City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 13, 2018 -1- THE WEST VALLEY CITY COUNCIL MET IN STUDY SESSION ON TUESDAY, NOVEMBER 13, 2018, AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 (arrived as noted) Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: Wayne T Pyle, City Manager Nichole Camac, City Recorder Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Colleen Jacobs, Police Chief Chris Beichner, Acting Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Jake Arslanian, Public Works Department Steve Pastorik, CED Steve Lehman, CED Heather Royall, CPD APPROVAL OF MINUTES OF STUDY MEETING HELD OCTOBER 23, 2018 The Council considered the Minutes of the Study Meeting held October 23, 2018. There were no changes, corrections or deletions. Councilmember Buhler moved to approve the Minutes of the Study Meeting held October 23, 2018. Councilmember Huynh seconded the motion.  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 13, 2018 -2- A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF NOVEMBER 13, 2018 Nichole Camac, City Recorder, indicated that the Employee of the Month and award to Yvette Rodier from Jon Huber will be moved to the Regular Meeting agenda of November 20, 2018. Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting scheduled later this night. AWARDS, CEREMONIES AND PROCLAMATIONS SCHEDULED FOR NOVEMBER 20, 2018 A. A PROCLAMATION RECOGNIZING NOVEMBER 24, 2018 AS SMALL BUSINESS SATURDAY Mayor Bigelow and the Council nominated Councilmember Karen Lang to read the Proclamation declaring November 24, 2018 as Small Business Saturday at the Regular Meeting scheduled November 20, 2018 at 6:30 PM. PUBLIC MEETINGS SCHEDULED FOR NOVEMBER 20, 2018 A. ACCEPT PUBLIC INPUT REGARDING APPLICATION Z-5-2018, FILED BY HINES ACQUISITIONS, LLC, REQUESTING A ZONE CHANGE FROM 'A' (AGRICULTURE, MINIMUM LOT SIZE 1/2 ACRE) TO 'M' (MANUFACTURING) FOR PROPERTY LOCATED AT 6279 WEST 2551 SOUTH Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled November 20, 2018, in order for the City Council to hear and consider public comments regarding application Z-5-2018, filed by Hines Acquisitions, LLC, requesting a Zone Change from 'A' (Agriculture, Minimum Lot Size 1/2 Acre) to 'M' (Manufacturing) for property located at 6279 West 2551 South. Proposed Ordinance 18-43 and Resolution 18-204 related to the proposal to be considered by the City Council subsequent to the public hearing, were discussed as follows: ACTION: ORDINANCE NO. 18-43, AMEND THE ZONING MAP TO SHOW A CHANGE OF ZONE FOR PROPERTY LOCATED AT 6279 WEST 2551 SOUTH FROM 'A' (AGRICULTURE, MINIMUM LOT SIZE 1/2 ACRE) TO 'M' (MANUFACTURING) Steve Pastorik, CED, discussed proposed Ordinance 18-43 that would amend the MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 13, 2018 -3- Zoning Map to show a change of Zone for property located at 6279 West 2551 South from 'A' (Agriculture, Minimum Lot Size 1/2 Acre) to 'M' (Manufacturing). Written documentation previously provided to the City Council included information as follows: Hines Acquisitions, LLC has requested a zone change on a 48.8 acre parcel at 6279 W 2551 S from A (agriculture, minimum lot size ½ acre) to M (manufacturing). Surrounding zones include M to the north and west and A to the south and east. Neighboring uses include the developing ARA Industrial Park to the west, Rocky Mountain Raceway to the north, the Riter Canal to the south and vacant property to the east. The subject property is designated as light manufacturing in the West Valley City General Plan. The City’s Major Street Plan, which is part of the General Plan, shows 2540 S extending through this property. The applicant has submitted a concept plan, which is attached. Also attached is a letter from the applicant describing the proposal. The intended use is warehouse/light industrial similar to the ARA Industrial Park to the west. The total building area is over 600,000 square feet. Given the size of the proposal (over 10 acres), a conditional use permit would be required for the use approval assuming the zone change is approved. The State legislature has appropriated funds to extend 2540 S to the east and then north to connect with the future frontage road west of Mountain View Corridor. To facilitate this road construction, staff recommends that the property be subdivided prior to the commencement of development. The subdivision will trigger dedication of the needed right-of-way for 2540 South. ACTION: RESOLUTION NO. 18-204, AUTHORIZE THE CITY TO ENTER INTO A DEVELOPMENT AGREEMENT WITH HINES ACQUISITIONS, LLC FOR APPROXIMATELY 48.8 ACRES OF PROPERTY LOCATED AT 6279 WEST 2551 SOUTH Steve Pastorik, CED, discussed proposed Resolution 18-204 that would authorize the City to enter into a Development Agreement with Hines Acquisitions, LLC for approximately 48.8 acres of property located at 6279 West 2551 South. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 13, 2018 -4- Hines Acquisitions, LLC Development, Inc. has submitted a rezone application (Z-5-2018) to change a 48.8 acre property at 6279 W 2551 S from A (agriculture, minimum lot size ½ acre) to M (manufacturing). The City’s Major Street Plan, which is part of the General Plan, shows 2540 South extending through this property. For this reason, staff is recommending a development agreement to secure the right-of-way needed for the road extension. The State legislature has appropriated funds for the construction of the road. Councilmember Buhler asked if the Development Agreement will require that the parcel be subdivided before building can begin. Steve replied yes. Councilmember Buhler asked how large the lots must be. Steve replied that there is no minimum square footage for the Manufacturing Zone. Councilmember Christensen noted that this property will be located in the Inland Port area. The City Council will consider Ordinance 18-43 and Resolution 18-204 at the Regular Council Meeting scheduled November 20, 2018, at 6:30 P.M. B. ACCEPT PUBLIC INPUT REGARDING APPLICATION S-12-2018, FILED BY NATALIE NICHOLS, REPRESENTING AMERICA FIRST CREDIT UNION, REQUESTING A PLAT AMENDMENT FOR THE AFFCU 4100 SOUTH SUBDIVISION LOCATED AT 5576 WEST 4100 SOUTH Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled November 20, 2018, in order for the City Council to hear and consider public comments regarding application S-12-2018, filed by Natalie Nichols, representing America First Credit Union, requesting a plat amendment for the AFFCU 4100 South Subdivision located at 5576 West 4100 South. Proposed Ordinance 18-44 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 18-44, APPROVE THE AMENDMENT OF LOT 1 IN THE AFFCU 4100 SOUTH SUBDIVISION Steve Lehman, CED, discussed proposed Ordinance 18-44 that would approve the amendment of lot 1 in the AFFCU 4100 South Subdivision. