City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 18, 2018 -1- THE WEST VALLEY CITY COUNCIL MET IN STUDY SESSION ON TUESDAY, SEPTEMBER 18, 2018, AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 ABSENT: Don Christensen, Councilmember At-Large STAFF PRESENT: Wayne Pyle, City Manager Nichole Camac, City Recorder Paul Isaac, Assistant City Manager/HR Director Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Matt Elson, Acting Police Chief John Evans, Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Jake Arslanian, Public Works Department DeAnn Varney, Administration John Rock, Administration Steve Pastorik, CED Steve Lehman, CED Jeff Jackson, CED Andrew Wallentine, Administration APPROVAL OF MINUTES OF STUDY MEETING HELD SEPTEMBER 11, 2018  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 18, 2018 -2- The Council considered the Minutes of the Study Meeting held September 11, 2018. There were no changes, corrections or deletions. Councilmember Buhler moved to approve the Minutes of the Study Meeting held September 4, 2018. Councilmember Lang seconded the motion. A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING AND SPECIAL REDEVELOPMENT AGENCY MEETING OF SEPTEMBER 18, 2018 Russ Willardson, Public Works Director, stated that the Ace Disposal Contract listed as item 9.D. on the Regular Meeting agenda has been modified. He indicated that a $60 per ton cap has been placed and described two refined alternatives that include an opt-out option. The Mayor and Council discussed the alternatives and implications of approving and denying the contract. The Council discussed options for a cleaner recycling stream, sending a message of encouraging recycling, etc. Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council or Special Redevelopment Agency Meeting scheduled later this night. PUBLIC MEETINGS SCHEDULED FOR SEPTEMBER 25, 2018 A. MAGNA MOSQUITO ABATEMENT DISTRICT PROPOSED PROPERTY TAX INCREASE REPORT TO THE WEST VALLEY CITY COUNCIL Mayor Bigelow indicated that Janice Fisher, West Valley City’s representative on the Magna Mosquito Abatement District, would be presenting a report to the City Council on a proposed property tax increase. He indicated that per State Law, the Public must have an opportunity to speak as well. The City Council will discuss this matter at the Regular Council Meeting scheduled September 25, 2018, at 6:30 P.M. RESOLUTION 18-176: APPROVE THE PURCHASE OF A GYMNASTICS PODIUM AND EQUIPMENT FROM BIL-JAX Wayne Pyle, City Manager, presented proposed Resolution 18-176 that would approve the purchase of a gymnastics podium and equipment from Bil-Jax. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 18, 2018 -3- The Maverik Center has negotiated opportunities to host gymnastic events and competitions at the university and collegiate level. In order to accommodate these events, they need specialized equipment and a podium floor. This will be purchased through the operations budget and with revenues generated by the events covering the cost of the new equipment. The Maverik Center has researched podium floors and determined that Bil-Jax is the only vendor that makes podium floors that meet the specifications required by the NCAA, PAC-12 and USA Gymnastics and therefore has determined that Bil-Jax is the sole provider. Total cost is $109,214.20. Councilmember Buhler asked if a contract has already been awarded. Kevin Bruder, Maverik Center, replied that a letter of understanding has been issued contingent upon acquiring the necessary equipment. Kevin explained how important the opportunity is for the City, the University of Utah, the value of the equipment, etc. Councilmember Buhler stated that the University of Utah has historically not competed on the podium. Kevin stated that it’s primarily for championships and added that the University of Utah has been disadvantaged in the past having not practiced on the podium previously. Councilmember Huynh asked if this will provide opportunity to solicit future business. Kevin replied yes. Mayor Bigelow stated that this is an investment for the future. The City Council will consider Resolution 18-176 at the Regular Council Meeting scheduled September 25, 2018, at 6:30 P.M. RESOLUTION 18-177: APPROVE A REAL ESTATE SALE AGREEMENT BETWEEN WEST VALLEY CITY AND HP UTAH MANAGEMENT, LLC FOR CERTAIN PROPERTY LOCATED NEAR 2400 SOUTH AND 4800 WEST Jeff Jackson, CED, presented proposed Resolution 18-177 that would approve a Real Estate Sale Agreement between West Valley City and HP Utah Management, LLC for certain property located near 2400 South and 4800 West. Written documentation previously provided to the City Council included information as follows: The City obtained the property that is subject to the Agreement in the course of the construction of 2400 South and 4800 West adjacent to the C.R. England Subdivision. The remnant property cannot be feasibly developed as an independent project and is no longer necessary for right-of-way purposes. The best way to ensure that the property is maintained and used appropriately is to integrate it with the development proposed by the buyer. This property is not required to be declared surplus as it is under one acre.  