City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -1- THE WEST VALLEY CITY COUNCIL MET IN STUDY SESSION ON TUESDAY, DECEMBER 11, 2018, AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 ABSENT: Don Christensen, Councilmember At-Large Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: Wayne T Pyle, City Manager Nichole Camac, City Recorder Paul Isaac, Assistant City Manager/ HR Director Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Jake Arslanian, Public Works Department John Rock, Administration Steve Pastorik, CED Steve Lehman, CED Jon Springmeyer, CED Kevin Nudd, Admin Eric Madsen, Public Works Chris Beichner, Fire Department  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -2- Dan Johnson, Public Works Erik Brondum, Public Works APPROVAL OF MINUTES OF STUDY MEETING HELD DECEMBER 4, 2018 The Council considered the Minutes of the Study Meeting held December 4, 2018. There were no changes, corrections or deletions. Councilmember Lang moved to approve the Minutes of the Study Meeting held December 4, 2018. Councilmember Buhler seconded the motion. A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL AND SPECIAL REDEVELOPMENT AGENCY MEETING OF DECEMBER 11, 2018 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting or Special Redevelopment Agency Meeting scheduled later this night. PUBLIC HEARINGS SCHEDULED FOR DECEMBER 18, 2018 A. ACCEPT PUBLIC INPUT REGARDING APPLICATION S-13-2018, FILED BY BOB FURSTENAU, REQUESTING FINAL PLAT APPROVAL FOR THE CABCO 5600 WEST SUBDIVISION- LOT 1B AMENDED LOCATED AT 2524 SOUTH 5600 WEST Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled December 18, 2018, in order for the City Council to hear and consider public comments regarding application S-13-2018, Filed by Bob Furstenau, requesting Final Plat Approval for the Cabco 5600 West Subdivision- Lot 1B Amended located at 2524 South 5600 West. Proposed Ordinance 18-47 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 18-47, APPROVE THE AMENDMENT OF LOT 1B IN THE CABCO 5600 WEST SUBDIVISION LOCATED AT 2524 SOUTH 5600 WEST Steve Lehman, CED, discussed proposed Ordinance 18-47 that would approve the amendment of Lot 1B in the Cabco 5600 West Subdivision located at 2524 South 5600 West. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -3- Mr. Bob Furstenau, is requesting a plat amendment for lot 1B of the CABCO 5600 West Subdivision. This subdivision was recorded with the Salt Lake County Recorder’s Office in August 2014. The subdivision is located immediately to the north of the Riter Canal and west of 5600 West. The proposed plat amendment will divide lot 1B into 3 lots. Lot 1B is approximately 1.5 acres in size and currently has 1 building located on the southeast portion of the lot. Dedication of 5600 West and Anna Caroline Drive were done as part of the original subdivision application. All conditions of approval related to the original plat are still in effect with this application. The subdivision does fall within the 5600 West Overlay Zone. As such, future commercial and/or industrial uses will be subject to increased development standards. Councilmember Buhler clarified that the subdivision could be applied for under any zone. Steve replied yes. Councilmember Buhler asked if the proposed subdivision meets all requirements. Steve replied yes. The City Council will consider Ordinance 18-47 at the Regular Council Meeting scheduled December 18, 2018, at 6:30 P.M. B. ACCEPT PUBLIC INPUT REGARDING APPLICATION Z-12-2018, FILED BY WARD ENGINEERING GROUP, REQUESTING A ZONE CHANGE FROM 'A' (AGRICULTURE, MINIMUM LOT SIZE ½ ACRE) TO 'R-1-7' (SINGLE UNIT DWELLING RESIDENTIAL, MINIMUM LOT SIZE 7,000 SQUARE FEET) FOR PROPERTY LOCATED AT 4016 SOUTH 6000 WEST Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled December 18, 2018, in order for the City Council to hear and consider public comments regarding application Z-12-2018, filed by Ward Engineering Group, requesting a Zone Change from 'A' (Agriculture, Minimum Lot Size ½ acre) to 'R-1-7' (Single Unit Dwelling Residential, Minimum Lot Size 7,000 Square Feet) for property located at 4016 South 6000 West. Proposed Ordinance 18-48 and Resolution 18-236 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -4- ACTION: ORDINANCE NO. 18-48, AMEND THE ZONING MAP TO SHOW A CHANGE OF ZONE FOR PROPERTY LOCATED AT 4016 SOUTH 6000 WEST FROM 'A' (AGRICULTURE, MINIMUM LOT SIZE ½ ACRE) TO 'R-1-7' (SINGLE UNIT DWELLING RESIDENTIAL, MINIMUM LOT SIZE 7,000 SQUARE FEET) Steve Pastorik, CED, discussed proposed Ordinance 18-48 that would amend the zoning map to show a change of zone for property located at 4016 South 6000 West from 'A' (Agriculture, Minimum Lot Size ½ acre) to 'R-1-7' (Single Unit Dwelling Residential, Minimum Lot Size 7,000 Square Feet). Written documentation previously provided to the City Council included information as follows: Ward Engineering Group has requested a zone change on a 0.68-acre parcel at 4016 South 6000 West from A (agriculture, minimum lot size of ½ acre) to R-1-7 (single unit dwelling residential, minimum lot size 7,000 square feet. There are homes to the west, north and east with the Utah Salt Lake Canal and West View Park to the south. The subject property is designated as low density residential, which anticipates 3 to 4 units/acre, in the West Valley City General Plan. The City’s zoning ordinance allows for rezones to the R-1-7 zone if the property is less than two acres in area. The applicant has submitted a concept plan, which is attached, that shows the subject property being subdivided into 3 lots. The existing 992 sq. ft. home, which appears to be rented, was built in 1952. The applicant is proposing to retain the existing home. The average lot size is 9,164 sq. ft. The minimum lot size for the proposed flag lot is 12,000 sq. ft. not including the stem or 20’ access. Also included is a letter from the applicant supporting this application. The R-1-7 zone is needed to have two new lots (three total) on this property. The R-1-8 or R-1-10 zone would allow only one new lot (two total); however, the new lot would be eligible for a home with reduced area. Section 7-11-214 of the zoning ordinance allows homes with a two-car garage and reduced habitable floor area for “a home built on a legal and developed single unit dwelling lot under one acre in existence prior to April 15, 2015 that is large enough to be subdivided to create no more than one new lot.” ACTION: RESOLUTION NO. 18-236, AUTHORIZE THE CITY TO ENTER INTO A DEVELOPMENT AGREEMENT WITH JIL COVINGTON FOR  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -5- APPROXIMATELY 0.68 ACRES OF PROPERTY LOCATED AT APPROXIMATELY 4016 SOUTH 6000 WEST Steve Pastorik, CED, discussed proposed Resolution 18-236 that would authorize the City to enter into a Development Agreement with Jil Covington for approximately 0.68 acres of property located at approximately 4016 South 6000 West. Written documentation previously provided to the City Council included information as follows: Jil Covington has submitted a zone change application (Z-12-2018) to change a 0.68 acre property at 4016 S 6000 W from A (agriculture, minimum lot size ½ acre) to R-1-7 (single unit dwelling residential, minimum lot size 7,000 square feet). The Planning Commission recommended approval of the zone change subject to a development agreement. The proposed development agreement includes the following provisions:  The two new homes will meet the City’s housing standards.  