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 13, 2018 -5- The AFFCU 4100 South Subdivision was recorded with the Salt Lake County Recorder’s Office in March 2016. The original subdivision consisted of 2 lots on 2.8 acres. During the review of the original subdivision, it was suggested that a future potential amendment to lot 1 would be made simply because America First would not need such a large lot for their proposed use. America First recently submitted their application for a new credit union on the corner lot. A determination has been made to divide the original lot into two lots as America First does not need the additional .56 acres. The C-1 zone has a minimum lot size of 20,000 square feet. The newly created lot will be 24,613 square feet and will be located between the America First Credit Union and the Autozone store to the north. Existing utility easements are located on the periphery of these lots, but none exist internally. Access to the site will be gained from 4100 South and from 5600 West. An existing access already exists along 5600 West and will be a shared access for all three lots. The City Council will consider Ordinance 18-44 at the Regular Council Meeting scheduled November 20, 2018, at 6:30 P.M. RESOLUTION 18-205: APPROVE TWO SUBGRANT AGREEMENTS BETWEEN WEST VALLEY CITY AND SALT LAKE COUNTY GOVERNING THE DISBURSEMENT AND USE OF HOME INVESTMENT PARTNERSHIP FUNDING Layne Morris, CPD Director, presented proposed Resolution 18-205 that would approve two Subgrant Agreements between West Valley City and Salt Lake County governing the disbursement and use of Home Investment Partnership Funding. Written documentation previously provided to the City Council included information as follows: As the lead agency in the local HOME consortium, Salt Lake County has notified West Valley City of their annual allocation of HOME funds. West Valley City will administer a Rehabilitation Program and a Down Payment Assistance Program using these funds. West Valley City will receive ten percent for administrative fees. I. Housing Rehabilitation Programs (HCD18115) Total Budget $ 279,348.00  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 13, 2018 -6- a. Rehabilitations: $ 251,264.00 b. Project delivery costs: $ 28,084.00 II. Down Payment Assistance Program (HCD18116) Total Budget $ 16,500.00 a. Down payments: $ 15,000.00 b. Project delivery costs: $ 1,500.00 Total $ 295,848.00 The County has entered into a grant agreement with the U.S. Department of Housing and Urban Development (HUD) for financial assistance to conduct a HOME Investment Partnership Program (HOME Program) pursuant to the HOME Investment Partnerships Act, Title II of the Cranston-Gonzales National Affordable Housing Act, 42 U.S.C. 12701-12839, as amended, and subject to the Rules and Regulations, promulgated by HUD governing the conduct of HOME Investment Partnership Programs including, but not limited to, Title 24, Part 92 of the Code of Federal Regulations (CFR) (the Rules and Regulations); and the applicable Circulars published by the U.S. Office of Management and Budget (OMB Circulars). Salt Lake County has created a consortium involving six Utah cities. West Valley City is a member of the Salt Lake County HOME Consortium, as per the multi- year HUD HOME Interlocal Agreement signed in July 2017. Each year West Valley City has been allocated HOME funds through this partnership. The funding is restrictive allowing only certain residential construction, home rehabilitation and down payment assistance. Councilmember Fitisemanu asked if this funding is used for the Idea Houses. Layne replied no. The City Council will consider Resolution 18-205 at the Regular Council Meeting scheduled November 20, 2018, at 6:30 P.M. RESOLUTION 18-206: APPROVE AN AGREEMENT BETWEEN WEST VALLEY CITY AND SALT LAKE COUNTY TO PROVIDE "ZOO, ARTS, AND PARKS FUNDS" TO THE UTAH CULTURAL CELEBRATION CENTER Paul Isaac, Assistant City Manager, presented proposed Resolution 18-206 that would approve an agreement between West Valley City and Salt Lake County to provide "Zoo, Arts, and Parks Funds" to the Utah Cultural Celebration Center. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 13, 2018 -7- The Utah Cultural Celebration Center will primarily use Zoo Arts and Parks (ZAP) funding for General Program Development in four designated areas: 1) educational programming and workshops, 2) festivals, celebrations, and concerts, 3) personnel, and 4) gallery exhibitions. With this new funding, the Cultural Center will be able to expand its community-based arts and cultural programming. The Center will also be able to reach a greater number of West Valley City and Salt Lake County residents of all ages and income levels who represent many cultural and ethnic groups. The Cultural Center has become the preferred destination for many high quality and diverse cultural and arts events that reflect the interests of the community and enhance the image of West Valley City. The Cultural Center is poised to continue maximizing the benefits that will result from the yearly ZAP financial award. Over the next twelve months, the Center will develop community