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 18, 2018 -4- Mayor Bigelow clarified that the City doesn’t own any other property in the area. Jeff replied that is correct, aside from the Stonebridge Golf Course. Councilmember Lang asked how much the City originally purchased the property for. Jeff replied that he is unsure. He indicated that the City had to dig out buried tires in the area. Councilmember Buhler asked if that is why the sale price was so low. Jeff replied that this is true in part and added that the City has no use for the property. The City Council will consider Resolution 18-177 at the Regular Council Meeting scheduled September 25, 2018, at 6:30 P.M. NEW BUSINESS SCHEDULED FOR SEPTEMBER 25, 2018 A. CONSIDER APPLICATION S-10-2018, FILED BY CORBIN BENNION, REQUESTING FINAL PLAT APPROVAL FOR THE LAKE PARK COMMERCE CENTER SUBDIVISION LOCATED AT 5139 WEST 2400 SOUTH Steve Lehman, CED, presented proposed application S-10-2018, filed by Corbin Bennion, requesting final plat approval for the Lake Park Commerce Center Subdivision located at 5139 West 2400 South. Written documentation previously provided to the City Council included information as follows: The proposed application is being submitted to create a 3-lot subdivision with lots ranging in size from 14 to 22 acres. Along with the division to create these lots, a parcel is also being created at the northeast portion of lot 3. This parcel represents property that will be used for a well. An existing well is currently located toward the west end of the subdivision. This existing well will be relocated to the new parcel to allow better development on lot 1. The primary access to the subdivision will be gained from 2400 South. The applicant is proposing 3 access points from this right-of-way. While the west and middle access points seem to work just fine, the eastern access point may be a challenge. The proposed approach will be located at the curve of 2400 South and 4800 West. While this location has been approved by the City Engineering Division, they are recommending that the access point be perpendicular at the curve. The access road would then bisect the existing wetlands to provide access to future land uses. This access will need to be coordinated with the City Engineering Division and the Army Corps of Engineers to ensure that the existing wetlands are not being impacted.  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 18, 2018 -5- An existing well is located on what will be lot 1. It is an active well and was used by previous owners. The irrigation ditch that the well was serving has been graded out with the expectation that the well would be moved to the northeast portion of the site. The applicant will coordinate the relocation of this well with the appropriate agencies. Future uses within the subdivision will be reviewed as conditional uses. At that time, staff and agency comments will be more thoroughly addressed. The subdivision plat will contain easements and other information applicable to the division of property. Councilmember Huynh asked what the property will be used for. Steve replied he is unsure but suspects light industrial uses. Councilmember Buhler asked if there is anything there now. Steve replied that the property is vacant. Councilmember Buhler asked if the purpose of subdividing is for marketing purposes. Steve replied yes. The City Council will consider application S-10-2018 at the Regular Council Meeting scheduled September 25, 2018, at 6:30 P.M. B. CONSIDER APPLICATION PUD-1-2018, FILED BY BRAD REYNOLDS, REQUESTING FINAL PLAT APPROVAL FOR THE VILLAGES ON 27TH PLANNED UNIT DEVELOPMENT LOCATED AT 4530 SOUTH 2700 WEST Steve Lehman, CED, presented proposed application PUD-1-2018, filed by Brad Reynolds, requesting final plat approval for the Villages on 27th Planned Unit Development located at 4530 South 2700 West. Written documentation previously provided to the City Council included information as follows: Mr. Brad Reynolds, is requesting final plat approval for the Villages on 27th. The subject property was rezoned in October 2017 from the A zone to the RM zone and will be guided by a development agreement approved by the City Council. The subject property is bordered on the north and west by residential land uses and the south by UDOT’s driver’s training range. The Villages on 27th is a Planned Unit Development consisting of 147 units on 15.6 acres. This equates to an overall density of 9.4 units per acre. Proposed townhomes will be one and two-story units within 2, 3, 4, 5 and 6 plex buildings. The rambler plan will be 1250 square feet with an additional MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 18, 2018 -6- 1200 square feet in the basement. The two-story units will range in size from 1450-1540 square feet with an additional 650-700 square feet in the basement. All units will have a two-car garage accessed from a private road system. The developer is proposing to use 4 different building styles and four different color schemes. The colored variations will be substantial enough so that one color does not dominate the project. Windows will be placed in garage doors where the garage door is on the front façade. The architecture for this project is traditional in its elements. The materials will be brick, stone, fiber cement