018 -1- THE WEST VALLEY CITY COUNCIL MET IN STUDY SESSION ON TUESDAY, MAY 22, 2018, AT 4:30 P.M. IN THE MULTI-PURPOSE ROOM, WEST VALLEY CITY HALL, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: Paul Isaac, Acting City Manager/Assistant City Manager/HR Director Angel Pezely, Deputy City Recorder Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director David Moss, Animal Services Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Jake Arslanian, Public Works Department FIELD TRIP The Mayor brought up postponing the field trip in order for them to hold a closed session to discuss the Regular Meeting Agenda. The consensus of the Council was that they should attend the field trip because staff had put in the work to plan it. The Mayor, City Council (with the exception of Councilmember Lang), and members of staff departed City Hall at 6:40PM. They visited the following locations as outlined:  MINUTES OF COUNCIL STUDY MEETING – MAY 22, 2018 -2- - Travel To Fairbourne Station Parking Garage and West Valley City Police Headquarters Located at Approximately 3580 South Market Street, Depart at Approximately 4:36 P.M. - Travel to Fire Station 72 Located at Approximately 4100 South 4300 West, Depart at Approximately 5:25 P.M. - Travel to Fire Station 76 Located at Approximately 5400 South 6200 West, Depart at Approximately 5:45 P.M. - Return to West Valley City Hall Located at 3600 South Constitution Boulevard The regular Study Meeting resumed at 6:08 PM. APPROVAL OF MINUTES OF STUDY MEETING HELD MAY 15, 2018 The Council considered the Minutes of the Study Meeting held May 15, 2018. There were no changes, corrections or deletions. Councilmember Steve Buhler moved to approve the Minutes of the Study Meeting held May 15, 2018. Councilmember Don Christensen seconded the motion. A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF MAY 22, 2018 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting scheduled later this night. AWARDS, CEREMONIES AND PROCLAMATIONS SCHEDULED FOR JUNE 5, 2018 A. EMPLOYEE OF THE MONTH AWARD, JUNE 2018- GENE SMITH, PUBLIC WORKS DEPARTMENT Councilmember Don Christensen offered to read the nomination of Gene Smith, Public Works Department, to receive Employee of the Month Award for June 2018. Mr. Smith was nominated by Amanda Bennett. The award reads as follows: On April 6, 2018, we encountered a situation in which we needed to collect the water and any other contents present from a storm drain as part of an ongoing police investigation. This was an unusual circumstance and we were unsure of how best to proceed. The Public Works Department was contacted for assistance and Gene Smith arrived with the equipment we needed. Gene responded to our location quickly and was extremely helpful in discussing  MINUTES OF COUNCIL STUDY MEETING – MAY 22, 2018 -3- our options for collecting and transporting the potential items of evidence. In this situation, Gene exemplified an attitude of total customer service and further demonstrated the teamwork among departments that West Valley City continually prides itself upon. I would like to extend my personal gratitude to Gene for his willingness to apply his skills and knowledge to assist us that day with a highly unusual situation. PUBLIC MEETINGS SCHEDULED FOR JUNE 5, 2018 A. ACCEPT PUBLIC INPUT REGARDING RE-OPENING THE FY 2017- 2018 BUDGET Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled June 5, 2018, in order for the City Council to hear and consider public comments regarding re-opening the FY 2017-2018 budget. Proposed Ordinance 18-19 related to the proposal to be considered by the City Council subsequent to the public hearing, were discussed as follows: ACTION: ORDINANCE NO. 18-19, AMEND THE BUDGET OF WEST VALLEY CITY FOR THE FISCAL YEAR BEGINNING JULY 1, 2017 AND ENDING JUNE 30, 2018 TO REFLECT CHANGES IN THE BUDGET FROM INCREASED REVENUES AND AUTHORIZE THE DISBURSEMENT OF FUNDS Jim Welch, Finance Director, discussed proposed Ordinance 18-19 that would amend the budget of West Valley City for the fiscal year beginning July 1, 2017 and ending June 30, 2018 to reflect changes in the budget from increased revenues and authorize the disbursement of funds. Written documentation previously provided to the City Council included information as follows: State Statute Title 10, Chapter 6, Utah Code Annotated 1953, as amended, allows the City of West Valley to amend its budget during the year. The West Valley City holds four such public hearings on budget amendments quarterly. A Public Notice was posted May 17, 2018 in (the Salt Lake Tribune and the Deseret Morning News) general circulation to the general public. Notice was given that a public hearing is to be held June 5, 2018 at 6:30 p.m., West Valley City Hall, 3600 Constitution Blvd., West Valley City, Utah.  