programming, continue to seek and expand diversified funding sources, and collaborate on opportunities for residents to experience quality multidisciplinary arts and cultural programming. Councilmember Fitisemanu verified that this is direct funding and the City does not need to match it. Paul replied yes. Mayor Bigelow indicated that he serves on the Board and indicated that the Cultural Center is an important recipient of these funds since they provide diverse programming and exhibits to the community. The City Council will consider Resolution 18-206 at the Regular Council Meeting scheduled November 20, 2018, at 6:30 P.M. RESOLUTION 18-207: AUTHORIZE THE CITY TO ENTER INTO AN AGREEMENT WITH DLS CONSULTING, INC. FOR PROFESSIONAL SERVICES FROM NOVEMBER 1, 2018 THROUGH OCTOBER 31, 2019 Nicole Cottle, Assistant City Manager/CED Director, presented proposed Resolution 18- 207 that would authorize the City to enter into an agreement with DLS Consulting, Inc. for professional services from November 1, 2018 through October 31, 2019. Written documentation previously provided to the City Council included information as follows: Dave Stewart has represented West Valley City for several years at the state legislature. His representation has resulted in the receipt of significant appropriations and has provided the City with protection from regulations that may  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 13, 2018 -8- have been detrimental. Dave Stewart has exceptional knowledge of the City and its needs and is able to represent the City effectively. DLS will provide the City with professional services by interacting with other governmental agencies, including lobbying the Utah Legislature on issues important to the City. This agreement runs through the 2019 fiscal year with a 30- day termination provision. Councilmember Fitisemanu asked if there are any notable modifications from previous contracts. Nicole replied no. Mayor Bigelow asked who the new leadership is in the Senate. Nicole provided names and brief background information on new members. Mayor Bigelow asked if another contract for Ron Hamm will come before the Council. Nicole replied that the Council will review Mr. Hamm’s contract next year. The City Council will consider Resolution 18-207 at the Regular Council Meeting scheduled November 20, 2018, at 6:30 P.M. RESOLUTION 18-208: APPROVE AN AMENDED MEMORANDUM OF UNDERSTANDING ("AMENDED MOU") BETWEEN WEST VALLEY CITY AND THE UTAH PROSECUTION COUNCIL, LOWERING THE COST OF THE EPROSECUTOR CASE MANAGEMENT SYSTEM, AND SETTING FORTH THE CONDITIONS UNDER WHICH THE CITY WILL RECEIVE USER LICENSES Eric Bunderson, City Attorney, presented proposed Resolution 18-208 that would approve an amended Memorandum of Understanding ("Amended MOU") between West Valley City and the Utah Prosecution Council, lowering the cost of the EProsecutor Case Management System, and setting forth the conditions under which the City will receive user licenses. Written documentation previously provided to the City Council included information as follows: The UPC has contracted with Journal Technologies, Inc. (“JTI”) for the purchase of its cloud-based case management system known as eProsecutor. This Amended MOU acknowledges the conditions under which West Valley City will receive licenses for eProsecutor. The City also must enter into a separate Joinder with JTI. In November of 2017, the City entered into a Memorandum of Understanding with the Utah Prosecution Council (“UPC”) to provide a case management system to replace the UPC’s Prosecution Information Management System (“PIMS”). Since that time, UPC received additional grant funding to cover the final costs associated with the purchase of eProsecutor, lowering the cost from $1,600 per user to $206  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 13, 2018 -9- per user. The City will receive 10 user licenses for use of the program. By signing this Amended MOU, the previous agreement is rendered null and void. The City Council will consider Resolution 18-208 at the Regular Council Meeting scheduled November 20, 2018, at 6:30 P.M. RESOLUTION 18-209: AUTHORIZE THE EXECUTION OF AN INTERLOCAL COOPERATION AGREEMENT BETWEEN WEST VALLEY CITY AND THE SALT LAKE COUNTY MUNICIPAL SERVICE DISTRICT FOR CONSTRUCTION OF A STORM DRAIN PROJECT ON 5600 WEST AND 4700 SOUTH Russ Willardson, Public Works Director, presented proposed Resolution 18-209 that would authorize the execution of an Interlocal Cooperation Agreement between West Valley City and the Salt Lake County Municipal Service District for construction of a Storm Drain Project on 5600 West and 4700 South. Written documentation previously provided to the City Council included information as follows: There have been recurring flooding problems at 5600 W 4700 S due to an old culvert which carried water from the south side of 4700 South, under the road and adjacent railroad tracks, and discharged the storm water onto property on the north side of the road. This culvert was originally installed when the surrounding property was undeveloped and was intended to simply move water from one side of the road to the other. Earlier this summer, the City constructed a storm drain to carry the storm water from the 4700 S culvert to a storm drain on 5600 W. The MSD agreed to share half the cost of the construction, since the runoff originates from the Kearns Metro Township. This agreement reimburses the City for half the project cost. Councilmember Buhler clarified that the total fiscal impact to the City will be approximately $39,000. Russ replied yes. The City Council will consider Resolution 18-209 at the Regular Council Meeting scheduled November 20, 2018, at 6:30 P.M. RESOLUTION 18-210: APPROVE A COOPERATIVE AGREEMENT BETWEEN THE CITY AND THE UTAH DEPARTMENT OF TRANSPORTATION (UDOT) FOR THE CONSTRUCTION OF 2550 SOUTH Russ Willardson, Public Works Director, presented proposed Resolution 18-210 that would  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 