City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – OCTOBER 23, 2018 -1- THE WEST VALLEY CITY COUNCIL MET IN STUDY SESSION ON TUESDAY, OCTOBER 23, 2018, AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Jake Fitisemanu, Councilmember District 4 ABSENT: Karen Lang, Councilmember District 3 STAFF PRESENT: Paul Isaac, Acting City Manager/Assistant City Manager/ HR Director Nichole Camac, City Recorder Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Matt Elson, Acting Police Chief John Evans, Fire Chief Jim Welch, Finance Director Cindy Hobbs, Acting CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Jake Arslanian, Public Works Department Steve Pastorik, CED Steve Lehman, CED Aimee Tye Critchley, Administration John Flores, Administration Mark Ownsbey, Fire Department Chris Beichner, Fire Department APPROVAL OF MINUTES OF STUDY MEETING HELD OCTOBER 16, 2018  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 23, 2018 -2- The Council considered the Minutes of the Study Meeting held October 16, 2018. There were no changes, corrections or deletions. Councilmember Buhler moved to approve the Minutes of the Study Meeting held October 16, 2018. Councilmember Nordfelt seconded the motion. A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF OCTOBER 23, 2018 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting scheduled later this night. AWARDS, CEREMONIES AND PROCLAMATIONS SCHEDULED FOR NOVEMBER 13, 2018 A. EMPLOYEE OF THE MONTH AWARD, NOVEMBER 2018- YVETTE RODIER (LEGAL DEPARTMENT) AND DAVID BLACK (POLICE DEPARTMENT) Councilmember Buhler offered to read the nomination of Yvette Rodier, Legal, and David Black, Police, to receive Employees of the Month Award for November 2018. Ms. Rodier and Mr. Black were nominated by Ryan Robinson. The award reads as follows: I received this commendation from the United States Attorney's Office in reference to Yvette and David's determination to make a difference in their professions and in the West Valley City Community. I believe their effort, dedication to their jobs, and the hard work they put forth every day deserve recognition. Although David isn't specifically mentioned by name in the email, he is the detective who brought the vast majority of these cases to be prosecuted by Yvette. I've also NOT included the names of the offenders (although the list was impressively long) for privacy purposes. Below is the email received: Fearless Leaders, Yvette Rodier is not known for tooting her own horn so please allow me to do some horn tooting on her behalf. In the year Yvette served as a SAUSA in the USAO she obtained indictments against 57 deserving offenders. To better illustrate how many defendants that  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 23, 2018 -3- is, I have listed their names below, bullet-point style (NOT INCLUDED). Note that 23 of the defendants were known gang members, 18 were drug dealers, 22 were domestic violence abusers, 2 were illegal aliens, and 3 were trigger pullers (meaning that they were involved in shootings). Wow! Because of the care and concern that Yvette and David display for the residents of the community, West Valley City is a safer place to live. Their efforts even received notice outside our own jurisdiction which is something impressive all in itself. Thanks for all your hard work! B. PRESENTATION OF THE UNITED STATES ATTORNEY AWARD TO YVETTE RODIER FROM JOHN HUBER, THE UNITED STATES ATTORNEY FOR THE DISTRICT OF UTAH Eric Bunderson, City Attorney, explained that John Huber, the United States Attorney for the District of Utah, will be presenting Yvette Rodier with the United States Attorney Award. PUBLIC MEETINGS SCHEDULED FOR NOVEMBER 13, 2018 A. ACCEPT PUBLIC INPUT REGARDING APPLICATION ZT-5-2018, FILED BY WEST VALLEY CITY, REQUESTING AN ORDINANCE AMENDMENT TO DEFINE AND CREATE STANDARDS FOR INLAND PORT USES Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled November 13, 2018, in order for the City Council to hear and consider public comments regarding application ZT-5-2018, filed by West Valley City, requesting an Ordinance Amendment to define and create standards for Inland Port uses. Proposed Ordinance 18-42 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 18-42, AMEND PART 7-6-200P AND SECTIONS 7-1-103 AND 7-6-301 OF THE WEST VALLEY CITY MUNICIPAL CODE TO ENACT ADDITIONAL REGULATIONS CONCERNING INLAND PORT USES Nicole Cottle, CED Director, and Steve Pastorik, CED, discussed proposed Ordinance 18-42 that would amend Part 7-6-200P and Sections 7-1-103 and 7-6- 301 of the West Valley City Municipal Code to enact additional regulations concerning Inland Port uses. MINUTES OF COUNCIL STUDY MEETING – OCTOBER 23, 2018 -4- Written documentation previously provided to the City Council included information as follows: In the 2018 General Session, the Utah Legislature passed S.B. 234 Utah Inland Port Authority. This bill was amended during the 2018 second special session as H.B. 2001 Utah Inland Port Authority Amendments. H.B. 2001 includes the following under Section 11-58-205(5): (a) No later than December 31, 2018, the ordinances of a municipality with authority jurisdictional land within its boundary shall allow an inland port as a permitted or conditional use, subject to standards that are: i. determined by the municipality; and ii. consistent with the