City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – DECEMBER 4, 2018 -1- THE WEST VALLEY CITY COUNCIL MET IN STUDY SESSION ON TUESDAY, DECEMBER 4, 2018, AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: Wayne T Pyle, City Manager Nichole Camac, City Recorder Paul Isaac, Assistant City Manager/ HR Director Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Jake Arslanian, Public Works Department John Rock, Administration Steve Pastorik, CED Steve Lehman, CED Jerry Thompson, CED Jon Springmeyer, CED Brigitte Castro, CED Margo Hoyt, CED Mark Nord, CED Dan Johnson, Public Works  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 4, 2018 -2- APPROVAL OF MINUTES OF STUDY MEETING HELD NOVEMBER 27, 2018 The Council considered the Minutes of the Study Meeting held November 27, 2018. There were no changes, corrections or deletions. Councilmember Buhler moved to approve the Minutes of the Study Meeting held November 27, 2018. Councilmember Huynh seconded the motion. A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL AND SPECIAL MUNICIPAL BUILDING AUTHORITY MEETING OF DECEMBER 4, 2018 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting or Special Municipal Building Authority Meeting scheduled later this night. PUBLIC HEARINGS SCHEDULED FOR DECEMBER 11, 2018 A. ACCEPT PUBLIC INPUT REGARDING APPLICATION Z-13-2018, FILED BY CABCO 5600, LLC, REQUESTING A ZONE CHANGE FROM 'M' (MANUFACTURING) TO 'C-2' (GENERAL COMMERCIAL) FOR PROPERTY LOCATED AT 2514 SOUTH 5600 WEST Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled December 11, 2018, in order for the City Council to hear and consider public comments regarding application Z-13-2018, filed by Cabco 5600, LLC, requesting a Zone Change from 'M' (Manufacturing) to 'C-2' (General Commercial) for property located at 2514 South 5600 West. Proposed Ordinance 18-45 related to the proposal to be considered by the City Council subsequent to the public hearing, were discussed as follows: ACTION: ORDINANCE NO. 18-45, AMEND THE ZONING MAP TO SHOW A CHANGE OF ZONE FOR PROPERTY LOCATED AT 2514 SOUTH 5600 WEST FROM 'M' (MANUFACTURING) TO 'C-2' (GENERAL COMMERCIAL) Steve Pastorik, CED, discussed proposed Ordinance 18-45 that would amend the Zoning Map to show a change of zone for property located at 2514 South 5600 West from 'M' (Manufacturing) to 'C-2' (General Commercial). Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 4, 2018 -3- Bob Furstenau with Cabco 5600, LLC has requested a zone change on a 1.47-acre parcel at 2514 South 5600 West from M (manufacturing) to C-2 (general commercial). Surrounding zones include M to the east and west, LI (light industrial) to the north and C-2 (general commercial) on the south side of the canal to the south. Surrounding uses include storage units to the west, a trucking business to the east, an electrical contractor to the north and the Winco shopping center on the south side of the canal to the south. The subject property is designated as general commercial in the West Valley City General Plan. The property includes a commercial building constructed in 2015. As seen in the information provided by the applicant, he has tried to market the building over the last several years to various retail users without success. There is interest in a dental office; however, the M zone does not allow medical and dental offices. The applicant is requesting C-2 zoning as medical and dental offices are a permitted use in the C-2 zone. Given the General Plan designation of general commercial, staff is supportive of this change. Councilmember Lang asked if staff has ever considered adding dental/medical uses to the manufacturing zone. Steve replied that if the Council would like to modify the Code, staff can do so. Councilmember Buhler asked how much of the surrounding area is zoned M. Steve replied that most manufacturing uses are to the north while commercial uses are to the south. Councilmember Christensen noted that most properties directly on 5600 West in this area are zoned C-2. The City Council will consider Ordinance 18-45 at the Regular Council Meeting scheduled December 11, 2018, at 6:30 P.M. Jon Springmeyer, CED, presented a Powerpoint Presentation, summarized as follows, that includes information on Ordinance 18-46, Resolution 18-230, and RDA Resolutions 18-11 through 18-18. - Discussed proposed project area - The Project o Community Reinvestment Project Area o 34.41 acres o 20 Year Term o 25% Pass