siding and stucco. Interior features include 9-foot ceilings with vaulted ceilings, a jacuzzi tub and double sink vanity in all master bathrooms, two tone paint, granite countertops in both the kitchen and bathrooms and tiled kitchen nook and bathroom floors. As mentioned previously, all townhome units will have a two-car garage for parking. In addition to the garage, each unit (aside from the alley loaded units) will have a minimum 20-foot drive for guest parking. The total number of spaces required for this project is 294. The total number of spaces provided, including the 37 guest spaces, is 545. This equates to a total number of 3.7 spaces per unit. Access to the subdivision will be gained from 2700 West. There is a main entrance to the project is centrally located and will have a landscaped median. A second access is proposed at the northeast corner of the property. The cross section on the west side of 2700 West will consist of a masonry wall, 5 feet of landscaping on the east side of the wall, a 5-foot sidewalk and a 5-foot parkstrip. The 5-foot area adjacent to the wall will be landscaped and the parkstrip will contain street trees. The interior portion of the site plan contains two large areas of open space. These areas are approximately ½ acre and ¾ acres in size. There is good pedestrian connectivity in and through the project allowing all units to easily access a sidewalk to the open space areas. The developer is proposing open space amenities that include a large play area with playground equipment, a sports court, and a pavilion. Sidewalks will be installed along all streets and through the open space areas for internal walking. The project will also include courtyards between the alley  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 18, 2018 -7- loaded units, private garden spaces, BBQ areas and a patio or balcony for each unit. A few weeks back, residents living on the north side of this project raised concerns regarding existing fences that were encroaching on to the subject property. The developer has met with these residents and is in the process of resolving the boundary dispute. Mayor Bigelow asked if there will be a sidewalk in the northwest corner of the project. Steve replied that there will be a trail connection and added that this has been requested by staff. Councilmember Buhler clarified that this request complies with the zoning and Development Agreement requirements and cannot legally be denied by the Council. Steve replied yes. Councilmember Buhler clarified that there will be no parking allowed on 2700 West. Steve replied that this is correct. Councilmember Buhler asked if the boundary issues with current residents have been resolved. Steve replied that the developer met with the residents and is going to enter into an agreement so they don’t have to move their structures. Councilmember Huynh asked what type of market this will target. Steve replied that he would guess these would be higher end units. Councilmember Fitisemanu asked if there are energy efficient features included. Steve replied he is unsure. Councilmember Fitisemanu asked how the parking compares to other projects in the City. Steve replied that staff anticipates an appropriate amount of parking stalls in comparison to similar projects and densities. Mayor Bigelow stated that this appears to be a higher quality development. Councilmember Huynh indicated he likes the proposed walls and landscaping on the exterior of the project. The City Council will consider application PUD-1-2018 at the Regular Council Meeting scheduled September 25, 2018, at 6:30 P.M. COMMUNICATIONS A. UTAH CULTURAL CELEBRATION CENTER UPDATE Andrew Wallentine presented a PowerPoint presentation summarized as follows: - Division of Arts and Culture/ Programs and Exhibits o Day of the Dead  NOT the Mexican Halloween  A celebration of ancestors and others who have passed on  Rooted in Aztec culture but widely celebrated in Latin American  Our event  Oct. 27th 11 am – 6 pm MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 18, 2018 -8-  Longest running in Utah  One of the largest in Utah o Over 3,000 patrons o Sustainable o Gallery Exhibits  Increased Gallery Spaces  Crescent, Bridge, and Plaza  Effort to “keep the walls full” o Challenge to have art for conferences and events without disruption of events  Focus on quality and revenue o Increase national or traveling exhibits o Place emphasis on art that can be sold o Expand partnerships  Utah Water Color Society, American Association of University Women, Mary Meigs Atwater Weavers Guild, o Current and Future Exhibits  Utah Travels  Showcase of Utah photographers and their travels  148 submissions with 70 accepted  Photography from every continent in the world  Air Brush Exhibit  National Air Brush Artists  November 15 – February 27th  150th Golden Spike Anniversary Celebration  Our 100th exhibit in Celebration Gallery  Two national railroad exhibits plus a local component  Reception held on Anniversary May 10th  Architecture of the Interior  Frank Lloyd Wright  Nov 18th 2019 – Jan 13th 2020  Western Federation Watercolor Society  11 society federation in Western USA  Utah will host 2021 regional exhibit and has selected UCCC as location  Will generate revenue through