City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – AUGUST 13, 2019 -1- THE WEST VALLEY CITY COUNCIL MET IN STUDY SESSION ON TUESDAY, AUGUST 13, 2019, AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 (arrived as noted) Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: Wayne T Pyle, City Manager Nichole Camac, City Recorder Paul Isaac, Assistant City Manager/HR Director Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Scott Buchanan, Acting Police Chief John Evans, Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Jake Arslanian, Public Works Department John Rock, Administration APPROVAL OF MINUTES OF STUDY MEETING HELD JULY 23, 2019 The Council considered the Minutes of the Study Meeting held July 23, 2019. There were no changes, corrections or deletions. Councilmember Buhler moved to approve the Minutes of the Study Meeting held July 23, 2019. Councilmember Nordfelt seconded the motion. A voice vote was taken and all members voted in favor of the motion.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 13, 2019 -2- REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF AUGUST 13, 2019 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting scheduled later this night. PUBLIC HEARINGS SCHEDULED FOR AUGUST 20, 2019 A. ACCEPT PUBLIC INPUT REGARDING APPLICATION GPZ-3-2019, FILED BY JESSE JENSEN, REQUESTING A GENERAL PLAN CHANGE FROM LOW DENSITY RESIDENTIAL TO GENERAL COMMERCIAL AND A ZONE CHANGE FROM R-1-8 (SINGLE UNIT DWELLING RESIDENTIAL, MINIMUM LOT SIZE 8,000 SQUARE FEET) TO C-2 (GENERAL COMMERCIAL) FOR PROPERTY LOCATED AT 4612 WEST 3500 SOUTH Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled August 20, 2019, in order for the City Council to hear and consider public comments regarding application GPZ-3-2019, filed by Jesse Jensen, requesting a General Plan Change from low density residential to general commercial and a Zone Change from R-1-8 (Single Unit Dwelling Residential, Minimum Lot Size 8,000 Square Feet) to C-2 (General Commercial) for property located at 4612 West 3500 South. Proposed Ordinance 19-23, Ordinance 19-24, and Resolution 19-98 related to the proposal to be considered by the City Council subsequent to the public hearing, were discussed as follows: ACTION: ORDINANCE NO. 19-23, AMEND THE GENERAL PLAN TO SHOW A CHANGE OF LAND USE FROM LOW DENSITY RESIDENTIAL (3 TO 4 UNITS/ACRE) TO GENERAL COMMERCIAL FOR PROPERTY LOCATED AT 4612 WEST 3500 SOUTH ON 1 ACRE Steve Pastorik, CED, discussed proposed Ordinance 19-23 that would amend the General Plan to show a change of land use from low density residential (3 to 4 Units/Acre) to general commercial for property located at 4612 West 3500 South on 1 Acre. Written documentation previously provided to the City Council included information as follows: The applicant is proposing to develop the property into a dermatologist office. According to the applicant, the building would be 1 story. The MINUTES OF COUNCIL STUDY MEETING – AUGUST 13, 2019 -3- applicant has also indicated that he is willing to enter into a development agreement to restrict more intensive commercial uses. The Land Use Chapter of the General Plan includes five guiding principles. The third of these principles is: “Instead of rezoning more ground for retail, the City should encourage new retail development on existing vacant ground zoned commercial and on aging and/or underdeveloped retail areas.” While this application would allow more retail, staff believes the requested General Plan/zone change is appropriate for the reasons outlined below:  The applicant has agreed to development agreement restrictions on intensive commercial uses.  There are commercial uses across the street on the south side of 3500 South and to the west by roughly 300’ on the north side of 3500 South.  The subject property does not meet the criteria required to rezone a property to the RM (multiple unit dwelling residential) zone.  The only access to the property is from 3500 South, meaning there would be no direct traffic impacts to the neighboring residential.  Along 3500 South, property is predominantly zoned C-2 between 5000 West and the City’s eastern boundary.  