City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – JUNE 18, 2019 -1- THE WEST VALLEY CITY COUNCIL MET IN STUDY SESSION ON TUESDAY, JUNE 18, 2019, AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: Wayne T Pyle, City Manager Nichole Camac, City Recorder Paul Isaac, Assistant City Manager/HR Director Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Jake Arslanian, Public Works Department John Rock, Administration Dan Johnson, Public Works Councilmember Don Christensen indicated that Lila Wright, wife of former Mayor Gerald Wright, has passed away. He indicated that Ms. Wright was very involved in West Valley City and participated in many boards and community events. The Mayor, Councilmembers, staff, and members of the audience held a moment of silence in honor of Ms. Wright. APPROVAL OF MINUTES OF STUDY MEETING HELD JUNE 11, 2019  MINUTES OF COUNCIL STUDY MEETING – JUNE 18, 2019 -2- The Council considered the Minutes of the Study Meeting held June 11, 2019. There were no changes, corrections or deletions. Councilmember Nordfelt moved to approve the Minutes of the Study Meeting held June 11, 2019. Councilmember Fitisemanu seconded the motion. A voice vote was taken and all members voted in favor of the motion. PRESENTATIONS A. INTRODUCTION OF NEW EMPLOYEES New employees introduced themselves to the Mayor and City Council. New employees include: - CPD o Maranda Weathermon/ Animal Services Director o Melanie Bennett/ Animal Services Field Supervisor o Maya Vasquez/ Caseworker I - Fire o Gavin Moffat/ Fire Inspector - Legal o Amanda Epperson/ Attorney I - Parks and Recreation o Manuel Hernandez/ Park Worker I o Eric Pitts/ Facility Custodian - Police o Ermina Mustafic/ Police Officer o Richard Gorgone/ Police Officer o Ardeni Prutina/ Police Officer o Daniel Nielson/ Police Officer o John Palo/ Police Officer o Roque Abrego/ Police Officer - Public Works o Kyle Wright/ Mechanic III o Timothy Bleazard/ Engineer III o Charli Albright/ Operator I o Gregory Bitters/ Operator I o Jeffrey Webster/ Operator I o Ruth Flores/ Public Works Clerk o Cody Pollock/ Fleet Parts Specialist o Kimpberly Shafer/ Engineering Administrative Assistant  MINUTES OF COUNCIL STUDY MEETING – JUNE 18, 2019 -3- REVIEW AGENDAS FOR REGULAR CITY COUNCIL MEETING OF JUNE 18, 2019 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting scheduled later this night. RESOLUTION 19-72: AUTHORIZE THE PURCHASE OF ELECTRIC VEHICLE CHARGING STATIONS AND RELATED EQUIPMENT AND SERVICES FROM ELECTRIC HIGHWAY COMPANY John Rock, Administration, presented proposed Resolution 19-72 that would authorize the purchase of electric vehicle charging stations and related equipment and services from Electric Highway Company. Written documentation previously provided to the City Council included information as follows: This resolution authorizes the City to accept the bid of Electric Highway Company in regards to the Volkswagen Environment Mitigation Trust Funding Assistance Grant. In order to properly follow procurement codes for items being purchased off State Contract that exceed $30,000, council approval is needed. Note that the funding for this is not yet secured, but that this is a required step for properly meeting the grant conditions. This resolution also authorizes the City to proceed with the Environment Mitigation Trust Funding Assistance Grant in regards to purchase of equipment and installation of Electric Vehicle Charging Stations upon officially receiving grant funding. In November 2017, City staff was instructed to apply for the Volkswagen Environment Mitigation Trust Funding Assistance Grant, which would qualify the City for installation and equipment costs associated with installing Electric Vehicle Charging Stations. West Valley City was conditionally accepted to receive this grant of up to $140,564 provided it meet certain conditions, two of which were getting two approved bids from the State Contract and compiling documentation that all proper procurement codes were followed. In obtaining the bids, City staff was limited to 5 State approved vendors, who had been pre-vetted to simplify the process for governmental entities. All aspects from labor, equipment costs, and materials were pre vetted by the State to ensure they are at the lowest possible cost. City staff was able to obtain two complete bids from Electric Highway Company and Lilypad EV. After analyzing both proposals, staff decided that the bid by Electric Highway Company was preferable as their chosen  MINUTES OF COUNCIL STUDY MEETING – JUNE 18, 2019 -4- EV charging equipment represents lower long-term maintenance and service costs, and they are also based in Sandy City, UT, versus Lilypad EV being based in Kansas City, KS. With both vendors being on the State Contract and pre-approved Staff was not bound to