policies and objectives stated in Subsection 11-58-203(1). (b) A municipality whose ordinances do not comply with Subsection (5)(a) within the time prescribed in that subsection shall allow an inland port as a permitted use without regard to any contrary provision in the municipality’s land use ordinances. Given the requirements in State law, staff is proposing to allow inland port uses on all properties that fall within the Inland Port Authority jurisdictional land boundary, which includes all property within the City that is west of 5600 West and north of the Riter Canal. There are four zones within the Inland Port Authority jurisdictional land boundary – M (manufacturing), (LI) light industrial, A (agricultural) and R-1- 12 (single unit dwelling residential, minimum lot size 12,000 square feet). The proposed ordinance allows inland port uses as:  a conditional use in the A and R-1-12 zones if the property is within the Inland Port Authority jurisdictional land boundary and  a permitted use in the LI and M zones if the property is not adjacent to a residential use, residential zone, or agricultural zone and a conditional use when the property is adjacent to a residential use, residential zone, or agricultural zone. Where an inland port use is developed in the A or R-1-12 zone, it shall comply with the requirements applicable to developments in the M zone. Mayor Bigelow asked for clarification between permitted and conditional uses.  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 23, 2018 -5- Steve explained that permitted uses are only reviewed by staff and conditional uses are allowed but are reviewed by the Planning Commission and given a public hearing. Mayor Bigelow asked why zoning currently exists as it does. Steve replied that many pieces are vacant and many property owners in the area haven’t applied for changes. Councilmember Buhler clarified zoning and permitted/conditional uses for the future and potential zoning. The City Council will consider Ordinance 18-42 at the Regular Council Meeting scheduled November 13, 2018, at 6:30 P.M. RESOLUTION 18-199: AUTHORIZE THE CITY TO ENTER INTO AN AGREEMENT WITH THE UNIVERSITY OF UTAH NEUROPSYCHIATRIC INSTITUTE FOR THE FULL-TIME SERVICES OF A MENTAL HEALTH PROFESSIONAL Eric Bunderson, City Attorney, presented proposed Resolution 18-199 that would authorize the City to enter into an Agreement with the University of Utah Neuropsychiatric Institute for the full-time services of a Mental Health Professional. Written documentation previously provided to the City Council included information as follows: West Valley City has a need for competent licensed mental health professional services. And desires to contract with UNI for the allocation of a UNI licensed clinical professional. The use of this professional will complement the already ongoing efforts of the city to assist residents who are experiencing chronic and acute homelessness. The professional will assist the Police Department in finding long term solutions to this issue and seeks to provide intervention, referral or placement for a person with mental illness to facilitate the speedy return of field officers to other field duties. Together, with the UNI professional, WVCPD will endeavor to prevent unnecessary incarceration and/or hospitalization of persons with mental illness, to provide care in the least restrictive environment possible, to provide a variety of clinical services for persons suffering from severe mental and emotional disorders, assist patients and their families in contacting social agencies that provide support and resources for problems that lead to and result from mental illness and severe emotional disorders, and provide follow-up to support access to care and associated reductions in recidivism. The professional will also assist the department in its ongoing efforts to train officers in crisis intervention and de-escalation training. The University of Utah Neuropsychiatric Institute is prepared to allocate the  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 23, 2018 -6- Professional to serve WVC full time for compensation of the employee’s salary and benefits as agreed upon by both parties. This agreement differs from the original in the language used in section 8, to limit the liability both parties accept to the negligent acts of their own employees. This resolution ratifies the contract between West Valley City Police Department and the University of Utah Neuropsychiatric Institute. Councilmember Buhler clarified that this is a replacement and is not a new contract. Eric replied yes. Councilmember Fitisemanu asked when the anticipated start date for the mental health professional is. Eric replied as soon as possible. The City Council will consider Resolution 18-199 at the Regular Council Meeting scheduled November 13, 2018, at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR NOVEMBER 13, 2018 A. RESOLUTION 18-200: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY CONTRACT WITH AND ACCEPT A WARRANTY DEED FROM RANDY WOOLLEY FOR PROPERTY LOCATED AT 5070 WEST 4100 SOUTH Mayor Bigelow discussed proposed Resolution 18-200 that would authorize the City to enter into a Right-of-Way Contract with and accept a Warranty Deed from Randy Woolley for property located at 5070 West 4100 South. Written documentation previously provided