Curb, gutter, sidewalk and street trees will be installed along 6000 W.  A wrought iron fence will be installed along the south property line adjacent to the canal.  The western most house will include a front porch.  New landscaping will follow localscapes standards.  The existing home will be upgraded with a front porch, detached garage and new windows and doors. Councilmember Buhler asked if the proposed curb, gutter, and sidewalk will attach to existing facilities. Steve replied yes. Councilmember Buhler asked if there are improvements on the other side of the canal access. Steve replied yes and indicated that there is a park with existing improvements. The City Council will consider Ordinance 18-48 and Resolution 18-236 at the Regular Council Meeting scheduled December 18, 2018, at 6:30 P.M. RESOLUTION 18-237: AUTHORIZE THE EXECUTION OF AN AMENDMENT TO THE DEVELOPMENT AGREEMENT WITH PREMIER LAND DEVELOPMENT, LLC FOR PROPERTY LOCATED AT APPROXIMATELY 3879 SOUTH 4000 WEST  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -6- Steve Pastorik, CED, presented proposed Resolution 18-237 that would authorize the execution of an amendment to the Development Agreement with Premier Land Development, LLC for property located at approximately 3879 South 4000 West. Written documentation previously provided to the City Council included information as follows: The Council approved a development agreement with Premier Land Development LLC back in July of last year that included standards for new homes in the Cottages at Smith Farm Subdivision at 3879 South 4000 West. Since the agreement did not address roof pitch, the minimum roof pitch in the ordinance of 6:12 would apply. The developer, Greg Larsen, would like the option of including some prairie style homes within this development. Prairie style homes tend to have a 4:12 pitch with larger overhangs. The Council approved a similar request for the Newton Farm Subdivision. Mayor Bigelow asked what the difference in the overhang is. Steve replied a typical overhang is 18 inches and the proposed overhang would be 30 inches. Councilmember Buhler asked if this subdivision is being developed in phases. Steve replied no. Councilmember Nordfelt asked if the homes must meet current standards. Steve replied yes but indicated that there are a few exceptions in the Development Agreement due to awkwardly shaped properties. The City Council will consider Resolution 18-237 at the Regular Council Meeting scheduled December 18, 2018, at 6:30 P.M. RESOLUTION 18-238: AWARD A CONTRACT TO ALL PRO SECURITY SERVICES AT THE WEST VALLEY CITY JUSTICE COURT Kevin Nudd, Justice Court, presented proposed Resolution 18-238 that would award a contract to All Pro Security Services at the West Valley City Justice Court. Written documentation previously provided to the City Council included information as follows: West Valley City provides and operates a Justice Court that processes criminal and civil matters that occur within the boundaries of West Valley City. In order to facilitate this process, the court is required to provide a safe and secure facility and environment, so this process can occur. The previous contract the city had has expired and a Request for Proposals was sent out. All Pro Security submitted a proposal that meets the requirements necessary for the court to continue to provide  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -7- bailiffs needed for security purposes both in and out of courtrooms, as well as prisoner transports. All Pro currently provides bailiff services and security for more than 20 other Justice Courts and District Courts in Utah, Salt Lake, and Davis Counties in Utah. They have 7 full-time prisoner transport vans in service and are the largest private provider of such services in Utah. All Pro is prepared to enter into contract to provide 4 bailiffs each day the court is open and to transport prisoners from and to jails whenever requested. The cost to provide security and bailiff services will be paid for by the budget allotted the Justice Court and has been reviewed and determined to be reasonable and within budget. The cost proposed for Deputy Constables is $28.00 per hour per Constable. The cost proposed for prisoner transports within Salt Lake County is $35.00 per prisoner, and outside Salt Lake County is $35.00 per prisoner plus $1.00 each mile outside the county. The proposal also indicates that overtime will be paid at time and a half for evenings bailiffs stay for Traffic School. It is determined that the proposal submitted by All Pro will meet the requirements the court and city need and be in the best interest of the city to enter into this agreement and contract. This resolution will ratify the contract to be entered into between West Valley City and All Pro Security. Councilmember Buhler clarified that there are no additional expenses. Kevin replied the cost falls within the budget but there has been an increase. He indicated that the current company that provides service was bought out by All Pro Security in August. Councilmember Buhler asked if an RFP was issued. Wayne replied yes and indicated that this was the only response. He added that All Pro seems to be experienced and will hopefully provide a good service. The City Council will consider Resolution 18-238 at the Regular Council Meeting scheduled December 18, 2018, at 6:30 P.M. RESOLUTION 18-239: ADOPT THE LEGISLATIVE AGENDA OF WEST VALLEY CITY FOR THE 2019 UTAH STATE LEGISLATIVE SESSION Nicole Cottle, CED, presented proposed Resolution 18-239 that would adopt the Legislative Agenda of West Valley City for the 2019 Utah State Legislative Session. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -8- As the second largest city in the state it is imperative that the City has a significant presence at the state legislature. The City enjoys a particularly strong presence and maintains that presence each year through the process of setting guidelines for representation and executing on those guidelines. Due to the city’s unique position, it has been essential to maintain this presence and to proactively work on legislative issues throughout the year. Each January, the Council sets forth the guidelines for this work. These guidelines are found in the attached resolution. The guidelines allow staff and contractors to adequately represent the City on any topic in a constantly changing environment and provide protection to the City from any misunderstanding of the City’s position. Due to the extremely dynamic nature of the legislative session, staff must be clear about the direction of the City Council. This resolution assists in that effort. Of the various issues that will be discussed during this legislative session, of particular interest are taxation, funding, local control, changes to retirement benefits, medical marijuana amendments, economic development matters, and any other items that pertain to the City. The City Council will consider Resolution 18-239 at the Regular Council Meeting scheduled December 18, 2018, at 6:30 P.M. RESOLUTION 18-240: AUTHORIZE WEST VALLEY CITY TO PURCHASE FOUR CPR UNITS AND RELATED EQUIPMENT AND ACCESSORIES FROM PHYSIO-CONTROL, INC. John Evans, Fire Chief, presented proposed Resolution 18-240 that would authorize West Valley City to purchase four CPR units and related equipment and accessories from Physio- Control, Inc. Written documentation