City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – JULY 17, 2018 -1- THE WEST VALLEY CITY COUNCIL MET IN STUDY SESSION ON TUESDAY, JULY 17, 2018, AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Jake Fitisemanu, Councilmember District 4 ABSENT: Lars Nordfelt, Councilmember At-Large Karen Lang, Councilmember District 3 STAFF PRESENT: Wayne Pyle, City Manager Nichole Camac, City Recorder Paul Isaac, Assistant City Manager/HR Director Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Jake Arslanian, Public Works Department DeAnn Varney, Administration John Rock, Administration Steve Lehman, CED Andrew Wallentine, Administration Jeannette Carpenter, Finance APPROVAL OF MINUTES OF STUDY MEETING HELD JULY 10, 2018  MINUTES OF COUNCIL STUDY MEETING – JULY 17, 2018 -2- The Council agreed to continue the minutes to the following agenda since the incorrect minutes were attached to the Council packets. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF JULY 17, 2018 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting scheduled later this night. AWARDS, CEREMONIES AND PROCLAMATIONS SCHEDULED FOR AUGUST 14, 2018 A. EMPLOYEE OF THE MONTH AWARD, AUGUST 2018- BRIAN MASARONE AND LEVI MARTINEZ, PUBLIC WORKS DEPARTMENT The Council nominated Councilmember Lang to read the nomination of Brian Masarone and Levi Martinez, Public Works Department, to receive Employee of the Month Award for August 2018. Mr. Masarone and Mr. Martinez were given recognition to Councilmember Lang by a resident. The award reads as follows: “This is to compliment two of your very capable city employees. Awhile back a new streetlight was installed by my house and it was just way too bright. One morning a truck pulled up and the employee, his name is Levi, was here to pour a concrete base for the new light. I met him and asked about the brightness. He told me it would be no problem to adjust, he would ask his partner to stop by with the bucket truck so he could reach the light. A short time later the other truck showed up. I met Brian, another very nice guy. He made the adjustment, gave me his card and told me to call anytime if they could help. Next morning Levi came by to remove the collar from the concrete he poured and he checked to see if I was satisfied. He said that Brian had come by early to see how it looked. We settled on turning it down one more click. I felt like they really care about those of us in West Valley City. Great guys, both of them.” Mayor Bigelow asked if the Council would like to consider modifying the Council schedule to hold a meeting on July 31, 2018 (a 5th Tuesday). The Council chose to keep the schedule as it is.  MINUTES OF COUNCIL STUDY MEETING – JULY 17, 2018 -3- PUBLIC MEETINGS SCHEDULED FOR AUGUST 14, 2018 A. ACCEPT PUBLIC INPUT REGARDING THE BUDGET OF WEST VALLEY CITY FOR FISCAL YEAR 2018-2019 Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled August 14, 2018, in order for the City Council to hear and consider public comments regarding the Budget of West Valley City for Fiscal Year 2018-2019. Proposed Resolution 18-124 related to the proposal to be considered by the City Council subsequent to the public hearing, were discussed as follows: ACTION: RESOLUTION NO. 18-124 ADOPT A FINAL BUDGET; MAKE APPROPRIATIONS FOR THE SUPPORT OF WEST VALLEY CITY FOR THE FISCAL YEAR BEGINNING JULY 1, 2018 AND ENDING JUNE 30, 2019; AND DETERMINE THE RATE OF TAX AND LEVY TAXES UPON ALL REAL AND PERSONAL PROPERTY WITHIN WEST VALLEY CITY, UTAH, TAXABLE BY LAW FOR THE YEAR 2018 Wayne Pyle, City Manager, discussed proposed Resolution 18-124 that would adopt a Final Budget; Make Appropriations for the Support of West Valley City for the Fiscal Year Beginning July 1, 2018 and Ending June 30, 2019; and Determine the Rate of Tax and Levy Taxes Upon all Real and Personal Property Within West Valley City, Utah, Taxable by Law for the Year 2018. Written documentation previously provided to the City Council included information as follows: This resolution adopts the final budget for West Valley City for the 2018- 2019 fiscal year and sets a date for public comment at a hearing to be held on August 14, 2018. West Valley City will adopt a final budget that will be made available for public inspection during regular office hours in the City’s Recorder’s office and gave notice of a hearing to receive public comment, before the final adoption of this tentative budget for FY 2018-2019. Wayne detailed requested budget recommendations in various departments. Councilmember Buhler questioned if the security installed in Administration is included in these budget numbers. Wayne replied that this cost was part of last year’s budget. Councilmember Buhler clarified