Through to all Taxing Entities o 2.5% Administrative Fee o 10% Mandatory Housing - Property Taxes and Pass Through  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 4, 2018 -4- o 2017 Taxable Value: $30,918,981 o 2040 Taxable Value: $149,851,107 o Total Investment: $27,789,023  GSD: $12,030,772  WVC: $7,857,778  SLCo: $6,084,998 - Uses for Tax Increment o Structured Parking  Multiple parking structures on the project o Infrastructure  Utility upgrades  Roadway Improvements o Bonded Indebtedness o Developer Incentive - CRA Process o All done through Interlocal Agreements o No longer Taxing Entity Committee o For your consideration:  Interlocal Agreements with:  Granite School District  Salt Lake County  Jordan Valley Water District  Granger-Hunter Improvement District  Central Utah Water District  West Valley City  Project Area Plan and Budget Councilmember Buhler clarified that the City can have two areas that overlay one another. Jon replied yes and indicated that any previous CRA a property may fall under will disintegrate when this proposal becomes active. Councilmember Fitisemanu asked what developer incentives look like. Jon briefly described how ADL’s will function. REVIEW AGENDA FOR SPECIAL REDEVELOPMENT AGENCY MEETING SCHEDULED DECEMBER 11, 2018 RESOLUTION 18-11: APPROVE THE FAIRBOURNE COMMUNITY REINVESTMENT AREA PROJECT AREA PLAN AND SUBMIT THE PROJECT AREA PLAN TO THE WEST VALLEY CITY COUNCIL FOR ADOPTION Jon Springmeyer, CED, presented proposed Resolution 18-11 that would approve the Fairbourne Community Reinvestment Area Project Area Plan and submit the MINUTES OF COUNCIL STUDY MEETING – DECEMBER 4, 2018 -5- Project Area Plan to the West Valley City Council for adoption. Written documentation previously provided to the Redevelopment Agency included information as follows: In accordance with Utah Code Title 17C, Chapter 5, the Agency has drafted a project area plan for consideration and adoption as the official project area plan of the Fairbourne Community Reinvestment Area. The Agency created the Fairbourne survey area by adopting Resolution 16- 20 to study the feasibility of a community reinvestment area in and around the Fairbourne Station area. After further study, it has been determined that the creation of a community reinvestment area is viable in the survey area. Accordingly, the Agency drafted a project area plan to serve as the official project area plan of the Fairbourne Community Reinvestment Area. The Project Area Plan sets forth guiding principles and purposes to be pursued by the Agency in moving forward with community reinvestment activities in the Fairbourne Station area. Upon inquiry, there were no further questions. RESOLUTION 18-12: APPROVE THE FAIRBOURNE COMMUNITY REINVESTMENT AREA PROJECT AREA BUDGET Jon Springmeyer, CED, presented proposed Resolution 18-12 that would approve the Fairbourne Community Reinvestment Area Project Area Budget. Written documentation previously provided to the Redevelopment Agency included information as follows: The Agency created the Fairbourne survey area by adopting Resolution 16- 20 to study the feasibility of a community reinvestment area in and around the Fairbourne Station area. After further study, it has been determined that the creation of a community reinvestment area is viable in the survey area. In a separate resolution, the Agency will consider the adoption of a project area plan for the Fairbourne Community Reinvestment Area. The project area budget authorized by this resolution establishes parameters for the collection of tax increment within the project area, which will be separately authorized by interlocal agreement. Upon inquiry, there were no further questions. MINUTES OF COUNCIL STUDY MEETING – DECEMBER 4, 2018 -6- RESOLUTION 18-13: APPROVE THE EXECUTION OF AN INTERLOCAL AGREEMENT WITH SALT LAKE COUNTY FOR THE PAYMENT OF TAX INCREMENT WITHIN THE FAIRBOURNE COMMUNITY REINVESTMENT AREA Jon Springmeyer, CED, presented proposed Resolution 18-13 that would approve the execution of an Interlocal Agreement with Salt Lake County for the payment of Tax Increment within the Fairbourne Community Reinvestment Area. Written documentation previously provided to the Redevelopment Agency included information as follows: Salt Lake County has executed an interlocal agreement with the Agency to pay up to $8,113,331 in tax increment generated within the Fairbourne Community Reinvestment Area to the Agency for the