City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – OCTOBER 16, 2018 -1- THE WEST VALLEY CITY COUNCIL MET IN STUDY SESSION ON TUESDAY, OCTOBER 16, 2018, AT 3:31 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Jake Fitisemanu, Councilmember District 4 ABSENT: Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large (meeting at fire station 72) Karen Lang, Councilmember District 3 (meeting at fire station) STAFF PRESENT: Nichole Camac, City Recorder Colleen Jacobs, Police Chief Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Eric Bunderson, City Attorney DeAnn Varney, Administration TRAVEL TO FIRE STATION 72 LOCATED AT 4314 WEST 4100 SOUTH AT APPROXIMATELY 3:45 PM The Mayor and Council recessed the Study Meeting. They participated in the ribbon cutting and opening ceremony of the newly renovated Station 72. RETURN TO CITY HALL AND RECONVENE STUDY MEETING The Study Meeting reconvened at approximately 5:15 PM. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 16, 2018 -2- Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: Wayne T Pyle, City Manager Nichole Camac, City Recorder Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Colleen Jacobs, Police Chief Jim Welch, Finance Director Russ Willardson, Public Works Director Sam Johnson, Strategic Communications Director Jake Arslanian, Public Works Department John Rock, Administration Steve Pastorik, CED APPROVAL OF MINUTES OF STUDY MEETING HELD OCTOBER 9, 2018 The Council considered the Minutes of the Study Meeting held October 9, 2018. There were no changes, corrections or deletions. Councilmember Christensen moved to approve the Minutes of the Study Meeting held October 9, 2018. Councilmember Fitisemanu seconded the motion. A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF OCTOBER 16, 2018 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting scheduled later this night. AWARDS, CEREMONIES AND PROCLAMATIONS SCHEDULED FOR OCTOBER 23, 2018 A. A PROCLAMATION DECLARING NOVEMBER 1, 2018 AS “EXTRA MILE DAY” IN WEST VALLEY CITY  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 16, 2018 -3- Mayor Bigelow indicated that unless a representative from the organization attends the meeting, the City will simply accept and sign the Proclamation instead of reading it at the meeting. RESOLUTION 18-197: AUTHORIZE THE CITY TO ENTER INTO PROPERTY SCHEDULE NO. 15 OF THE MASTER TAX-EXEMPT LEASE/PURCHASE AGREEMENT WITH US BANCORP GOVERNMENT LEASING AND FINANCING, INC. WITH RESPECT TO A LEASE FOR THE PURCHASE OF SOFTWARE Jim Welch, Finance Director, presented proposed Resolution 18-197 that would authorize the City to enter into Property Schedule No. 15 of the Master Tax-Exempt Lease/Purchase Agreement with US Bancorp Government Leasing and Financing, Inc. with respect to a lease for the purchase of software. Written documentation previously provided to the City Council included information as follows: The City’s existing antivirus and malware protection software is provided by Sophos. Sophos software is compatible with existing City software and hardware. By purchasing the software from Sophos for a five-year term, the City will be able to budget the annual cost of this software purchase. This lease is intended to last 3 years with quarterly payments with an interest rate of 3.666%. Lease payments will be made from budget authorized for FY 2019. US Bancorp Government Leasing and Finance Inc. has provided a highly competitive leasing proposal for the purchase of this software. The proposed lease payment schedule falls within the existing authorized budget of the city. The City Council will consider Resolution 18-197 at the Regular Council Meeting scheduled October 23, 2018, at 6:30 P.M. RESOLUTION 18-198: APPROVE THE PURCHASE OF SOFTWARE AND RELATED SERVICES FROM SOPHOS Jim Welch, Finance Director, presented proposed Resolution 18-198 that would approve the purchase of software and related services from Sophos. Written documentation previously provided to the City Council included information as follows: The City been using Sophos to protect the City’s Desktops, Laptops, Mobile Devices, and Servers from malware. Sophos has worked well for the City for years  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 16, 2018 -4- in protecting computer systems from threats from would be intruders. By purchasing a five-year contract with Sophos at this time the City will save approximately 2 years of cost. Formal bidding will not be required since Sophos is already in place. Sophos’ technology has kept up to date with current technology and current threats. It also ensures the City is compliant with specific Federal regulations. The City Council will consider Resolution 18-198 at the Regular Council Meeting scheduled October 23, 2018, at 6:30 P.M. COMMUNICATIONS A. SUSTAINABILITY PRESENTATION Steve Pastorik presented a PowerPoint presentation summarized as follows: - Sustainability Zone o Requirements  Energy Efficiency  Use the Home Energy Rating System (HERS) Index, which is a nationally recognized system for inspecting and calculating a home’s energy performance.  HERS score of 0: These homes would be Net Zero Energy Homes. This means that these homes produce as much energy through renewable resources, such as solar panels, as they consume. Only a Net Zero Energy Home can score 0 on the HERS Index.  HERS score of 20: This home is 80% more energy efficient than a standard new home.  