13, 2018 -10- approve a Cooperative Agreement between the City and the Utah Department of Transportation (UDOT) for the construction of 2550 South. Written documentation previously provided to the City Council included information as follows: Under the 2018 Senate Bill 234 (Utah Inland Port Authority Bill), it was directed that the Department of Transportation shall fund, from money designated in the Transportation Investment Fund for that purpose, the completion of 2550 South from 5600 West to 8000 West, with matching funds from the county in which the road is located. It is anticipated that the road will cost $4,000,000, and funding for the road will come from UDOT and Salt Lake County in equal shares. This agreement provides for the first $1,000,000 to come to the project from UDOT, the remaining funds will come through other agreements, both with UDOT and with Salt Lake County. The Public Works Department will use the funds for the design and construction of 2550 South, with the first segment between 7200 West and approximately 6000 West. It is anticipated that the first segment will be completed in 2019. The segment east of 6000 West is dependent on UDOT’s construction of 2400 South over Mountain View Corridor, which is anticipated to be completed in 2021. Mayor Bigelow clarified that the road will dead end until the alignment is determined. Russ replied yes. The City Council will consider Resolution 18-210 at the Regular Council Meeting scheduled November 20, 2018, at 6:30 P.M. RESOLUTION 18-211: AUTHORIZE THE CITY TO PURCHASE WIND ART DESIGN, CONSTRUCTION, AND INSTALLATION SERVICES FROM WHITAKER STUDIO, INC. Wayne Pyle, City Manager, presented proposed Resolution 18-211 that would authorize the City to purchase Wind Art Design, Construction, and Installation Services from Whitaker Studio, Inc. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 13, 2018 -11- At the direction of the City Manager, the expansion of Wind Art along the 3500 S Corridor has been considered and 3 sites have been selected as ones suitable for Wind Art installations. These sites are the North West interchange of the 3500 S and 215 Off Ramp, a city maintained landscaping area at 3500 S and Decker Lake Drive, and an installation on private property in Saigon Plaza in coordination with the land owner. This will meet goals set by the City Council in the yearly strategic planning meeting, in which adding Wind Art was identified as a city goal. The artist at Whitaker Studios has designed a proposal based on what best fits in the selected areas, and permission has been granted from UDOT to install these in areas where they have ownership of the land as well. The engineers and contractors at Whitaker Studios are also prepared to pull needed permits from UDOT in coordination with the city, and can start planning construction as soon as funding is secured. They will also act as the project manager in conjunction with the city. Mayor Bigelow stated that he likes the first two proposals for the wind art project but feels that the third design doesn’t fit with the theme throughout the City. Councilmember Buhler stated that he isn’t opposed to the design but he doesn’t like it as much as the others. He indicated that he would be okay swapping out the third design with one of the first two. Wayne stated that there were originally 12 sites proposed but reduced to 3. Councilmember Huynh stated that he feels comfortable with the proposal as is. Councilmember Buhler clarified that once funding is approved, the Council and staff can discuss design or sites moving forward. Wayne stated that approval would solidify the sites but not the design. Mayor Bigelow stated that it would be helpful to understand what drives the cost. The Council and Staff discussed the height of the wind art. Councilmember Lang arrived at 5:15 PM. Councilmember Lang stated that she isn’t sure if this is the biggest priority for the amount of money being requested. She indicated that putting money toward more substantial projects, like railroad noise problems or other residential concerns, may be more important. Councilmember Buhler stated that this was driven by the Council and while it isn’t necessarily more important, it is something that the Council wanted. Councilmember Fitisemanu clarified that the price is comparable to past purchases. Wayne replied yes. The Council requested that this item be continued for a month to view other designs. The City Council will consider Resolution 18-211 at the Regular Council Meeting scheduled November 20, 2018, at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR NOVEMBER 20, 2018 A. RESOLUTION 18-212: AUTHORIZE THE CITY TO ACCEPT A  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 13, 2018 -12- PERPETUAL EASEMENT FROM NEW STAR INVESTMENT, INC. FOR PROPERTY LOCATED AT 1824 WEST 3500 SOUTH Mayor Bigelow discussed proposed Resolution 18-212 that would authorize the City to accept a Perpetual Easement from New Star Investment, Inc. for property located at 1824 West 3500 South. Written documentation previously provided to the City Council included information as follows: In exchange for a perpetual easement on property owned by New Star Investments, West Valley City will obtain the rights to install and maintain Wind Art installations on the aforementioned property. The legal description of the land is as follows: A tract of land located in the Southeast Quarter of the Southwest Quarter of Section 27, Township 1 South, Range 1 West, Salt Lake Base & Meridian, located in West Valley City, more particularly described as follows: Commencing at the South Quarter Corner of Section 27, Township 1 South, Range 1 West, Salt Lake Base and Meridian and running thence West 735.92 feet along the south line of said Section 27; thence North 54.55 feet along the east boundary of Grantor’s property extended; thence West 61.70 feet to the Point of Beginning; thence West 24.5 feet; thence North 19.70 feet; thence North 45°00’00” East 6.08 