City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – JUNE 25, 2019 -1- THE WEST VALLEY CITY COUNCIL MET IN STUDY SESSION ON TUESDAY, JUNE 25, 2019, AT 4:31 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 ABSENT: Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: Paul Isaac, Acting City Manager/Assistant City Manager/HR Director Nichole Camac, City Recorder Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Scott Buchanan, Acting Police Chief John Evans, Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Jake Arslanian, Public Works Department Steve Pastorik, CED APPROVAL OF MINUTES OF STUDY MEETING HELD JUNE 18, 2019 The Council considered the Minutes of the Study Meeting held June 18, 2019. There were no changes, corrections or deletions. Councilmember Nordfelt moved to approve the Minutes of the Study Meeting held June 18, 2019. Councilmember Huynh seconded the motion.  MINUTES OF COUNCIL STUDY MEETING – JUNE 25, 2019 -2- A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF JUNE 25, 2019 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting scheduled later this night. AWARDS, CEREMONIES AND PROCLAMATIONS SCHEDULED FOR JULY 2, 2019 A. EMPLOYEE OF THE MONTH AWARD, JULY 2019- BRYAN HAYWOOD, POLICE DEPARTMENT Councilmember Huynh offered to read the nomination of Bryan Haywood, Police Department, to receive Employee of the Month Award for July 2019. The award reads as follows: Detective Bryan Haywood performed exemplary work on two cases that spanned the months of April and May of this year. On April 7, 2019, 15 Officers from three (3) different agencies were involved in a Critical Incident in South Salt Lake. As part of the Protocol Agreement, West Valley City was tasked with this investigation which was led by Detective Bryan Haywood. Generally, these cases are time consuming and very tasking for the investigating agencies. This case was unique and very dynamic and is believed to be the largest, most complex Protocol Investigation to have occurred under new State Law. In addition to the 15 Involved Officers, there were an additional 17 Officers that were witnesses. Just weeks later on May 7, 2019 Detective Haywood volunteered to take a child death case in which our victim was four months old at the time of her death. Detective Haywood worked tirelessly on this case and stayed in constant communication with the family of our victim. He was able to gain a confession from our suspect and prepare an excellent case for prosecution for the District Attorney’s Office who ultimately filed first degree felony charges. Either case would be a daunting task for one Detective to investigate; Detective Haywood took both cases and gave a 110% commitment to each. Detective Haywood went above and beyond on both cases and exhibited the highest levels of professionalism. Detective Haywood was able to provide total customer service to the victim’s family, while balancing the pressures  MINUTES OF COUNCIL STUDY MEETING – JUNE 25, 2019 -3- and demands of the Critical Incident case. We are proud of the example he has set for the West Valley City Police Department and appreciate the work and dedication he provides to the City and its residents. B. DIVISION OF THE QUARTER AWARD- ECONOMIC DEVELOPMENT, COMMUNITY AND ECONOMIC DEVELOPMENT Councilmember Christensen offered to read the nomination of Economic Development to receive Division of the Quarter Award. The award reads as follows: Detective Bryan Haywood performed exemplary work on two cases that spanned the months of April and May of this year. On April 7, 2019, 15 Officers from three (3) different agencies were involved in a Critical Incident in South Salt Lake. As part of the Protocol Agreement, West Valley City was tasked with this investigation which was led by Detective Bryan Haywood. Generally, these cases are time consuming and very tasking for the investigating agencies. This case was unique and very dynamic and is believed to be the largest, most complex Protocol Investigation to have occurred under new State Law. In addition to the 15 Involved Officers, there were an additional 17 Officers that were witnesses. Just weeks later on May 7, 2019 Detective Haywood volunteered to take a child death case in which our victim was four months old at the time of her death. Detective Haywood worked tirelessly on this case and stayed in constant communication with the family of our victim. He was able to gain a confession from our suspect and prepare an excellent case for prosecution for the District Attorney’s Office who ultimately filed first degree felony charges. Either case would be a daunting task for one Detective to investigate; Detective Haywood took both