purposes set forth in Utah Code Title 17C, the Project Area Plan, and the Project Area Budget. The Agency created the Fairbourne survey area by adopting Resolution 16- 20 to study the feasibility of a community reinvestment area in and around the Fairbourne Station area. The Agency will consider the adoption of a project area plan and budget for the area on the same day that this agreement is considered. The interlocal agreement is the mechanism established by state law by which the Agency may receive and use tax increment within the Fairbourne Community Reinvestment Area. Upon inquiry, there were no further questions. RESOLUTION 18-14: APPROVE THE EXECUTION OF AN INTERLOCAL AGREEMENT WITH WEST VALLEY CITY FOR THE PAYMENT OF TAX INCREMENT WITHIN THE FAIRBOURNE COMMUNITY REINVESTMENT AREA Jon Springmeyer, CED, presented proposed Resolution 18-14 that would approve the execution of an Interlocal Agreement with West Valley City for the payment of Tax Increment within the Fairbourne Community Reinvestment Area. Written documentation previously provided to the Redevelopment Agency included information as follows: The proposed interlocal agreement would pay 75% of the City’s tax increment generated within the Fairbourne Community Reinvestment Area to the Agency for the purposes set forth in Utah Code Title 17C, the Project Area Plan, and the Project Area Budget. MINUTES OF COUNCIL STUDY MEETING – DECEMBER 4, 2018 -7- The Agency created the Fairbourne survey area by adopting Resolution 16- 20 to study the feasibility of a community reinvestment area in and around the Fairbourne Station area. The Agency will consider the adoption of a project area plan and budget for the area on the same day that this agreement is considered. The interlocal agreement is the mechanism established by state law by which the Agency may receive and use tax increment within the Fairbourne Community Reinvestment Area. Upon inquiry, there were no further questions. RESOLUTION 18-15: APPROVE THE EXECUTION OF AN INTERLOCAL AGREEMENT WITH GRANITE SCHOOL DISTRICT FOR THE PAYMENT OF TAX INCREMENT WITHIN THE FAIRBOURNE COMMUNITY REINVESTMENT AREA Jon Springmeyer, CED, presented proposed Resolution 18-15 that would approve the execution of an Interlocal Agreement with Granite School District for the payment of Tax Increment within the Fairbourne Community Reinvestment Area. Written documentation previously provided to the Redevelopment Agency included information as follows: Granite School District has executed an interlocal agreement with the Agency to pay up to $12,030,772 in tax increment generated within the Fairbourne Community Reinvestment Area to the Agency for the purposes set forth in Utah Code Title 17C, the Project Area Plan, and the Project Area Budget. The Agency created the Fairbourne survey area by adopting Resolution 16- 20 to study the feasibility of a community reinvestment area in and around the Fairbourne Station area. The Agency will consider the adoption of a project area plan and budget for the area on the same day that this agreement is considered. The interlocal agreement is the mechanism established by state law by which the Agency may receive and use tax increment within the Fairbourne Community Reinvestment Area. Upon inquiry, there were no further questions. RESOLUTION 18-16: APPROVE THE EXECUTION OF AN INTERLOCAL AGREEMENT WITH GRANGER HUNTER IMPROVEMENT DISTRICT FOR THE PAYMENT OF TAX INCREMENT MINUTES OF COUNCIL STUDY MEETING – DECEMBER 4, 2018 -8- WITHIN THE FAIRBOURNE COMMUNITY REINVESTMENT AREA Jon Springmeyer, CED, presented proposed Resolution 18-15 that would approve the execution of an Interlocal Agreement with Granger Hunter Improvement District for the payment of Tax Increment within the Fairbourne Community Reinvestment Area. Written documentation previously provided to the Redevelopment Agency included information as follows: Granger-Hunter Improvement District has executed an interlocal agreement with the Agency to pay up to $1,124,926 in tax increment generated within the Fairbourne Community Reinvestment Area to the Agency for the purposes set forth in Utah Code Title 17C, the Project Area Plan, and the Project Area Budget. The Agency created the Fairbourne survey area by adopting Resolution 16- 20 to study the feasibility of a community reinvestment area in and around the Fairbourne Station area. The Agency will consider the adoption of a project area plan and budget for the