go with the lowest bidder, but rather the one which it felt would provide the best service and expertise to the City. Staff seeks the permission of the City Council to proceed with this project upon successful receipt of the grant. If all conditions are met the administrators of the grant will require a Volkswagen Eligible Mitigation Action Agreement to be signed. This agreement may or may not need council approval, but if the latter is the case Staff would seek in this resolution to garner the Council’s approval to proceed with the project and agreement if it aligns with City priorities. Mayor Bigelow clarified that ongoing maintenance will be covered by the company. John replied yes. Mayor Bigelow clarified that the $83,000 is the total and the City will not pay that cost directly. John replied yes. Mayor Bigelow clarified that there is flexibility in the contract so that minor changes won’t need to return to the Council. John replied yes. The Mayor and Council discussed the acceptance of future grant money. The City Council will consider Resolution 19-72 at the Regular Council Meeting scheduled June 25, 2019 at 6:30 P.M. RESOLUTION 19-73: AUTHORIZE THE PURCHASE OF STREET LIGHTS FOR THE 2540 SOUTH ROADWAY PROJECT Russ Willardson, Public Works Director, presented proposed Resolution 19-73 that would authorize the purchase of street lights for the 2540 South Roadway Project. Written documentation previously provided to the City Council included information as follows: Mountain States Lighting is the supplier for the city standard street lights. Mountain States provides a substantial savings if the city purchases lighting products directly and supplies them to the contractor. This resolution is for the purchase of nine acorn style light poles for use in the residential portion of the project, and 18 industrial style lights for use on the east end of the project. The total cost for the lights is $43,479. The project is being funded through State and County transportation funds. It is anticipated that the road construction will be completed in fall 2019.  MINUTES OF COUNCIL STUDY MEETING – JUNE 18, 2019 -5- Councilmember Christensen verified that these are LED lights and are energy efficient. Russ replied yes. The City Council will consider Resolution 19-73 at the Regular Council Meeting scheduled June 25, 2019 at 6:30 P.M. RESOLUTION 19-74: AUTHORIZE THE PURCHASE OF TRAFFIC SIGNAL EQUIPMENT FOR THE 2540 SOUTH ROADWAY PROJECT Russ Willardson, Public Works Director, presented proposed Resolution 19-74 that would authorize the purchase of traffic signal equipment for the 2540 South Roadway Project. Written documentation previously provided to the City Council included information as follows: As part of the 2540 South Roadway Project a new traffic signal will be built at Beagley Lane and 7200 West. The new signal will be owned and maintained by West Valley City and Magna Metro Township. Per the construction contract with M.C. Green Construction, West Valley City will provide the traffic signal equipment to the contractor for installation. UDOT runs a warehouse that furnishes signal equipment to state road projects and is willing to provide them to the city as well. The estimate for products to be purchased is $69,381. This city council action authorizes the Public Works Department to issue a purchase order to UDOT for traffic signal equipment, not to exceed $75,000. The project is being funded through State and County transportation funds. It is anticipated that the road construction will be completed in fall 2019. The City Council will consider Resolution 19-74 at the Regular Council Meeting scheduled June 25, 2019 at 6:30 P.M. RESOLUTION 19-75: AUTHORIZE CHANGE ORDER NO. 2 TO THE CONTRACT WITH MORGAN PAVEMENT MAINTENANCE FOR THE 2017 ASPHALT POLYMER TREATMENT PROJECT Russ Willardson, Public Works Director, presented proposed Resolution 19-75 that would authorize the purchase of traffic signal equipment for the 2540 South Roadway Project. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – JUNE 18, 2019 -6- Morgan Pavement satisfactorily completed the work in the 2017 Asphalt Polymer Treatment Project, and it is proposed that they treat additional roads under the same contract. This change order authorizes Morgan Pavement to treat approximately 165,000 square yards of various neighborhood roadways, at a cost of $256,621.56. Councilmember Lang stated that negotiating the cost with this company is great, particularly since the cost of this type of service continues to rise. The City Council will consider Resolution 19-75 at the Regular Council Meeting scheduled June 25, 2019 at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR JUNE 25, 2019 A. RESOLUTION 19-76: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF MATHEW LOVATO TO THE WEST