HERS score of 40: This home is 60% more energy efficient than a standard new home. o NOTE: Garbett Homes are in the 40’s and 50’s  Water efficient landscaping  Maximum of 35% lawn  No lawn in parkstrips or other areas narrower than 8’  Lawn areas to be free from obstructions and not used on steep slopes  EPA WaterSense irrigation controller  Drip or bubbler irrigation in all non-turf areas  Minimum of 4” mulch depth  Minimum of 50% live plant material within the front yard  Optional enhancements MINUTES OF COUNCIL STUDY MEETING – OCTOBER 16, 2018 -5-  Green building materials  Low impact development (minimize or eliminate storm water runoff)  Incentives  Lot Size Reduction o 12,000 SF lot o 10,000 SF lot o 8,000 SF lot  House Size Reduction o 10% reduction (1,800 SF rambler, 2,700 SF multi-level) o 20% reduction (1,600 SF rambler, 2,400 SF multi-level) o 30% reduction (1,400 SF rambler, 2,100 SF multi-level Councilmember Buhler clarified that the HERS score of “0” is something that can be attained. Steve replied yes but added that it would be more costly. Councilmember Huynh asked what the added cost could potentially be to achieve a highly sustainable level. Steve replied he is unsure but indicated that staff can look into this option. He explained how the Sustainability Zone would function and how applicants could request building in this zone with an incentive. Councilmember Lang asked if the City can incorporate sustainability into existing Code. Steve replied that the City cannot require more than what is required by State Building Code but applicants can apply for higher standards, with an incentive, if they want. Mayor Bigelow asked how this compares to the development being constructed at the former Granite High School location. Steve replied that he has not researched that specific development. Councilmember Nordfelt asked if a developer could apply for the Sustainability Zone and tie incentives to a Development Agreement. Steve replied yes but added that he would recommend including a minimum threshold in the Code as well. Mayor Bigelow expressed concern about setting a standard for “green building materials”. Councilmember Nordfelt disagreed and indicated that there are various materials that could be discussed and perhaps placed on a point system. Councilmember Buhler indicated that there is not a lot of space left in the City and the only developments that should be approved should be special and unique. Councilmember Huynh stated that he would like to look at a cost comparison. Councilmember Christensen disagreed and indicated that the cost will be the determination of the applicant and the City shouldn’t provide this number. Councilmember Lang stated that there are a lot of incentives from outside entities that encourage developers to build in a sustainable way. Councilmember Nordfelt asked if there are any other Cities in Utah that have  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 16, 2018 -6- this type of zone. Steve replied not that he is aware of but added that some Cities do have standards. Councilmember Christensen encouraged staff to look at a Sustainability Zone with the maximum standards and to determine what incentive reduction would be necessary to appeal to developers. The rest of the Council agreed. Councilmember Lang encouraged walkability and better transportation. Councilmember Christensen agreed. Steve clarified that the Council is only interested in applying these types of standards to single family detached units. Mayor Bigelow replied yes. Wayne stated that staff can do additional work to get the Council closer to the goal of what they are trying to accomplish. Councilmember Huynh stated that the Council has directed staff to do too much and the topic is too broad. Councilmember Lang stated that she would prefer to see a fully sustainable zone. Wayne described staff’s efforts over the years for transit oriented developments, etc. Mayor Bigelow stated that he isn’t supportive of this zone moving forward due to the amount of time and effort required by staff. Councilmember Buhler and Nordfelt stated they would like to pursue this topic and have additional conversation. B. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions Councilmember Buhler stated that there has been construction on Bangerter Highway for several years. He indicated that he is concerned with UDOT installing overpasses between 2100 South and 4700 South and the disruption it can cause residents. He added that he doesn’t feel traffic is significant enough on Bangerter Highway in West Valley City to warrant them. Councilmember Lang and Nordfelt disagreed and indicated that traffic is a significant problem. Councilmember Christensen stated that funding for Bangerter Highway and Mountain View Corridor is being discussed. He indicated that he is concerned about the time it has taken to finish the existing overpasses in other Cities. Mayor Bigelow requested staff provide information on both Mountain View Corridor and Bangerter Highway. The Mayor and Council discussed prioritizing concerns. B. COUNCIL REPORTS COUNCILMEMBER CHRISTENSEN- LPC  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 16, 2018 -7- Councilmember Christensen stated he attended an LPC meeting where transportation funding for Mountain View Corridor and Bangerter Highway were discussed as well as affordable housing. Mayor Bigelow commented on the housing gap and conversations he has been part of as well. COUNCILMEMBER HUYNH- CHAMBER WEST Councilmember Huynh stated that he will be resigning from his position on Chamber West in the new year. He asked if any members of the Council would like to take his position. Councilmember Buhler suggested Councilmember Lang who replied that she would look at the schedule. MOTION TO ADJOURN Upon motion by Councilmember Lang all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY OCTOBER 16, 2018 WAS ADJOURNED AT 6:34 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, October 16, 2018. _______________________________ Nichole Camac, CMC City Recorder