Given the limited size and width of the subject property, the most likely development under the existing zone would be a three lot subdivision with two of the lots being flag lots. ACTION: ORDINANCE NO. 19-24, AMEND THE ZONING MAP TO SHOW A CHANGE OF ZONE FOR PROPERTY LOCATED AT 4612 WEST 3500 SOUTH FROM R-1-8 (SINGLE UNIT DWELLING RESIDENTIAL, MINIMUM LOT SIZE 8,000 SQUARE FEET) TO C-2 (GENERAL COMMERCIAL) Steve Pastorik, CED, discussed proposed Ordinance 19-24 that would amend the zoning map to show a change of zone for property located at 4612 West 3500 South from R-1-8 (Single Unit Dwelling Residential, Minimum Lot Size 8,000 Square Feet) to C-2 (General Commercial). Written documentation previously provided to the City Council included information as follows: The applicant is proposing to develop the property into a dermatologist office. According to the applicant, the building would be 1 story. The MINUTES OF COUNCIL STUDY MEETING – AUGUST 13, 2019 -4- applicant has also indicated that he is willing to enter into a development agreement to restrict more intensive commercial uses. The Land Use Chapter of the General Plan includes five guiding principles. The third of these principles is: “Instead of rezoning more ground for retail, the City should encourage new retail development on existing vacant ground zoned commercial and on aging and/or underdeveloped retail areas.” While this application would allow more retail, staff believes the requested General Plan/zone change is appropriate for the reasons outlined below:  The applicant has agreed to development agreement restrictions on intensive commercial uses.  There are commercial uses across the street on the south side of 3500 South and to the west by roughly 300’ on the north side of 3500 South.  The subject property does not meet the criteria required to rezone a property to the RM (multiple unit dwelling residential) zone.  The only access to the property is from 3500 South, meaning there would be no direct traffic impacts to the neighboring residential.  Along 3500 South, property is predominantly zoned C-2 between 5000 West and the City’s eastern boundary.  Given the limited size and width of the subject property, the most likely development under the existing zone would be a three lot subdivision with two of the lots being flag lots. ACTION: RESOLUTION NO. 19-98, AUTHORIZE THE CITY TO ENTER INTO A DEVELOPMENT AGREEMENT WITH JESSE JENSEN FOR APPROXIMATELY 1 ACRE OF PROPERTY LOCATED AT APPROXIMATELY 4612 WEST 3500 SOUTH Steve Pastorik, CED, discussed proposed Resolution 19-98 that would authorize the City to enter into a Development Agreement with Jesse Jensen for approximately 1 Acre of property located at approximately 4612 West 3500 South. Written documentation previously provided to the City Council included information as follows: An application (GPZ-3-2019) was submitted by Jesse Jensen on 1.0 acre to change the zoning from R-1-8 (Single Unit Dwelling Residential, Minimum Lot Size 8,000 SF) to C-2 (General Commercial) and to change the General Plan from Low Density Residential (3 to 4 units/acre) to General Commercial. The Planning Commission recommended approval  MINUTES OF COUNCIL STUDY MEETING – AUGUST 13, 2019 -5- of the General Plan/zone change subject to a development agreement. The proposed development agreement limits the allowed uses to those allowed in the C-1 zone. The applicant requested C-2 zoning in this case because C-1 zoning is not an option on this parcel due to the minimum C- 1 zone district size of 2 acres. Councilmember Buhler noted that there were no residents who attended the Planning Commission meeting. He verified that the Development Agreement runs with the land. Steve replied yes. Councilmember Buhler stated that he is concerned about the residents in the area and the impact that a commercial property may have on them in the future. Councilmember Lang arrived at 4:38 PM. Mayor Bigelow asked if any other use could go on the property if it was sold in the future. Steve replied the Development Agreement would limit the use to C-1 uses which could include daycares, small retail businesses, banks, etc. Mayor Bigelow asked why the zone is being changed to C-2 when the use restrictions are limited to C-1. Steve replied that the property doesn’t meet requirements of the C-1 zone. Councilmember Lang stated she feels this is a good, quiet use for the area. Councilmember Buhler agreed but added that he is concerned for potential future businesses. The City Council will consider Ordinance 19-23, Ordinance 19-24, and Resolution 19-98 at the Regular Council Meeting scheduled August 20, 2019 at 6:30 P.M. B. ACCEPT PUBLIC INPUT REGARDING APPLICATION Z-1-2019 FILED BY STONEBROOK CONSTRUCTION DEVELOPMENT REQUESTING A ZONE CHANGE FROM A (AGRICULTURE) TO