City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – MAY 28, 2019 -1- THE WEST VALLEY CITY COUNCIL MET IN STUDY SESSION ON TUESDAY, MAY 14, 2019, AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR PRO-TEM BUHLER. THE FOLLOWING MEMBERS WERE PRESENT: Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 (arrived as noted) ABSENT: Ron Bigelow, Mayor STAFF PRESENT: Paul Isaac, Acting City Manager/Assistant City Manager/HR Director Nichole Camac, City Recorder Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Cindy Hobbs, Acting CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Jake Arslanian, Public Works Department John Rock, Administration Jeanette Carpenter, Finance Nic Hales, Finance Mark Nord, CED Steve Pastorik, CED APPROVAL OF MINUTES OF STUDY MEETING HELD MAY 21, 2019  MINUTES OF COUNCIL STUDY MEETING – MAY 28, 2019 -2- The Council considered the Minutes of the Study Meeting held May 21, 2019. There were no changes, corrections or deletions. Councilmember Nordfelt moved to approve the Minutes of the Study Meeting held May 21, 2019. Councilmember Lang seconded the motion. A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING MEETING OF MAY 28, 2019 Paul Isaac, Acting City Manager, indicated that Resolution 19-57 had been added to the Regular Meeting agenda. Mark Nord, CED, stated that this amendment is simply to accommodate language to allow better financing for the other party. Mayor Pro-Tem Buhler asked if there is any fiscal impact to the City. Mark replied no. Upon inquiry by Mayor Pro-Tem Buhler, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting scheduled later this night. AWARDS, CEREMONIES AND PROCLAMATIONS SCHEDULED FOR JUNE 4, 2019 A. EMPLOYEE OF THE MONTH AWARD, JUNE 2019- CARL ANDREASEN, FIRE DEPARTMENT Councilmember Huynh offered to read the nomination of Carl Andreasen, Fire Department, to receive Employee of the Month Award for June 2019. The award reads as follows: Carl has a great demeanor, works hard, has a positive attitude, and does his job with a high degree of professionalism. Carl was recently shopping at the West Valley City Costco on his day off and encountered an individual who was choking. Carl did not hesitate and was able to provide the Heimlich maneuver, dislodge the foreign body, and restore the persons airway. He saved someone’s life, something that this individual will forever be thankful for. While this is just another day for Carl, it shows the kind of person he is. This is just one, of many, good examples of how Carl provides for West Valley citizens… on or off duty! PUBLIC HEARINGS SCHEDULED FOR JUNE 4, 2019  MINUTES OF COUNCIL STUDY MEETING – MAY 28, 2019 -3- A. ACCEPT PUBLIC INPUT REGARDING RE-OPENING THE FY 2018- 2019 BUDGET Mayor Pro-Tem Buhler informed a public hearing had been advertised for the Regular Council Meeting scheduled June 4, 2019, in order for the City Council to hear and consider public comments regarding re-opening the FY 2018-2019 Budget. Proposed Ordinance 19-15 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 19-15, AMEND THE BUDGET OF WEST VALLEY CITY FOR THE FISCAL YEAR BEGINNING JULY 1, 2018 AND ENDING JUNE 30, 2019 TO REFLECT CHANGES IN THE BUDGET FROM INCREASED REVENUES AND AUTHORIZE THE DISBURSEMENT OF FUNDS Jim Welch, Finance Director, discussed proposed Ordinance 19-15 that would amend the budget of West Valley City for the Fiscal Year beginning July 1, 2018 and ending June 30, 2019 to reflect changes in the budget from increased revenues and authorize the disbursement of funds. Written documentation previously provided to the City Council included information as follows: A Public Notice was posted May 23, 2019 in (the Salt Lake Tribune and the Deseret Morning News) general circulation to the general public. Notice was given that a public hearing is to be held June 4, 2019 at 6:30 p.m., West Valley City Hall, 3600 Constitution Blvd., West Valley City, Utah. City staff recommends approval of the Ordinance amending the budget of West Valley City Corporation for the fiscal year beginning July 1, 2018 and ending June 30, 2019, to reflect changes in the budget from increased revenues and authorize the disbursement of funds. The City Council will consider Ordinance 19-15 at the Regular Council Meeting scheduled June 4, 2019 at 6:30 P.M. B. ACCEPT PUBLIC INPUT REGARDING APPLICATION ZT-4-2019, FILED BY NICK AUGUSTYN, REQUESTING AN APPEAL OF THE PLANNING COMMISSION DENIAL TO ALLOW FREEWAY- ORIENTED BILLBOARD SIGNS ON MOUNTAIN VIEW CORRIDOR AND BANGERTER HIGHWAY MINUTES OF COUNCIL STUDY MEETING – MAY 28, 2019 -4- Mayor