City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 24, 2019 -1- THE WEST VALLEY CITY COUNCIL MET IN STUDY SESSION ON TUESDAY, SEPTEMBER 24, 2019, AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR PRO-TEM BUHLER. THE FOLLOWING MEMBERS WERE PRESENT: Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 ABSENT: Ron Bigelow, Mayor STAFF PRESENT: Wayne T Pyle, City Manager Angel Pezely, Deputy City Recorder Paul Isaac, Assistant City Manager/HR Director Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jeannette Carpenter, Acting Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Jake Arslanian, Public Works Department John Rock, Administration APPROVAL OF MINUTES OF STUDY MEETING HELD SEPTEMBER 17, 2019 The Council considered the Minutes of the Study Meeting held September 17, 2019. There were no changes, corrections or deletions.  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 24, 2019 -2- Councilmember Lars Nordfelt moved to approve the Minutes of the Study Meeting held September 17, 2019. Councilmember Tom Huynh seconded the motion. A voice vote was taken, and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF SEPTEMBER 17, 2019 Upon inquiry by Mayor Pro-Tem Buhler, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting scheduled later this night. AWARDS, CEREMONIES AND PROCLAMATIONS SCHEDULED FOR OCTOBER 1, 2019 A. EMPLOYEE OF THE MONTH AWARD, OCTOBER 2019- BRAD TAYLOR, PUBLIC WORKS DEPARTMENT Councilmember Jake Fitisemanu offered to read the nomination of Brad Taylor, Public Works Department, to receive Employee of the Month Award for October 2019. The award reads as follows: Brad Taylor continually exemplifies what it is to go above and beyond for West Valley City. While his job may not be the same as a Police Officer or Fire Fighter, Brad has accomplished great things for the City and its’ residents. He has worked tirelessly in the development of Fairbourne Station, the City’s premier destination, and has resolved issue after issue with Market Street projects and many others. Brad works hard each day to make West Valley City a great destination location. He serves in the Public Works department with dedication and excellence and always provides clients with outstanding customer service. Brad makes sure to help people get their projects going and also helps provide new hires with the correct direction they need to ensure they can serve West Valley City well too. Often the Engineering side of business for West Valley City is overlooked because what they do doesn't often end up in the news and isn’t quite as glamorous as other positions in the City. But without people like Brad Taylor doing what they do day in and day out, the City wouldn't be headed in the great direction that it is. B. DIVISION OF THE QUARTER AWARD- PUBLIC RELATIONS Councilmember Don Christensen offered to read the nomination of Public Relations to receive Division of the Quarter Award. The award reads as follows:  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 24, 2019 -3- The West Valley City Public Relations Office has had a busy event season organizing and staffing Community events throughout the City. SpringFest, WestFest, Chill with the Chief, Community Meetings with Chief Jacobs, Community Heroes Celebrations, Block Parties, Safety Fairs, and Fire Station Grand Openings are just a few of the events organized and managed by the office. PR staff members also provide support to other Department events throughout the year, ensuring that the City is well-represented. These events are an essential part of the City's overall communications strategy, and residents continue to provide positive feedback. The exceptional organization and planning skills of the Public Relations office have ensured that these events are carried out successfully year after year. These events provide residents multiple opportunities to interact with elected officials as well as public safety personnel, and feedback tells us that residents continue to look forward to these events. Way to go Public Relations! PUBLIC HEARINGS SCHEDULED FOR OCTOBER 1, 2019 A. ACCEPT PUBLIC INPUT REGARDING RE-OPENING THE FY 2019- 2020 BUDGET Mayor Pro-Tem Buhler informed a public hearing had been advertised for the Regular Council Meeting scheduled October 1, 2019, in order for the City Council to hear and consider public comments regarding re-opening the FY 2019- 2020 budget. Proposed Ordinance 19-41 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 19-41, AMEND THE BUDGET OF WEST VALLEY CITY FOR THE FISCAL YEAR BEGINNING JULY 1, 2019 AND ENDING JUNE 30, 2020 TO REFLECT CHANGES IN THE BUDGET FROM INCREASED REVENUES AND AUTHORIZE THE DISBURSEMENT OF FUNDS Jeannette Carpenter, Acting Finance Director, discussed proposed Ordinance 19- 41 that would amend the budget of West Valley City for the fiscal year beginning July 1, 2019 and ending June 30, 2020 to reflect changes in the budget from increased revenues and authorize the disbursement of funds. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 24, 2019 -4- State law permits the City to amend its budget during the year. The City holds public hearings on budget amendments on a quarterly basis each fiscal year. A Public Notice was posted September 19, 2019 in (the Salt Lake Tribune and the Deseret Morning News) general circulation to the general public. Notice was given that a public hearing is to be held October 1, 2019 at 6:30 p.m., West Valley City Hall, 3600 Constitution Blvd., West Valley City, Utah. Councilwoman Lang asked if not using the grants in the allotted time jeopardizes the grant money. Jeannette explained that the roll over does not jeopardize the funds. The City Council will consider Ordinance 19-41 at the Regular Council Meeting scheduled October 1, 2019 at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR SEPTEMBER 1, 2019 A. RESOLUTION 19-125: AUTHORIZE THE CITY TO ACCEPT A STORM DRAIN EASEMENT FROM THE NELSON SALT LAKE CITY, LLC FOR PROPERTY LOCATED AT APPROXIMATELY 2120 SOUTH 3600 WEST Mayor Pro-Tem Buhler discussed proposed Resolution 19-125 that would authorize the City to accept a storm drain easement from the Nelson Salt Lake City, LLC for property located at approximately 2120 South 3600 West. Written documentation previously provided to the City Council included information as follows: Accept a Storm Drain Easement from The Nelson Salt Lake City LLC, a Utah limited liability company across property located at 2120 South 3600 West. This Storm Drain Easement was required for approval of additional improvements on the HERC Rentals, Inc. site. As part of its project, HERC Rentals will be installing a City storm drain line to run from a curb inlet box located adjacent to its property on the SR-201 South Frontage Road to an existing City storm drain line on adjacent project along the west side of the HERC Rentals property. As a West Valley City storm drain will run through a portion of the HERC Rentals, Inc. property, a Storm Drain Easement in favor of West Valley City was required.  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 24, 2019 -5- Upon inquiry, there were no further questions or concerns expressed by members of the City Council. B. RESOLUTION 19-126: AUTHORIZE THE CITY TO ENTER INTO A RIGHT OF WAY CONTRACT AND ACCEPT AN UNDERGROUND RIGHT OF WAY EASEMENT WITH AND FROM FIRECLAY 35 LLC FOR PROPERTY LOCATED AT 5504 WEST 3500 SOUTH Mayor Pro-Tem Buhler discussed proposed Resolution 19-126 that would authorize the City to enter into a Right of Way Contract and accept an Underground Right of Way Easement with and from Fireclay 35 LLC for property located at 5504 West 3500 South. Written documentation previously provided to the City Council included information as follows: The Fireclay 35 LLC parcel located at 5504 West 3500 South (O’Reilly Auto Parts site) is one of several parcels affected by this project and which require acquisitions Underground Right of Way Easements in favor of Rocky Mountain Power for the 3500 South Power Burial Project; approximately 5400 West to 6000 West. This project will be constructed in conjunction with the current phase of the Mountain View Corridor Project. As a Betterment to the Mountain View Corridor Project, is paying for the burial of overhead power lines between approximately 5400 West and 6000 West. Compensation for the purchase of the Underground Right of Way Easement and improvements is $5,000.00 based upon the compensation estimate prepared by the DH Group, LLC. Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Resolution 19-125 and 19-126 at the Regular Council Meeting scheduled October 1, 2019, at 6:30 P.M. COMMUNICATIONS A. POLICE DEPARTMENT HEADQUARTER RIBBON CUTTING AGENDA Jake Arslanian, Facilities Director, stated that the ribbon cutting event will be held on October 15th. There will be VIP tours from 3-4PM with the ribbon cutting happening at 4:30 PM.  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 24, 2019 -6- Councilman Buhler asked when the PD will actually move in. Jake stated that the move will begin on October 16th. Starting from the first floor and going up. By Monday, October 21st the building will be open to the public. By the second week of November the whole department will be functioning in the building. B. SUSTAINABILITY/RENEWABLE ENERGY PRESENTATION Steve Pastorik, CED, presented a PowerPoint Presentation summarized as follows: - Sustainability o Energy, water, waste, transportation - Generally speaking, West Valley households are more sustainable than households in neighboring cities because: o West Valley’s average household size (3.65) is larger than the County’s average household size (3.01) o West Valley’s lot and home sizes are smaller than several