City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -1- THE WEST VALLEY CITY COUNCIL MET IN STUDY SESSION ON TUESDAY, DECEMBER 18, 2018, AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: Wayne T Pyle, City Manager Nichole Camac, City Recorder Paul Isaac, Assistant City Manager/ HR Director Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Matt Elson, Acting Police Chief John Evans, Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Jake Arslanian, Public Works Department John Rock, Administration Aimee Tye- Critchley, Administration John Flores, Administration David Moss, CPD Robert Hamilton, Police Department APPROVAL OF MINUTES OF STUDY MEETING HELD DECEMBER 11, 2018 The Council considered the Minutes of the Study Meeting held December 11, 2018. There were no changes, corrections or deletions.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -2- Councilmember Buhler moved to approve the Minutes of the Study Meeting held December 4, 2018. Councilmember Lang seconded the motion. A voice vote was taken and all members voted in favor of the motion. INTRODUCTION OF NEW EMPLOYEES The following employees introduced themselves to the Mayor and City Council: - Admin/Justice Court o Uinisa Nai- Court Clerk o Alexandra Salazar- Court Clerk - CPD o Jason Pehrson- Code Enforcement Officer o Sowar Zakholy- Code Enforcement Officer o Michael Buresh- Animal Control Officer o Hannae Wright- Animal Shelter Technician o Heather Hokanson- Community Cat Program Coordinator - Fire Department o Shane Andreen- Firefighter o Katherine Arnis- Firefighter o Kyle Bavasi- Firefighter o Calvin Buhler- Firefighter o William Camerlingo- Firefighter o Benjamin Chandia- Firefighter o Tyler Chism- Firefighter o Taran Ganung- Firefighter o Andrew Griffin- Firefighter o Andrew Lebon- Firefighter o Jaime Mackintosh- Firefighter o Isaac Mckean- Firefighter o Colton Rackely- Firefighter o Bryson Webb- Firefighter o Chase Wheeler- Firefighter - Police o Jessica Finlinson- Evidence Technician o Miles Tomaino- Support Services Clerk o Braden Anson- Police Officer o Jose Baires- Police Officer o Shane Bakker- Police Officer o Danny Christiansen- Police Officer o Ben Cluff- Police Officer o Mathew Cowley- Police Officer  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -3- o Carolyne Franco- Police Officer o Ryan Hortin- Police Officer o Kenyon James- Police Officer o Brandon Leonard- Police Officer o Hirineo Ibarra- Police Officer o Ty Pack- Police Officer o Kassandra Sprinkle- Police Officer o Tomislav Tojcic- Police Officer o Adam Van Cleve- Police Officer - Public Works o Hilary Venable- Executive Administrative Assistant o Robert Walters- Operator I REVIEW AGENDA FOR REGULAR CITY COUNCIL AND SPECIAL MUNICIPAL BUILDING AUTHORITY MEETING OF DECEMBER 18, 2018 Nancy Day, Parks and Recreation Director, stated that a larger sign has been provided for the Family Fitness Center per the Council’s request. She indicated that there is an increase in cost of $60,000 but YESCO has assured the City that the visibility of the sign will be sufficient. Councilmember Lang asked if the sign on the Fitness Center building will be cutout. Nancy replied that the sign is backlit. Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting or Special Municipal Building Authority Meeting scheduled later this night. AWARDS, CEREMONIES AND PROCLAMATIONS SCHEDULED FOR JANUARY 8, 2019 A. EMPLOYEE OF THE MONTH AWARD, JANUARY 2019- BROCK ANDERSON, COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT Councilmember Buhler offered to read the nomination of Brock Anderson, CED, to receive Employee of the Month Award for January 2019. Mr. Anderson was nominated by Brenda Turnblom. The award reads as follows: Brock is indispensable in the Planning and Zoning Department. He is knowledgeable, professional, kind, and helpful. I can always depend on Brock to help City residents when they call or come to the front desk. Brock patiently shows residents how their ideas can work within City ordinances. Whether it be a driveway, fence, an outbuilding, sign, or addition, Brock gives residents the information they need to make their projects happen the right way. On the few days when Brock is away, he is sorely missed  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -4- because he contributes so much to the functionality and efficiency of our department. Brock goes above and beyond in boosting the morale of our department by making personalized birthday posters for each person. These always bring some humor to the office and make us feel special and appreciated. B. DIVISION OF THE QUARTER AWARD- FORENSICS/EVIDENCE DIVISION, POLICE DEPARTMENT Councilmember Christensen offered to read the nomination of Forensics/Evidence to receive Division of the Quarter Award. The award reads as follows: The Forensic Section of the Police Department, which includes the Forensic Unit and the Evidence Unit, are some of the most hard working and least recognized personnel in the City. Tucked away in the basement of City Hall, away from the rest of the Police Department, they are committed to ensuring that the evidence of crimes against our citizens is properly analyzed, stored, preserved for court presentation, and then properly destroyed or returned to the appropriate person when it is no longer needed by the court. Members of the Forensic Section are: Amanda Bennett- Director; Tracy Catmull - Evidence Supervisor; Jessica Neves - Forensic Technician; Robyn Ostby - Firearms Examiner; Angela Petersen - Forensic Technician; Ashlee Carbine – Forensic Technician; Diane Shafter - Forensic Technician; Tracy Brown - Evidence Technician; Paula Lozano - Evidence Technician; Amy Cotterman - Evidence Technician; Shanna Davis – Evidence Technician. Few people know that both our Evidence Technicians and Forensic Technicians are subject to a 24/7 on call, just as our detectives are. Our Forensic Technicians respond to crime scenes involving both major crimes, such as homicides, and non- violent crimes, such as vehicle burglaries, to process the crime scenes for everything from DNA to fingerprints. It was due to the efforts of one of our Forensic Technicians, Jessica Neves, and her expertise and diligence in fingerprint identification, that a suspect was developed in one of our cold case homicides. Detectives would not have been able to solve this case without Jessica's vital discovery. Additionally, our Department is the only municipal Department in the State of Utah with a qualified firearms examiner (Robyn Ostby) and a qualified footprint examiner (Diane Shafter). All of our Forensic Technicians are so well qualified that they are constantly being head-hunted by other agencies throughout Utah and beyond. Our Evidence Technicians are also key to the success of our Department  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -5- in