Pro-Tem Buhler informed a public hearing had been advertised for the Regular Council Meeting scheduled June 4, 2019, in order for the City Council to hear and consider public comments regarding application ZT-4-2019, Filed by Nick Augustyn, requesting an appeal of the Planning Commission denial to allow freeway- oriented billboard signs on Mountain View Corridor and Bangerter Highway. Proposed Ordinance 19-16 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 19-16, AMEND SECTION 11-1-104 OF THE WEST VALLEY CITY MUNICIPAL CODE TO AMEND THE DEFINITION OF A FREEWAY ORIENTED BILLBOARD Steve Pastorik, CED, discussed proposed Ordinance 19-16 that would amend Section 11-1-104 of the West Valley City Municipal Code to amend the definition of a Freeway Oriented Billboard. Written documentation previously provided to the City Council included information as follows: Reagan Outdoor Advertising has requested a zone text change to allow freeway-oriented billboards within 660 feet of the right-of-way for the Mountain View Corridor and Bangerter Highway. Currently, freeway- oriented billboards are only allowed within 660 feet of the right-of-way for SR-201 and I-215. Within the LI (light industrial) and M (manufacturing) zones, a freeway-oriented billboard can be up to 672 square feet in area and 65’ in height. Within the C-2 (general commercial), C-3 (transitional commercial), LI and M zones, non-freeway-oriented billboards can be up to 300 square feet in area and 35’ in height. In other words, 300 square foot billboards are already allowed within the appropriate zones along the Mountain View Corridor and Bangerter Highway. This change would allow 672 square foot billboards within LI and M zones that are within 660 feet of the right-of-way for the Mountain View Corridor and Bangerter Highway. As seen in the attached meeting minutes, the Planning Commission denied this application during their public hearing on May 8, 2019. Included with this issue paper is a letter from the applicant outlining the reasons for this appeal. Also included is the applicant’s original application.  MINUTES OF COUNCIL STUDY MEETING – MAY 28, 2019 -5- Councilmember Buhler asked if there is a cap on the total number of billboards allowed in the City. Steve replied yes and indicated that there are 45 billboards allowed in the City at this time and added that if one is removed and not replaced, the cap automatically decreases. Councilmember Buhler asked why the Planning Commission denied the application. Steve replied that Bangerter Highway and Mountain View Corridor will eventually be freeways but are not at this time so the Planning Commission felt the Code shouldn’t be changed to accommodate them. Councilmember Nordfelt asked if any existing billboards are non-conforming. Steve replied that many of them are. Councilmember Buhler asked if the City can require non-conforming boards to be removed and replaced first. Steve replied the City’s Code encourages this but State law restricts requiring it. Councilmember Buhler clarified that billboards are not allowed in the residential zone. Steve replied yes. The Council discussed the size of the billboards. Councilmember Lang asked if there are regulations on lighting. Steve replied yes and stated that lights must be directed to the sign. Councilmember Buhler asked if the signs could be electronic. Steve replied yes. Councilmember Lang asked if the residential code should be updated to prevent homes from being constructed near billboards. Council discussed the setback standards and whether this should be increased. Councilmember Nordfelt stated he doesn’t like increasing the size of the signs. He stated that he likes to enjoy the mountain views. The City Council will consider Ordinance 19-16 at the Regular Council Meeting scheduled June 4, 2019 at 6:30 P.M. RESOLUTION 19-58: AUTHORIZE THE CITY TO ENTER INTO AN AMENDMENT TO THE GOLF CART LEASE AGREEMENT Nancy Day, Parks and Recreation Director, presented proposed Resolution 19-58 that would authorize the City to enter into an Amendment to the Golf Cart Lease Agreement. Written documentation previously provided to the City Council included information as follows: Intermountain Golf Cars, Inc. has sought different funding of the leased golf carts for Stonebridge Golf Club and The Ridge Golf Club. Due to this, an amended agreement which includes their new funding source needs to be signed. West Valley City awarded a contract to Intermountain Golf Cars, Inc. for the leased golf carts at Stonebridge Golf Club and The Ridge Golf Club. Intermountain