that the numbers presented are not dependent on tax increases. Wayne replied yes. Councilmember Buhler asked how much will be left in the General Fund if this is approved. Jim Welch, Finance  MINUTES OF COUNCIL STUDY MEETING – JULY 17, 2018 -4- Director, replied approximately 16 million. Councilmember Buhler clarified that this number falls in the required range. Wayne replied yes and indicated that it complies with both State and City Policy ranges. Councilmember Huynh asked what year the City had to pull the most money from the General Fund. Jim replied in 2008, during the recession. The Mayor and Council discussed the General Fund, balance of the City’s budget, etc. Jim Welch discussed the judgment levy. The City Council will consider Resolution 18-124 at the Regular Council Meeting scheduled August 14, 2018, at 6:30 P.M. ORDINANCE 18-27: AMEND SECTION 22-7-121 OF THE WEST VALLEY CITY MUNICIPAL CODE TO PROHIBIT CERTAIN CONDUCT NEAR ROADWAYS Wayne Pyle, City Attorney, presented proposed Ordinance 18-27 that would amend Section 22-7-121 of the West Valley City Municipal Code to prohibit certain conduct near roadways. Written documentation previously provided to the City Council included information as follows: The proposed ordinance amends Section 22-7-121 of the West Valley City Municipal Code to designate 4100 South, 3800 South, and 4000 West as High Volume Roadways. Section 22-7-121 prohibits the exchange of money or property between individuals in motor vehicles and others on or within 10 feet of a “High Volume Roadway”. The City Council has previously regulated exchanges on certain high volume roadways in an effort to avoid vehicle-pedestrian collisions. Certain additional roadways are at higher risk of such collisions due to frequent access points, unpredictable vehicle movements, and extremely high traffic and pedestrian levels. This ordinance adds 4100 South, 3800 South, and 4000 West as High Volume Roadways. The City Council will consider Ordinance 18-27 at the Regular Council Meeting scheduled August 14, 2018, at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR AUGUST 14, 2018 A. RESOLUTION 18-125: AUTHORIZE THE CITY TO ACCEPT A GRANT OF TEMPORARY CONSTRUCTION EASEMENT FROM KELE GRIFFONE FOR PROPERTY LOCATED AT 2816 WEST 4100 SOUTH (15- 33-378-025)  MINUTES OF COUNCIL STUDY MEETING – JULY 17, 2018 -5- Mayor Bigelow discussed proposed Resolution 18-125 that would authorize the City to accept a Grant of Temporary Construction Easement from Kele Griffone for property located at 2816 West 4100 South (15-33-378-025). Written documentation previously provided to the City Council included information as follows: The Kele Griffone property is one of several properties affected by the required removal and replacement of ADA ramps on 4100 South as part of the 2018 Asphalt Overlay Project. As part of this project 4100 South will be overlaid full width from 2700 West to Bangerter Highway. Any existing ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Grant of Temporary Construction Easement will facilitate construction of the project. Compensation in the amount of $250.00 is being paid to the property owner. B. RESOLUTION 18-126: AUTHORIZE THE CITY TO ACCEPT A GRANT OF TEMPORARY CONSTRUCTION EASEMENT FROM ROSS ANDERSON AND CYNTHIA SMILEY FOR PROPERTY LOCATED AT 2879 WEST 4100 SOUTH (21-04-126-005) Mayor Bigelow discussed proposed Resolution 18-126 that would authorize the City to accept a Grant of Temporary Construction Easement from Ross Anderson and Cynthia Smiley for property located at 2879 West 4100 South (21-04-126-005) Written documentation previously provided to the City Council included information as follows: The Ross Anderson and Cynthia Smiley property is one of several properties affected by the required removal and replacement of ADA ramps on 4100 South as part of the 2018 Asphalt Overlay Project. As part of this project 4100 South will be overlaid full width from 2700 West to Bangerter Highway. Any existing ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Grant of Temporary Construction Easement will facilitate construction of the project. Compensation in the amount of $250.00 is being paid to the property owner. C. RESOLUTION 18-127: AUTHORIZE THE CITY TO ACCEPT A GRANT OF TEMPORARY CONSTRUCTION EASEMENT FROM ERNEST R.  