City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – APRIL 28, 2020 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, APRIL 28, 2020 AT 4:30 P.M. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE MEETING WAS HELD ELECTRONICALLY. THE FOLLOWING MEMBERS WERE PRESENT ELECTRONICALLY: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT ELECTRONICALLY: Wayne T Pyle, City Manager Nichole Camac, City Recorder Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Steve Lehman, CED APPROVAL OF MINUTES OF STUDY MEETING HELD APRIL 21, 2020 The Council considered the Minutes of the Study Meeting held April 21, 2020. There were no changes, corrections or deletions. Councilmember Fitisemanu moved to approve the Minutes of the Study Meeting held April 21, 2020. Councilmember Lang seconded the motion. A voice vote was taken and all members voted in favor of the motion.  MINUTES OF COUNCIL STUDY MEETING – APRIL 28, 2020 -2- REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF APRIL 28, 2020 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting scheduled later this night. PUBLIC HEARINGS SCHEDULED FOR MAY 5, 2020 A. ACCEPT PUBLIC INPUT REGARDING APPLICATION PUD-1-2019, FILED BY RUSSELL PLATT, REQUESTING FINAL PLAT APPROVAL FOR THE COBALT LANDING PUD PHASE 2 SUBDIVISION LOCATED AT 3579 SOUTH REDWOOD ROAD Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled May 5, 2020, in order for the City Council to hear and consider public comments regarding application PUD-1-2019, filed by Russell Platt, requesting Final Plat Approval for the Cobalt Landing PUD Phase 2 Subdivision located at 3579 South Redwood Road. Proposed Ordinance 20-19 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 20-19, APPROVE THE AMENDMENT OF PARCELS A, B, AND C COBALT LANDING PUD Steve Lehman, CED, discussed proposed Ordinance 20-19 that would approve the amendment of parcels A, B, and C Cobalt Landing PUD. Written documentation previously provided to the City Council included information as follows: Mr. Russ Platt, is requesting final plat approval for the second phase of the Cobalt Landing PUD. The subject property was rezoned in the fall of 2016 from the M Zone to the RM Zone. A portion of this phase was rezoned in June 2018 from the C-2 zone to the RM zone. Property adjacent to Redwood Road retained the C-2 designation. This application will amend Parcels A, B, and C of the Cobalt Landing PUD and will provide an additional 27 residential units to be constructed to the west of first phase of Cobalt Landing PUD. The second phase of this project also reduces the originally planned commercial spaces. The overall density of this project will be 11.78 units per acre. MINUTES OF COUNCIL STUDY MEETING – APRIL 28, 2020 -3- Proposed townhomes will be a combination of 2 and 3 story units. Based on the development agreement approved by the City Council, the square footage of town homes in this phase will increase from 1800 square feet to 1900 square feet, with basements being proposed for all units. The project has been laid out so that all units will have parking in front of the unit. This totals 108 spaces for the 27 units. As a reminder, the Cobalt Landing PUD has a parking ratio of 3.9 parking spaces per unit. As with the first phase, units will be accessed from a private drive court, with fronts of the units facing a common courtyard. The architecture for this project is very urban and will follow the same design as those built in the first phase. The materials will be stone, cement board and stucco. Interior features include 9-foot ceilings and solid surface countertops. All townhome units will include a ground level patio, balcony and roof top deck. Access to the subdivision will be gained from a private road extending east off Redwood Road. Since the project is less than 100 units in size, a single point of access is allowed without a secondary access. The overall open space requirement is 50%. The proposed project sits at approximately 43%. However, in the previous phase, staff did allow the roof top deck to count towards meeting the open space requirements. As mentioned previously, these units have a ground level patio, a balcony, and a roof top deck for outside use. The percentage used in this phase is roughly proportional to the same consideration that was offered in the first phase. During the review of the first phase, the developer agreed to install fencing along the north and south sides of the project. Now that the residential portion of this development is extending to the west, staff believes that fencing should continue along the north and south boundaries to meet up with the recently installed fence separating the residential and commercial properties. Fencing materials would match the existing fence type. Councilmember Buhler verified that the action by the Council will allow the applicant to build what has already been approved. Steve replied yes. Councilmember Buhler asked if this is an administrative function. Steve replied yes and noted that there are several enhancements that were included in the Development Agreement at the zone change level of the process.  