prosecuting criminals. They handle tens of thousands of pieces of evidence every year. They are responsible for ensuring that each piece of evidence is properly packaged, entered into the tracking system, and properly stored in order to ensure the evidence is not tainted so it can be used in court proceedings. When a case is adjudicated by the courts, Evidence personnel must then ensure that the evidence is properly purged. This is a never ending task, and the whole process must be properly documented from start to finish with each piece of evidence. The work our Forensic Section does is essential to the judicial process and the Police Department's mission to bringing offenders to justice. PUBLIC HEARINGS SCHEDULED FOR JANUARY 8, 2019 A. ACCEPT PUBLIC INPUT REGARDING RE-OPENING THE FY 2018- 2019 BUDGET Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled January 8, 2019 in order for the City Council to hear and consider public comments regarding re-opening the FY 2018-2019 budget. Proposed Ordinance 18-49 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 18-49, AMEND THE BUDGET OF WEST VALLEY CITY FOR THE FISCAL YEAR BEGINNING JULY 1, 2018 AND ENDING JUNE 30, 2019 TO REFLECT CHANGES IN THE BUDGET FROM INCREASED REVENUES AND AUTHORIZE THE DISBURSEMENT OF FUNDS Wayne Pyle, City Manager, discussed proposed Ordinance 18-49 that would amend the budget of West Valley City for the Fiscal Year beginning July 1, 2018 and ending June 30, 2019 to reflect changes in the budget from increased revenues and authorize the disbursement of funds. Written documentation previously provided to the City Council included information as follows: State Statute Title 10, Chapter 6, Utah Code Annotated 1953, as amended, allows the City of West Valley to amend its budget during the year. The West Valley City holds public hearings on budget amendments on a quarterly basis each fiscal year. A Public Notice was posted December 13, 2018 in (the Salt Lake Tribune and the Deseret Morning News) general circulation to the general public.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -6- Notice was given that a public hearing is to be held January 8, 2019 at 6:30 p.m., West Valley City Hall, 3600 Constitution Blvd., West Valley City, Utah. The City Council will consider Ordinance 18-49 at the Regular Council Meeting scheduled January 8, 2019, at 6:30 P.M. RESOLUTION 18-211: AUTHORIZE THE CITY TO PURCHASE WIND ART DESIGN, CONSTRUCTION, AND INSTALLATION SERVICES FROM WHITAKER STUDIO, INC. Wayne Pyle, City Manager, presented proposed Resolution 18-211 that would authorize the City to purchase Wind Art Design, Construction, and Installation Services from Whitaker Studio, Inc. Written documentation previously provided to the City Council included information as follows: At the direction of the City Manager, the expansion of Wind Art along the 3500 S Corridor has been considered and 3 sites have been selected as ones suitable for Wind Art installations. These sites are the North West interchange of the 3500 S and 215 Off Ramp, a city maintained landscaping area at 3500 S and Decker Lake Drive, and an installation on private property in Saigon Plaza in coordination with the land owner. This will meet goals set by the City Council in the yearly strategic planning meeting, in which adding Wind Art was identified as a city goal. The artist at Whitaker Studios has designed a proposal based on what best fits in the selected areas, and permission has been granted from UDOT to install these in areas where they have ownership of the land as well. The engineers and contractors at Whitaker Studios are also prepared to pull needed permits from UDOT in coordination with the city, and can start planning construction as soon as funding is secured. They will also act as the project manager in conjunction with the city. The City Council will consider Resolution 18-211 at the Regular Council Meeting scheduled January 8, 2019 at 6:30 P.M. RESOLUTION 18-259: APPROVE THE EXECUTION OF A COOPERATIVE AGREEMENT BETWEEN WEST VALLEY CITY AND THE UTAH DIVISION OF FORESTRY, FIRE, AND STATE LANDS Robert Hamilton, Deputy Police Chief, presented proposed Resolution 18-259 that would approve the execution of a Cooperative Agreement between West Valley City and the Utah Division of Forestry, Fire, and State Lands.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -7- Written documentation previously provided to the City Council included information as follows: The Jordan River bed, banks and other adjacent lands are managed by the Utah Division of Forestry, Fire & State Lands (DFFSL), and a portion of those lands border with and lie within the jurisdictional boundaries of West Valley City. There is existing criminal activity that threatens the safety of the public, the accessibility for recreation and commerce, and the overall health of natural resources within the Jordan River corridor. The Utah Legislature has given authority and direction to DFFSL under Utah Code 65A-2-8 (Jordan River improvement projects) to partner or contract with local law enforcement entities to provide patrol, security, and law enforcement services. These types of services are known to reduce crime and the fear of crime as well as protecting the natural resources in the area. Both agencies desire to participate in a program that will protect public safety and preserve the valuable natural resources associated with Jordan River Corridor. This program will provide funding in the amount of $35,000.00 to West Valley City Police Department to pay for extra patrol shifts in areas along the Jordan River trail. This resolution approves the contract between West Valley City Police Department and the Utah Division of Forestry, Fire & State Lands. Councilmember Buhler asked if the City has a commitment to this agreement or if the City has the ability to staff as they choose. Deputy Chief Hamilton replied that the commitment is 2 officers on 4 hour rotations (8 hour maximums during whatever time of day is determined by the City) but the City has the ability to renegotiate or increase that if needed. Councilmember Lang clarified that the City can pay additional costs if they feel it is needed. Deputy Chief Hamilton replied yes and added that the City is already enforcing the area and paying the officer salaries itself so accepting this funding is beneficial. Deputy Chief Hamilton stated that citizens utilizing the Jordan River Trail will notice a significant increase of officers throughout various jurisdictions. The Council discussed the Jordan River Parkway, the potential shifts of officers, and the payment of officers beyond the $35,000 provided in this agreement. The City Council will consider Resolution 18-259 at the Regular Council Meeting scheduled January 8, 2019, at 6:30 P.M. RESOLUTION 18-260: APPROVE THE PURCHASE OF MATERIALS FROM OLDCASTLE PRECAST TO EXTEND A BOX CULVERT Russ Willardson, Public Works Director, presented proposed Resolution 18-260 that would approve the purchase of materials from Oldcastle Precast to extend a box culvert.