MINUTES OF COUNCIL STUDY MEETING – JULY 17, 2018 -6- DARLING AND PATRAICE A. DARLING FOR PROPERTY LOCATED AT 4111 SOUTH 2835 WEST (21-04-127-001) Mayor Bigelow discussed proposed Resolution 18-127 that would authorize the City to accept a Grant of Temporary Construction Easement from Ernest R. Darling and Patraice A. Darling for property located at 4111 South 2835 West (21-04-127-001) Written documentation previously provided to the City Council included information as follows: The Ernest R. Darling and Patraice A. Darling property is one of several properties affected by the required removal and replacement of ADA ramps on 4100 South as part of the 2018 Asphalt Overlay Project. As part of this project 4100 South will be overlaid full width from 2700 West to Bangerter Highway. Any existing ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Grant of Temporary Construction Easement will facilitate construction of the project. Compensation in the amount of $250.00 is being paid to the property owner. D. RESOLUTION 18-128: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY CONTRACT WITH LEKS, INC., A UTAH CORPORATION, AND TO ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT FOR PROPERTY LOCATED AT 4050 WEST 4100 SOUTH (15-31-477-050) Mayor Bigelow discussed proposed Resolution 18-128 that would authorize the City to enter into a Right-of-Way Contract with Leks, Inc., a Utah Corporation, and to accept a Warranty Deed and a Temporary Construction Easement for property located at 4050 West 4100 South (15-31-477-050). Written documentation previously provided to the City Council included information as follows: The Leks, Inc. parcel located at 4050 West 4100 South is one of several parcels affected by this project and which include fee acquisitions for the 4100 South Improvements Project; Bangerter Highway to 5460 West. This project will reconstruct the pavement and curb and gutter to improve safety and ride quality of 4100 South. Compensation for the purchase of the Warranty Deed, Temporary Construction Easement and improvements is $76,400.00 based upon the compensation estimate prepared by Horrocks Engineers.  MINUTES OF COUNCIL STUDY MEETING – JULY 17, 2018 -7- The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The city is responsible 6.77% of all project costs, including right of way. The city’s portion of the matching funds on the project will be paid to UDOT. The total value for the Warranty Deed and the Temporary Construction Easement is $76,400.00, making the West Valley City share of the easement $5,172.28. E. RESOLUTION 18-129: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY CONTRACT WITH MEIER AND MARSH PROFESSIONAL THERAPIES, LLC AND TO ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT FOR PROPERTY LOCATED AT 4785 WEST 4100 SOUTH (21-06-101-008) Mayor Bigelow discussed proposed Resolution 18-129 that would authorize the City to enter into a Right-of-Way Contract with Meier and Marsh Professional Therapies, LLC and to accept a Warranty Deed and a Temporary Construction Easement for property located at 4785 West 4100 South (21-06-101-008). Written documentation previously provided to the City Council included information as follows: The Meier & Marsh Professional Therapies, LLC parcel located at 4785 West 4100 South is one of several parcels affected by this project and which include fee acquisitions for the 4100 South Improvements Project; Bangerter Highway to 5460 West. This project will reconstruct the pavement and curb and gutter to improve safety and ride quality of 4100 South. Compensation for the purchase of the Warranty Deed, Temporary Construction Easement and improvements is $14,700.00 based upon the appraisal report prepared by Van Drimmelen & Associates, Inc. The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The city is responsible 6.77% of all project costs, including right of way. The city’s portion of the matching funds on the project will be paid to UDOT. The total value for the Warranty Deed and the Temporary Construction Easement is $14,700.00, making the West Valley City share of the easement $995.19. F. RESOLUTION 18-130: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY CONTRACT WITH MEARDLEY HOLT AND TO ACCEPT A WARRANTY DEED, PUBLIC UTILITY EASEMENT, AND A TEMPORARY CONSTRUCTION EASEMENT FOR PROPERTY  MINUTES OF COUNCIL STUDY MEETING – JULY 17, 2018 -8- LOCATED AT 4137 WEST COUNTRY MEADOWS LANE (4075 SOUTH) (15-31-478-029) Mayor Bigelow discussed proposed Resolution 18-130 that would authorize the City to enter into a Right-of-Way Contract with Meardley Holt and to accept a Warranty Deed, Public Utility Easement, and a Temporary Construction Easement for property located at 4137 West Country Meadows Lane (4075 South) (15-31-478-029) Written documentation previously provided to the City Council included information as follows: The Meardley Holt parcel located at 4137 W. Country Meadows Lane is one of several parcels affected by this project and which include fee acquisitions for the 4100 South Improvements Project; Bangerter Highway to 5460 West. This project