other cities in the County o West Valley has a greater mix of housing types than most other cities in the County - Utah Energy Consumption by end-use sector o Residential- 20.2% o Commercial- 20.2% o Industrial- 27.4% o Transportation- 32.2% - Typical household energy consumption by use o HVAC- 32% o Water Heating- 14% o Lighting- 10% o Other- 44% - Reducing Energy Consumption o HVAC: efficient furnaces/AC units, insulation, reduced house size, attached product, smart thermostats, efficient windows o Water heating: efficient appliances (dishwasher, clothes washer), low flow showerheads, tankless water heaters o Lighting: LED fixtures, smart home technology o Other (refrigerators, TVs, clothes dryers, stoves, etc.): efficient appliances, smart home technology - On-Site Generation o Solar, geothermal and wind - Home Energy Rating System o HERS score of 0: These homes would be Net Zero Energy Homes. This means that these homes produce as much energy through renewable resources, such as solar panels, as they MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 24, 2019 -7- consume. Only a Net Zero Energy Home can score 0 on the HERS Index. o HERS score of 20: This home is 80% more energy efficient than a standard new home. o HERS score of 40: This home is 60% more energy efficient than a standard new home. - Annual CO2Emissions from Typical Household of 4 o Electricity: 10,698 lbs. o Gas: 7,658 lbs. - Utah Water Consumption by End-Use Sector o Agriculture- 82% o Indoor Residential- 4% o Commercial, Industrial & Institutional- 8 % o Outdoor Residential- 6% - Reducing Water Consumption o Indoor: WaterSensefixtures (toilets, showerheads, faucet) and Energy Star appliances (dishwashers and clothes washers) o Outdoor:  Reducing lot size  Less than ¼ acre: 449 gallons per day  ¼ acre to ½ acre: 682 gallons per day  Localscapes use up to 2/3 less water by design - Fixtures and Appliances/ State construction Code and Standard/ Watersense and Energy Star o Toilet/ 1.6 Gallon per flush/ 1.28 gallons per flush o Bathroom faucet/ 2.2 gallons per minute/1.5 gallons per minute o Kitchen Faucet/ 2.2 gallons per minute/ N/A o Showerhead/2.5 gallons per minute/ 2.0 gallons per minute o Dishwasher/5 gallons/ 3 gallons o Clothes washer/ 20 gallons/ 14 gallons - Annual CO2Emissions from Waste from a Typical Household of 4 o Without recycling: 2,766 lbs. o With recycling: 1,704 lbs. - Utah Energy Consumption by end-use sector o Residential- 32.2% o Commercial-20.2% o Industrial- 27.4% o Transportation- 32.2% - Reducing Gasoline Consumption o VMT: mixed use development and development density MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 24, 2019 -8- o Vehicle efficiency: hybrids, plug-in hybrids, electric and fuel cells o Alternative transportation  Walking: sidewalks, density, mixed use and safety  Biking: bike paths, density, mixed use and safety  Transit: frequency of service, reliability of service, density and mixed use - Annual CO2Emissions from 2 Car Household o Gasoline: 24,836 lbs. (assumes 24 miles/gallon and 15,000 annual miles per vehicle) - Cost of Sustainable Features o Tesla solar roof tiles: $28,000 o Solar panels: $18,000 o 100% brick: $17,000 o Home battery: $7,500 o Car charger: $4,500 o R-30 insulation: $4,000 o High efficiency furnace: $2,500 o Tankless water heater: $1,100 - Breakeven Period of Sustainable FeaturesSolar panels: 8 years o Car charger: 14 years (including vehicles) o R-30 insulation: 40 years o High efficiency furnace: 30 years o Tankless water heater: 11 years - Tesla solar roof tiles - R-30 insulation - High-efficiency furnaces - Tankless water heaters - Energy Star appliances - Electric car chargers - WaterSensefixtures - Localscapes - All brick homes - 5,000 -8,000 SF lots - 2 car garage - 1,200 SF min. and 1,400 SF min. homes - Unique architecture w/ quality interiors - ½ mile from: o Transit o Services  Shopping MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 24, 2019 -9-  Healthcare  Education  Recreation - Discussed features, RE Zone, Sustainability zone (5,000 SF) and Sustainability (8,000 SF) - How can the City help? o Zone change for smaller lots o Development agreement for smaller homes o Marketing assistance o Fee reductions  Building permit fees: $4,000 to $4,500  Impact fees: $2,931 o Neighborhood park - Discussed potential locations Councilman Buhler questioned whether windmills would help our residents with energy usage. Wayne Pyle explained that we don’t see many residential windmill applications, we do however, see commercial applications. Councilman Buhler stated that he feels it would be a risk for a developer to assume there are that many people willing to pay the price for a home like this. Councilwoman Lang asked about the energy difference in a home with brick as opposed to other materials. Steve Pastorik explained that brick doesn’t