area on the same day that this agreement is considered. The interlocal agreement is the mechanism established by state law by which the Agency may receive and use tax increment within the Fairbourne Community Reinvestment Area. Upon inquiry, there were no further questions. RESOLUTION 18-17: APPROVE THE EXECUTION OF AN INTERLOCAL AGREEMENT WITH JORDAN VALLEY WATER CONSERVANCY DISTRICT FOR THE PAYMENT OF TAX INCREMENT WITHIN THE FAIRBOURNE COMMUNITY REINVESTMENT AREA Jon Springmeyer, CED, presented proposed Resolution 18-17 that would approve the execution of an Interlocal Agreement with Jordan Valley Water Conservancy District for the payment of Tax Increment within the Fairbourne Community Reinvestment Area. Written documentation previously provided to the Redevelopment Agency included information as follows: Jordan Valley Water Conservancy District has executed an interlocal agreement with the Agency to pay up to $690,549 in tax increment generated within the Fairbourne Community Reinvestment Area to the MINUTES OF COUNCIL STUDY MEETING – DECEMBER 4, 2018 -9- Agency for the purposes set forth in Utah Code Title 17C, the Project Area Plan, and the Project Area Budget. The Agency created the Fairbourne survey area by adopting Resolution 16- 20 to study the feasibility of a community reinvestment area in and around the Fairbourne Station area. The Agency will consider the adoption of a project area plan and budget for the area on the same day that this agreement is considered. The interlocal agreement is the mechanism established by state law by which the Agency may receive and use tax increment within the Fairbourne Community Reinvestment Area. Upon inquiry, there were no further questions. RESOLUTION 18-18: APPROVE THE EXECUTION OF AN INTERLOCAL AGREEMENT WITH CENTRAL UTAH WATER CONSERVANCY DISTRICT FOR THE PAYMENT OF TAX INCREMENT WITHIN THE FAIRBOURNE COMMUNITY REINVESTMENT AREA Jon Springmeyer, CED, presented proposed Resolution 18-18 that would approve the execution of an Interlocal Agreement with Central Utah Water Conservancy District for the payment of Tax Increment within the Fairbourne Community Reinvestment Area. Written documentation previously provided to the Redevelopment Agency included information as follows: Central Utah Water Conservancy District has executed an interlocal agreement with the Agency to pay up to $733,155 in tax increment generated within the Fairbourne Community Reinvestment Area to the Agency for the purposes set forth in Utah Code Title 17C, the Project Area Plan, and the Project Area Budget. The Agency created the Fairbourne survey area by adopting Resolution 16- 20 to study the feasibility of a community reinvestment area in and around the Fairbourne Station area. The Agency will consider the adoption of a project area plan and budget for the area on the same day that this agreement is considered. The interlocal agreement is the mechanism established by state law by which the Agency may receive and use tax increment within the Fairbourne Community Reinvestment Area. Upon inquiry, there were no further questions.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 4, 2018 -10- Return to City Council Agenda. ORDINANCE 18-46: DESIGNATE THE FAIRBOURNE COMMUNITY REINVESTMENT AREA PROJECT AREA PLAN AS THE OFFICIAL PLAN OF THE FAIRBOURNE COMMUNITY REINVESTMENT PROJECT AREA Jon Springmeyer, CED, presented proposed Ordinance 18-46 that would designate the Fairbourne Community Reinvestment Area Project Area Plan as the Official Plan of the Fairbourne Community Reinvestment Project Area. Written documentation previously provided to the City Council included information as follows: In accordance with Utah Code Title 17C, Chapter 5, the Agency has drafted a project area plan for consideration and adoption as the official project area plan of the Fairbourne Community Reinvestment Area. As required by the statute, the project area plan is to be submitted to the City Council for approval. The Agency created the Fairbourne survey area by adopting Resolution 16-20 to study the feasibility of a community reinvestment area in and around the Fairbourne Station area. After further study, it has been determined that the creation of a community reinvestment area is viable in the survey area. Accordingly, the Agency drafted a project area plan to serve as the official project area plan of the Fairbourne Community Reinvestment Area. The Project Area Plan sets forth