previously provided to the City Council included information as follows: The need for cardiac compressions in the field is a vital role in the outcome of some patient’s survivability. These machines replace the manual CPR and delivers the exact chest compressions and the exact rate which is almost impossible for humans to complete. The units when used frees up personnel on the medical incident to provide other advance care which all of the cardiac patients will need. The unit will also provide correct CPR while transporting patients to medical facilities which is very difficult with manual CPR. With this purchase every frontline transport unit will have one of these devices. We have  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -9- had two of these units in the field with great success for delivering CPR to patients. These units will be compatible with existing units in the field, which will ensure interoperability among the devices and crews. Councilmember Buhler clarified that the two units the City currently owns are used. Chief Evans replied yes. The City Council will consider Resolution 18-240 at the Regular Council Meeting scheduled December 18, 2018, at 6:30 P.M. RESOLUTION 18-241: AUTHORIZE THE EXECUTION OF AN INTERLOCAL COOPERATION AGREEMENT BETWEEN WEST VALLEY CITY AND SALT LAKE COUNTY FOR CERTAIN ACTIVE TRANSPORTATION FUNDS Erik Brondum, Public Works, presented proposed Resolution 18-241 that would authorize the execution of an Interlocal Cooperation Agreement between West Valley City and Salt Lake County for certain active transportation funds. Written documentation previously provided to the City Council included information as follows: The Public Works Department applied for and was awarded $27,500 with a $2,500 match for the CATNIP fund. The money will be used to improve striping and signing for existing bike lane facilities in the City. The City has several bike lane facilities designated on the City bike plan that do not meet current striping and sign standards. The Public Works Department applied for CATNIP funds to address some the deficiencies. Councilmember Buhler clarified that this will make bike lanes safer to use. Erik replied that will hopefully be the case. The City Council will consider Resolution 18-241 at the Regular Council Meeting scheduled December 18, 2018, at 6:30 P.M. RESOLUTION 18-242: APPROVE A RIGHT OF WAY ACQUISITION SERVICE AGREEMENT BETWEEN THE CITY AND DAVENPORT CONSULTING, PLLC FOR PROFESSIONAL SERVICES Dan Johnson, Public Works, presented proposed Resolution 18-242 that would approve a Right of Way Acquisition Service Agreement between the City and Davenport Consulting,  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -10- PLLC for professional services. Written documentation previously provided to the City Council included information as follows: The Public Works Department has historically acquired right of way using city staff. The right of way acquisition workload has increased substantially necessitating additional resources to avoid project delays. The city recently executed an agreement with Davenport Consulting for right of way acquisitions on 2700 West, under the city manager’s authorization limit of $30,000. Davenport has performed well under this agreement and is qualified to do the work. The Public Works Department would like to increase the limit of the contract to enable more work to be performed on various projects. Under this agreement, Davenport would be eligible to perform work up to an additional $60,000. The consultant is paid per acquisition and will only be paid for work performed. Councilmember Buhler clarified that this would be cheaper than hiring another full time employee. Dan replied yes. Councilmember Buhler asked if the company is paid hourly. Dan replied that they are paid per acquisition. He added that the City authorizes the costs and communicates with the Company on the various purchases that occur. The City Council will consider Resolution 18-242 at the Regular Council Meeting scheduled December 18, 2018, at 6:30 P.M. RESOLUTION 18-243: APPROVE A MODIFICATION TO A FEDERAL AID AGREEMENT BETWEEN THE CITY AND THE UTAH DEPARTMENT OF TRANSPORTATION (UDOT) FOR THE RECONSTRUCTION OF 4100 SOUTH Dan Johnson, Public Works, presented proposed Resolution 18-243 that would approve a modification to a Federal Aid Agreement between the City and the Utah Department of Transportation (UDOT) for the reconstruction of 4100 South. Written documentation previously provided to the City Council included information as follows: The Public Works Department applied for and received federal Surface Transportation Program funds to reconstruct 4100 South between Bangerter Highway and 5460 West. In early 2017 a federal aid agreement was executed between the City and UDOT to enable the project to access federal funds. At the MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -11- time of the federal aid agreement and prior to design, the total project cost was anticipated to be $12,042,994, which included a local match of 6.77% to be paid by West Valley City in the amount of $815,311 (previously authorized by city council with original federal aid agreement). Total federal participation in the project is $11,227,683. The original agreement authorized the expenditure of funds throughout the entire project process, including design, right-of-way acquisition and construction. The project is now designed and is being prepared for advertisement. Due to added scope, right of way acquisition and increased construction pricing, the total project costs are estimated to be as follows: Project Cost Summary Roadway Construction $ 13,066,000 Design, ROW and Public Involvement Services $ 1,720,000 Construction Management Services $ 1,500,000 WVC Total Project Cost $ 16,286,000 Total WVC Share of Cost (WVC total minus Federal Funds) $ 5,058,000 GHID Betterment $ 3,940,000 Total Project Cost $ 20,225,000 After the use of the federal funds, it is estimated that West Valley City will be responsible for approximately $5.1 million dollars, including the original matching funds of $815,311. The Storm Water Utility will pay $1,000,000 for a new storm drain main line to be installed throughout the length of the project that will replace an existing combined storm drain and irrigation system. The original matching funds of $815,311 are being paid from the Class C Road Fund. To pay for the increased costs, it is anticipated that the city will receive an appropriation of approximately $5,000,000 from state transportation funds and the city is working on an agreement to access those funds. Prior to the receipt of state funding, the Class C Road fund will be used to pay matching costs until state funds are received, at which point, the Class C Road fund will be reimbursed. The construction cost is an estimate. The actual cost for these improvements may be higher or lower and is based on the bid submitted by the lowest responsible bidder. West Valley City is responsible for actual construction costs above the federal funds available. The Public Works Department recommends authorization of a total cost of up to $5,000,000 to be paid with funds appropriated to the City by the State of Utah, and up to $1,000,000 from the Storm Water Utility.