Golf Cars, Inc. secured funding from a different source so, in order to accommodate Intermountain Golf Cars, Inc., West Valley City is submitting an amendment to the  MINUTES OF COUNCIL STUDY MEETING – MAY 28, 2019 -6- original golf cart lease agreement. No change is being made to any terms, financial or otherwise, to the city’s conditions. The City Council will consider Resolution 19-58 at the Regular Council Meeting scheduled June 4, 2019 at 6:30 P.M. RESOLUTION 19-59: AUTHORIZE THE CITY TO ENTER INTO PROPERTY SCHEDULE NO. 17 OF THE MASTER TAX-EXEMPT LEASE/PURCHASE AGREEMENT WITH US BANCORP GOVERNMENT LEASING AND FINANCING, INC. WITH RESPECT TO A LEASE FOR THE PURCHASE OF EQUIPMENT Jim Welch, Finance Director, presented proposed Resolution 19-59 that would authorize the City to enter into Property Schedule No. 17 of the Master Tax-Exempt Lease/Purchase Agreement with US Bancorp Government Leasing and Financing, Inc. with respect to a lease for the purchase of equipment. Written documentation previously provided to the City Council included information as follows: Funding is needed for certain energy efficiency and other improvements for the Maverik Center. The goal of this project is to realize energy efficiency savings that make positive long-term financial impacts on Maverik Center operations as well as replacing equipment that is obsolete or has reached the end of its useful life. These projects help meet the policy goal of reducing energy consumption and maintaining functionality at the Maverik Center. US Bancorp Government Leasing and Finance Inc. has provided a competitive leasing proposal for the purchase of these projects. The lease has a term of 15 years with semi-annual payments of $121,345 with an interest rate of 3.69%. Debt service payment will be made from a combination of cash flow from energy saving projects and contributions from the repair and replacement funds allocated to the Maverik Center. . Councilmember Fitisemanu arrived at 4:59 PM Councilmember Lang asked if the equipment is going to last longer than the lease term. Jim replied the equipment is anticipated to exceed the loan term of 15 years. Councilmember Lang asked if she could have a breakdown of the interest and payments. Jim replied that the financing company can provide this information. The City Council will consider Resolution 19-59 at the Regular Council Meeting scheduled June 4, 2019 at 6:30 P.M.  MINUTES OF COUNCIL STUDY MEETING – MAY 28, 2019 -7- RESOLUTION 19-60: APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH LEWIS YOUNG ROBERTSON AND BURNINGHAM, INC. FOR ENERGY EFFICIENCY UPGRADE MANAGEMENT SERVICES John Rock, Administration, presented proposed Resolution 19-60 that would approve a Professional Services Agreement with Lewis Young Robertson and Burningham, Inc. for energy efficiency upgrade management services. Written documentation previously provided to the City Council included information as follows: LYRB has been acting as a contracted Energy Management Consultant in creating a Strategic Energy Management Plan giving advice to the City on how to best retrofit, replace, or reconfigure existing City Facility equipment and infrastructure. The goal of this effort is to identify energy efficiency savings that make long term financial sense for the City, while at the same time meeting a policy goal of reducing energy consumption in City Facilities and promoting Sustainability. After extensive studies and coordination with the City utility providers it was determined that the Maverik Center had the most potential to meet both the aforementioned City goals. This amendment to their existing Professional Services Contract authorizes LYRB to act as the Construction Manager for $2,015,000 in planned Energy Efficiency upgrades to the Maverik Center. This includes substantial upgrades or replacements to Lighting, HVAC, Ice Making, and Electrical systems that have been determined to be operating past their life expectancy or able to be replaced with newer and more efficient equipment. The City is authorizing LYRB to enter into contracts for engineering services and equipment purchases in order to complete this project in a timely manner. Additional information is available in Appendix A and B. The debt service of this project is expected to be paid for out of a combination of Utility savings and contributions from the Repair and Rehabilitation fund of the Maverik Center. LYRB and Rocky Mountain Power estimate that upon completion of this project the City will save $150,000 a year in utilities via demand reductions and a schedule rate change at the Maverik Center. The Maverik Center itself will contribute $100,000 a year from its Repair and Rehabilitation fund for the duration of this 15-year loan. Totaled this will cover the yearly debt service payments of $242,690. An expected RMP rebate of $90,181 will also be available upon completion of the project which can be applied towards the initial loan payment of December 6, 2019.  