cases and gave a 110% commitment to each. Detective Haywood went above and beyond on both cases and exhibited the highest levels of professionalism. Detective Haywood was able to provide total customer service to the victim’s family, while balancing the pressures and demands of the Critical Incident case. We are proud of the example he has set for the West Valley City Police Department and appreciate the work and dedication he provides to the City and its residents. PUBLIC HEARINGS SCHEDULED FOR JULY 2, 2019  MINUTES OF COUNCIL STUDY MEETING – JUNE 25, 2019 -4- A. ACCEPT PUBLIC INPUT REGARDING APPLICATION ZT-6-2019, FILED BY WEST VALLEY CITY, REQUESTING A ZONE TEXT CHANGE TO AMEND SECTION 7-2-118 TO ALLOW AN EXCEPTION TO THE ENCLOSURE REQUIREMENT FOR REFUSE STORAGE CONTAINERS WITHIN THE 'M' (MANUFACTURING) ZONE UNDER CERTAIN CONDITIONS Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled July 2, 2019, in order for the City Council to hear and consider public comments regarding application ZT-6-2019, filed by West Valley City, requesting a Zone Text Change to amend Section 7-2-118 to allow an exception to the enclosure requirement for refuse storage containers within the 'M' (Manufacturing) Zone under certain conditions. Proposed Ordinance 19-18 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 19-18, AMEND SECTION 7-2-118 OF THE WEST VALLEY CITY MUNICIPAL CODE TO AMEND REGULATIONS GOVERNING REFUSE STORAGE CONTAINERS Steve Pastorik, CED, discussed proposed Ordinance 19-18 that would amend Section 7-2-118 of the West Valley City Municipal Code to amend regulations governing refuse storage containers. Written documentation previously provided to the City Council included information as follows: In May of last year, the City Council added the following requirement to the zoning ordinance for enclosures to refuse storage containers or dumpsters: “Where an enclosure was not originally required on a developed lot, an enclosure shall be installed upon the issuance of a new business license on the developed lot.” As staff has enforced this provision, we have noticed situations where refuse storage container enclosures may not be warranted. To address these situations, staff prepared the attached proposed ordinance revision that, in summary, states that refuse storage container enclosures should not be required for properties within the M (Manufacturing) zone when the following conditions are met: 1. The refuse storage containers shall not be visible from the Street or the refuse storage containers shall be located in a loading dock area  MINUTES OF COUNCIL STUDY MEETING – JUNE 25, 2019 -5- that is screened by a 6’ tall masonry wall, 2. The refuse storage container is located behind a building or within a yard that is completely screened with a 6’ tall, masonry wall. 3. The refuse storage container is not located within a customer parking area. 4. The dumpster is not located along any side of a building with customer entrance. Mayor Bigelow asked what Code requirements the City has in reference to overfilled dumpsters and spillover issues. Steve replied that dumpsters are required to have a lid and garbage must remain in the dumpster. Mayor Bigelow stated that he would like to see an increase of penalties when garbage overflows and it blows around. Councilmember Lang stated that businesses typically know that they must keep their dumpsters below a certain level because trash companies won’t pick up dumpsters that are overfilled. Councilmember Buhler asked if there is a penalty for overflowing dumpsters. Steve replied that if there is garbage on the property that is not in a container, Code Enforcement can issue a citation. Councilmember Christensen stated that screening for a loading area needs to be a 6-foot masonry wall and asked if this would make it more difficult for trucks loading and unloading. Steve replied that the City intends for the driveway to remain open and unobstructed. Mayor Bigelow asked how wide the masonry walls would need to be in loading dock scenarios. Steve replied walls would need to be the depth of the loading dock itself to screen dumpsters. Councilmember Buhler asked if this amendment was brought forward as a request from business owners. Steve replied yes and indicated that as the City has been enforcing the new provision, many business owners have expressed concern. Mayor Bigelow stated he doesn’t believe a lot of enforcement occurs on garbage issues in manufacturing areas unless a specific complaint is brought forward. Steve replied that the City does do an inspection of the property when a new business license is submitted. The City Council will consider Ordinance 19-18 at the Regular