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -8- Written documentation previously provided to the City Council included information as follows: The Public Works Department is preparing to reconstruct and widen Beagley Lane as part of the 2550 South extension project. To construct the new road configuration at 7200 West, it is necessary to extend the existing box culvert on the east side of the road approximately 26 feet. The Riter Canal shuts down for two weeks in March, during which the extension of the culvert may occur while the water is not running. The extension of the culvert needs to use new box culvert sections that are identical to the existing structure for the joints to properly align. The existing box culvert, installed in 2011 was fabricated by Oldcastle Precast, in the Ogden Plant, where they still use the same forms from the original box. To widen the bridge during the planned shut-down in March, West Valley City is purchasing the box culvert sections from Oldcastle Precast, and will supply them to a contractor. Bids were not solicited on the box culvert as this procurement is being made to meet existing needs. The city has negotiated with Oldcastle and are confident that the price is the best price available for the product being procured. It is planned to remove and reinstall the existing end section after the three box culvert extension sections have been placed. Oldcastle will also supply a new “cut- off wall” to be installed under the end section. The City Council will consider Resolution 18-260 at the Regular Council Meeting scheduled January 8, 2019, at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR JANUARY 8, 2019 A. RESOLUTION 18-261: AUTHORIZE THE CITY TO ENTER INTO AN EASEMENT PURCHASE AGREEMENT AND ACCEPT A PERPETUAL EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM CORY HIRD FOR PROPERTY LOCATED AT 3703 SOUTH LEE MAUR STREET (2740 WEST) Mayor Bigelow discussed proposed Resolution 18-261 that would authorize the City to enter into an Easement Purchase Agreement and accept a Perpetual Easement and Temporary Construction Easement with and from Cory Hird for property located at 3703 South Lee Maur Street (2740 West). Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -9- This portion of the Cory D. Hird parcel located at 3703 S. Lee Maur Street is being acquired as part of the 2700 West Improvement Project, scheduled to be constructed in 2019. This project will include construction of sidewalk, textured colored concrete parkstrip, landscaping, and decorative street lighting along the west side of Constitution Boulevard (2700 West) from 4100 South to 3671 South. The project will also include an eight-foot tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard. The acquisition from Cory D. Hird includes a Perpetual Easement for the wall and for a Grant of Temporary Construction Easement. Compensation in the amount of $2,300.00 is based upon the Compensation Estimate prepared by the DH Group, LLC. B. RESOLUTION 18-262: AUTHORIZE THE CITY TO ENTER INTO AN EASEMENT PURCHASE AGREEMENT AND ACCEPT A PERPETUAL EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM HUMBERTO PEREZ, JUAN CARLOS CRUZ SAMPERI, AND MARIA GUADALUPE RODRIGUEZ CABANAS FOR PROPERTY LOCATED AT 3771 SOUTH LEE MAUR STREET (2740 WEST) Mayor Bigelow discussed proposed Resolution 18-262 that would authorize the City to enter into an Easement Purchase Agreement and accept a Perpetual Easement and Temporary Construction Easement with and from Humberto Perez, Juan Carlos Cruz Samperi, and Maria Guadalupe Rodriguez Cabanas for property located at 3771 South Lee Maur Street (2740 West). Written documentation previously provided to the City Council included information as follows: This portion of the Humberto Perez, Juan Carlos Cruz Samperi and Maria Guadalupe Rodriguez Cabanas parcel located at 3771 S. Lee Maur Street is being acquired as part of the 2700 West Improvement Project, scheduled to be constructed in 2019. This project will include construction of sidewalk, textured colored concrete parkstrip, landscaping, and decorative street lighting along the west side of Constitution Boulevard (2700 West) from 4100 South to 3671 South. The project will also include an eight-foot tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard. The acquisition from Humberto Perez, Juan Carlos Cruz Samperi and Maria Guadalupe Rodriguez Cabanas includes a Perpetual Easement for the wall and for a Grant of Temporary Construction Easement. Compensation in the amount of $3,000.00 is based upon the Compensation Estimate prepared by the DH Group, LLC.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -10- C. RESOLUTION 18-263: AUTHORIZE THE CITY TO ENTER INTO AN EASEMENT PURCHASE AGREEMENT AND ACCEPT A PERPETUAL EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM STEVEN LANGILLE FOR PROPERTY LOCATED AT 3737 SOUTH LEE MAUR STREET (2740 WEST) Mayor Bigelow discussed proposed Resolution 18-263 that would authorize the City to enter into an Easement Purchase Agreement and accept a Perpetual Easement and Temporary Construction Easement with and from Steven Langille for property located at 3737 South Lee Maur Street (2740 West). Written documentation previously provided to the City Council included information as follows: This portion of the Steven Langille parcel located at 3737 S. Lee Maur Street is being acquired as part of the 2700 West Improvement Project, scheduled to be constructed in 2019. This project will include construction of sidewalk, textured colored concrete parkstrip, landscaping, and decorative street lighting along the west side of Constitution Boulevard (2700 West) from 4100 South to 3671 South. The project will also include an eight-foot tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard. The acquisition from Steven Langille includes a Perpetual Easement for the wall and for a Grant of Temporary Construction Easement. Compensation in the amount of $1,300.00 is based upon the Compensation Estimate prepared by the DH Group, LLC. D. RESOLUTION 18-264: AUTHORIZE THE CITY TO ENTER INTO AN EASEMENT PURCHASE AGREEMENT AND ACCEPT A PERPETUAL EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM SHARON MOOR FOR PROPERTY LOCATED AT 3763 SOUTH LEE MAUR STREET (2740 WEST) Mayor Bigelow discussed proposed Resolution 18-264 that would authorize the City to Enter into an Easement Purchase Agreement and accept a Perpetual Easement and Temporary Construction Easement with and from Sharon Moor for property located at 3763 South Lee Maur Street (2740 West). Written documentation previously provided to the City Council included information as follows: This