will reconstruct the pavement and curb and gutter to improve safety and ride quality of 4100 South. Compensation for the purchase of the Warranty Deed, Public Utility Easement, Temporary Construction Easement and improvements is $16,700.00 based upon the compensation estimate prepared by Horrocks Engineers. The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The city is responsible 6.77% of all project costs, including right of way. The city’s portion of the matching funds on the project will be paid to UDOT. The total value for the Warranty Deed, Public Utility Easement and the Temporary Construction Easement is $16,700.00, making the West Valley City share of the easement $1,130.59. G. RESOLUTION 18-131: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY CONTRACT WITH PHAIBUN MANISAENG AND ANGELA PHILAVANH AND TO ACCEPT A WARRANTY DEED, PUBLIC UTILITY EASEMENT, AND A TEMPORARY CONSTRUCTION EASEMENT FOR PROPERTY LOCATED AT 4129 WEST COUNTRY MEADOWS LANE (4075 SOUTH) (15-31-478-030) Mayor Bigelow discussed proposed Resolution 18-131 that would authorize the City to enter into a Right-of-Way Contract with Phaibun Manisaeng and Angela Philavanh and to Accept a Warranty Deed, Public Utility Easement, and a Temporary Construction Easement for property located at 4129 West Country Meadows Lane (4075 South) (15-31-478-030). Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – JULY 17, 2018 -9- The Phaibun Manisaeng and Angela Philavanh parcel located at 4129 W. Country Meadows Lane is one of several parcels affected by this project and which include fee acquisitions for the 4100 South Improvements Project; Bangerter Highway to 5460 West. This project will reconstruct the pavement and curb and gutter to improve safety and ride quality of 4100 South. Compensation for the purchase of the Warranty Deed, Public Utility Easement, Temporary Construction Easement and improvements is $12,200.00 based upon the appraisal report prepared by the DH Group, LLC. The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The city is responsible 6.77% of all project costs, including right of way. The city’s portion of the matching funds on the project will be paid to UDOT. The total value for the Warranty Deed, Public Utility Easement and the Temporary Construction Easement is $12,200.00, making the West Valley City share of the easement $825.94. H. RESOLUTION 18-132: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY CONTRACT WITH HYRUM L. SESSIONS AND JENNIFER E. SESSIONS AND TO ACCEPT A WARRANTY DEED, PUBLIC UTILITY EASEMENT, AND A TEMPORARY CONSTRUCTION EASEMENT FOR PROPERTY LOCATED AT 4121 WEST COUNTRY MEADOWS LANE (4075 SOUTH) (15-31-478-031) Mayor Bigelow discussed proposed Resolution 18-132 that would authorize the City to enter into a Right-of-Way Contract with Hyrum L. Sessions and Jennifer E. Sessions and to accept a Warranty Deed, Public Utility Easement, and a Temporary Construction Easement for property located at 4121 West Country Meadows Lane (4075 South) (15- 31-478-031). Written documentation previously provided to the City Council included information as follows: The Hyrum L. Sessions and Jennifer E. Sessions parcel located at 4121 W. Country Meadows Lane is one of several parcels affected by this project and which include fee acquisitions for the 4100 South Improvements Project; Bangerter Highway to 5460 West. This project will reconstruct the pavement and curb and gutter to improve safety and ride quality of 4100 South. Compensation for the purchase of the Warranty Deed, Public Utility  MINUTES OF COUNCIL STUDY MEETING – JULY 17, 2018 -10- Easement, Temporary Construction Easement and improvements is $13,900.00 based upon the appraisal report by the DH Group, LLC. The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The city is responsible 6.77% of all project costs, including right of way. The city’s portion of the matching funds on the project will be paid to UDOT. The total value for the Warranty Deed, Public Utility Easement and the Temporary Construction Easement is $13,900.00, making the West Valley City share of the easement $941.03. Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Resolutions 18-125 through 18-132 at the Regular Council Meeting scheduled August 14, 2018, at 6:30 P.M. COMMUNICATIONS A. CULTURAL ARTS BOARD (CAB)/ RANCHO CORDOVA, CALIFORNIA DISCUSSION (15 MIN) Paul Isaac, Assistant City Manager, presented a PowerPoint presentation summarized as follows: - CAB o Original Mission  It was set up as an advisory board to the City in promoting UCCC, the arts, history and sister city relationships and to provide understanding and inter culture respect by sharing artistic traditions of our citizenry.  