feet; thence East 20.20 feet; thence South 24.00 feet to the Point of Beginning. Encompassing 579 square feet. West Valley City staff has determined that property owned by New Stars Investment at 1824 W 3500 S has a location desirable for Wind Art installation. In agreement with the property owned, West Valley City would obtain an easement on this property in order to legally be able to install and maintain Wind Art locations. The Council agreed to continue this item to the next month when the wind art proposal will be considered. B. RESOLUTION 18-213: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY CONTRACT AND ACCEPT A WARRANTY DEED AND TEMPORARY CONSTRUCTION EASEMENT FROM WASATCH LAND AND IMPROVEMENT COMPANY FOR PROPERTY LOCATED AT 4445  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 13, 2018 -13- WEST 4100 SOUTH Mayor Bigelow discussed proposed Resolution 18-213 that would authorize the City to enter into a Right-of-Way Contract and accept a Warranty Deed and Temporary Construction Easement from Wasatch Land and Improvement Company for property located at 4445 West 4100 South. Written documentation previously provided to the City Council included information as follows: The Wasatch Land and Improvement Company parcel located at 4445 West 4100 South is one of several parcels affected by this project and which include fee acquisitions for the 4100 South Improvements Project; Bangerter Highway to 5460 West. This project will reconstruct the pavement and curb and gutter to improve safety and ride quality of 4100 South. Compensation for the purchase of the Warranty Deed, Temporary Construction Easement and improvements of $9,798.00 was negotiated based upon the compensation estimate prepared by Horrocks Engineers, Inc. The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The City is responsible for 6.77% of all project costs, including right of way. The City’s portion of the matching funds on the project will be paid to UDOT. The total value for the Warranty Deed and the Temporary Construction Easement is $9,798.00, making the West Valley City share of the easement $663.32. C. RESOLUTION 18-214: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY CONTRACT WITH AND ACCEPT A WARRANTY DEED AND TEMPORARY CONSTRUCTION EASEMENT FROM WASATCH LAND AND IMPROVEMENT COMPANY FOR PROPERTY LOCATED AT 4391 WEST 4100 SOUTH Mayor Bigelow discussed proposed Resolution 18-214 that would authorize the City to enter into a Right-of-Way Contract with and accept a Warranty Deed and Temporary Construction Easement from Wasatch Land and Improvement Company for property located at 4391 West 4100 South. Written documentation previously provided to the City Council included information as follows: The Wasatch Land and Improvement Company parcel located at 4391 West 4100 South is one of several parcels affected by this project and which  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 13, 2018 -14- include fee acquisitions for the 4100 South Improvements Project; Bangerter Highway to 5460 West. This project will reconstruct the pavement and curb and gutter to improve safety and ride quality of 4100 South. Compensation for the purchase of the Special Warranty Deed, Temporary Construction Easement and improvements of $2,668.00 was negotiated based upon the compensation estimate prepared by Horrocks Engineers, Inc. The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The City is responsible for 6.77% of all project costs, including right of way. The City’s portion of the matching funds on the project will be paid to UDOT. The total value for the Special Warranty Deed and the Temporary Construction Easement is $2,668.00, making the West Valley City share of the easement $180.62. D. RESOLUTION 18-215: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY CONTRACT AND ACCEPT A WARRANTY DEED AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM GJKALLINS UTAH HOLDING, LLC FOR PROPERTY LOCATED AT 4018 WEST 4100 SOUTH Mayor Bigelow discussed proposed Resolution 18-215 that would authorize the City to enter into a Right-of-Way Contract and accept a Warranty Deed and Temporary Construction Easement with and from GJKallins Utah Holding, LLC for property located at 4018 West 4100 South Written documentation previously provided to the City Council included information as follows: The Gjkallins Utah Holdings, LLC parcel located at 4018 West 4100 South is one of several parcels affected by this project and which include fee acquisitions for the 4100 South Improvements Project; Bangerter Highway to 5460 West. This project will reconstruct the pavement and curb and gutter to improve safety and ride quality of 4100 South. Compensation for the purchase of the Warranty Deed, Temporary Construction Easement and improvements is $224,000.00 based upon the appraisal report prepared by Integra Realty Resources. The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The city is responsible 6.77% of all project costs, including right of way. The city’s portion of the  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 13, 2018 -15- matching funds on the project will be paid to UDOT. The total value for the Warranty Deed and the Temporary Construction Easement is $224,000.00, making the West Valley City share of the easement $15,164.80. E. RESOLUTION 18-216: AUTHORIZE THE CITY TO ENTER INTO AN EASEMENT PURCHASE AGREEMENT AND ACCEPT A PERPETUAL EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM TASHINA CHANDLER FOR PROPERTY LOCATED AT 3747 SOUTH LEE MAUR STREET (2740 WEST) Mayor Bigelow discussed proposed Resolution 18-216 that would authorize the City to enter into an Easement Purchase Agreement and accept a Perpetual Easement and Temporary Construction Easement with and from Tashina Chandler for property located at 3747 South Lee Maur Street (2740 West). Written documentation previously provided to the City Council included information as follows: This portion of the Tashina Chandler parcel located at 3747 S. Lee Maur Street is