to the City Council included information as follows: The Randy P. Woolley parcel located at 5070 West 4100 South is one of several parcels affected by this project and which include fee acquisitions for the 4100 South Improvements Project; Bangerter Highway to 5460 West. This project will reconstruct the pavement and curb and gutter to improve safety and ride quality of 4100 South. Compensation for the purchase of the Warranty Deed and improvements is $600.00 based upon the compensation estimate prepared by Horrocks Engineers. The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The City is responsible for 6.77% of all project costs, including right of way. The City’s portion of the matching funds on the project will be paid to UDOT. The total value for the Warranty Deed is $600.00, making the West Valley City share of the easement $40.62.  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 23, 2018 -7- B. RESOLUTION 18-201: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY AGREEMENT AND ACCEPT A WARRANTY DEED, PERPETUAL EASEMENT, AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM THOMAS AND JULIA CHEZEM FOR PROPERTY LOCATED AT 3877 SOUTH LEE MAUR STREET (2740 WEST) Mayor Bigelow discussed proposed Resolution 18-201 that would authorize the City to enter into a Right-of-Way Agreement and accept a Warranty Deed, Perpetual Easement, and Temporary Construction Easement with and from Thomas and Julia Chezem for property located at 3877 South Lee Maur Street (2740 West). Written documentation previously provided to the City Council included information as follows: This portion of the Thomas D. Chezem and Julia H. Chezem parcel located at 3877 S. Lee Maur Street is being acquired as part of the 2700 West Improvement Project, scheduled to be constructed in 2019. This project will include construction of sidewalk, textured colored concrete parkstrip, landscaping, and decorative street lighting along the west side of Constitution Boulevard (2700 West) from 4100 South to 3671 South. The project will also include an eight-foot tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard. The acquisition from Thomas D. Chezem and Julia H. Chezem includes a Warranty Deed for 810 square feet of additional right-of-way, along with a Perpetual Easement for the wall and for a Grant of Temporary Construction Easement. Compensation is $13,100.00 based upon the appraisal report prepared by the DH Group, LLC. . C. RESOLUTION 18-202: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY AGREEMENT AND ACCEPT A WARRANTY DEED, PERPETUAL EASEMENT, AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM JOSEPH BIGELOW AND JACOB COLEMAN FOR PROPERTY LOCATED AT 3867 SOUTH LEE MAUR STREET (2740 WEST) Mayor Bigelow discussed proposed Resolution 18-202 that would authorize the City to enter into a Right-of-Way Agreement and accept a Warranty Deed, Perpetual Easement, and Temporary Construction Easement with and from Joseph Bigelow and Jacob Coleman for property located at 3867 South Lee Maur Street (2740 West). Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 23, 2018 -8- This portion of the Joseph Bigelow and Jacob Coleman parcel located at 3867 S. Lee Maur Street is being acquired as part of the 2700 West Improvement Project, scheduled to be constructed in 2019. This project will include construction of sidewalk, textured colored concrete parkstrip, landscaping, and decorative street lighting along the west side of Constitution Boulevard (2700 West) from 4100 South to 3671 South. The project will also include an eight-foot tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard. The acquisition from Joseph Bigelow and Jacob Coleman includes a Warranty Deed for 825 square feet of additional right-of-way, along with a Perpetual Easement for the wall and for a Grant of Temporary Construction Easement. Compensation is $13,300.00 based upon the appraisal report prepared by the DH Group, LLC. D. RESOLUTION 18-203: AUTHORIZE THE CITY TO ACCEPT A WARRANTY DEED FROM BRUNDLE GROUP, LLC FOR PROPERTY LOCATED AT 3006 SOUTH SUNRISE POINTE COURT (3275 WEST) Mayor Bigelow discussed proposed Resolution 18-203 that would authorize the City to accept a Warranty Deed from Brundle Group, LLC for property located at 3006 South Sunrise Pointe Court (3275 West). Written documentation previously provided to the City Council included information as follows: The Brundle Acres Subdivision was recorded with the Salt Lake County Recorder’s Office in August 2018. As part of the subdivision plat, a small 1,518 square foot (0.03) acre parcel was created at the northwest corner of the subdivision. This small parcel came into existence due to the location of the stub street from Sunrise Pointe Subdivision to the north. The developer was hopeful that the property owner to the west would be willing to combine this small parcel with the larger agricultural parcel. Although initially the property owner was interested, a decision was made not to accept the parcel. This remnant parcel will be owned by the City and will be improved by the developer with stamped colored concrete. The parcel also becomes a good place for the neighborhood box unit for mail delivery. It is anticipated when the adjacent property to the west develops, Parcel A would be acquired by the future owner/developer of the adjacent property. Upon