To support the mission of the arts council, historical society and Sister City organizations and provide a “home” at UCCC for these organizations.  Sponsor fund raising activities to perpetuate the arts and events. o Umbrella  WVC Arts Council  UCCC Advisory Board  Historical Society  WVC Sister City Committee  UCCC Foundation  WVC Symphony o Members MINUTES OF COUNCIL STUDY MEETING – JULY 17, 2018 -11-  Executive Director – (Director of the UCCC)  Assistant City Manager – (Supervisor of WVC Employees at UCCC)  Council Member – appointed by the City Council  UCCC Advisory Board member  WVC Arts Council representative  WVC Historical Society representative  WVC Sister City Committee representative  UCCC Foundation representative  WVC Symphony representative  Two community members at large (including one representative from the County. o Challenges  Difficulty getting volunteers to join the various committees.  We budgeted about $30,000 allotting most of that to either a community play or when approved, a sister city exchange.  Historical Society had about $1,000 given to it each year for administrative costs and small projects.  We continue to have a 501c3 to raise monies but it does not operate independent of the City – its more of a pass through account.  While we had many events at UCCC, we were limited on staff and needed to ask for help from the various committees such as arts council which caused some consternation on the part of the volunteers.  UCCC programing improved to the point where ZAP monies etc., were allocated and staff began sponsoring all programing with the advice from the arts council.  Sister City Committee almost came to a standstill due to some problems with both governments of Nantou, Taiwan and in Mexico.  Historical Society remains viable, we have received museum status, the bridge across the Jordan and WVC History book was printed. o Now What?  Eliminate CAB as the governing body by amending Chapter 3- 10 of the WVC Municipal Code. Resolution Attached  Sister City Committee has already been amended by ordinance and approved by council. MINUTES OF COUNCIL STUDY MEETING – JULY 17, 2018 -12-  Historical society acts independently - its purpose has also been amended (3-10-902) but not approved by council. Resolution attached  UCCC Advisory Board repealed – awaiting approval by Council. Resolution attached.  UCCC Foundation Committee repealed – awaiting approval by Council. However the 501-3c remains viable. Resolution attached. Officers of the 501-3c still need to be in place – Resolution attached.  The Arts Council created by Council is repealed – awaiting approval by council. Resolution attached. The Division of Arts and Culture continues to provide programing. Volunteers are always needed. A concept plan – (Example: Rancho Cordova) may be something we would like to consider going forward Mayor Bigelow asked if the money that was requested by Sister City in a recent Ordinance is still part of the budget. Paul replied yes. Andrew Wallentine, UCCC Director, presented a PowerPoint presentation summarized as follows: - Cordova Concept o Cordova Community Council  - 501c3 organization in Sacramento County California  - Formed nearly 60 years ago  - Housed in City Hall  - Given full backing of the City but not regulated and maintains autonomy from the City  - Platform for community events  - Volunteer organization for the community o Beginnings  Created from a need to have a unified voice  Viewed as the people/area “out there”  Easy place for county officials to dump their unwanted things  - Each event grew out of a need from the community  Fourth of July Celebration  Kids Day in the Park o Cordova Today  Cordova Community Council Structure  Cordova is comprised of: o 11 member board MINUTES OF COUNCIL STUDY MEETING – JULY 17, 2018 -13- o Executive Director o Staff members o Volunteers  Hosts Events, Programs, and Partnerships o Living the Arts, Visual Arts, Rancho Cordova Athletic Association, Rancho Cordova Historical Society, Community Enhancement Grants o Kids Day in the Park, Community Golf Classic, iFest, Fourth of July, Friday night concerts, Christmas Tree Lighting, etc. o Division of Arts and Culture  Cordova and the Division of Arts and Culture similarities  Organization Structure: o Administration Services Dept. Head o DAC Division Manager o DAC Staff o Community Event Teams (volunteers)  Hosts Events, Programs, and Partnerships  Festivals, Theatre, Exhibits, Music, etc.  