Council Meeting scheduled July 2, 2019 at 6:30 P.M. COMMUNICATIONS A. CENSUS EMPLOYEMENT PRESENTATION Nan Weber, Census 2020, presented a PowerPoint presentation summarized as follows: - Why do we do a decennial census o The decennial census is mandated by the US Constitution  Article 1, Section 2 of the US Constitution MINUTES OF COUNCIL STUDY MEETING – JUNE 25, 2019 -6-  Has been conducted every 10 years since 1790 o Local Community Benefits  Census data determines the seats each state has in the US house of representatives  Determines the amount of federal funds distributed to each state $685 billion nationwide annually  Utah received $3.253 billion in Federal dollars in the last census count  Approximately cost Utah $1,086 per person per year for each person undercounted*  *According to “Counting for Dollars” study by George Washington Univ July 24, 2015 - 2020 census response rates in Salt Lake City o Salt Lake City has funded a census coordinator position to help reach its “hard to count” populations- including refugees, immigrants, the elderly, and students. In the 2010 census, some tracts in Salt Lake City had low mail return rates of 73 percent or less. - Hiring Requirments o Must be at least 18 years old o Must be a US Citizen with a valid social security number o Must be registered for selective service (eligible males) o Must have a valid email address o Must complete a skills assessment (online) o Must complete and pass a background check (up to 4-8 weeks) o Must have access to a car (field positions) o Must be available to work days/evening and/or weekends (depending on position) o May not hold political positions or engage in partisan political activities while on duty (Hatch Act) - Why Work for Decennial Census o Flexibility of Jobs  Part-time intermittent jobs, easy to combine with other jobs or school  Supervisory and entry level positions  No industry-specific previous experience is required to qualify o Assist communities to get a complete count of residents  Directly affects yearly funding for schools, roads, hospitals, highways  MINUTES OF COUNCIL STUDY MEETING – JUNE 25, 2019 -7-  Work in your community among your friends and neighbors  Great resume builder o Excellent source of extra income  Pay rates are based on local community cost of living and compatible jobs  Same positions enable work as much (or as little) as you are available  Most positions pay weekly - How to apply and when o All field and office positions  Application and assessment is online  Go to 2020census.gov/jobs to access the online application and assessments  Available to apply right now for current and future openings  Pay rates vary by position and location o Salt Lake City Area Census Office Management Positions  Available positions will be posted and can be viewed at www.census.gov/fieldjobs  Must apply through USAJobs.gov  Will be available to apply in Spring 2019  Pay rates vary by position The Mayor and Council had no further questions or concerns. B. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions Mayor Bigelow stated that he read that the State has purchased a rapid DNA testing program and asked how much something like this would cost, if the City would benefit from something like this, and how much it could possibly be used. Deputy Chief Scott Buchanan indicated that he believes the State purchased two pieces of equipment that Law Enforcement statewide could utilize. He indicated that he is not aware of a case that West Valley City would need it for at this time. Mayor MINUTES OF COUNCIL STUDY MEETING – JUNE 25, 2019 -8- Bigelow requested that he would like to know if there is a fee associated with using the State’s equipment and what type of scenario the City may use it for. Code Enforcement Education/Website Mayor Bigelow stated that he isn’t sure how much education can be done over the website. Councilmember Christensen stated that he believes the website can help a lot of people if they chose to look at it. Councilmember Buhler agreed. Mayor Bigelow stated that Code Enforcement published a “Top 10 Code Enforcement” issue list and suggested that this be published in Spanish as well. Councilmember Buhler stated that this would assume that Spanish is the second most spoken language in the City. He indicated that the largest mailing the City does is utility billing and suggested that the City incorporate a Code notice once a year. Councilmember Lang suggested twice a year in both the spring and fall. Paul Isaac stated that the “Top 10 Code Enforcement” violations have already been printed in Spanish. Layne noted that the City sent this in a mailing but experienced issues with being accused of racial