being acquired as part of the 2700 West Improvement Project, scheduled to be constructed in 2019. This project will include construction of sidewalk, textured colored concrete parkstrip, landscaping, and decorative street lighting along the west side of Constitution Boulevard (2700 West) from 4100 South to 3671 South. The project will also include an eight-foot tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard. The acquisition from Tashina Chandler includes a Perpetual Easement for the wall and for a Grant of Temporary Construction Easement. Compensation in the amount of $2,000.00 is based upon the Compensation Estimate prepared by the DH Group, LLC. F. RESOLUTION 18-217: AUTHORIZE THE CITY TO ENTER INTO AN EASEMENT PURCHASE AGREEMENT AND ACCEPT A PERPETUAL EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM CATHERINE WILLIAMS FOR PROPERTY LOCATED AT 3781 SOUTH LEE MAUR STREET (2740 WEST) Mayor Bigelow discussed proposed Resolution 18-217 that would authorize the City to enter into an Easement Purchase Agreement and accept a Perpetual Easement and Temporary Construction Easement with and from Catherine Williams for property located at 3781 South Lee Maur Street (2740 West). Written documentation previously provided to the City Council included  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 13, 2018 -16- information as follows: This portion of the Catherine Williams parcel located at 3781 S. Lee Maur Street is being acquired as part of the 2700 West Improvement Project, scheduled to be constructed in 2019. This project will include construction of sidewalk, textured colored concrete parkstrip, landscaping, and decorative street lighting along the west side of Constitution Boulevard (2700 West) from 4100 South to 3671 South. The project will also include an eight-foot tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard. The acquisition from Catherine Williams includes a Perpetual Easement for the wall and for a Grant of Temporary Construction Easement. Compensation in the amount of $2,800.00 is based upon the Compensation Estimate prepared by the DH Group, LLC. G. RESOLUTION 18-218: AUTHORIZE THE CITY TO ENTER INTO AN EASEMENT PURCHASE AGREEMENT AND ACCEPT A PERPETUAL EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM HAMDI AND FATIMA AHMED FOR PROPERTY LOCATED AT 3695 SOUTH LEE MAUR STREET (2740 WEST) Mayor Bigelow discussed proposed Resolution 18-218 that would authorize the City to enter into an Easement Purchase Agreement and accept a Perpetual Easement and Temporary Construction Easement with and from Hamdi and Fatima Ahmed for property located at 3695 South Lee Maur Street (2740 West). Written documentation previously provided to the City Council included information as follows: This portion of the Hamdi Ahmed and Fatima Ahmed parcel located at 3695 S. Lee Maur Street is being acquired as part of the 2700 West Improvement Project, scheduled to be constructed in 2019. This project will include construction of sidewalk, textured colored concrete parkstrip, landscaping, and decorative street lighting along the west side of Constitution Boulevard (2700 West) from 4100 South to 3671 South. The project will also include an eight-foot tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard. The acquisition from Hamdi Ahmed and Fatima Ahmed includes a Perpetual Easement for the wall and for a Grant of Temporary Construction Easement. Compensation in the amount of $1,900.00 is based upon the Compensation Estimate prepared by the DH Group, LLC. H. RESOLUTION 18-219: AUTHORIZE THE CITY TO ENTER INTO A  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 13, 2018 -17- RIGHT-OF-WAY AGREEMENT AND ACCEPT A WARRANTY DEED, PERPETUAL EASEMENT, AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM DALLAS ROBERTS FOR PROPERTY LOCATED AT 3931 SOUTH LEE MAUR STREET (2740 WEST) Mayor Bigelow discussed proposed Resolution 18-219 that would authorize the City to enter into a Right-of-Way Contract with and accept a Warranty Deed, Perpetual Easement, and Temporary Construction Easement with and from Dallas Roberts for property located at 3931 South Lee Maur Street (2740 West) Written documentation previously provided to the City Council included information as follows: This portion of the Dallas Roberts parcel located at 3931 S. Lee Maur Street is being acquired as part of the 2700 West Improvement Project, scheduled to be constructed in 2019. This project will include construction of sidewalk, textured colored concrete parkstrip, landscaping, and decorative street lighting along the west side of Constitution Boulevard (2700 West) from 4100 South to 3671 South. The project will also include an eight-foot tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard. The acquisition from Dallas Roberts includes a Warranty Deed for 850 square feet of additional right- of-way, along with a Perpetual Easement for the wall and for a Grant of Temporary Construction Easement. Compensation in the amount of $15,400.00 is based upon the appraisal report prepared by the DH Group, LLC. I. RESOLUTION 18-220: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY AGREEMENT AND ACCEPT A WARRANTY DEED, PERPETUAL EASEMENT, AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM KAITLIN WRIGHT AND PAUL OKELBERRY FOR PROPERTY LOCATED AT 3921 SOUTH LEE MAUR STREET (2740 WEST) Mayor Bigelow discussed proposed Resolution 18-220 that would authorize the City to enter into a Right-of-Way Contract with and accept a Warranty Deed, Perpetual Easement, and Temporary Construction Easement with and from Kaitlin Wright and Paul Okelberry for property located at 3921 South Lee Maur Street (2740 West). Written documentation previously provided to the City Council included information as follows: This portion of the Kaitlin G. Wright and Paul R. Okelberry parcel located at 3921 S. Lee Maur Street is being acquired as part of the 2700 West  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 13, 2018 -18- Improvement Project, scheduled