portion of the Sharon Moor parcel located at 3763 S. Lee Maur Street is being acquired as part of the 2700 West Improvement Project, scheduled to be constructed in 2019. This project will include construction of  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -11- sidewalk, textured colored concrete parkstrip, landscaping, and decorative street lighting along the west side of Constitution Boulevard (2700 West) from 4100 South to 3671 South. The project will also include an eight-foot tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard. The acquisition from Sharon Moor includes a Perpetual Easement for the wall and for a Grant of Temporary Construction Easement. Compensation in the amount of $2,300.00 is based upon the Compensation Estimate prepared by the DH Group, LLC. E. RESOLUTION 18-265: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED, PERPETUAL EASEMENT, AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM REGAN RICHMOND FOR PROPERTY LOCATED AT 3891 SOUTH LEE MAUR STREET (2740 WEST) Mayor Bigelow discussed proposed Resolution 18-265 that would authorize the City to enter into a Right-of-Way Purchase Agreement and accept a Warranty Deed, Perpetual Easement, and Temporary Construction Easement with and from Regan Richmond for property located at 3891 South Lee Maur Street (2740 West). Written documentation previously provided to the City Council included information as follows: This portion of the Regan Richmond parcel located at 3891 S. Lee Maur Street is being acquired as part of the 2700 West Improvement Project, scheduled to be constructed in 2019. This project will include construction of sidewalk, textured colored concrete park strip, landscaping, and decorative street lighting along the west side of Constitution Boulevard (2700 West) from 4100 South to 3671 South. The project will also include an eight-foot tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard. The acquisition from the Regan Richmond includes a Warranty Deed for 850 square feet of additional right-of-way, along with a Perpetual Easement for the wall and for a Grant of Temporary Construction Easement. Compensation in the amount of $10,900.00 is based upon the appraisal report prepared by the DH Group, LLC. F. RESOLUTION 18-266: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED, PERPETUAL EASEMENT, AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM THE BERNSTEIN  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -12- FAMILY TRUST FOR PROPERTY LOCATED AT 2721 WEST 3835 SOUTH Mayor Bigelow discussed proposed Resolution 18-266 that would authorize the City to Enter into a Right-of-Way Purchase Agreement and accept a Warranty Deed, Perpetual Easement, and Temporary Construction Easement with and from The Bernstein Family Trust for property located at 2721 West 3835 South. Written documentation previously provided to the City Council included information as follows: This portion of the Bernstein Family Trust, parcel located at 2721 West 3835 South is being acquired as part of the 2700 West Improvement Project, scheduled to be constructed in 2019. This project will include construction of sidewalk, textured colored concrete park strip, landscaping, and decorative street lighting along the west side of Constitution Boulevard (2700 West) from 4100 South to 3671 South. The project will also include an eight-foot tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard. The acquisition from the Bernstein Family Trust includes a Warranty Deed for 410 square feet of additional right-of-way, along with a Perpetual Easement for the wall and for a Grant of Temporary Construction Easement. Compensation in the amount of $12,900.00 is based upon the appraisal report prepared by the DH Group, LLC. G. RESOLUTION 18-267: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED FROM CARWES, L.L.C. FOR PROPERTY LOCATED AT 2717 WEST MARCUS ROAD (3910 SOUTH) Mayor Bigelow discussed proposed Resolution 18-267 that would authorize the City to enter into a Right-of-Way Purchase Agreement and accept a Warranty Deed from Carwes, L.L.C. for property located at 2717 West Marcus Road (3910 South). Written documentation previously provided to the City Council included information as follows: This portion of the Carwes, L.L.C. parcel located at 2717 W. Marcus Road is being acquired as part of the 2700 West Improvement Project, scheduled to be constructed in 2019. This project will include construction of sidewalk, textured colored concrete park strip, landscaping, and decorative street lighting along the west side of Constitution Boulevard (2700 West) from 4100 South to 3671 South. The project will also include an eight-foot tall decorative concrete post and panel wall along those properties with  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -13- backyards facing Constitution Boulevard. The acquisition from Carwes, L.L.C. includes a Warranty Deed for 1,113 square feet of additional right- of-way, of which 908 square feet is currently occupied by existing right-of- way improvements. Compensation in the amount of $3,200.00 is based upon the compensation estimate prepared by the DH Group, LLC. H. RESOLUTION 18-268: RATIFY THE CITY MANAGER'S APPOINTMENT OF ANGELA MCCONKEY TO THE AUDIT REVIEW COMMITTEE Mayor Bigelow discussed proposed Resolution 18-268 that would ratify the City Manager's appointment of Angela McConkey to the Audit Review Committee. Written documentation previously provided to the City Council included information as follows: The Audit Review Committee consists of five members who serve for a term of three years. The Committee is comprised of the City Manager, two members of the City Council, one appointed citizen and a finance director form another community. The City Manager has recommended that Angela McConkey be appointed as a member of this committee. Ms. McConkey is willing to accept this appointment for the term commencing January 8, 2019 to December 31, 2021. Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Resolutions 18-261 through 18-268 at the Regular Council Meeting scheduled January 8, 2019, at 6:30 P.M. COMMUNICATIONS A. STRATEGIC PLAN PRESENTATION- LEGAL DEPARTMENT Eric Bunderson, Legal Department, presented a PowerPoint Presentation summarized as follows: - Organizational Structure - Mission Statement o To be a team of professionals that provides comprehensive in- house legal counsel, prosecution, risk management, collection and victim advocate, services to the City, its affiliated entities, and its personnel. - Budget Summary o $4,408,175 - Significant Expenditure and Staffing Changes MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -14- o The Law Department’s total personnel for FY 2018-2019 is 25.25, down 1.00 from the previous fiscal year. This is the overall result of not filling the Civil Division’s vacant Senior Legal Secretary position. Specific staffing changes since preparation of the FY 2017-2018 budget narrative are as follows. - Civil Division and Prosecution Division o The Civil Division’s Attorney II (Adrienne Bossi) resigned from employment with the City effective September 21, 2017. Her position remained vacant until December 18, 2017, when the Prosecution Division’s Attorney III (Bradley Jeppsen) transferred to the Civil Division to fill the vacancy. On December 18, 2017, the City rehired one of its former attorneys (Corey Sherwin, Attorney II) to fill the vacant position in the Prosecution Division. o An Executive Legal Secretary in the Prosecution Division (Barbara Lucero) retired unexpectedly and without notice effective December 12, 2017. The following week, the Civil Division’s Senior Legal Secretary (Candace Hansen) transferred to the Prosecution Division to fill the vacant position. The primary duties of the Civil Division’s Senior Legal Secretary were to provide office and window reception, answer telephones, and handle the City’s Administrative Code Enforcement (A.C.E.) Program. In lieu of filling the position, the Civil Division installed a “Ring” doorbell at the front window and assigned office, window, and telephone phone coverage, as well as the A.C.E. Program duties, to its remaining support staff. Most recently, A.C.E. Program duties not related to collection services were assigned to the Community Preservation Department, the department over Animal Services and Code Enforcement. o Effective April 17, 2018, an Attorney I in the Prosecution Division (Joshua Brotherton) successfully complete his one- year probationary period with the City. Effective May 1, 2018, another Attorney I in the Prosecution Division (Rhiannon Mann) successfully completed her one-year probationary period with the City. Doing so qualified both to progress automatically to the position of Attorney II. o A full-time Victim Advocate assigned to work under the VOCA grant (Iliana Sebreros) resigned from employment with the City effective October 3, 2017. On October 21, 2017, the MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -15- half-time Victim Advocate assigned to work under the VAWA grant (Beatriz Herrera) moved to the VOCA grant to fill the full-time position. On November 27,2017, the City hired a half- time Victim Advocate (Haley Tolman) to fill the half-time VAWA grant position. - Program Changes to Note o Personnel Services  The Law Department’s budget for Personnel Services has increased by approximately 6.0 percent. This is the result of: (1) market increases awarded to the support staff effective October 21, 2017, following assignment of additional job duties; (2) other personnel changes described in the previous section; (3) market and merit increases awarded Citywide, effective the first pay period of FY 2018-2019; and (4) benefits changes for FY 2018-2019, including an increase in the costs for insurance, retirement, and other benefits, and the City’s taking over the cost for long-term disability insurance. o Insurance (Risk Financing)  The Law Department’s budget for Insurance (Risk Financing) has increased by 18.4 percent. This is the result of adding approved Program Mod. Number 1 ($200,000) and approved Program Mod. Number 2 ($35,125) to the budget, as described below. o Program Modifications  The Law Department submitted three program modification budget requests for FY 2018-2019:  Program Mod. Number 1 – URMMA Annual Invoice: The addition of a recurring increase in the amount of $200,000, to Account 10-5020- 40510 (Insurance and Surety Bonds), to pay URMMA’s annual contribution invoices. APPROVED  Program Mod. Number 2 – Property Insurance Premium: The addition of a recurring increase in the amount of $35,125, to Account 10-5020- 40510 (Insurance and Surety Bonds), to fund anticipated increases in the City’s property insurance premiums for policies provided through its insurer, Moreton & Company. APPROVED MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -16-  Program Mod. Number 3 -- eProsecutor Software System: The addition of a one-time increase in the amount of $12,500, to Account 10-5010- 40255 (Software), to fund the Prosecution Division’s participation in eProsecutor, a case management system replacing PIMS, for a five- year period of time. NOT APPROVED - Program Description o The mission of the West Valley City Law Department is to be a team of professionals that provides comprehensive in-house legal counsel, prosecution, risk management, collection, and victim advocate services to the City, its affiliated entities, and its personnel. The Law Department will provide the services in a way that optimizes the City’s ability to accomplish the City Council’s strategic plan goals and objectives. The Law Department will accomplish this through:  A team that consistently provides top quality customer service; is proactive, creative and integrated in the day- to-day activities of the City; and is a force for positive change throughout the City;  An environment that is supportive and empowering and in which professional development for all members of the staff is a key objective;  A team that focuses on providing legal service that are efficient and cost effective; and  A team that is consistently looking for ways to improve the delivery of legal services. o The mission and goals of the Law Department are fulfilled through the following program components:  Automating the processes and research needs of the office to maximize the timeliness and quality of services provided.  Providing legal counsel through written and oral opinion and consultation.  Generating and reviewing requisite legal documents.  Appearing as legal counsel, agent, advocate, negotiator, liaison, and lobbyist for West Valley City, the Utah League of Cities and Towns, and/or other entities when requested by the City Council and/or City Administration.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -17-  Negotiating and litigating claims brought against and on behalf of West Valley City, its City Council, and its employees.  Identifying risk and reducing or preventing loss through risk control techniques such as training, establishing guidelines and policies, avoiding exposure, and transferring risk through contracts and insurance purchases.  Managing the use of outside counsel and other consultants where required.  Prosecuting violations of West Valley City ordinances and applicable State statutes, both in the courts and in administrative proceedings.  Providing services to victims, from the initial incident through the court process, in the form of information, resources, support, and advocacy for victim’s rights.  