R-1-7 (SINGLE UNIT DWELLING RESIDENTIAL, MINIMUM LOT SIZE 7,000 SQUARE FEET) FOR PROPERTY LOCATED AT 5340 WEST 3500 SOUTH ON 1.09 ACRES Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled August 20, 2019, in order for the City Council to hear and consider public comments regarding application Z-1-2019, filed by Stonebrook Construction Development, requesting a Zone Change from A (Agriculture) to R-1-7 (Single Unit Dwelling Residential, Minimum Lot Size 7,000 Square Feet) for property located at 5340 West 3500 South on 1.09 Acres. MINUTES OF COUNCIL STUDY MEETING – AUGUST 13, 2019 -6- Proposed Ordinance 19-25 and Resolution 19-99 related to the proposal to be considered by the City Council subsequent to the public hearing, were discussed as follows: ACTION: ORDINANCE NO. 19-25, AMEND THE ZONING MAP TO SHOW A CHANGE OF ZONE FOR PROPERTY LOCATED AT 5340 WEST 3500 SOUTH FROM A (AGRICULTURE) TO R-1-7 (SINGLE UNIT DWELLING RESIDENTIAL, MINIMUM LOT SIZE 7,000 SQUARE FEET) Steve Pastorik, CED, discussed proposed Ordinance 19-25 that would amend the zoning map to show a change of zone for property located at 5340 West 3500 South from A (Agriculture) to R-1-7 (Single Unit Dwelling Residential, Minimum Lot Size 7,000 Square Feet). Written documentation previously provided to the City Council included information as follows: Stonebrook Construction Development has submitted a zone change application for a 1.09 acre parcel located at 5340 W 3500 S. The property is currently zoned A (agriculture, minimum lot size ½ acre) with a General Plan designation of mixed use, which at this location includes office and high density residential. The proposed zone is R-1-7 (single unit dwelling residential, minimum lot size 7,000 sq. ft.). The General Plan calls for a mix of office and high density residential. Back in 2017 the applicant applied (Z-8-2017) to change the zoning on the property to RM (multiple unit dwelling residential) to development the property into townhomes. This application was denied by the City Council. The applicant is planning to subdivide the property into four lots, two of which would be flag lots. The existing home would remain. The attached concept plan and letter from the applicant provide details on the proposed project. While all of the lots are 8,000 sq. ft. or larger, the R-1-7 zone is requested because the two lots along 3500 S are just shy of the 80’ minimum lot width required in the R-1-8 zone. ACTION: RESOLUTION NO. 19-99, AUTHORIZE THE CITY TO ENTER INTO A DEVELOPMENT AGREEMENT WITH 5340 PRICETAG LLC FOR APPROXIMATELY 1.09 ACRES OF PROPERTY LOCATED AT APPROXIMATELY 5340 WEST 3500 SOUTH Steve Pastorik, CED, discussed proposed Resolution 19-99 that would authorize the City to enter into a Development Agreement with 5340 Pricetag LLC for MINUTES OF COUNCIL STUDY MEETING – AUGUST 13, 2019 -7- approximately 1.09 acres of property located at approximately 5340 West 3500 South. Written documentation previously provided to the City Council included information as follows: Stonebrook Construction Development has submitted an application (Z-1- 2019) on 1.09 acres to change the zoning from A (agriculture, minimum lot size ½ acre) to R-1-7 (single unit dwelling residential, minimum lot size 7,000 sq. ft.). The Planning Commission recommended approval of the zone change subject to a development agreement. Below are the standards proposed in the development agreement: 1. The maximum number of homes shall be 4 including the existing home. 2. All new homes shall meet the requirements in Part 2 of Chapter 7- 11 of the West Valley City Zoning Ordinance. 3. All lots, including the lot for the existing home, shall comply with the landscaping standards in Sections 7-11-206 and 24-7-103 of West Valley City’s Municipal Code. 4. The improvements outlined in Section 7-2-117 of the City’s Zoning Ordinance shall be installed along the property’s frontage along 3500 South. 5. The developer shall dedicate right-of-way along 3500 South in accordance with the Major Street Plan, which shows the future right-of-way on 3500 South at 115’. 