to be constructed in 2019. This project will include construction of sidewalk, textured colored concrete parkstrip, landscaping, and decorative street lighting along the west side of Constitution Boulevard (2700 West) from 4100 South to 3671 South. The project will also include an eight-foot tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard. The acquisition from Kaitlin G. Wright and Paul R. Okelberry includes a Warranty Deed for 820 square feet of additional right-of-way, along with a Perpetual Easement for the wall and for a Grant of Temporary Construction Easement. Compensation in the amount of $13,400.00 is based upon the appraisal report prepared by the DH Group, LLC. J. RESOLUTION 18-221: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY AGREEMENT AND ACCEPT A WARRANTY DEED, PERPETUAL EASEMENT, AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM MICHAEL AND FRANCINE BECKWITH FOR PROPERTY LOCATED AT 3911 SOUTH LEE MAUR STREET (2740 WEST) Mayor Bigelow discussed proposed Resolution 18-221 that would authorize the City to enter into a Right-of-Way Contract with and accept a Warranty Deed, Perpetual Easement, and Temporary Construction Easement with and from Michael and Francine Beckwith for property located at 3911 South Lee Maur Street (2740 West). Written documentation previously provided to the City Council included information as follows: This portion of the Michael W. Beckwith and Francine Beckwith parcel located at 3911 S. Lee Maur Street is being acquired as part of the 2700 West Improvement Project, scheduled to be constructed in 2019. This project will include construction of sidewalk, textured colored concrete parkstrip, landscaping, and decorative street lighting along the west side of Constitution Boulevard (2700 West) from 4100 South to 3671 South. The project will also include an eight-foot tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard. The acquisition from Michael W. Beckwith and Francine Beckwith includes a Warranty Deed for 850 square feet of additional right-of-way, along with a Perpetual Easement for the wall and for a Grant of Temporary Construction Easement. Compensation in the amount of $15,900.00 is based upon the appraisal report prepared by the DH Group, LLC. K. RESOLUTION 18-222: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY AGREEMENT AND ACCEPT A WARRANTY DEED,  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 13, 2018 -19- PERPETUAL EASEMENT, AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM GLEN BAILESS AND 2718 WEST, LLC FOR PROPERTY LOCATED AT 2718 WEST 3835 SOUTH Mayor Bigelow discussed proposed Resolution 18-222 that would authorize the City to enter into a Right-of-Way Agreement and accept a Warranty Deed, Perpetual Easement, and Temporary Construction Easement with and from Glen Bailess and 2718 West, LLC for Property Located at 2718 West 3835 South. Written documentation previously provided to the City Council included information as follows: This portion of the Glen A. Bailess and 2718 West, LLC parcel located at 2718 West 3835 South is being acquired as part of the 2700 West Improvement Project, scheduled to be constructed in 2019. This project will include construction of sidewalk, textured colored concrete parkstrip, landscaping, and decorative street lighting along the west side of Constitution Boulevard (2700 West) from 4100 South to 3671 South. The project will also include an eight-foot tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard. The acquisition from Glen A. Bailess and 2718 West, LLC includes a Warranty Deed for 810 square feet of additional right-of-way, along with a Perpetual Easement for the wall and for a Grant of Temporary Construction Easement. Compensation in the amount of $11,700.00 is based upon the appraisal report prepared by the DH Group, LLC. L. RESOLUTION 18-223: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY AGREEMENT AND ACCEPT A WARRANTY DEED, PERPETUAL EASEMENT, AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM RICHARD AND REBECCA EVENSON FOR PROPERTY LOCATED AT 3881 SOUTH LEE MAUR STREET (2740 WEST) Mayor Bigelow discussed proposed Resolution 18-223 that would authorize the City to enter into a Right-of-Way Contract with and accept a Warranty Deed, Perpetual Easement, and Temporary Construction Easement with and from Richard and Rebecca Evenson for property located at 3881 South Lee Maur Street (2740 West). Written documentation previously provided to the City Council included information as follows: This portion of the Richard Evenson and Rebecca Evenson parcel located at 3881 S. Lee Maur Street is being acquired as part of the 2700 West Improvement Project, scheduled to be constructed in 2019. This project  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 13, 2018 -20- will include construction of sidewalk, textured colored concrete parkstrip, landscaping, and decorative street lighting along the west side of Constitution Boulevard (2700 West) from 4100 South to 3671 South. The project will also include an eight-foot tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard. The acquisition from Richard Evenson and Rebecca Evenson includes a Warranty Deed for 850square feet of additional right-of-way, along with a Perpetual Easement for the wall and for a Grant of Temporary Construction Easement. Compensation in the amount of $11,500.00 is based upon the appraisal report prepared by the DH Group, LLC. M. RESOLUTION 18-224: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY AGREEMENT AND ACCEPT A WARRRANTY DEED, PERPETUAL EASEMENT, AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM DENNIS AND SHANNA ROBERTS FOR PROPERTY LOCATED AT 3939 SOUTH LEE MAUR STREET (2740 WEST) Mayor Bigelow discussed proposed Resolution 18-224 that would authorize the City to enter into a Right-of-Way Contract with and accept a Warranty Deed, Perpetual Easement, and Temporary Construction Easement with and from Dennis and Shanna Roberts for property located at 3939 South Lee