Collecting debts and judgments stemming from the City’s services and enforcement efforts. - Program Goals o Enforce collection of funds due to the City. o Mitigate risk to the City by reducing claims. o Enforce criminal violations of City ordinances and State statutes. o Screen domestic violence cases. - Discussed department action items and performance measures Councilmember Buhler asked if the reduction in employees has had a negative impact. Eric replied that it has had the opposite effect and the department has become more efficient and productive. B. STRATEGIC PLAN PRESENTATION- ADMINISTRATION DEPARTMENT Paul Isaac, Assistant City Manager presented a PowerPoint presentation summarized as follows: - UCCC o Major increase in event attendance  Day of the Dead 3,000 (2017) over 4,000 (2018) o Expanded revenue/outpaced revenue projections o Continued reduction of general fund subsidy to UCCC o Expansion of programs through use of Harmon Hall o Expansion of foundation revenue/ZAP tier 1 status MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -18- o Increasing Revenue FY 18/19  Increase in ZAP  Award of $94,000  Increase in UDAM funding from State of Utah  Total money in excess of $19,000  Successful meetings with SLCo to talk about ZAP Tier 1 status  Foundation more active in grant seeking o Increased Attendance  Over 54,000 visitors to programs  Over 2200 artists and performers  Over $3,000 in revenue from sale of art (best calendar year)  Increase in Funding from Grants  Day of the Dead Festival over 3000 people served  13 Concerts with over 4100 people served  Expanded Gallery Space (Plaza level gallery and Crescent Gallery)  32 ARTrageous programs in West Valley Schools o Discussed UCCC Sales and rentals revenue 2017-2018 & 2018- 209 by month (projected) o Discussed year to year comparison o Funding Needs 2018/2019  Parking Lot- $120,000  Repair/expansion of upper and lower parking lot  Water Feature Repair in UCCC Plaza- $50,000  Sprinter van for conference transportation to parking lot D and conference supplies pickup- $38,000  Cultural Facilities support program awarded by county for UCCC upstairs AV updates and Amphitheater updates- $250,000  Potential funding from excess revenue- $458,000 (one time cost total) - Justice Court (Fulfilling the Original Mission) o Better serve the citizens of our City by providing greater access to the courts for the peaceful resolution of disputes and treating all citizens with integrity, fairness and respect. o The West Valley Justice Court continues to be a model for other courts and for the Administrative Office of the Court. On a regular basis other courts send their court clerks here to shadow our clerks due to our proficiency and processes we have in place. MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -19- o Our Court is piloting a new innovative program for small claims Online Dispute Resolution. o In February 2018 West Valley Justice Court applied to the AOC and were approved to begin a Mental Health Court. o 9 clerks have left the court since March 2018 (5 were let go due to performance and other issues, 3 left for other employment, 1 retired). West Valley Justice Court is piloting a new court program that began in September of this year. We are one of the first in the nation to have an online resolution program implemented. The court has had phone calls from Michigan, Illinois, Virginia and even Australia with interest in ODR. o ODR (Online Dispute Resolution) is a revolutionary new process that brings Small Claims Court to the customer rather than the customer having to come to the court. The mediation of the small claims action is done online with the help of a facilitator, over a text program, with the goal that a negotiated agreement can be reached without coming to court.  A major benefit to ODR is the timeliness in which a customer can reach a resolution of their small claims case. On average, the time to resolution or trial has been cut at least in half. o Our community has many individuals who struggle with mental health issues.  Many of these parties become involved in the court system due to illegal behavior but their mental health issues facilitated their behavior.  The key objective of a mental health court is to either prevent the jailing of offenders with mental illness by diverting them to appropriate community services or to significantly reduce time spent incarcerated.  Our court can handle up to 40 persons at any given time in the mental health court.  We started our MHC this year and it has been very successful. o We have consistently been #2 or #3 in the State of Utah for number of cases filed. o In the last 12 months, the court has filed and processed:  2,805 Criminal cases  13,180 Traffic cases  2,481 Small Claims cases. - Human Resources MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -20- o Electronic/Paperless (Workflow process- automatically route through individuals for approvals) o Discussed insurance premiums o City Personnel Funding Needs FY 18/19  Public Sector Merit adjustments $648,000  Public Sector Market adjustment $1,462,000 (4.0%)  Police Merit adjustment $490,000  Police Market adjustment $861,000 (5.0%)  Fire Merit adjustment $161,000  Fire Market adjustment $1,000,000 (Highest 5 Average)  Insurance Cost anticipated $540,000 (7% projected)  Total $5,162,000  Obligated $1,839,000 o Employee Risk Management  Human Resources assumed responsible for employee risk management this past year. This allowed, not only a focus on damage to city property, but also employee safety which directly affects our workers compensation premiums.  Facilitate monthly Risk Coordinator meetings  OSHA specific regulation topics  Current safety hazards/issues  Reasonable suspension drug screening  CPR/First Aid and blood exposure  Domestic Violence  Injury reporting  IT security  Defensive Driving  Policy Review  Emergency evacuations o Leadership Development  All supervisors were required to attend an 8-hour course titled Leading at the Speed of Trust  The content is developed by FranklinCovey and was facilitated by certified WVC employees  The purpose of the course is to teach supervisors to:  Identify and close the trust gaps in their work groups  Do business at the Speed of Trust to dramatically lower costs and speed up results  Build personal credibility by practicing certain behaviors that increase trust MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -21-  Trainings will continue annually o Discussed Police Hires and Terminations (5 years)  Discussed qualified Police Applicants by year  Discussed Police authorization vs actuals o Discussed Annual turnover- Police, Fire, and Public o Discussed Five Year Average Increases - Information Technology (IT) o Working on several major projects, i.e. updating OnBase, Integrating new Police Bldg and Fire Station 71 to our network, updating servers. o SOCIAL ENGINEERING is on the rise – manipulation of our people to give up confidential information- employees are easier to exploit