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -12- The project is being advertised by UDOT and the construction contract will be managed by a qualified construction engineering firm, PEC (Project Engineering Consultants). It is anticipated that construction will begin in spring 2019 and will continue through the fall of 2020. Dan presented a PowerPoint presentation summarized as follows: - Scope of work o Major pavement reconstruction o Widen to restore third westbound through-lane at 4000 West o New storm drain trunk line o Granger Hunter water line betterment - Updated Schedule (construction duration will likely exceed one construction season) - Federal funding history- STP Program o 2014  $4.3 Million Requested  $4.3 Million Awarded  Fully Funded o 2015  $4.1 Million Requested  $3.0 Million Awarded  $1.1 Million Short o 2016  $5.5 Million Requested  $4.7 Million Awarded  $0.8 Million Short o Funding for 2015 and 2016 segment was recommended to be lower than the project estimate by WFRC Technical Committee, assuming that the project would be combined with previously funded segments, and ‘economy of scale’ savings could be realized. - Scope o Original  Complete Pavement Reconstruction  Minimal Sidewalk Replaced  Minimal Curb and Gutter Replaced  New Park Strip  New Street Lights  Upgrade Traffic Signals  Upgrade pedestrian crossing signal at Acord Way o Added MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -13-  Replace all curb and gutter and most sidewalk throughout the corridor  Park strip street trees throughout corridor and landscaping at Holder Drive  New Storm Drain Trunk Line  Decorative walls and fences  Overhead power crossing burial  Community Mailboxes  Widen for third westbound lane through 4000 West  New HAWK Signal for Fire Station  Additional right of way for various elements of added scope  Public Involvement Team  Granger Hunter Waterlines - Estimate (Total WVC participation- minus federal funds)- $5,785,000.00 - Funding o Federal Surface Transportation Program (STP) Funds  $11,227,683 – Federal Funds o WVC Funding  $1,000,000 – Storm Water Utility  $815,311 – Matching Funds (6.77%) – Class C Road Fund o WVC - Salt Lake County Programmed Transportation Funds  $4,000,000+ o Granger Hunter Improvement District Waterline Betterment  $4,000,000 o Total Project Cost  $20,900,000 - Next Steps o City to execute a Federal Aid Agreement Modification to add funding to the project o City to execute a Betterment Agreement for:  Street trees and other landscaping  Overhead power crossing burial o Advertise construction contract through UDOT system o Issue Notice to Proceed to Contractor March 2019 - Dominion Energy o Dominion Energy is replacing a 50 year old gas line prior to the road reconstruction project.  December 2018 to July 2019  It will feel like the construction project has begun. - Overhead School Pedestrian Assembly (Acord Way) o Functions as a normal reduced speed school zone during school hours.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -14- o Outside of school hours, pedestrians can activate “Yield to Pedestrians” blank-out sign for added driver awareness of pedestrians - Emergency Vehicle Hybrid Beacon (HAWK)- Fire Station Councilmember Lang asked what type of fencing will be used. Dan explained the type of decorative wall and fences that will be constructed and added that they are UDOT approved. Councilmember Buhler clarified that a 21 million dollar project will cost the City just over 1 million dollars (if the additional funding is granted). Dan replied yes and added that if additional funding is not granted, the City will pay just over 5 million dollars. Mayor Bigelow clarified that part of the additional funds are for a change in scope. Dan replied yes. He indicated that construction costs have gone up approximately 22% as well. Councilmember Buhler asked if pedestrians will have to activate the overhead school pedestrian assembly at Acord Way. Dan replied yes. Councilmember Buhler asked if there are others in the State. Dan replied there is one in Tremonton. Dan stated that an emergency vehicle hybrid beacon (hawk) signal will be placed at the fire station on 4100 South to assist fire vehicles exiting the property. The Council debated whether residents will understand stopping at flashing red versus stopping at solid red. Dan indicated that he will look into whether this can be modified. The City Council will consider Resolution 18-243 at the Regular Council Meeting scheduled December 18, 2018, at 6:30 P.M. RESOLUTION 18-244: APPROVE A BETTERMENT AGREEMENT BETWEEN THE CITY AND THE UTAH DEPARTMENT OF TRANSPORTATION (UDOT) FOR THE CONSTRUCTION OF LANDSCAPING AND RELATED IMPROVEMENTS ON 4100 SOUTH Dan Johnson, Public Works, presented proposed Resolution 18-244 that would approve a Betterment Agreement between the City and the Utah Department of Transportation (UDOT) for the construction of landscaping and related improvements on 4100 South. Written documentation previously provided to the City Council included information as follows: West Valley City is reconstructing 4100 South between Bangerter Highway and 5460 West using federal funds and will construct the project through UDOT’s procurement system. The project will include the removal of existing parkstrip improvements. The new parkstrip improvements will include patterned and colored concrete, with street tree block-outs approximately every 30-feet, where there is no conflict with signs, new street lights, power poles or driveways. The street trees and associated irrigation  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -15- system are not eligible to be purchased with the federal transportation funds and are therefore being funded through this betterment agreement between West Valley City and UDOT. The storm water detention basin is also being landscaped under this agreement. Improvements in the basin will include rock mulch, shrubs and trees. The cost for this betterment of $391,075 is an estimate. The actual cost for these improvements may be higher or lower and are based on the bid submitted by the lowest responsible bidder. West Valley City is responsible for actual construction costs of the betterments. The City Council will consider Resolution 18-244 at the Regular Council Meeting scheduled December 18, 2018, at 6:30 P.M. RESOLUTION 18-245: APPROVE A BETTERMENT AGREEMENT BETWEEN THE CITY AND THE UTAH DEPARTMENT OF TRANSPORTATION (UDOT) FOR THE BURIAL OF CERTAIN POWER LINES ON AND NEAR 4100 SOUTH Dan Johnson, Public Works, presented proposed Resolution 18-245 that would approve a Betterment Agreement between the City and the Utah Department of Transportation (UDOT) for the burial of certain power lines on and near 4100 South. Written documentation previously provided to the City Council included information as follows: West Valley City is reconstructing 4100 South between Bangerter Highway and 5460 West using federal funds and will construct the project through UDOT’s procurement system. To improve aesthetics and reduce the number of aerial power line crossings over 4100 South, this betterment agreement is being executed. The burial of overhead power is a betterment on the project and is being funded through this agreement. Improvements covered under this agreement include the installation of various conduits and rewiring of existing homes from aerial service to underground service. Most overhead crossings will be buried, but not all overhead wires crossing the roadway will be eliminated. Some overhead elements are support systems for the adjoining power lines, and some are simply not able to be buried due to right of way constraints.