profiling, etc. Councilmember Lang indicated that the City should condense the information and print information in English on one side and Spanish on the other. Councilmember Buhler stated that he would like to know how much something like this may cost in postage and printing. He added that the website can be referenced on the flier. Councilmember Nordfelt indicated that many residents received utility billing notices through email and suggested that the City put a graphic with a link to the website in this as well. Parking and Speeding Concerns in Valley View Area Mayor Bigelow stated that he recently cut through the Valley View area to turn left into his neighborhood due to road closures from construction on 4100 South. He added that he was careful to go the speed limit. Mayor Bigelow indicated that reality is that more traffic equals more speeding. Mayor Bigelow and the Council discussed speeding on various streets in the area. Mayor Bigelow suggest inverted speed bumps. Councilmember Buhler suggested a flashing sign since it’s a temporary issue. Councilmember Lang suggested having a patrol officer handing out speeding tickets sporadically during rush hour. She added that this may not be a temporary issue. Mayor Bigelow indicated there is a base problem of speeding everywhere and it’s difficult to solve that but temporary situations, like construction, can usually be mitigated. Vicious Canine Ordinance Councilmember Buhler indicated he doesn’t know that a change is necessary and if there is one needed, he wouldn’t know what that would be. Mayor Bigelow indicated he doesn’t know that anything would be effective aside from enforcing current regulations and ensuring the City adheres to requirements set forth in the  MINUTES OF COUNCIL STUDY MEETING – JUNE 25, 2019 -9- Code. He stated that there are different scenarios where animals get out and perhaps requiring owners to fix the problem would be a good requirement. Councilmember Buhler replied that the owner would have to fix the problem in order to ensure that it doesn’t happen again. Layne added that citations are almost always issued. Councilmember Christensen asked if there is a difference between a dog getting out and wandering versus a dog getting out and attacking. Layne replied yes and indicated that pet owners have a high liability and there is a significant number of fines and penalties associated with a dog that attacks another pet or person. Councilmember Lang asked if a dog can be deemed vicious. Layne replied that any dog that has been deemed vicious in West Valley City has been euthanized. He added that vicious dogs are not allowed to leave the City and be passed to other communities either. B. COUNCIL REPORTS COUNCILMEMBER CHRISTENSEN- AFL-CIO Councilmember Christensen stated he attended an AFL-CIO event at the Cultural Center and it was very well done. He added that he received some great information. COUNCILMEMBER NORDFELT- HARMAN HALL Councilmember Nordfelt indicated that he attended the performance at the Harman Hall and it was very nicely done. He stated that a lot of people mentioned that they were happy to be there again and were anxious to see more happening. Mayor Bigelow agreed and indicated that he received the same feedback. Paul stated that the City feels it’s important to provide quality entertainment and will continue to work toward that goal and attempt to increase attendance to events. Councilmember Christensen noted that selecting seats online was difficult. MAYOR BIGELOW- SPANISH RADIO STATION, ELECTION CANDIDATES, LILA WRIGHT, ZAP TIER II FUNDING Mayor Bigelow stated that he attended an interview with a Spanish Language Radio Station. He indicated that they encouraged the City to share events so they can reach out to the Spanish Speaking portion of the City. Mayor Bigelow stated that candidates are reaching out and wanting to speak with him and he wants the Council to know that he has had made it a policy to not meet with candidates at City Hall or on City property, particularly since conversation can often lead to politics. Mayor Bigelow indicated he attended the viewing and funeral of Lila Wright. Councilmember Christensen and Councilmember Nordfelt indicated they attended the viewing Friday night. Mayor Bigelow indicated that he participated in reviewing requests for Zap Tier II Funding.  MINUTES OF COUNCIL STUDY MEETING – JUNE 25, 2019 -10- MOTION TO ADJOURN Upon motion by Councilmember Buhler all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY JUNE 25, 2019 WAS ADJOURNED AT 5:44 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, June 25, 2019. _______________________________ Nichole Camac, CMC City Recorder