our people than to hack into our systems. The weakest link in our security chain is our employees who accept things at face value. o Program mods will be submitted to help in this area next year. $100,000 o Enhance City’s Firewall (Fortinet) which is nearing its end of life - $45000 o Upgrading our Emergency Management Center - $29,000 o Upgrading our GRAMA request system, (we do everything using ad hoc methods) to centralize the way Gramma requests are being fulfilled to ensure timeliness, accuracy and workflow. $60,000 o Upgrading our Audio Visual/Sound in Council Chambers and Foyer - Pending o Project Management – Online public facing portal for citizens to complete work with the City. o It doesn’t matter how many locks and deadbolts are on your doors and windows, or if you have guard dogs, alarm systems, floodlights, fences with barbed wire, and armed security personnel; if you trust the person at the gate who says he is the pizza delivery guy and you let him in without first checking to see if he is legitimate you are exposed to whatever risk he represents. o Development Projects o Building Permits o Plan Review o Building Inspections o Business License Applications and Renewals and ever o Code Enforcement Cases  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -22- o Code Enforcement Inspections o Fire Inspections and Permits o CivicPlus Service Request and Complaint Systems o Excavation and other Right-of-Way Permits o Storm Water Permits o Construction Inspections o Work Orders and Asset Inspections The Mayor and Council discussed the success and revenue generated by the Utah Cultural Celebration Center and the revenue generated by small claims in the Justice Court. Mayor Bigelow stated that hackers manage to get into highly protected computer systems where employees have been thoroughly trained. C. STRATEGIC PLAN PRESENTATION- PUBLIC WORKS DEPARTMENT Rus Willardson, Public Works Director, presented a PowerPoint Presentation summarized as follows: - Administration o Operations o Transportation o Engineering o Facilities o Sanitation o Fleet - Administration o 7.6 Employees (Fully Staffed) o MANAGEMENT o BUDGET o UTILITY BILLING & COLLECTION  28,000 Monthly Bills  97% Collection Rate  $9.3 Million in Revenue - Operations o 30 employees (8 current openings) o PAVEMENT MANAGEMENT(Slurry & crack seal, patching)  350 Miles of road to maintain  27.2 Miles of road slurry sealed annually o STORM WATER(street sweeping, storm drain cleaning  Street Sweeping – all streets 12 times  Cleaned and inspected 4486 storm drain boxes o SIDEWALK, CURB & GUTTER(replacement, cleaning & sealing stamped, ADA ramps) MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -23-  2.13 Miles of sidewalk replaced, leveled, or hazard cut o SNOW REMOVAL - Transportation o 4 Employees o REPAIR ALL STREET LIGHTS  7,370 Street lights to maintain  16 new lights in 2018  86% of outages repaired within 3 days o REPAIR/REPLACE STREET SIGNS  6,806 Street signs to maintain o PAVEMENT MARKINGS o CONTRACTED TRAFFIC STRIPING o TRAFFIC STUDIES/ISSUES o CONTRACTED TRAFFIC SIGNAL MAINTENANCE - Engineering o 16 employees (2.5 current openings) o PROJECT DESIGN o RIGHT-OF-WAY ACQUISITIONS o DEVELOPMENT REVIEW o EXCAVATION PERMITS AND INSPECTIONS  299 Excavation permits issued  1019 Infrastructure inspections o STORM WATER PERMITS AND INSPECTIONS o CONSTRUCTION PROJECT MANAGEMENT AND INSPECTION o BLUE STAKING - Facilities o 11 employees o HVAC o PLUMBING o ELECTRICAL o REMODELING o CONSTRUCTION MANAGEMENT  2 Buildings complete  3 Buildings under construction o CUSTODIAL WORK  20 Buildings to maintain - Sanitation o 3 Employees (1 current opening) o CONTAINER DELIVERY, PICK UP, REPAIR, AND REPLACEMENT MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -24-  66,197 Cans to maintain o NEIGHBORHOOD DUMPSTERS  1,582 Dumpsters o COORDINATION WITH SOLID WASTE HAULER  42,476 Tons of garbage collected  5,675 Tons of recycling collected  2,398 Tons of bulky waste collected - Fleet o 11 employees (1 current opening) o MAINTAIN VEHICLES AND EQUIPMENT  510 Vehicles to maintain  12,486 Jobs completed  91% of potential hours billed o VEHICLE UPFITTING AND REPLACEMENT  POLICE CARS  DUMP TRUCKS  HEAVY EQUIPMENT  FIRE ENGINES  AMBULANCES - RSL Distribution for Asphalt - Pavement management boost from County Transportation funds and local option sales tax - 2018 asphalt overlay project - Fire stations o Station 71  Funding Source - CIP  Project Cost - $2,229,115 o Station 72  Funding Source – CIP  Project Cost - $3,295,543 o Station 76  Funding Source - CIP  Project Cost - $2,625,858 - Fairbourne Station Parking Plaza o Parking Garage  Funding Source – CIP  Project Cost – $21,500,000  560,975 Square Feet - Police Department o Funding Source – CIP  Project Cost – $24,697,930 MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -25-  66,520 Square Feet - Storm Drains o Approx. 103,500 feet of Corrugated Metal Pipes in the City o 67,500 feet installed PRIOR TO 1980 o Only approx. 3,500 ft of CMP is failing or near failing  Estimated $1,300,000 to replace the 3,500 ft - Briargate Subdivision Storm Drain (King Arthur Drive- Stafford Cir, 4270 South- Weymouth Road) o Funding Source – Storm Water Utility o Project Cost – $460,000 - 3300 South Storm Drain o Funding Source – Storm Water Utility o Project Cost – $260,000 - 5600 West 4700 South Storm Drain o Funding Source – Storm Water Utility and Kearns Metro Township o Project Cost – $90,000 - Bridges (Bi-annual inspections by UDOT) o 19 Total bridges on 2016 UDOT inspection report o 4 precast bridges installed over Utah and Salt Lake Canal in 1970’s are of concern  Dartmouth Drive (4400 West 4600 South) – No funding (off federal aid system)  5400 West 4200 South – Waterproof membrane installed by City crews in 2016  6000 West 4000 South – No Funding (on federal aid system)  6400 West 3950 South – Scheduled for replacement in Spring 2019 o Estimated cost to replace a bridge - $1,500,000 - Upcoming Road Projects for 2019-2020 o 4100 South Reconstruction (4000 West to 5460 West)  $17 million o 2700 West Improvement Project (3500 South to 4100 South)  Asphalt Overlay  Sidewalk, street lighting, landscaping, and wall south of 3650 South on West side  $1.6 million o Beagley Lane/2550 South Construction ($4.5 million)  Widening, 6780 West to 7200 West ($2.5 million)  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -26-  New Construction, 6000 West to 6400 West ($2.0 million) o 6400 West Canal Bridge Replacement (4000 South)  $1.2 million - 2019 Facility Construction o PUBLIC WORKS  Funding Source – CIP  Project Cost – $15,500,000  63,000 Square Feet Councilmember Lang asked if the City is still sweeping this winter. Russ replied yes. Mayor Bigelow asked if staff can adjust traffic lights. Russ replied no and stated that trained staff keeps busy on street