guiding principles and purposes to be pursued by the Agency in moving forward with community reinvestment activities in the Fairbourne Station area. In order to move forward with the project area, the project area plan must also be designated as the official project area plan by the City Council. The City Council will consider Ordinance 18-46 at the Regular Council Meeting scheduled December 11, 2018, at 6:30 P.M. RESOLUTION 18-230: APPROVE THE EXECUTION OF AN INTERLOCAL AGREEMENT WITH THE REDEVELOPMENT AGENCY OF WEST VALLEY CITY FOR THE PAYMENT OF TAX INCREMENT WITHIN THE FAIRBOURNE COMMUNITY REINVESTMENT AREA Jon Springmeyer, CED, presented proposed Resolution 18-230 that would approve the execution of an Interlocal Agreement with the Redevelopment Agency of West Valley City for the payment of tax increment within the Fairbourne Community Reinvestment Area. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 4, 2018 -11- The proposed interlocal agreement would pay 75% of the City’s tax increment generated within the Fairbourne Community Reinvestment Area to the Agency for the purposes set forth in Utah Code Title 17C, the Project Area Plan, and the Project Area Budget. The Agency created the Fairbourne survey area by adopting Resolution 16-20 to study the feasibility of a community reinvestment area in and around the Fairbourne Station area. The Agency will consider the adoption of a project area plan and budget for the area on the same day that this agreement is considered. The interlocal agreement is the mechanism established by state law by which the Agency may receive and use tax increment within the Fairbourne Community Reinvestment Area. The City Council will consider Resolution 18-230 at the Regular Council Meeting scheduled December 11, 2018, at 6:30 P.M. RESOLUTION 18-231: AUTHORIZE THE CITY TO ENTER INTO PROPERTY SCHEDULE NO. 16 OF THE MASTER TAX-EXEMPT LEASE/PURCHASE AGREEMENT WITH US BANCORP GOVERNMENT LEASING AND FINANCING, INC. WITH RESPECT TO A LEASE FOR THE PURCHASE OF EQUIPMENT Colleen Jacobs, Police Chief, presented proposed Resolution 18-231 that would authorize the City to enter into Property Schedule No. 16 of the Master Tax-Exempt Lease/Purchase Agreement with US Bancorp Government Leasing and Financing, Inc. with respect to a lease for the purchase of equipment Written documentation previously provided to the City Council included information as follows: The Police Department has a need for desktop and laptop computers in order to function efficiently and effectively. Excellent interest rates have been found through USbancorp, the financial institution that financed last year's computer lease. The Police Department would like to use US Bancorp again to finance this year's lease. The Police Department replaces approximately one quarter of its desktop and laptop computers each year through a leasing program. This allows the Department to ensure this vital equipment does not become so outdated that it can no longer meet our needs. In preparing this year's lease, the Finance Department compared the interest rates of several leasing companies, in order to procure the best rate for this  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 4, 2018 -12- lease. The company with the best interest rate was US Bancorp. The cost of the computer equipment is $144,396.31. The total cost of the equipment and finance charges over the four-year period is $155,697.67. Councilmember Lang asked if there is a service charge. Chief Jacobs replied yes. Councilmember Lang asked why the City doesn’t purchase the units outright. Wayne replied that originally, the City was saving money on an annual basis by leasing them instead of purchasing a certain number outright. Mayor Bigelow stated that this is a cash flow question and asked if the cost has been evaluated recently. Jim described the process of purchasing and liquidation and indicated that this is still the best way to purchase this equipment. Wayne added that as interest rates rise, this may not be the most advantageous path moving forward but still makes sense for the time being. Councilmember Fitisemanu asked if purchasing equipment this way is unique to the Police Department. Chief Jacobs replied that it is likely unique due to the quantity needed. The City Council will consider Resolution 18-231 at the Regular Council Meeting scheduled December 11, 2018, at 6:30 P.M. RESOLUTION 18-232: APPROVE THE PURCHASE OF COMPUTER