MINUTES OF COUNCIL STUDY MEETING – MAY 22, 2018 -4- Mayor Bigelow would like to know where we are getting the shortfalls for the construction costs. He also asked for more information on No. 15 on the budget opening list. He asked that City Manager Wayne Pyle provide that at another time. The City Council will consider Ordinance 18-19 at the Regular Council Meeting scheduled June 5, 2018, at 6:30 P.M. RESOLUTION 18-76: AUTHORIZE WEST VALLEY CITY TO PURCHASE FOUR VEHICLES FROM YOUNG FORD FOR USE BY THE POLICE DEPARTMENT Russ Willardson, Public Works, presented proposed Resolution 18-76 that would authorize West Valley City to purchase four vehicles from Young Ford for use by the Police Department. Written documentation previously provided to the City Council included information as follows: This resolution authorizes the purchase of two (2) Ford F-150s, one (1) Ford Police Interceptor SUV and one (1) Ford Police Interceptor Sedan. All four vehicles replace existing vehicles and will be used in different divisions within the Police department, as shown on the attached sheet. The funding for this purchase comes from two sources. The first source is remaining funds from the 2017-18 authorized fleet replacement budget, which resulted from being under budget on the light vehicle replacement purchase in August of this fiscal year. The second source is the sale of surplus vehicles in March of this fiscal year. Young Ford Morgan has a State contract to sell Ford Vehicles. The prices indicated below are from the State contract. These vehicles meet the City’s needs, and are consistent with other vehicles in the fleet. Number of Vehicles Type of Vehicle Cost Per Vehicle 2 Ford F-150 $30,860.00 1 Ford Police Interceptor SUV $31,021.00 1 Ford Police Interceptor Sedan $25,073.00 TOTAL $117,814.00 Steve Buhler asked Chief Jacobs what we used the F150’s for. She explained they’re used for training and assisting with the other vehicles when they’re stuck or otherwise inoperable.  MINUTES OF COUNCIL STUDY MEETING – MAY 22, 2018 -5- The City Council will consider Resolution 18-76 at the Regular Council Meeting scheduled June 5, 2018, at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR MAY 22, 2018 A. RESOLUTION 18-77: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY CONTRACT WITH LEONIDES BIRRUETA MORENO, FERNANDO TORRES CRUZ, AND ELENA TORRES AND TO ACCEPT A TEMPORARY CONSTRUCTION EASEMENT FOR PROPERTY LOCATED AT 3893 SOUTH 6400 WEST (14-35-304-009) Mayor Bigelow discussed proposed Resolution 18-77 that would authorize the City to enter into a Right-of-Way Contract with Leonides Birrueta Moreno, Fernando Torres Cruz, and Elena Torres and to accept a Temporary Construction Easement for property located at 3893 South 6400 West (14-35-304-009). Written documentation previously provided to the City Council included information as follows: The Leonides Birrueta Moreno, Fernando Torres Cruz and Elena Torres, parcel located at 3983 South 6400 West is one of the properties affected by the 6400 West Utah and Salt Lake Canal Bridge Replacement Project, and the seventh of nine parcels for which the required acquisitions have been completed. This project will reconstruct the canal bridge on 6400 West at approximately 3980 South. No additional right-of-way is needed from the Leonides Birrueta Moreno, Fernando Torres Cruz and Elena Torres parcel, however a Temporary Construction Easement is needed to facilitate construction of the project. Compensation for the purchase of the Temporary Construction Easement and improvements is $3,800.00, based upon the compensation estimate prepared by Integra Realty Resources. The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The city is responsible 6.77% of all project costs, including right of way. The city’s portion of the matching funds on the project will be paid to UDOT. The total value of the Temporary Construction Easement is $3,800.00, making the West Valley City share of the easement $257.26. Upon inquiry, there were no further questions or concerns expressed by members of the City Council.  MINUTES OF COUNCIL STUDY MEETING – MAY 22, 2018 -6- The City Council will consider Resolution 18-77 at the Regular Council Meeting scheduled May 22, 2018, at 6:30 P.M. COMMUNICATIONS A. TRANSPORTATION DISCUSSION This item was postponed to the next Study Meeting. B. UTAH LEAGUE OF CITIES AND TOWNS CONFERENCE UPDATE FROM COUNCIMAN CHRISTENSEN This item was postponed to the next Study Meeting. C. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions None B. COUNCIL REPORTS COUNCILMEMBER JAKE FITISEMANU AND COUNCILMEMBER LARS NORDFELT- RAMADAN EVENT Councilmember Fitisemanu and Councilman Nordfelt attended the Ramadan event as well as several people from the City. The Iman was very pleased with the turnout and wants to be a great tenant in the City. MAYOR BIGELOW- ESGR EVENT Mayor Bigelow spoke about his attendance at the ESGR Event and about how the City was recognized. D. REVIEW AGENDAS FOR REGULAR MEETINGS OF THE REDEVELOPMENT AGENCY, HOUSING AUTHORITY, AND THE MUNICIPAL BUILDING AUTHORITY Paul Isaac indicated that these meetings will be held to formally approve the final budgets. The Council had no further questions or concerns.  MINUTES OF COUNCIL STUDY MEETING – MAY 22, 2018 -7- MOTION TO ADJOURN Upon motion by Councilmember Christensen all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY MAY 22, 2018 WAS ADJOURNED AT 6:26 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, May 22, 2018. _______________________________ Angel Pezely Deputy City Recorder