lights. Mayor Bigelow asked if the Fleet Department provides services to outside entities. Russ replied yes. D. PET ORDINANCE DISCUSSION Layne Morris, CPD Director, presented a PowerPoint presentation summarized as follows: - West Valley City Codes o 23-3-107  (5) Household Pets shall be limited to no more than four animals per address, including no more than two cats, no more than two dogs, and no more than two pot‐bellied pigs. Kittens and puppies as defined in Section 23‐1‐102 do not count toward these limits. o 23-7-101  (2) Sportsman's permit:  a. Where permitted by the City Council, owners of pure‐bred dogs may obtain a permit to keep up to five dogs in a residential area provided:  i. Such dogs are individually licensed;  ii. Such dogs are registered with a national registry (AKC, UKC, Field Dog);  iii. Approval is granted by the Planning and Zoning Division, Health Department, and the Animal Control Division;  iv. Adequate runs (not necessarily concrete) are provided; and  v. Other provisions of this Title and the City Code are complied with, and no dog or premises is deemed to be a nuisance. MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -27-  b. The holder of a permit issued under this subsection may keep one litter intact until the dogs reach six months of age; one animal from the litter may be retained until it reaches 12 months of age. At no time may the holder of the permit retain more than six dogs over six months of age nor more than five dogs over one year of age. - Taylorsville City Codes o 8.16.120  No person or persons at any one residence or property within the city shall at any one time own, harbor, or license more than two (2) adult dogs, cats, or ferrets of any one species and no more than four (4) total dogs, cats, or ferrets in any combination except as otherwise provided in this chapter and in chapter 8.12 of this title - 8.12.090: FANCIER'S PERMIT; AUTHORIZED WHEN: o A. Where permitted by the land use ordinances, owners of purebred dogs and cats may obtain a permit to keep more than two (2) dogs or cats in a residential area, provided: (Ord. 09-21, 5-6-2009; amd. Ord. 12-15, 7-11-2012) o 1. Such pets are individually licensed; o 2. Such pets are registered with a national registry, such as, but not limited to, the AKC, UKC or Field Dog; o 3. Compliance with zoning requirements, the health department and the director; o 4. Approval is granted by the health department and the director; o 5. Adequate areas for shelter and confinement are provided; and o 6. All other provisions of this title are complied with, and no pet or premises is deemed to be a nuisance. o B. The holder of a permit issued under this section may keep one litter intact until the animals reach five (5) months of age; one animal from the litter may be retained until it reaches twelve (12) months of age. At no time may the holder of a permit retain more animals than is indicated on the permit. (Ord. 09-21, 5-6-2009) - 8.12.100: HOBBY PERMIT: o Where permitted by the land use ordinances, owners of dogs, cats and ferrets may obtain a permit to keep more than two (2) dogs, cats or ferrets in a residential area, provided: (Ord. 09-21, 5-6-2009; amd. Ord. 12-15, 7-11-2012) o A. Such pets are individually licensed; o B. Such pets are rendered sterile; o C. Compliance with zoning requirements; MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -28- o D. Approval is granted by the health department and the director; o E. Adequate areas for confinement and shelter are provided; and o F. Other provisions of this title are complied with, and no pet or premises is deemed to be a nuisance. (Ord. 09-21, 5-6-2009) - 8.12.110: PERMIT FOR FOSTER ANIMALS: o Where permitted by the land use ordinances, owners of dogs and cats may obtain a permit to keep more than two (2) dogs or cats in a residential area, provided: (Ord. 09-21, 5-6-2009; amd. Ord. 12-15, 7-11-2012) o A. Such pets are the property of a local public animal shelter or a section 501(c)(3), internal revenue code, animal welfare organization; o B. Such pets are awaiting adoption; o C. Compliance with zoning requirements; o D. Approval is granted by the health department and the director; o E. Adequate areas for confinement and shelter are provided; and o F. Other provisions of this title are complied with, and no pet or premises is deemed to be a nuisance. (Ord. 09-21, 5-6-2009) Councilmember Buhler asked if the City does the permitting for Taylorsville. Layne replied yes but added that it’s debatable how effective their ordinance is. Councilmember Nordfelt asked if there is any issue with Taylorsville’s hobby permit. David Moss replied there hasn’t been issues reported and added that approvals are granted by various other sources. Councilmember Fitisemanu stated that he feels a hobby permit is reasonable. Mayor Bigelow stated that he feels residents will exceed any law. Councilmember Fitisemanu replied they will be in violation. Mayor Bigelow indicated that he doesn’t feel reacting to a unique situation is good for government and he feels the existing ordinance is sufficient. He stated that he doesn’t feel there seems to be a broad, compelling reason to change anything. Councilmember Lang stated that she is fine with 4 indoor cats or 4 pigs but is uncomfortable with 4 large dogs. Councilmember Buhler stated that the City can’t place breed restrictions. Councilmember Fitisemanu stated that he isn’t suggesting changing the limit but he would suggest allowing an avenue for residents to have more dogs or cats via a hobby permit. Councilmember Christensen, Councilmember Nordfelt, and Councilmember Buhler agreed. Mayor Bigelow stated that the number is arbitrary and he feels like the number should be clearly stated in the ordinance. The Mayor and Council discussed the appropriate number of animals. David Moss detailed Taylorsville’s process for approving hobby permits. He indicated that there is a fee associated with annual inspections.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -29- The Council encouraged staff to write a hobby permit into the Code and bring it forward. E. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions None B. COUNCIL REPORTS None B. REVIEW AGENDAS FOR ANNUAL REDEVELOPMENT AGENCY, HOUSING AUTHORITY, AND MUNICIPAL BUILDING AUTHORITY MEETINGS SCHEDULED JANUARY 8, 2019 Wayne Pyle, City Manager, indicated that the only items scheduled on the agendas were approval of minutes and the election of new Chair’s and Vice-Chair’s for the 2019 year. MOTION TO ADJOURN Upon motion by Councilmember Fitisemanu all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY DECEMBER 18, 2018 WAS ADJOURNED AT 6:29 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, December 18, 2018. MINUTES OF COUNCIL STUDY MEETING – DECEMBER 18, 2018 -30- _______________________________ Nichole Camac, CMC City Recorder