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -16- The cost for this betterment of $102,320 is an estimate. The actual cost for these improvements may be higher or lower and are based on the bid submitted by the lowest responsible bidder. West Valley City is responsible for actual construction costs of the betterments. The City Council will consider Resolution 18-245 at the Regular Council Meeting scheduled December 18, 2018, at 6:30 P.M. RESOLUTION 18-246: AUTHORIZE WEST VALLEY CITY TO PURCHASE ONE VEHICLE FROM YOUNG FORD Eric Madsen, Public Works, presented proposed Resolution 18-246 that would authorize West Valley City to purchase one vehicle from Young Ford. Written documentation previously provided to the City Council included information as follows: The City has decided to purchase one (1) Ford F-550 Crew Cab & Chassis that will be upfitted with an aluminum flatbed, Tool Boxes, Pressure Washer and Concrete sealer sprayer system. This truck will be used in Operations division within the Public Works department. Young Ford Morgan has a State contract (AV2529) to sell Ford Vehicles. The price indicated below is a competitive price and the product meets the City’s needs. Number of Vehicles Type of Vehicle Cost Per Vehicle 1 Ford F-550 Crew Cab & Chassis $41,500.00 TOTAL $41,500.00 Replaced Vehicle Make Model Year Miles 751103 Ford, F-550, 2008 46000 Councilmember Buhler asked if the vehicle that is being replaced is used every day. Eric replied yes. He stated that it has a lot of run time and hours but not a lot of miles. Councilmember Lang asked if the vehicle has to run all the time. Eric replied it does have to run often but it doesn’t have to run constantly. The City Council will consider Resolution 18-246 at the Regular Council Meeting scheduled December 18, 2018, at 6:30 P.M.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -17- RESOLUTION 18-247: AUTHORIZE WEST VALLEY CITY TO PURCHASE TWO FRONT END LOADERS FROM WHEELER MACHINERY COMPANY Eric Madsen, Public Works, presented proposed Resolution 18-247 that would authorize West Valley City to purchase two front end loaders from Wheeler Machinery Company. Written documentation previously provided to the City Council included information as follows: The City has selected Wheeler Machinery Company to supply the City with two (2) Caterpillar 938 M Front End Loaders. Public Works will utilize these Loaders in their Operations division. Wheeler Machinery Company state contract (PD2520) has a one-year 300 hour or less buyback option that will pay the City back $171,000 per unit totaling $342,000.00 Number of Type of Vehicle Cost Per Vehicle Vehicles 1 938 M Front End Loader $158,762.00 1 938 M Front End Loader w/quick $161,414.00 coupler function TOTAL $320,176.00 The City Council will consider Resolution 18-247 at the Regular Council Meeting scheduled December 18, 2018, at 6:30 P.M. RESOLUTION 18-248: AUTHORIZE WEST VALLEY CITY TO PURCHASE THREE VEHICLES FROM YOUNG FORD FOR USE BY THE STORM WATER DIVISION Eric Madsen, Public Works, presented proposed Resolution 18-248 that would authorize West Valley City to purchase three vehicles from Young Ford for use by the Storm Water Division. Written documentation previously provided to the City Council included information as follows: The City has decided to purchase two (2) Ford F-550 Crew Cab & Chassis that will be upfitted with dump beds, salters and snow plows and one (1) Ford F-150 Crew Cab. All three vehicles will be used in Storm Water division within the Public Works department.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -18- Young Ford Morgan has a State contract (AV2529) to sell Ford Vehicles. The price indicated below is a competitive price and the product meets the City’s needs. Number of Vehicles Type of Vehicle Cost Per Vehicle 1 Ford F-150 Crew Cab $32,524.00 2 Ford F-550 Crew Cab & Chassis $41,150.00 TOTAL $114,824.00 Replaced Vehicles Make Model Year Miles 751137 Ford, F-150, 2010 91000 751121 Ford, F-550, 2009 66000 751122 Ford, F-550, 2009 62000 The City Council will consider Resolution 18-248 at the Regular Council Meeting scheduled December 18, 2018, at 6:30 P.M. RESOLUTION 18-249: AWARD A CONTRACT TO YESCO LLC FOR THE INSTALLATION OF SIGNAGE AT CENTENNIAL PARK AND THE FAMILY FITNESS CENTER Nancy Day, Parks and Recreation Director, presented proposed Resolution 18-249 that would award a Contract to YESCO LLC for the installation of signage at Centennial Park and the Family Fitness Center. Written documentation previously provided to the City Council included information as follows: As the southwest corner of Centennial Park is completed, a park sign is needed along 5600 West. Being that the Family Fitness Center, and the City itself, has many events, leagues, and activities that are continuously advertised in the park, an electronic message display will reduce the use of banners in the park and increase information delivery to the public. The Sign for the Family Fitness is a wall mounted backlit sign for the north side of the building on 3100 South. As Centennial Park continues to be developed, it has been determined that a sign is necessary for the 5600 West entrance of the Park. Also, because of the traffic levels, and electronic message display will be beneficial for the advertising and community awareness of West Valley City parks and recreation events, programs, activities  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -19- and amenities. It will enhance the appearance of the park by the reduction of banners and signs that are currently being used to advertise. As different activities and events occur inside the West Valley City Family Fitness Center, there are many people coming from both within and outside the city to these events. Many times, people will drive by the Family Fitness Center, not knowing which building it is. This sign is necessary for those people driving on 3100 South to identify which building is the West Valley City Family Fitness Center. A Request for Proposals was advertised. Three companies responded and were evaluated and scored based on various criteria including price, warranty and other specifications. The final scores and ranking are as follows: Park Sign w/ Electronic Display Family Fitness Center Sign Yesco, 92 92 Freedom LED 80 70 Vantage 70 N/A Because Yesco had the highest scores, they were selected as the winning proposal. Mayor Bigelow stated that the area where the message display isn’t very large and also expressed concern about vandalism. Nancy replied that the size of the sign meets City ordinances and added that the type of sign is supposed to be more resistant to vandalism. Mayor Bigelow expressed concern about being able to see messages due to the small size. Nancy stated that the clarity of the sign is greater and the sign will be raised on landscaping. Mayor Bigelow stated that he would encourage that the City Council make an exception to increase the size of sign. Councilmember Buhler agreed and stated that he would like the sign to be effective. Wayne stated that this is something the City can do but added that it may raise concern for other businesses and sign companies. Councilmember Lang suggested a taller sign. Councilmember Buhler requested a quote based on YESCO’s suggestion for effectiveness. The City Council will consider Resolution 18-249 at the Regular Council Meeting scheduled December 18, 2018, at 6:30 P.M. RESOLUTION 18-250: AWARD A CONTRACT TO COURTS UNLIMITED, LLC FOR THE RESURFACING OF EIGHT BASKETBALL COURTS AND THE CONVERSION OF TENNIS COURTS TO PICKLEBALL COURTS Nancy Day, Parks and Recreation Director, presented proposed Resolution 18-250 that would award a Contract to Courts Unlimited, LLC for the resurfacing of eight basketball courts and the conversion of tennis courts to pickleball courts.