VALLEY CITY PLANNING COMMISSION FOR A TERM FROM JULY 1, 2019 TO JULY 1, 2023 Mayor Bigelow discussed proposed Resolution 19-76 that would ratify the City Manager's reappointment of Mathew Lovato to the West Valley City Planning Commission for a term from July 1, 2019 to July 1, 2023. Written documentation previously provided to the City Council included information as follows: The Planning Commission is composed of seven members and one alternate member appointed and reappointed by the City Manager with the advice and consent of the City Council. Mathew Lovato has been recommended for reappointment as a member of the Planning Commission. He has been serving as a member of the Planning Commission since November 3, 2015. Mathew Lovato’s term will run from July 1, 2019 to July 1, 2023. Mathew Lovato has worked in the City for 27 years and is currently employed by Discover. He holds an MBA and has served on the City’s Clean and Beautiful Committee. We believe Mathew Lovato will continue to be a valuable asset to the City in serving on the Planning Commission. B. RESOLUTION 19-77: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF ABIGAIL M. DIZON-MAUGHAN TO THE PROFESSIONAL STANDARDS REVIEW BOARD FOR A TERM  MINUTES OF COUNCIL STUDY MEETING – JUNE 18, 2019 -7- COMMENCING JULY 1, 2019 AND ENDING JULY 1, 2021 Mayor Bigelow discussed proposed Resolution 19-77 that would ratify the City Manager's reappointment of Abigail M. Dizon-Maughan to the Professional Standards Review Board for a term commencing July 1, 2019 and ending July 1, 2021. Written documentation previously provided to the City Council included information as follows: This resolution reappoints Abigail Dizon-Maughan as a member of the Professional Standards Review Board for a two year term commencing on July 1, 2019 and ending on July 1, 2021. The Professional Standards Review Board reviews all allegations of police misconduct from a citizen’s perspective and makes various recommendations to the Police Chief regarding these incidents. C. RESOLUTION 19-78: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF BARBARA FIELDS TO THE PROFESSIONAL STANDARDS REVIEW BOARD FOR A TERM COMMENCING JULY 1, 2019 AND ENDING JULY 1, 2021 Mayor Bigelow discussed proposed Resolution 19-78 that would ratify the City Manager's reappointment of Barbara Fields to the Professional Standards Review Board for a term commencing July 1, 2019 and ending July 1, 2021. Written documentation previously provided to the City Council included information as follows: This resolution reappoints Barbara Fields as a member of the Professional Standards Review Board for a two year term commencing on July 1, 2019 and ending on July 1, 2021. The Professional Standards Review Board reviews all allegations of police misconduct from a citizen’s perspective and makes various recommendations to the Police Chief regarding these incidents. D. RESOLUTION 19-79: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF MICAH BRUNER TO THE PROFESSIONAL STANDARDS REVIEW BOARD FOR A TERM COMMENCING JULY 1, 2019 AND ENDING JULY 1, 2021 Mayor Bigelow discussed proposed Resolution 19-79 that would ratify the City Manager's reappointment of Micah Bruner to the Professional Standards Review  MINUTES OF COUNCIL STUDY MEETING – JUNE 18, 2019 -8- Board for a term commencing July 1, 2019 and ending July 1, 2021. Written documentation previously provided to the City Council included information as follows: This resolution reappoints Micah Bruner as a member of the Professional Standards Review Board for a two year term commencing on July 1, 2019 and ending on July 1, 2021. The Professional Standards Review Board reviews all allegations of police misconduct from a citizen’s perspective and makes various recommendations to the Police Chief regarding these incidents. E. RESOLUTION 19-80: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF MATHEW LOVATO AS A MEMBER OF THE WEST VALLEY CITY CLEAN & BEAUTIFUL COMMITTEE FOR A TERM COMMENCING JULY 1, 2019 AND ENDING JUNE 30, 2023 Mayor Bigelow discussed proposed Resolution 19-80 that would ratify the City Manager's reappointment of Mathew Lovato to the Professional Standards Review Board for a term commencing July 1, 2019 and ending June 30, 2023. Written documentation previously provided to the City Council included information as follows: Mathew Lovato is willing to serve as a member of the West Valley City Clean and Beautiful Committee. Members of the West Valley City Clean and Beautiful Committee are appointed for a four year term by the City Manager with the advice and consent of the City Council. F. RESOLUTION 19-81: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF MISTY SMITH AS A MEMBER OF THE WEST VALLEY CITY CLEAN & BEAUTIFUL COMMITTEE FOR A TERM COMMENCING JULY 1, 2019 AND ENDING JUNE 30, 2023 Mayor Bigelow discussed proposed Resolution 19-81 that would ratify the City Manager's reappointment of Misty Smith to the Professional Standards Review Board for a term commencing July 1, 2019 and ending June 30, 2023. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – JUNE 18, 2019 -9- Misty Smith is willing to serve as a member of the West Valley City Clean and Beautiful Committee. Members of the West Valley City Clean and Beautiful Committee are appointed for a four year term by the City Manager with the advice and consent of the City Council. G. RESOLUTION 19-82: RATIFY THE CITY MANAGER'S APPOINTMENT OF DARRELL KIRBY AS CHAIR OF THE WEST VALLEY CITY CLEAN AND BEAUTIFUL COMMITTEE FOR A TERM COMMENCING JULY 1, 2019 AND ENDING JUNE 30, 2020 Mayor Bigelow discussed proposed Resolution 19-82 that would ratify the City Manager's appointment of Darrell Kirby as Chair of the West Valley City Clean and Beautiful Committee for a term commencing July 1, 2019 and ending June 30, 2020. Written documentation previously provided to the City Council included information as follows: This Resolution appoints Darrell Kirby as the Chairperson of the West Valley City Clean and Beautiful Committee for a term commencing July 1, 2019 and ending June 30, 2020. The Chair of the West Valley City Clean and Beautiful Committee serves for a term of one year. Committee members have nominated Darrell and the City Manager has recommended his appointment. His term will commence July 1, 2019 and end June 30, 2020. H. RESOLUTION 19-83: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF STEVE LEHMAN AS THE CHAIRMAN OF THE LICENSE HEARING BOARD FOR A TERM COMMENCING JULY 1, 2019 AND ENDING JUNE 30, 2020 Mayor Bigelow discussed proposed Resolution 19-83 that would ratify the City Manager's reappointment of Steve Lehman as the Chairman of the License Hearing Board for a term commencing July 1, 2019 and ending June 30, 2020. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – JUNE 18, 2019 -10- This Resolution reappoints Steve Lehman as the Chairman of the License Hearing Board for a term commencing July 1, 2019 and ending June 30, 2020. The License Hearing Board is composed of three members appointed and reappointed by the City Manager with the advice and consent of the City Council. Steve Lehman is willing to accept the reappointment as Chair of the License Hearing Board for a term commencing July 1, 2019 and ending June 30, 2020. I. RESOLUTION 19-84: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF LARS NORDFELT AS THE CHAIRMAN OF THE WEST VALLEY CITY AUDIT REVIEW COMMITTEE FOR A TERM COMMENCING JULY 1, 2019 AND ENDING JUNE 30, 2020 Mayor Bigelow discussed proposed Resolution 19-84 that would ratify the City Manager's reappointment of Lars Nordfelt as the Chairman of the West Valley City Audit Review Committee for a term commencing July 1, 2019 and ending June 30, 2020 Written documentation previously provided to the City Council included information as follows: Lars Nordfelt is willing to serve as Chair of the Audit Review Committee. The Audit Review Committee consists of five members who serve for a term of three years and a chair that serves for one year. Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Resolutions 19-76 to 19-84 at the Regular Council Meeting scheduled June 25, 2019, at 6:30 P.M. COMMUNICATIONS A. TOW TRUCKS/COMMERCIAL VEHICLES ON RESIDENTIAL PROPERTIES Wayne Pyle, City Manager, stated that the Council had requested this item be added to the agenda for further discussion. Steve Pastorik, CED, provided information regarding current regulations in City Code. Councilmember Buhler verified that the Code does not distinguish between parking on a lot or in a garage but does distinguish between parking on the street versus parking on a lot. Steve replied yes.  MINUTES OF COUNCIL STUDY MEETING – JUNE 18, 2019 -11- Steve provided an image that discussed different types of vehicles, weights, and classifications. The Mayor and Council discussed vehicle types and weight restrictions. Councilmember Buhler stated he feels restrictions should be implemented but isn’t sure if weight or type should be used as the defining classification. He asked if a home tow truck business could be operated from a residence. Steve replied no. Councilmember Fitisemanu asked if there are a lot of calls regarding this issue. Wayne replied that the City gets more complaints about tow trucks in residential areas than requests to allow them. Councilmember Buhler indicated that this topic was discussed about 7 years ago but no changes were made. Steve stated that certain home businesses are not allowed to park their vehicles on site. He identified parts of West Valley City Code that address commercial vehicles on residential properties. Councilmember Fitisemanu asked