6. The existing home shall be improved in the following ways: a. All windows shall be replaced with new windows. b. The exterior of the home shall be repainted. c. A new, attached or detached 2 car garage shall be constructed. Councilmember Buhler noted that the Council is not approving a plat but simply the rezone. He asked if the existing home is occupied. Steve replied that he believes it is rented. Councilmember Buhler stated that he doesn’t like flag lots. Mayor Bigelow agreed and added that he doesn’t understand why some properties are going residential and others commercial along 3500 South. Steve indicated that this portion of 3500 South is mostly residential. Mayor Bigelow stated that the Hunter Towne Center plan to the West once proposed significant commercial development. Councilmember Lang stated that this property is surrounded by  MINUTES OF COUNCIL STUDY MEETING – AUGUST 13, 2019 -8- residential. Councilmember Buhler added that he would have more concern if the request was to change the parcel to commercial. Councilmember Fitisemanu agreed. The City Council will consider Ordinance 19-25 and Resolution 19-99 at the Regular Council Meeting scheduled August 20, 2019 at 6:30 P.M. C. ACCEPT PUBLIC INPUT REGARDING APPLICATION ZT-8-2019, FILED BY WEST VALLEY CITY, REQUESTING A ZONE TEXT CHANGE TO DEFINE BOARDING HOMES AND TO ADD REGULATIONS FOR BOARDING HOMES AND DWELLING UNITS Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled August 20, 2019, in order for the City Council to hear and consider public comments regarding application ZT-8-2019, filed by West Valley City, requesting a Zone Text Change to define boarding homes and to add regulations for boarding homes and dwelling units. Proposed Ordinance 19-26 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 19-26, ENACT SECTION 7-2-126 AND AMEND SECTION 7-1-103, 7-6-201, 7-9-104, AND 17-1-108 OF THE WEST VALLEY CITY MUNICIPAL CODE TO AMEND REGULATIONS GOVERNING DWELLING UNITS Steve Pastorik, CED, discussed proposed Ordinance 19-26 that would enact section 7-2-126 and amend section 7-1-103, 7-6-201, 7-9-104, and 17-1-108 of the West Valley City Municipal Code to amend regulations governing dwelling units. Written documentation previously provided to the City Council included information as follows: In recent years staff has seen more interest from property owners in constructing or remodeling buildings that are called single unit dwellings but tend to resemble boarding homes, duplexes or some other use. While it seems clear to staff that some other use is intended, the City’s codes as they relate to single unit dwellings aren’t, in staff’s opinion, always strong enough to clearly distinguish between these different uses. The purpose of this ordinance revision is to better distinguish single unit dwellings from other uses like boarding homes and duplexes.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 13, 2019 -9- Included with this report are examples of floor plans of proposed buildings that appear to be something other than a single unit dwelling. These plans feature one or more of the following characteristics: more than one kitchen; bathrooms with more than one toilet and/or shower; the majority of the space is reserved for bedrooms with little space is reserved for a living room, family room and/or den space; and the use of two or more doors in areas that would normally have only one door. To explain why this is a concern for staff, one need only look to the various zoning designations within the City to see the intent to have lower density residential areas that are distinct from areas for higher density residential and commercial. Allowing or ignoring uses like duplexes and boarding homes in areas zoned for single unit dwellings can lead to lower home ownership rates; taxed road networks, utilities and on-site parking; and fire hazards. Councilmember Buhler verified that boarding homes will be allowed in the SH zone. Steve replied yes. Councilmember Fitisemanu asked for clarification on the Planning Commission’s modification to the ordinance. Steve replied that they simply wanted to clarify going through one door on a single level as opposed to doors between the upstairs and downstairs. Mayor Bigelow asked if staff feels this will solve the issue the City is seeing with single family residential homes being turned into boarding houses. Steve stated that this will help with permitting, licensing, and enforcement. Mayor Bigelow asked what items have been removed from this proposal that were discussed by staff and the Council during previous conversations of this ordinance. Steve replied the original conversations included a single kitchen per household instead of allowing one per floor, caps on numbers of bedrooms and bathrooms, and parking requirements. Mayor Bigelow stated that he feels parking should be provided per bedroom. Steve replied that this is included in the ordinance. Upon inquiry by Mayor Bigelow, Steve provided the definition of a boarding home as listed in the proposed Ordinance. The City Council will consider Ordinance 19-26 at the Regular Council Meeting scheduled August 20, 2019 at 6:30 P.M. ORDINANCE 19-27: AMEND SECTION 22-7-121 OF THE WEST VALLEY CITY MUNICIPAL CODE TO ADD 4700 SOUTH AND 3600 WEST AS HIGH VOLUME ROADWAYS Eric Bunderson, City Attorney, presented proposed Ordinance 19-27 that would amend section 22-7-121 of the West Valley City Municipal Code to add 4700 South and 3600 West as High Volume Roadways.