EQUIPMENT AND RELATED SERVICES FROM VALCOM Colleen Jacobs, Police Chief, presented proposed Resolution 18-232 that would approve the purchase of computer equipment and related services from Valcom. Written documentation previously provided to the City Council included information as follows: The Police Department has a need for desktop and laptop computers in order to function efficiently and effectively. The replacements will be financed through US Bank (Bm1kcorp), which provided the financing for last year's purchase. The Police Department replaces approximately one quarter of its desktop and laptop computers each year through a leasing program. This allows the Department to ensure this vital equipment does not become so outdated that it can no longer meet our needs. The desktop and laptop computers procured through this program will be covered by a support package from Hewlett Packard (HP) which will cover the costs of repairs needed during the lease agreement. Each computer will be leased for a period of four years, after which point the computer will belong to the City. The cost for the computers is $144,396.31.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 4, 2018 -13- Formal bidding was not required as the vendor, V.L.C.M., holds a contract with the State of Utah. The City Council will consider Resolution 18-232 at the Regular Council Meeting scheduled December 11, 2018, at 6:30 P.M. RESOLUTION 18-233: APPROVE A COOPERATIVE AGREEMENT BETWEEN THE CITY AND THE UTAH DEPARTMENT OF TRANSPORTATION (UDOT) FOR THE CONSTRUCTION OF MOUNTAIN VIEW CORRIDOR BETWEEN 4100 SOUTH AND SR-201 Dan Johnson, Public Works, presented proposed Resolution 18-233 that would approve a Cooperative Agreement between the City and the Utah Department of Transportation (UDOT) for the Construction of Mountain View Corridor between 4100 South and SR-201. Written documentation previously provided to the City Council included information as follows: This agreement addresses several issues that are affected by the construction of the new roadway: The City and UDOT agree to exchange certain parcels of property as shown in the exhibits to the agreement. Property to be conveyed to the City consists of right-of- way for widening 4100 South Street, new local streets, and detention basins which hold runoff from City streets or which will be used for recreation. The right-of- way of existing West Valley City streets under the Mountain View Corridor bridges, will be conveyed to UDOT. The agreement defines roadway maintenance and access control responsibilities on cross streets between the city and UDOT. Through this agreement, after construction, the City assumes maintenance responsibilities of the Shared Use Path (SUP), adjacent fill slopes and trailheads. Bridge structures for the SUP will be maintained by UDOT. The City will maintain the bridge deck pavement and fencing. The City has requested several aesthetic betterments to the project as well. Reimbursement to UDOT for the cost of the betterments will be addressed in a separate agreement. Mayor Bigelow asked for clarification on what maintenance of “weeds” is. Dan replied that City needs to ensure weeds along the trail are kept maintained and the City is able to define that.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 4, 2018 -14- The City Council will consider Resolution 18-233 at the Regular Council Meeting scheduled December 11, 2018, at 6:30 P.M. RESOLUTION 18-234: APPROVE A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY AND MERIDIAN ENGINEERING FOR CERTAIN DESIGN SERVICES RELATED TO POWER LINE BURIAL ON 3500 SOUTH Dan Johnson, Public Works, presented proposed Resolution 18-234 that would approve a Professional Services Agreement between the City and Meridian Engineering for certain design services related to power line burial on 3500 South. Written documentation previously provided to the City Council included information as follows: West Valley City has requested a betterment from UDOT on the next segment of the Mountain View Corridor (between 4100 South and SR-201) to bury overhead power on 3500 South between approximately 6000 West and 5400 West. To accommodate the power burial, the City needs to acquire several easements on private property for the proposed power equipment. Under this agreement, Meridian Engineering will provide legal descriptions and easements that can then be appraised and acquired by other real estate professionals. It