help with energy usage but is more desired because it will weather much better over time. Councilwoman Lang asked if we had any ordinance that would preclude a resident from adding these energy saving amenities to their homes. Steve Pastorik confirmed that we do not have ordinances that would keep people from making these upgrades. The Council feels that we would need to have very specific requirements for this sort of development. Steve Pastorik expressed that what he’s hearing from the Council is that instead of designating a specific property for this, we wait until a developer comes to us with interest. They also feel that it would need to include all the upgrades they’ve been shown, per household. There was further discussion about how many developments we would allow. Councilman Christensen feels that it should be market driven. Councilwoman Lang feels that we should stick with 8,000 sq. ft as the minimum lot size. Councilman Nordfelt and Fitisemanu think that 5,000 sq. ft lots would work in a sustainable development only. Steve Pastorik explained that the Council would be able to come up with the criteria for the ordinance if they decided to move forward. Councilman Nordfelt feels that the people who would buy these homes would be great additions to our community. That a development like this would show that we are a forward-thinking community. Councilman Huynh feels that we should start out with a small 2-5-acre piece of property to test the idea. Wayne summarized the Councils direction that we will bring them an  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 24, 2019 -10- ordinance that would create the zone, create the requirements we’d want in the zone, 5 acre or less property, no restriction on the number of applications to come in. C. COUNCIL CALENDAR Mayor Pro Tem Buhler referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions The Council would like to see a list of all the projects the Staff feel need to be done so they can prioritize these needs. Borders around road base in somebody’s drive way. Revisit our recycling program. No market for the recyclables. Councilman Nordfelt would like to discuss HB 411 (Utah Clean Energy can come give the Council a presentation) they would need the City to pass a resolution. B. COUNCIL REPORTS Councilwoman Karen Lang brought photos from a small town in Mississippi that showed some interesting cell phone towers. Councilman Don Christensen reported on the Hampton Inn ribbon cutting. He stated that it was a nice event and the hotel seems very happy to be in our city. C. REVIEW AGENDA FOR REDEVELOPMENT AGENCY MEETING SCHEDULED OCTOBER 1, 2019 ACCEPT PUBLIC INPUT REGARDING RE-OPENING THE FY 2019- 2020 BUDGET  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 24, 2019 -11- Mayor Pro-Tem Buhler informed a public hearing had been advertised for the Regular Redevelopment Agency Meeting scheduled October 1, 2019, in order for the Agency to hear and consider public comments regarding re-opening the FY 2019-2020 budget. Proposed Resolution 19-13 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: RESOLUTION NO. 19-13, AMEND THE BUDGET OF WEST VALLEY CITY REDEVELOPMENT AGENCY FOR THE FISCAL YEAR BEGINNING JULY 1, 2019 AND ENDING JUNE 30, 2020 TO REFLECT CHANGES IN THE BUDGET FROM INCREASED REVENUES AND AUTHORIZE THE DISBURSEMENT OF FUNDS Wayne Pyle, City Manager, discussed proposed Resolution 19-13 that would amend the budget of West Valley City Redevelopment Agency for the fiscal year beginning July 1, 2019 and ending June 30, 2020 to reflect changes in the budget from increased revenues and authorize the disbursement of funds. Written documentation previously provided to the City Council included information as follows: State Statute Title 10, Chapter 6, Utah Code Annotated 1953, as amended, allows the City of West Valley to amend its budget during the year. The West Valley City Redevelopment Agency holds, as needed on a quarterly basis, public hearings to amend the annual budget. A Public Notice was posted September 19, 2019 in (the Salt Lake Tribune and the Deseret Morning News) general circulation to the general public. Notice was given that a public hearing is to be held October 1, 2019 at 6:30 p.m., West Valley City Hall, 3600 Constitution Blvd., West Valley City, Utah. The Redevelopment Agency will consider Resolution 19-13 at the Regular Redevelopment Agency Meeting scheduled October 1, 2019 at 6:30 P.M. MOTION TO ADJOURN Upon motion by Councilmember Don Christensen all voted in favor to adjourn.  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 24, 2019 -12- THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY SEPTEMBER 24, 2019 WAS ADJOURNED AT 6:24 PM BY MAYOR PRO-TEM BUHLER. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, September 24, 2019. _______________________________ Angel Pezely Deputy City Recorder