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 13, 2019 -10- Written documentation previously provided to the City Council included information as follows: The proposed ordinance amends Section 22-7-121 of the West Valley City Municipal Code to designate 4700 South and 3600 West as a High Volume Roadways. Section 22-7-121 prohibits the exchange of money or property between individuals in motor vehicles and others on or within 10 feet of a “High Volume Roadway”. The City Council has previously regulated exchanges on certain high volume roadways in an effort to avoid vehicle-pedestrian collisions. Certain additional roadways are at higher risk of such collisions due to frequent access points, unpredictable vehicle movements, and extremely high traffic and pedestrian levels. This ordinance adds 4700 South and 3600 West as High Volume Roadways. Councilmember Nordfelt asked if the citations are issued to pedestrians or drivers. Eric replied both. Councilmember Buhler asked if there is data to back up the need to add these streets to the ordinance. Eric replied yes and stated that the Police Department statistics provide auto and pedestrian accidents. Councilmember Buhler asked what enforcement is being done. Wayne replied that enforcement happens daily and added that many times officers simply issue warnings. Councilmember Buhler suggested signage. The City Council will consider Ordinance 19-27 at the Regular Council Meeting scheduled August 20, 2019 at 6:30 P.M. RESOLUTION 19-100: AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN WEST VALLEY CITY AND THE DEPARTMENT OF ENVIRONMENTAL QUALITY FOR THE RECEIPT OF CERTAIN GRANT FUNDING John Rock, Administration, presented proposed Resolution 19-100 that would authorize the execution of an Agreement between West Valley City and the Department of Environmental Quality for the receipt of certain grant funding. Written documentation previously provided to the City Council included information as follows: This resolution authorizes the City to accept the terms and conditions and grant agreement as provided by the Volkswagen Environmental Mitigation Trust and State Department of Environmental Quality. These terms and conditions outline the parameters that West Valley City must abide by in order to receive its grant  MINUTES OF COUNCIL STUDY MEETING – AUGUST 13, 2019 -11- money, and what terms it must abide by in regards to operation of EV Stations installed with said grant money. In November 2017, City staff was instructed to apply for the Volkswagen Environment Mitigation Trust Funding Assistance Grant, which would qualify the City for installation and equipment costs associated with installing Electric Vehicle Charging Stations. West Valley City has had its grant request approved by the Volkswagen Environmental Mitigation Trust and State Department of Environmental Quality, provided it agree to the terms and conditions they have sent to the City. These terms and conditions include that Stations must be intended for public use, operate for a minimum of five years, and abide by other rules and regulations put forward by the Grantees. Any changes in scope of pricing of bids also may be negotiated with the State if unforeseen conditions arise during the installation process. Councilmember Fitisemanu asked how many stalls there will be. John replied 2 stations for 4 stalls at both City Hall and the Family Fitness Center. He added that additional conduit would be including for future expansion as well. Councilmember Lang asked if there will be stalls in the new parking garage at Fairbourne Station. John replied yes. Councilmember Buhler asked if there are any stalls in the City at this time. John replied that there are some on private property but these would be the first on public property. The City Council will consider Resolution 19-100 at the Regular Council