is conservatively estimated that the power burial could affect up to 30 parcels. The real impact will only be known after Rocky Mountain Power produces a design for the power burial. Meridian will only be paid for the actual number of parcels affected. This work is being contracted due to the current workload of Engineering Division staff, and the schedule required to avoid delays to UDOT’s contractor. A betterment agreement with UDOT will be forthcoming to pay for the power burial costs. Councilmember Buhler asked if everything will be buried in the section defined. Dan replied yes. Mayor Bigelow clarified that it is cheaper to do this process now since construction is occurring and other entities are willing to help with cost. Dan replied yes. Wayne indicated that the City will return with more costs and agreements when UDOT and Rocky Mountain Power provide their numbers. The City Council will consider Resolution 18-234 at the Regular Council Meeting scheduled December 11, 2018, at 6:30 P.M.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 4, 2018 -15- RESOLUTION 18-235: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF- WAY CONTRACT AND ACCEPT THREE WARRANTY DEEDS WITH AND FROM THE MAGNA WATER DISTRICT FOR PROPERTY LOCATED AT 6020, 6150, AND 6210 WEST PARKWAY BOULEVARD (2700 SOUTH) Dan Johnson, Public Works, discussed proposed Resolution 18-235 that would authorize the City to enter into a Right-of-Way Contract and accept three Warranty Deeds with and from the Magna Water District for property located at 6020, 6150, and 6210 West Parkway Boulevard (2700 South). Written documentation previously provided to the City Council included information as follows: West Valley City sought out Corridor Preservation Funds for the acquisition of portions of three parcels on Parkway Blvd. from Magna Water District for a future road widening. Magna Water District has agreed to sell the property. The properties being acquired are located on the north side of Parkway Boulevard at 6020 West, 6150 West and 6210 West, immediately west of the new Mountain View Corridor interchange. This future project will ultimately extend from 5600 West to 7200 West but may be constructed in phases. The acquisitions will widen the Parkway Boulevard right-of-way across parcels 14-26-126-005, 14-26-126-004 and 14-26-126-003 to accommodate a roadway section of two lanes in each direction, a center turn lane and bike lanes. Compensation for the purchase of these parcels is $82,800.00 is as per the appraisal report prepared by Lang Appraisal Services, Inc. Funding for these acquisitions in the amount of $68,300.00 is through the State Corridor Preservation Fund. The remaining $14,500.00 will be paid by West Valley City with road impact fees. Councilmember Buhler asked if these acquisitions will extend to 7200 West. Dan replied that acquisitions are anticipated to extend to 6400 West at this time. He stated that since this section is undeveloped, it is a good opportunity to widen and install bike lanes in the area. Mayor Bigelow stated that he felt the cost was slightly high. Dan replied that this was the cost the appraisers advised was appropriate. The City Council will consider Resolution 18-235 at the Regular Council Meeting scheduled December 11, 2018, at 6:30 P.M. COMMUNICATIONS A. STRATEGIC PLAN PRESENTATION- COMMUNITY PRESERVATION MINUTES OF COUNCIL STUDY MEETING – DECEMBER 4, 2018 -16- DEPARTMENT Layne Morris, CPD Director, presented a PowerPoint Presentation summarized as follows: - Department Employee breakdown - Summary of number of licenses - Cats o 2018  Intake- 1466  Returned to owner- 80  Adopted- 984  TNR- 307  Euthanized- 100  Owner requested euthanasia- 27 - Dogs o 2018  Intake- 1356  Returned to owner- 851  Adopted- 705  Euthanized- 106  Owner requested euthanasia- 75 - Neighborhood Preservation Program (CDBG) HOME Investment Partnership o Emergency Repair and Minor Maintenance- $2,985  4 applications  3 approved o Mobile home repair- $55,398  7 applications  6 approved o Down payment assistance- $15,000  13 applications  2 approved o Home rehabilitation- $164,638  28 applications  15 approved o Partners  Salt Lake County  Salt Lake Habitat for Humanity  Salt Lake Community Action Program (CAP)  Community Development Corporation of Utah (CDCU)  ASSIST - Violation trends  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 4, 2018 -17- Councilmember Lang asked if residents will still be able