about Code Enforcement policies regarding this type of violation. Steve replied that when a resident applies for a home occupation, the application asks for specific vehicle information. A drive by inspection is then conducted and if there appears to be a violation, the City can address the issue. Councilmember Christensen stated that roll back tow trucks are becoming more common which is likely why the issue has been raised again. Steve noted that neighbors can be disrupted by the sound of diesel engines that start up during the night. Councilmember Buhler stated that he would need a more compelling reason to change the Code at this time. Councilmember Lang agreed and indicated she would need to review the existing Code further. Councilmember Fitisemanu stated the he understands working class residents needing exceptions but he doesn’t see a compelling reason to make changes at this time. B. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions Mayor Bigelow requested an update and general report on WestFest. Councilmember Christensen added that he would like to see what the future looks like for the event. Electrical Hookups for Food Trucks at Fairbourne Station Councilmember Christensen stated that he would like to know what capability the City has in providing this. Councilmember Buhler added that requiring quieter  MINUTES OF COUNCIL STUDY MEETING – JUNE 18, 2019 -12- generators is an option. Councilmember Lang stated that giving easy access and encouraging food trucks to come will make the event more successful. The Council agreed that a switch should be provided so that power isn’t running constantly. Mayor Bigelow and members of the Council requested a communication item with additional information. B. COUNCIL REPORTS COUNCILMEMBER CHRISTENSEN- WESTERN GROWTH COALITION AND ULCT BOARD MEETING Councilmember Christensen stated that he attended the Western Growth Coalition meeting and received a report on the west side of Salt Lake County. He indicated a comprehensive plan is being evaluated. Councilmember Christensen noted that cost of living and population has increased most significantly west of Bangerter. He added that employment opportunities aren’t readily available west of Bangerter. Councilmember Christensen stated that he attended the Board Meeting for the League of Cities and Towns. He indicated a major point of conversation was the tax task force. Councilmember Huynh noted that water supply is also a concern in the western portion of the County. MAYOR BIGELOW- CHAMBERWEST AND JORDAN RIVER EVENT Mayor Bigelow noted that ChamberWest is involved in the tax discussion as well. He stated that proposals have been determined and will be presented to legislators. He indicated he had a fun day judging proposals for a County competition on the Jordan River. He stated that professional companies came forward with different proposals and they were evaluated by a panel. The winner will be given a prize and announced within 10 days. Nancy Day, Parks and Recreation Director, stated that the City has been selected as one of 15 in the entire country to be awarded the Freedom Award which is a very high honor. She indicated that West Valley City is the only municipality to receive the award. Nancy indicated that the pentagon called and announced that the City officially received the award for 2019. Councilmember Buhler asked if there will be press release and event to announce the award. Wayne replied yes. MOTION FOR CLOSED SESSION Councilmember Lang moved to adjourn and reconvene in a Closed Session for discussion of the acquisition of real property and deployment of security. Councilmember Christensen seconded the motion. A voice vote was taken and all members voted in favor of the motion.  MINUTES OF COUNCIL STUDY MEETING – JUNE 18, 2019 -13- THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY JUNE 18, 2019 WAS ADJOURNED AT 5:31 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, June 18, 2019. _______________________________ Nichole Camac, CMC City Recorder THE WEST VALLEY CITY COUNCIL RECONVENED IN CLOSED SESSION ON TUESDAY, JUNE 18, 2019, AT 5:35 P.M., IN THE MULTI-PURPOSE ROOM, WEST VALLEY CITY HALL, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: Wayne Pyle, City Manager Nichole Camac, City Recorder Paul Isaac, Assistant City Manager/ HR Director Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney  MINUTES OF COUNCIL STUDY MEETING – JUNE 18, 2019 -14- John Evans, Fire Chief Colleen Jacobs, Police Chief The City Council met in Closed Session and discussed acquisition of real property and deployment of security. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY CITY COUNCIL, THE CLOSED SESSION OF JUNE 18, 2019 WAS ADJOURNED AT 6:21 P.M. BY MAYOR BIGELOW. __________________________________ Nichole Camac – City Recorder