Meeting scheduled August 20, 2019 at 6:30 P.M. RESOLUTION 19-101: APPROVE A COOPERATIVE AGREEMENT BETWEEN THE CITY AND THE UTAH DEPARTMENT OF TRANSPORTATION FOR THE DESIGN AND CONSTRUCTION OF 2550 SOUTH BETWEEN 5600 WEST AND 7200 WEST Russ Willardson, Public Works Director, presented proposed Resolution 19-101 that would approve a Cooperative Agreement between the City and the Utah Department of Transportation for the design and construction of 2550 South between 5600 West and 7200 West. Written documentation previously provided to the City Council included information as follows: This agreement will transfer $500,000 from UDOT to West Valley City, for the purpose of design and construction of highway from 2550 South 5600 West to 7200 West. These funds will be used as partial funding for the 2540 South Roadway Extension.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 13, 2019 -12- Pursuant to Utah Code Section 11-58-207(1) and with money designated in the Transportation Investment Fund, UDOT will provide funding for the design and construction of 2550 South from 5600 West to 7200 West. Salt Lake County will provide funds as well. This agreement is the mechanism for UDOT to pass these funds through to the City. As planned, these funds will be used in addition to sources already established with Utah Department of Transportation and Salt Lake County Transportation Funds for the 2540 South Roadway Extension Project. Councilmember Nordfelt verified that there are trails planned in this area. Russ replied yes. The City Council will consider Resolution 19-101 at the Regular Council Meeting scheduled August 20, 2019 at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR AUGUST 20, 2019 A. RESOLUTION 19-102: AUTHORIZE THE CITY TO ACCEPT A SPECIAL WARRANTY DEED FROM THE CATHOLIC DIOCESE OF SALT LAKE CITY REAL ESTATE CORPORATION FOR PROPERTY LOCATED AT APPROXIMATELY 3580 WEST 3650 SOUTH Mayor Bigelow discussed proposed Resolution 19-102 that would authorize the City to accept a Special Warranty Deed from the Catholic Diocese of Salt Lake City Real Estate Corporation for property located at approximately 3580 West 3650 South. Written documentation previously provided to the City Council included information as follows: The Catholic Diocese of Salt Lake City Real Estate Corporation parcel located at 3580 West 3650 South (15-32-201-088-2000) is the site of Saints Peter and Paul Catholic Church. The church has recently submitted an application for approval of a parking lot expansion. During the review of the project it was discovered that a portion of the Lancer Way (3650 South) right-of-way had not previously been conveyed to the City. Lancer Way (3650 South) is designated as a 66-foot wide right-of-way (33-foot half width). Along the westerly portion of the church property only 30.45 feet had been previously been conveyed as public right-of-way, although improvements exist to the full width. As a condition of approval for the parking lot expansion, conveyance of the additional 2.55 feet of right-of- way on Lancer Way was required.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 13, 2019 -13- Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Resolution 19-102 at the Regular Council Meeting scheduled August 20, 2019, at 6:30 P.M. COMMUNICATIONS A. COUNCIL CHAMBERS MEDIA PRESENTATION Eric Bunderson, City Attorney, stated that there have been issues with the recording and filming of Council meetings in the Multi-Purpose room and Council Chambers for several years and the equipment is continuing to age. He described some of the issues. Eric stated that a task force consisting of himself, Paul Isaac, Jake Arslanian, Ken Cushing, and Nichole Camac was put together to find a solution. Eric indicated that finding a system that incorporated Onbase, the City’s document management system, was important. He detailed the RFP process and stated that 5 responses were received, 2 of which were clearly in line with some of the goals the task force envisioned. Eric detailed the first proposal from ETI. Councilmember Christsensen verified that podiums would still be moveable. Eric replied yes. He then detailed the second proposal from Gencom. Mayor Bigelow clarified that roll call votes are required by State Law and cannot be conducted electronically at this time. Nichole Camac, City Recorder, replied yes. Councilmember Huynh stated that he would prefer the ETI proposal. He indicated that he doesn’t like the moving screen proposed