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -20- Written documentation previously provided to the City Council included information as follows: The Basketball courts at Centennial Park are in serious need of repair and resurfacing. This needs to be done to have a safe, consistent, and usable surface. Also, the four east tennis courts will be converted to pickleball courts and will be patched and resurfaced as part of the conversion process. Centennial Park east courts are 21 years old and the west courts are 18 years old and are in need of repair and resurfacing. The cracks are unsightly and create issues with sports being played on them. Also, since the park was built, the need for pickleball courts has increased to the point that we need to install some dedicated courts for pickleball play. The east tennis courts will therefore be converted to 12 pickleball courts. A program modification was approved for this purpose. A RFP was issued, and we had one responder, Courts Unlimited, who bid this project at $238,855.00. We have called and spoken to their references, and they look like they will do excellent work. Councilmember Nordfelt asked if all tennis courts are being resurfaced. Nancy replied this request is for 8 basketball courts being resurfaced and the east pickleball courts being converted to pickleball courts. She added that additional tennis court resurfacing is out to bid right now. The City Council will consider Resolution 18-250 at the Regular Council Meeting scheduled December 18, 2018, at 6:30 P.M. RESOLUTION 18-251: AWARD A CONTRACT TO INTERMOUNTAIN GOLF CARS FOR THE LEASE OF GOLF CARTS WITH GPS UNITS Nancy Day, Parks and Recreation Director, presented proposed Resolution 18-251 that would award a contract to Intermountain Golf Cars for the lease of Golf Carts with GPS Units. Written documentation previously provided to the City Council included information as follows: Parks and Recreation publicly advertised for proposals for a five-year golf cart with GPS system lease for Stonebridge Golf Club and The Ridge Golf Club. Stonebridge Golf Club currently operates under a lease program which will expire  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -21- April 2019. It has been successful thus it is being proposed that a lease program at The Ridge Golf Club be implemented. Establishing a lease eliminates the need to purchase a fleet of golf carts which typically have a useful life range of 5 to 7 years. A GPS system will enhance the overall experience of the golfers, manage assets, reduce expenses and increase revenue. The additional cost for the GPS system will be covered through these savings and increased revenues. The lease program was posted in the newspaper and several companies were contacted by staff. The proposals were evaluated and compared against each other in a matrix format by a committee of four. Of the three proposals, two met specifications. Their proposed prices, including trade in credit for the existing Ridge Golf Club fleet, are as follows: Intermountain Golf Cars, Inc.: $202,284.24 RMT Equipment: $209,543.88 Out of these proposals, Intermountain Golf Cars, Inc. was the lowest responsible bidder. Mayor Bigelow asked if information could be sent to employees if users are playing too slow or driving off the green. Nancy replied yes. She indicated geo-fencing will be available as well which provides flashing restrictions, cart shutdowns (if necessary), tracking, etc. The City Council will consider Resolution 18-251 at the Regular Council Meeting scheduled December 18, 2018, at 6:30 P.M. RESOLUTION 18-252: AUTHORIZE AND APPROVE THE EXECUTION AND DELIVERY OF A SECOND AMENDMENT TO MASTER LEASE AGREEMENT BY AND BETWEEN THE CITY AND THE MUNICIPAL BUILDING AUTHORITY OF WEST VALLEY CITY, AND GROUND LEASE AGREEMENT(S); AUTHORIZE THE ISSUANCE AND SALE BY THE AUTHORITY OF ITS LEASE REVENUE BONDS, SERIES 2019, IN AN AGGREGATE PRINCIPAL AMOUNT OF NOT MORE THAN $19,500,000; AUTHORIZE AND APPROVE THE EXECUTION AND DELIVERY BY THE AUTHORITY OF A SUPPLEMENTAL INDENTURE OF TRUST, BOND PURCHASE CONTRACT, CERTAIN SECURITY DOCUMENTS, AND OTHER DOCUMENTS REQUIRED IN CONNECTION THEREWITH; AUTHORIZE AND  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -22- APPROVE THE DISTRIBUTION AND USE OF A PRELIMINARY OFFICIAL STATEMENT; AND AN OFFICIAL STATEMENT AUTHORIZING THE TAKING OF ALL OTHER ACTIONS NECESSARY TO THE CONSUMMATION OF THE TRANSACTION CONTEMPLATED BY THIS RESOLUTION; AND RELATED MATTERS Wayne Pyle, City Manager, presented proposed Resolution 18-252 that would Authorize and Approve the Execution and Delivery of a Second Amendment to Master Lease Agreement By and Between the City and the Municipal Building Authority of West Valley City, and Ground Lease Agreement(s); Authorize the Issuance and Sale by the Authority of Its Lease Revenue Bonds, Series 2019, in an Aggregate Principal Amount of Not More Than $19,500,000; Authorize and Approve the Execution and Delivery by the Authority of a Supplemental Indenture of Trust, Bond Purchase Contract, Certain Security Documents, and Other Documents Required in Connection Therewith; Authorize and Approve the Distribution and Use of a Preliminary Official Statement; And an Official Statement Authorizing the Taking of All Other Actions Necessary to the Consummation of the Transaction Contemplated by this Resolution; and Related Matters. Written documentation previously provided to the City Council included information as follows: The purpose of this bond issue is to provide funds to finance the acquisition, construction, furnishing and equipping of improvements to the City’s Public Works operation facilities and a new Park’s Department building and related improvements, to fund capitalized interest with respect to the Series 2019 Bonds, fund any required deposits to a reserve fund, and pay costs associated with the issuance of the Series 2019 Bonds and for such other purposes as may be authorized under the General Indenture. The City resolution will authorize the amendment of certain documents entered into in connection with previous bond issuances under the General Indenture and the execution of the documents required to proceed with the 2019 bonds. Jake Arslanian, Public Works, discussed the Public Works and Parks Building proposed design, construction plans, timeline, etc. Laura Lewis explained the details of the financing and presented a summary (attached to the minutes). Councilmember Buhler clarified that the bond is likely 15 million but 19 million is being bonded for contingency. Wayne replied yes and further explained how payments would work moving forward. Councilmember Buhler clarified that no tax increase will be needed.