West Valley Symphony, Division of Arts and Museums, Mountain West Arts Conference, Granite School District, etc. o Cautions and Advice from Cordova  Parameters  Cordova Community Council stresses the less government influence the better o This reduces derailment of events from political agendas both in the community and among city officials  Listen to the community’s input but community doesn’t dictate agenda  Build upon what you have  Utilize 501c3 Foundation to maximize funding potential (private foundations, individual donors, grants)  Buildings/Facilities already in place  Staffing  Existing Programs  Existing Budgets o Example of Implementation  Theatre Program (three types)  Summer Play  MINUTES OF COUNCIL STUDY MEETING – JULY 17, 2018 -14-  Greek Theatre  Shakespeare Production  Summer Play  Team formation o DAC Manager, DAC Staff Members, Local Business Volunteers, Community/Professional Program Specialists, Community Volunteers, etc.  Decision on budget, dates for play, strategy for fundraising, etc.  Team members preform tasks  Summer Play is a community based production Paul explained the direction the City would like to move forward by eliminating CAB and following the Rancho Cordova, California formula. Councilmember Christensen stated that this seems to be legitimizing what has already been done. Councilmember Buhler agreed and indicated that this seems to be a good method in getting volunteers. Andrew replied that it will take time to build a solid volunteer base but appears to be a good system. Mayor Bigelow stated that he is concerned about making any changes until he understands why the old program hasn’t been successful. He requested the opportunity to meet with staff to better understand how the new model will be more successful. Mayor Bigelow stated that the events that are held regularly at the Cultural Center have become more successful as the years go by. Councilmember Buhler stated he likes the proposed method but is concerned about still not being able to generate community interest. Andrew clarified that this would not be a new organization. It would simply be a new way for volunteers to participate in the community under the Cultural Center staff instead of the CAB organization. Councilmember Huynh stated that he has never liked the CAB organization and has felt uncomfortable with its operation. He indicated that he would like to disband CAB and move forward with the Cordova program that has been proposed. Mayor Bigelow stated that he still needs additional information before moving forward. Councilmember Christensen stated that CAB is not functioning and the new formula will be more effective and efficient. B. PUBLIC WORKS AND PARKS BUILDING CONSTRUCTION UPDATE Jake Arslanian presented a PowerPoint presentation summarized as follows: - West Valley City, Public Works Department- 2805 South 3600 West o Discussed the fleet, operations, and infrastructure  Facilities, acquisition, workforce construction o Several issues and mandates  • Constant Complaints from Neighbors on noise and odors  MINUTES OF COUNCIL STUDY MEETING – JULY 17, 2018 -15-  • State mandates to cover wash bays  • Mandates to cover slurry operations area  • State requirement to replace Fuel Tanks  • Expensive Assets Subjected to harsh environment.  • Inadequate space for appropriate, functional and productive operation.  • First response capability or lack of.  • Deteriorating and Unsafe Infrastructure o Displayed pictures of existing facilities and plans - West Valley City, Parks Department- 6750 West Parkway Blvd o Displayed pictures of existing facility and plans - Provided a project summary and cost Mayor Bigelow stated that he would like to know more information about the City’s debt level. He indicated that he has heard this type of request many times over the years from facility managers but it is important to weigh many factors in determining the right time to construct buildings. Mayor Bigelow stated that he needs more information prior to making a decision. Wayne detailed the debt level, the payment amount, the cost of the bond, etc. Councilmember Buhler clarified that the City will not have issues funding road maintenance. Wayne replied no. C. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions There were no Council suggestions. Recycling This has been postponed to the next Council meeting. Response Time and Drug Activity Reporting This has been postponed to the next Council meeting. B. COUNCIL REPORTS COUNCILMEMBER CHRISTENSEN- SKATE JAM  MINUTES OF COUNCIL STUDY MEETING – JULY 17, 2018 -16- Councilmember Christensen thanked the Parks Department for their successful Skate Jam event. MOTION TO ADJOURN Upon motion by Councilmember Christensen all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY JULY 17, 2018 WAS ADJOURNED AT 6:27 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, July 17, 2018. _______________________________ Nichole Camac, CMC City Recorder