Maur Street (2740 West) Written documentation previously provided to the City Council included information as follows: This portion of the Dennis S. Roberts and Shanna C. Roberts parcel located at 3939 S. Lee Maur Street is being acquired as part of the 2700 West Improvement Project, scheduled to be constructed in 2019. This project will include construction of sidewalk, textured colored concrete parkstrip, landscaping, and decorative street lighting along the west side of Constitution Boulevard (2700 West) from 4100 South to 3671 South. The project will also include an eight-foot tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard. The acquisition from Dennis S. Roberts and Shanna C. Roberts includes a Warranty Deed for 765 square feet of additional right-of-way, along with a Perpetual Easement for the wall and for a Grant of Temporary Construction Easement. Compensation in the amount of $9,400.00 is based upon the appraisal report prepared by the DH Group, LLC. Upon inquiry, there were no further questions or concerns expressed by members of the City Council.  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 13, 2018 -21- The City Council will consider Resolutions 18-212 through 18-224 at the Regular Council Meeting scheduled November 20, 2018, at 6:30 P.M. COMMUNICATIONS A. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions Councilmember Buhler stated that the Council will have the opportunity to go to Washington DC in March. He stated that he would like to know who will be in attendance so he can determine if he needs to go. The Council discussed the conference. Councilmember Christensen suggested further discussion on railroad crossings. Wayne replied that to modify railroad crossings to help with noise concerns, the City would need to pay approximately $500,000 per crossing and added that there are 4. The Mayor and Council requested a communication item or follow-up that summarizes what is possible. Councilmember Fitisemanu stated that he would like to have further conversation regarding Fire Department compensation. He indicated that it’s important to find a way to keep trained employees. Councilmember Huynh agreed. Councilmember Fitisemanu stated that he is reconsidering his opinion on setbacks for RV’s. He stated that he visited several homes in his neighborhood over Halloween and found that many driveways for RV’s would not meet the 20 foot setback requirement that is being proposed. Mayor Bigelow stated that he would like to discuss security in a closed session. He indicated that given the climate across the County, it would be valuable to have this conversation. Mayor Bigelow stated that the Police Department has been stable in its size for a while but there is a general feeling that there is a lack of safety in the City among residents. He indicated that he would like to discuss the potential of expanding the Police force and possible funding for it. B. COUNCIL REPORTS COUNCILMEMBER BUHLER- VETERANS DAY EVENT  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 13, 2018 -22- Councilmember Buhler stated that he attended the Veteran’s Day program and indicated that it was a very good event. He also stated that he enjoyed being a judge for the Catrina Contest and indicated that it was also a great event. COUNCILMEMBER CHRISTENSEN- FUNERAL Councilmember Christensen stated that he attended LT. Crowley’s funeral. He indicated that there was a lot of support from across the State. COUNCILMEMBER HUYNH- VETERANS DAY PARADE Councilmember Huynh stated that he attended a Veteran’s Day parade in Layton. COUNCILMEMBER NORDFELT- CODY BROTHERSON Councilmember Nordfelt stated that he attended the remembrance event for Cody Brotherson. He stated it was a great event and was good to remember. C. REVIEW AGENDA FOR SPECIAL REDEVELOPMENT AGENCY MEETING SCHEDULED NOVEMBER 20, 2018 RESOLUTION 18-09: AUTHORIZE THE AGENCY TO EXECUTE A RIGHT-OF-WAY AND EASEMENT GRANT IN FAVOR OF QUESTAR GAS COMPANY Wayne Pyle, City Manager, presented proposed Resolution 18-09 that would authorize the Agency to execute a Right-of-Way and Easement Grant in favor of Questar Gas Company. Written documentation previously provided to the Redevelopment Agency included information as follows: This easement is a twenty foot wide easement that will allow the installation and maintenance of a natural gas line to service the public safety building. An additional easement will be conveyed by West Valley Office Holdings, LLC to permit the installation of the line to the right-of-way. Upon inquiry, there were no further questions. MOTION FOR CLOSED SESSION Councilmember Buhler moved to adjourn and reconvene in a Closed Session for discussion of pending litigation, disposition of real property, and professional competency. Councilmember Christensen seconded the motion.  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 13, 2018 -23- A voice vote was taken and all members voted in favor of the motion. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY NOVEMBER 13, 2018 WAS ADJOURNED AT 5:51 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, November 13, 2018. _______________________________ Nichole Camac, CMC City Recorder ------------------- THE WEST VALLEY CITY COUNCIL RECONVENED IN CLOSED SESSION ON TUESDAY, NOVEMBER 13, 2018, AT 5:56 P.M., IN THE MULTI-PURPOSE ROOM, WEST VALLEY CITY HALL, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: Wayne Pyle, City Manager Paul Isaac, Assistant City Manager/ HR Director Nicole Cottle, Assistant City Manager/General Counsel/ CED Director  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 13, 2018 -24- Eric Bunderson, City Attorney The City Council met in Closed Session and discussed professional competency, disposition of real property, and pending litigation. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY CITY COUNCIL, THE CLOSED SESSION OF NOVEMBER 13, 2018 WAS ADJOURNED AT 4:48 P.M. BY MAYOR BIGELOW. __________________________________ Nichole Camac – City Recorder