to go to the Animal Shelter to license their pets after the online licensing platform becomes live. Layne replied yes. Councilmember Huynh congratulated Animal Control on catching the canine in Chesterfield that was attacking livestock and running loose for several weeks. B. STRATEGIC PLAN PRESENTATION- COMMUNITY AND ECONOMIC DEVELOPMENT Nicole Cottle, CED Director, presented a PowerPoint presentation summarized as follows: - Building Inspection (10 employees) o Construction valuation- $252 million ($125 million in 2017) o Building permit fees- $2.1 million ($1.3 million 2017) o Total building permits- 1545 (1275 in 2017) o New single family dwelling units- 118 (200 in 2017) - Planning and Zoning (8 employees) o Additional ongoing efforts  Proactive Code Enforcement  Homeless Task Force  42 Apartment Complexes Inspected  167 Parcels on Redwood Inspected  127 Cases Initiated YTD  Quick Turn-Around / Business Friendly  Significant Improvements Quickly o Proactive enforcement inspections  Appropriate Approvals  Compliance with Approvals  Landscaping  Surfacing  Building Maintenance  Signs  Fencing  Waste and Graffiti  Storage - Economic Development (4 employees) o Goal- Contact existing and recruit new businesses for retention/expansion issues, or relocation leads within WVC  Benchmarks- 50 Per Year with 10 successes  Performance Metrics- 63 contacts/ 21 successes o Goal- Visit, identify and resolve issues for 40 of the City’s top businesses  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 4, 2018 -18-  Bencharmarks- 40 per year  Performance metric- 125 completed o Goal- Increase in new jobs from business development efforts  Benchmarks- 1000 new jobs  Performance Metric- 972 new jobs o Goal- Increase in new capital investments from business development efforts  Benchmarks- $100 million  Performance Metric- $144 million o Projection Pipeline  Recruiting contacts – new 63  Initial assessment (0-25%) 11  Information sharing (26-50%) 11  Decision making (51-75%) 24  Commitment (76-99%) 19  Completed projects (in 2018) 33 o Business Retention  West Valley City will make personal contact with EVERY commercial business in the City within a 12- month period via personal email, personal letter, scheduled visit.  Short Term o Strengthen relationships o Solve immediate business concerns  Long Term o Enables business development investment o Increase job creation - New CED Strategic Proposals o Strategic City Wide Sustainability  Systemic Improvement  Sustainable Building Models  Looking Beyond Redevelopment to Beautification o Increased Efficiencies o Increased Regional Participation Nicole provided updates on Valley Fair Mall. C. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 4, 2018 -19- Councilmember Christensen noted several events occurring at the Utah Cultural Celebration Center. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions Nichole Camac, City Recorder, and Chief Jacobs asked the Council if they would like to commend a 15 year old boy for saving the life of a woman who was being attacked. After discussion, the Council agreed to move forward as long as the parents were in agreement with the recommendation. Nichole Camac, City Recorder, asked if the Council was comfortable having the Strategic Plan from January 18-19. The Council agreed that date would work. The Council discussed locations to have the meeting and agreed on the Utah Cultural Celebration Center. Councilmember Fitisemanu stated that 2020 is the census. He indicated that there are major changes at the federal level that could cause issues of a complete count. He stated that the City would benefit from information. Mayor Bigelow stated that many residents are reluctant to fill out census information and would like to find ways to support helping people feel comfortable. B. COUNCIL REPORTS COUNCILMEMBER CHRISTENSEN- CHRISTMAS TREE LIGHTING Councilmember Christensen stated that he attended the Christmas Tree lighting. Mayor Bigelow stated that he designated Councilmembers in attendance as Santa’s elves who helped with the countdown. MOTION TO ADJOURN Upon motion by Councilmember Christensen all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY DECEMBER 4, 2018 WAS ADJOURNED AT 6:10 PM BY MAYOR BIGELOW.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 4, 2018 -20- I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, December 4, 2018. _______________________________ Nichole Camac, CMC City Recorder