MINUTES OF COUNCIL STUDY MEETING – MAY 28, 2019 -8- The remainder of the funding from the total US Bank lease of $2,900,000, approximately $885,000, will be utilized to upgrade the security and video equipment upgrades at the Maverik Center. Maverik Center staff have identified several security needs such as walk through metal detectors and security bollards, as well as new video systems for the interior video board and outdoor marquee board as priorities. Further information can be found in Appendix C. These services have not yet been bid out, and are not included in this proposal. These are also not related to the energy efficiency upgrades, but were able to be financed in conjunction due to the expected savings and contributions from the Maverik Center Repair and Rehabilitation fund. These projects will not be undertaken by LYRB and are not a part of their amended contract. Councilmember Lang asked how much is going to energy efficiency. John replied 2 million. Councilmember Buhler stated that equipment needs to be replaced either way and buying more energy efficient equipment will save the City in the long run. The Council discussed utility savings, rebates, etc. Councilmember Fitisemanu asked if there are immediate safety and security equipment that needs to be purchased. Kevin Bruder, Maverik Center, stated that this plan is being developed and changes and improvements will occur in the future. The City Council will consider Resolution 19-60 at the Regular Council Meeting scheduled June 4, 2019 at 6:30 P.M. COMMUNICATIONS A. COUNCIL CALENDAR Mayor Pro-Tem Buhler asked if the Movie in the Park this week is still scheduled. Nancy replied yes and indicated that if the weather doesn’t cooperate it will be canceled. Mayor Pro-Tem Buhler referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions Councilmember Fitisemanu stated that he would like to see a chart that notes the types of calls the City receives. Paul stated he would get this information to the  MINUTES OF COUNCIL STUDY MEETING – MAY 28, 2019 -9- Council. He added that the City is doing an internal investigation on how calls are handled, etc. Councilmember Lang stated that Wasatch Front Regional Council is putting a board together to help guide people through the transportation tax and wanted to see if a member of staff would like to participate. Nicole Cottle indicated that she would look into it. Councilmember Christensen stated he wants to make sure the rugby field is still being considered. B. COUNCIL REPORTS COUNCILMEMBER CHRISTENSEN- 9/11 Councilmember Christensen stated that he attended the opening event for the 9/11 exhibit. Councilmember Buhler stated that he visited the exhibit yesterday and there were large lines and the Firefighter from New York said everyone was very respectful. Nancy Day noted that they have been very accommodating in staying later to allow more people the opportunity to visit. Councilmember Lang stated that the media attention has encouraged people from all over to come visit it. COUNCILMEMBER FITISEMANU- CENSUS MEETING Councilmember Fitisemanu stated that he attended a census meeting and everyone is preparing. COUNCILMEMBER BUHLER- ENVISION UTAH AWARD Councilmember Buhler stated that the City received an award from Envision Utah. He encouraged the City to advertise this accomplishment. C. REVIEW REGULAR MEETING AGENDAS FOR THE JUNE 4, 2019 REDEVELOPMENT AGENCY, HOUSING AUTHORITY, AND MUNICIPAL BUILDING AUTHORITY MEETINGS Paul Isaac, Acting City Manager, indicated that the only items on the Redevelopment Agency and Housing Authority Meetings are adoption of the budgets that the Council reviewed several weeks ago. He added that this is also scheduled on the Municipal Building Authority as well as a budget opening for the 2018-2018 Fiscal Year. MOTION TO ADJOURN Upon motion by Councilmember Lang, all voted in favor to adjourn.  MINUTES OF COUNCIL STUDY MEETING – MAY 28, 2019 -10- THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY MAY 28, 2019 WAS ADJOURNED AT 5:27 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, May 28, 2019. _______________________________ Nichole Camac, CMC City Recorder