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -23- Wayne replied no. Councilmember Buhler clarified that a bond will be expiring to allow funding for this. Wayne replied yes. Wayne discussed the payments coming from storm water funds, class c road funds, etc. Mayor Bigelow and Wayne discussed different bonds expiring, etc. Mayor Bigelow stated that with building costs going up, it is important to have extra cushion in the financing. The City Council will consider Resolution 18-252 at the Regular Council Meeting scheduled December 18, 2018, at 6:30 P.M. CONSIDER APPLICATION S-14-2018, FILED BY BROOKS ARNELL, REQUESTING FINAL PLAT APPROVAL FOR THE PJ MANAGEMENT SUBDIVISION LOCATED AT 3403 SOUTH DECKER LAKE DRIVE Steve Lehman, CED, presented proposed application S-14-2018, filed by Brooks Arnell, requesting final plat approval for the PJ Management Subdivision located at 3403 South Decker Lake Drive Written documentation previously provided to the City Council included information as follows: Brooks Arnell, is requesting final plat approval for the PJ Management Subdivision. The proposed subdivision will divide an existing parcel currently occupied by a former Chili’s restaurant. The proposed subdivision is located at 3403 South and Decker Lake Drive. Property to the north and south is zoned C-2 while property to the east is zoned R-1-6. The proposed subdivision will result in 2 commercial lots. The subject property along with other properties along the east side of Decker Lake Drive were created by Metes and Bounds descriptions. The Chili’s restaurant was built in 1998 and recently closed for business. The current property owners would like to subdivide the property to create an additional building lot. The property consists of approximately 1.47 acres. The minimum lot size in the C-2 zone is 20,000 square feet. The lot containing the existing Chili’s building will be 34,867 square feet and the new lot will be approximately 28,977 square feet. The property owner will be required to record documents that address cross access and parking arrangements along with maintenance agreements for hard surfaced areas used by both property owners. Access to the subdivision will be gained from Decker Lake Drive. The primary access is located near the old Chili’s building. A second access is currently existing and will be located along the south boundary of the new lot. The properties will  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -24- also share responsibility for storm water drainage. All agreements will need to be in place prior to plat recording. Mayor Bigelow asked if excess parking was built before. Steve replied yes. Councilmember clarified that this subdivision meets all requirements of the zone. Steve replied yes. Councilmember Buhler asked if there is an anticipation for new restaurants. Steve replied yes. Councilmember Buhler asked if subdividing the property will make the vacant property more attractive. Steve replied he is unsure but added that there will be cross access agreements. The City Council will consider Application S-14-2018 at the Regular Council Meeting scheduled December 18, 2018, at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR DECEMBER 18, 2018 A. RESOLUTION 18-253: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED, PERPETUAL EASEMENT, AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM OMAR ALSHYKHLY AND RAND FARID ALZAHAWI FOR PROPERTY LOCATED AT 3901 SOUTH LEE MAUR STREET (2740 WEST) Mayor Bigelow discussed proposed Resolution 18-253 that would authorize the City to enter into a Right-of-Way Purchase Agreement and accept a Warranty Deed, Perpetual Easement, and Temporary Construction Easement with and from Omar Alshykhly and Rand Farid Alzahawi for property located at 3901 South Lee Maur Street (2740 West). Written documentation previously provided to the City Council included information as follows: This portion of the Omar Alshykhly and Rand Farid Alzahawi parcel located at 3901 S. Lee Maur Street is being acquired as part of the 2700 West Improvement Project, scheduled to be constructed in 2019. This project will include construction of sidewalk, textured colored concrete parkstrip, landscaping, and decorative street lighting along the west side of Constitution Boulevard (2700 West) from 4100 South to 3671 South. The project will also include an eight-foot tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard. The acquisition includes a Warranty Deed for 850 square feet of additional right-of-way, along with a Perpetual Easement for the wall and for a Grant of Temporary Construction Easement. Compensation in the amount of  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -25- $11,400.00 is based upon the appraisal report prepared by the DH Group, LLC. B. RESOLUTION 18-254: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED, PERPETUAL EASEMENT, AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM THE HOUSING AUTHORITY OF THE COUNTY OF SALT LAKE FOR PROPERTY LOCATED AT 3809 SOUTH LEE MAUR STREET (2740 WEST) Mayor Bigelow discussed proposed Resolution 18-254 that would authorize the City to enter into a Right-of-Way Purchase Agreement and accept a Warranty Deed, Perpetual Easement, and Temporary Construction Easement with and from the Housing Authority of the County of Salt Lake for property located at 3809 South Lee Maur Street (2740 West). Written documentation previously provided to the City Council included information as follows: This portion of the Housing Authority of Salt Lake County parcel located at 3809 S. Lee Maur Street is being acquired as part of the 2700 West Improvement Project, scheduled to be constructed in 2019. This project will include construction of sidewalk, textured colored concrete parkstrip, landscaping, and decorative street lighting along the west side of Constitution Boulevard (2700 West) from 4100 South to 3671 South. The project will also include an eight-foot tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard. The acquisition from the Housing Authority of Salt Lake County includes a Warranty Deed for 810 square feet of additional right-of-way, along with a Perpetual Easement for the wall and for a Grant of Temporary Construction Easement. Compensation in the amount of $9,100.00 is based upon the appraisal report prepared by the DH Group, LLC. C. RESOLUTION 18-255: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF RON BIGELOW TO THE WEST VALLEY CITY HOUSING AUTHORITY COMMISSION FOR A TERM COMMENCING JANUARY 8, 2019 AND ENDING DECEMBER 31, 2021 Mayor Bigelow discussed proposed Resolution 18-255 that would ratify the City Manager's reappointment of Ron Bigelow to the West Valley City Housing Authority Commission for a term commencing January 8, 2019 and ending December 31, 2021. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -26- The West Valley City Housing Authority Commission is composed of seven members, each appointed for a four-year term by the City Manager with the advice and consent of the City Council. Pursuant to Section 35A- 8-404, Utah Code Annotated 1953, as amended, the City Manager wishes to reappoint Ron Bigelow to the West Valley City Housing Authority Commission for a term commencing January 8, 2019 and ending on December 31, 2021. D. RESOLUTION 18-256: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF LARS NORDFELT TO THE WEST VALLEY CITY HOUSING AUTHORITY COMMISSION FOR A TERM COMMENCING JANUARY 8, 2019 AND ENDING DECEMBER 31, 2021 Mayor Bigelow discussed proposed Resolution 18-256 that would ratify the City Manager's reappointment of Lars Nordfelt to the West Valley City Housing Authority Commission for a term commencing January 8, 2019 and ending December 31, 2021. Written documentation previously provided to the City Council included information as follows: The West Valley City Housing Authority Commission is composed of seven members, each appointed for a four-year term by the City Manager with the advice and consent of the City Council. Pursuant to Section 35A- 8-404, Utah Code Annotated 1953, as amended, the City Manager wishes to reappoint Lars Nordfelt to the West Valley City Housing Authority Commission for a term commencing January 8, 2019 and ending on December 31, 2021. E. RESOLUTION 18-257: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF MEMBERS AND A CHAIR OF THE WEST VALLEY CITY SISTER CITY COMMITTEE Mayor Bigelow discussed proposed Resolution 18-257 that would ratify the City Manager's reappointment of members and a Chair of the West Valley City Sister City Committee. Written documentation previously provided to the City Council included information as follows: The Resolution ratifies the City Manager’s reappointment of certain individuals as members of the Sister City Committee for the term as noted on the list attached to the resolution.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -27- The Sister City Committee consists of 13 members who serve for a term of two years and a chair that serves for one year. F. RESOLUTION 18-258: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF MEMBERS TO THE AUDIT REVIEW COMMITTEE Mayor Bigelow discussed proposed Resolution 18-258 that would ratify the City Manager's reappointment of members to the Audit Review Committee. Written documentation previously provided to the City Council included information as follows: The Audit Review Committee consists of five members who serve for a term of three years. The Committee is comprised of the City Manager, two members of the City Council, one appointed citizen and a finance director from another community. Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Resolutions 18-253 through 18-258 at the Regular Council Meeting scheduled December 18, 2018, at 6:30 P.M. COMMUNICATIONS A. STRATEGIC PLAN PRESENTATION- LEGAL DEPARTMENT Mayor Bigelow indicated that there isn’t sufficient time to review this item and requested that it be rescheduled. B. STRATEGIC PLAN PRESENTATION- ADMINISTRATION DEPARTMENT Mayor Bigelow indicated that there isn’t sufficient time to review this item and requested that it be rescheduled. C. CHESTERFIELD OVERLAY PRESENTATION (PART 2) Mayor Bigelow indicated that there isn’t sufficient time to review this item and requested that it be rescheduled. D. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -28- Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions Nichole Camac, City Recorder, stated that the World Mission Society Church of God has requested a resolution or proclamation supporting their work. Mayor Bigelow stated that he met with the group and they are looking for something that would encourage them to continue doing volunteerism in the City. Councilmember Nordfelt stated that a resolution or proclamation isn’t necessarily needed. Mayor Bigelow requested that staff draft something up for review. B. COUNCIL REPORTS COUNCILMEMBER LANG- ICO APARTMENTS Councilmember Lang stated that she knows someone who lives in the ICO Apartments and ICO is telling their residents to put their address as Salt Lake City and not West Valley City. Wayne replied that he is unsure why this would be the case but added that he will look into it. C. REVIEW AGENDA FOR SPECIAL MUNICIPAL BUILDING AUTHORITY MEETING SCHEDULED DECEMBER 18, 2018 RESOLUTION 18-04: AUTHORIZE THE ISSUANCE AND SALE OF NOT MORE THAN $19,500,000 AGGREGATE PRINCIPAL AMOUNT OF LEASE REVENUE BONDS, SERIES 2019; DELEGATE TO CERTAIN OFFICERS OF THE AUTHORITY THE ABILITY TO APPROVE THE FINAL TERMS AND PROVISIONS OF THE SERIES 2019 BONDS WITHIN THE PARAMETERS SET FORTH HEREIN; FIX THE MAXIMUM AGGREGATE PRINCIPAL AMOUNT OF THE SERIES 2019 BONDS, THE MAXIMUM NUMBER OF YEARS OVER WHICH THE SERIES 2019 BONDS MAY MATURE, THE MAXIMUM INTEREST RATE WHICH THE SERIES 2019 BONDS MAY BEAR, AND THE MAXIMUM DISCOUNT FROM PAR AT WHICH THE SERIES 2019 BONDS MAY BE SOLD; CALL A PUBLIC HEARING; PROVIDE FOR THE PUBLICATION OF A NOTICE OF PUBLIC HEARING AND BONDS TO BE ISSUED; PROVIDE FOR THE RUNNING OF A CONTEST PERIOD; AUTHORIZE AND APPROVE THE EXECUTION BY THE AUTHORITY OF A THIRD SUPPLEMENTAL INDENTURE OF TRUST, A BOND PURCHASE CONTRACT, A SECOND AMENDMENT TO MASTER LEASE AGREEMENT, SECURITY DOCUMENTS, GROUND LEASE(S), AND MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -29- OTHER DOCUMENTS NECCESARY FOR THE ISSUANCE OF THE SERIES 2019 BONDS; AUTHORIZE AND APPROVE THE USE AND DISTRIBUTION OF A PRELIMINARY OFFICIAL STATEMENT AND AN OFFICIAL STATEMENT; AUTHORIZE THE TAKING OF ALL OTHER ACTIONS NECCESARY TO THE CONSUMMATION OF THE TRANSACTIONS CONTEMPLATED BY THIS RESOLUTION; AND RELATED MATTERS Wayne Pyle, City Manager, presented proposed Resolution 18-04 that would Authorize the Issuance and Sale of Not More Than $19,500,000 Aggregate Principal Amount of Lease Revenue Bonds, Series 2019; Delegate to Certain Officers of the Authority the Ability to Approve the Final Terms and Provisions of the Series 2019 Bonds Within the Parameters Set Forth Herein; Fix the Maximum Aggregate Principal Amount of the Series 2019 Bonds, the Maximum Number of Years Over Which the Series 2019 Bonds May Mature, the Maximum Interest Rate Which the Series 2019 Bonds May Bear, and the Maximum Discount from Par at Which the Series 2019 Bonds May be Sold; Call a Public Hearing; Provide for the Publication of a Notice of Public Hearing and Bonds to be Issued; Provide for the Running of a Contest Period; Authorize and Approve the Execution by the Authority of a Third Supplemental Indenture of Trust, a Bond Purchase Contract, a Second Amendment to Master Lease Agreement, Security Documents, Ground Lease(s), and Other Documents Neccesary for the Issuance of the Series 2019 BONDS; Authorize and Approve the Use and Distribution of a Preliminary Official Statement and an Official Statement; Authorize the Taking of All Other Actions Neccesary to the Consummation of the Transactions Contemplated by this Resolution; And Related Matters Written documentation previously provided to the Municipal Building Authority included information as follows: The purpose of this bond issue is to provide funds to finance the acquisition, construction, furnishing and equipping of improvements to the City’s Public Works operation facilities and a new Park’s Department building and related improvements, to fund capitalized interest with respect to the Series 2019 Bonds, fund any required deposits to a reserve fund, and pay costs associated with the issuance of the Series 2019 Bonds and for such other purposes as may be authorized under the General Indenture. The MBA resolution will authorize the issuance of bonds with the MBA as the issuer. The resolution also establishes the parameters under which the bond issuance is authorized and authorizes the execution of various documents required to complete the bond issuance.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 11, 2018 -30- Upon inquiry, there were no further questions. MOTION TO ADJOURN Upon motion by Councilmember Buhler all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY DECEMBER 11, 2018 WAS ADJOURNED AT 6:29 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, December 11, 2018. _______________________________ Nichole Camac, CMC City Recorder