inquiry, there were no further questions or concerns expressed by members  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 23, 2018 -9- of the City Council. The City Council will consider Resolutions 18-200 through 18-203 at the Regular Council Meeting scheduled November 13, 2018, at 6:30 P.M. COMMUNICATIONS A. FIRE DEPARTMENT PERSONNEL COSTS DISCUSSION Paul Isaac stated that Aimee Tye Critchley, Human Resource Director, will talk about salary scales for the Fire Department. Aimee provided a five-year firefighter average increase in reference to both market and merit. She discussed the 2018/2019 Fire Department pay scale with each step, position, and specialty specifically highlighted. Aimee provided a salary comparison with other agencies in various positions within the Fire Department and explained that it’s difficult to compare due to the differences in departments. She discussed specialties within the department and the top pay that is provided. Aimee explained that 2018 increases included a restructure with 15 new specialty spots available. She provided a pay scale comparison with Salt Lake City and Sandy City. Aimee indicated that the City has lost Firefighters to West Jordan and is concerned about losing more to Salt Lake City or Sandy. Mayor Bigelow commented that this is a challenge and the full package is something that must be considered. Councilmember Buhler asked if there is a shortage of firefighters. Aimee replied that the firefighter profession is still in demand. Councilmember Huynh stated that it’s important to find a good balance between salary and retirement benefits. He asked if there is a high turnover in the Fire Department. Aimee replied that there has been a 7% turnover this year which is higher than normal. She indicated that other agencies appear to be going after other agencies with experienced personnel. Councilmember Christensen asked how many firefighters are in the Department. Aimee replied 117. Councilmember Fitisemanu asked if there is a specific profile of the type of employees being lost to other agencies. Aimee replied younger, Tier 1I (hired after 2011) employees are more likely to leave. Chief Evans added that paramedics are primarily being lost. Paul indicated that solutions are being looked at every day and Wayne has asked that staff find a good resolution to prevent additional loss. B. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 23, 2018 -10- Councilmember Buhler indicated that he would like to see Wind Art discussed further. Mayor Bigelow stated that he would like to pursue a City parade and pageant and questioned the timeline needed to make something like this happen. Paul replied that this would depend on what the event would be in conjunction with. Nancy Day, Parks and Recreation, indicated that there will be a Parade occurring with WestFest and stated that any recommendation from Council would be appreciated. Mayor Bigelow indicated that he would like to meet with Nancy. Yard Sale Regulations and Signs Mayor Bigelow stated that there are multiple signs placed around the City. He indicated that he feels delving into this may be ineffective. Councilmember Buhler stated that the signs aren’t a huge nuisance, but some people seem to be running yard sales every weekend. Paul stated that there are four yard sales allowed per year on each property. Councilmember Christensen asked if Code Enforcement is able to go out on the weekends. Layne replied that there are officers working on Friday and Saturday. Mayor Bigelow asked if residents can report yard sale violations on the website. He suggested providing an easily accessible location for residents to view the yard sale code and a way to report concerns. The Council agreed. B. COUNCIL REPORTS COUNCILMEMBER CHRISTENSEN- UTA GROUNDBREAKING Councilmember Christensen stated that he attended a UTA groundbreaking for a Clean Fuels Depot for buses. He stated it is located right behind UTA Headquarters in downtown Salt Lake City and will be a great benefit for Salt Lake Valley. COUNCILMEMBER FITISEMANU- COUNTY MEMBERS BANQUET Councilmember Fitisemanu stated that he attended a County Members Banquet were a Tongan United Methodist Church Pastor from West Valley City received an award for his help with youth in the community. COUNCILMEMBER HUYNH- HOME INVASION Councilmember Huynh thanked Wayne Pyle and the Police Department for their efforts in capturing two suspects in a home invasion that occurred in his neighborhood. He stated that this happens too often. MAYOR BIGELOW- TRCC Mayor Bigelow indicated that the Utah Cultural Celebration Center has been recommended to be awarded $200,000 for the amphitheater and $500,000 for  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 23, 2018 -11- operations by the TRCC board. The County will consider the recommendation for approval at an upcoming meeting. Upon Adjournment, the Mayor and members of the City Council participated in the Domestic Violence Awareness presentation in the Lobby of City Hall. Mayor Bigelow read and signed a Proclamation. MOTION TO ADJOURN Upon motion by Councilmember Christensen all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY OCTOBER 23, 2018 WAS ADJOURNED AT 5:39 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, October 23, 2018. _______________________________ Nichole Camac, CMC City Recorder