by Gencom in the Multi-Purpose room and feels this will get damaged easily. Councilmember Buhler asked if the transmission to the public will look the same on Comcast Channel 17. Sam Johnson, PR Director, replied that the live stream online is HD resolution while Comcast Channel 17 is a non HD channel so the resolution still will not be great. He added that the tri-screen view proposed by both companies would be reflected on the television. Councilmember Buhler stated that he feels the Council will need to decide whether or not it wants Study Meetings to be recorded at this time and make sure that the new system has the capability to do this. Mayor Bigelow asked if the tri-screen view can be modified. Eric replied yes. Mayor Bigelow asked if the technology proposed by both companies is sufficient. Ken Cushing, IT, replied this is where technology is going and he feels the proposals are both top of the line. Mayor Bigelow stated that he would like to have the ability to turn off speakers and added that he doesn’t like the idea of having microphones in the ceiling. He also indicated that he doesn’t like the idea of a moveable screen in the multi-purpose room either because he feels this is an expensive piece of equipment that can get moved around and damaged by too many people. He encouraged staff to look at a higher quality projector and pull own screen. Councilmember Lang asked if the tv screens proposed in the Council Chambers by both companies would be able to move. Ken replied yes. Mayor  MINUTES OF COUNCIL STUDY MEETING – AUGUST 13, 2019 -14- Bigelow encouraged the City to look at mid-range proposals as well. He indicated that just because these proposals have a lot of great technological features, doesn’t mean all those features are needed or necessary. He added that he doesn’t feel the smaller screens proposed by Gencom for each Councilmember in the Council Chambers are necessary. Councilmember Lang stated that other boards and commissions would utilize them. Mayor Bigelow stated he would like to see what can be purchased for less that would be functional and still do a good job. B. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions Mayor Bigelow stated he would like to get a report on the Wasatch Food Festival. He indicated that he would like a summary and pictures. Wayne stated that collaboration with the Shakespeare group at Harman Hall has been successful. He indicated that they have recently committed to producing a 2020 Christmas play and are even considering a potential MOU for a 5-year production of it. He added that they will also be performing “Every Brilliant thing” in December/January of this year and are excited to use the facility. Wayne concluded that there is also possibility for a Children’s Theatre. B. COUNCIL REPORTS COUNCILMEMBER BUHLER- CEP Councilmember Buhler provided an update on CEP (attached to minutes) regarding financing. COUNCILMEMBER CHRISTENSEN- ULCT, MUNICIPAL COUNCILS Councilmember Christensen stated that the ULCT fall meeting will be in Salt Lake City and he is working to ensure West Valley City is incorporated into that as well. He indicated that ULCT is also discussing the tax task force but are not making any policies or decisions at this time. Councilmember Christensen stated that the Property Rights Coalition will be reaching out about processing time of applications. He indicated that he also attended the Municipal Councils meeting and discussed Salt Lake County Housing and CDBG block grants. He stated that the City received praise for their program.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 13, 2019 -15- COUNCILMEMBER FITISMENAU- HEALTHY WEST VALLEY, CENSUS 2020 Councilmember Fitisemanu stated that the City has been supportive of the healthy West Valley initiative. He indicated that focus groups are working in different districts which has been great. Councilmember Fitisemanu also indicated that a lot of information is being distributed by the Census 2020 committee. COUNCILMEMBER LANG- NEIGHBORHOOD NIGHT OUT Councilmember Lang noted that she received a compliment about the resurfacing of the tennis courts at Centennial Park while attending a Neighborhood Night Out event. MOTION TO ADJOURN Upon motion by Councilmember Huynh all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY AUGUST 13, 2019 WAS ADJOURNED AT 6:22 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, August 13, 2019. _______________________________ Nichole Camac, CMC City Recorder