conference  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 18, 2018 -9- - Wasatch International Food Festival o 3rd annual WIFF held Aug 2018 o 2 Day Food Festival o Over 3,500 people o Food, music, games, and activities o Expanded partnerships  Yelp and Female Foodie o Expanded marketing plan for next year  Billboard Marketing campaign for events - Continued Improvement o Implemented Strategic Plan meeting o Assessment of each program  Is it wanted by community, leadership, and our team  How do we increase quality  How do we make it sustainable o Higher quality due to unified vision  Team members understand their roles  Better team buy in Councilmember Buhler asked if there are any plans for the exterior of the Utah Cultural Center. Andrew replied there are no plans at this time but the City is always open to any opportunities that may arise. He indicated that a grant has been applied for which renovations for the amphitheater, AV system, etc. could be completed. Councilmember Huynh asked if there is a goal for more community involvement and if the fee structure for utilizing the Cultural Center could be modified. Andrew replied that the fee structure is very low in comparison to other facilities and added that flexibility in cost is provided for non-profits. He indicated that it is rare for the Cultural Center to lose clients due to cost and added that staff wouldn’t recommend any changes at this time. Andrew stated that community involvement is very important and staff at the Cultural Center is continually trying to expand the base of volunteers. He added that many people offer to complete community service projects at the Cultural Center as well which is very helpful to staff. B. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 18, 2018 -10- Council Suggestions Councilmember Lang stated that she has inquired how Taylorsville City is able to install walls throughout their jurisdiction. She indicated that they budget, build walls to residential standards for a lesser cost, and plan to replace them every 50 years. Councilmember Lang also stated that she would like to see the City look into what UDOT is doing in equipping their stop signs and yield signs with devices for autonomous vehicles. She indicated that their signs will be fully equipped by the end of 2019 and suggested that the City may need to look into doing this as well. Councilmember Huynh stated that he would like to see the City require background checks as part of the good landlord program to draw better tenants. He suggested charging a lesser fee to incentivize landlords to utilize the City. Wayne indicated that the City does encourage background checks but is unsure if they can require them. He stated that he will research this possibility. Speeding on O’Dell Drive Mayor Bigelow stated that residents who expressed concern indicated that speed counters had been installed in the neighborhood previously. Wayne agreed and added that this occurred sometime from 2012-2014. He stated that the results didn’t meet the criteria for speed bumps at that time but added that the City is going to re- deploy speed counters and will re-evaluate the need. Blindspot Concerns on 1300 West 3800 South and 3500 South Beaver Street Wayne stated that Public Works has looked at these locations and determined that there are safety concerns. He stated that no parking signs will be installed to mitigate potential problems. Councilmember Lang asked if the City will enforce the no parking zones. Wayne replied yes. B. COUNCIL REPORTS COUNCILMEMBER FITISEMANU- SAMOAN PRIME MINISTER Councilmember Fitisemanu stated that the former Prime Minister of Samoa is visiting Utah and has been visiting West Valley City. He stated that the Prime Minister is impressed with the City and is happy to see many Samoan residents here. MOTION FOR CLOSED SESSION Councilmember Buhler moved to adjourn and reconvene in a Closed Session for discussion of disposition of real property and pending or imminent litigation. Councilmember Lang seconded the motion. A voice vote was taken and all members voted in favor of the motion.  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 18, 2018 -11- THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY SEPTEMBER 18, 2018 WAS ADJOURNED AT 6:00 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, September 18, 2018. _______________________________ Nichole Camac, CMC City Recorder ------------ THE WEST VALLEY CITY COUNCIL RECONVENED IN CLOSED SESSION ON TUESDAY, SEPTEMBER 18, 2018, AT 6:03 P.M., IN THE MULTI-PURPOSE ROOM, WEST VALLEY CITY HALL, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 ABSENT: Don Christensen, Councilmember At-Large STAFF PRESENT: Wayne Pyle, City Manager Nichole Camac, City Recorder  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 18, 2018 -12- Paul Isaac, Assistant City Manager/ HR Director Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Steve Pastorik, CED The City Council met in Closed Session and discussed disposition of real property and pending or imminent litigation. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY CITY COUNCIL, THE CLOSED SESSION OF SEPTEMBER 18, 2018 WAS ADJOURNED AT 6:32 P.M. BY MAYOR BIGELOW. __________________________________ Nichole Camac, CMC City Recorder