MINUTES OF COUNCIL STUDY MEETING – APRIL 28, 2020 -4- The City Council will consider Ordinance 20-19 at the Regular Council Meeting scheduled May 5, 2020 at 6:30 P.M. RESOLUTION 20-49: ADOPT A TENTATIVE BUDGET FOR THE FISCAL YEAR COMMENCING JULY 1, 2020 AND ENDING JUNE 30, 2021; SET AUGUST 11, 2020 AS THE DATE FOR A PUBLIC BUDGET HEARING Wayne Pyle, City Manager, presented proposed Resolution 20-49 that would adopt a tentative budget for the fiscal year commencing July 1, 2020 and ending June 30, 2021; set August 11, 2020 as the date for a public budget hearing. Written documentation previously provided to the City Council included information as follows: This resolution adopts the tentative budget for West Valley City for the 2020-2021 fiscal year and sets a date for public comment at a hearing to be held on August 11, 2020. West Valley City will adopt a tentative budget that will be made available for public inspection during regular office hours in the City’s Recorder’s office and gave notice of a hearing to receive public comment, before the final adoption of this tentative budget for FY 2020-2021. Wayne detailed the difficulties the City has experienced in preparing the tentative budget with the economic impact of COVID-19. He provided a projected impact the City may potentially experience. Wayne discussed specific proposals, ideas, projections, and cuts. Mayor Bigelow stated that he spoke with Wayne about the numbers in general. He indicated that the City doesn’t know what is going to happen and noted that the pandemic is an unusual situation. Mayor Bigelow stated that Utah typically recovers well when economic difficulties occur, and the City has a greater advantage in that it meets every week. He expressed concern about dipping into the fund balance in such a significant way at the beginning and noted that he would like to keep the balance as full as possible. Councilmember Buhler stated that he is supportive of Wayne’s process and doesn’t know where cuts could be appropriately made. Mayor Bigelow stated he would be open to cutting vehicle purchases but not eliminating step increases for employees. He discussed vacancy for open positions and the impact on budget. Councilmember Buhler stated he fully supports employees and ensuring that they are taken care of. Wayne noted that he is in agreement with the Mayor on the numbers but there is a difference in the form and process. Wayne stated he did remove the fleet purchases from the budget and would ask for any expenditures related to fleet in a budget opening at a later time. Mayor Bigelow stated that there is a lot of unknowns at this time and he prefers to be cautious.  MINUTES OF COUNCIL STUDY MEETING – APRIL 28, 2020 -5- Councilmember Lang noted that wages at the Cultural Center increased by 14%. Paul Isaac, Assistant City Manager, noted there is an increase in personnel related to Harmon’s Hall but these wages are being paid primarily out of grant money. Wayne asked if these positions were hired in the current budget year. Paul replied yes. Councilmember Lang asked where the transportation money was allotted in previous budgets. Wayne replied this is the first year the City is receiving this from the County. Councilmember Lang asked if this will be consistent every year. Wayne replied that it will likely fluctuate. Councilmember Huynh asked if the sales tax and revenue tax in the last 3 years have been good. Wayne stated these have been fairly steady and have increased over time. Councilmember Huynh asked how much is currently in the General Fund. Wayne replied there was 16.3 million at the end of the audit and prior to the Strategic Plan. He indicated that if some projects are completed, this number could remain steady. The City Council will consider Resolution 20-49 at the Regular Council Meeting scheduled May 5, 2020 at 6:30 P.M. CONSIDER APPLICATION PUD-2-2019, FILED BY MARK GARZA, REQUESTING FINAL PLAT APPROVAL FOR THE ERIN HILLS PUD LOCATED AT 3625 SOUTH 5600 WEST Steve Lehman, CED, presented application PUD-2-2019, filed by Mark Garza, requesting Final Plat Approval for the Erin Hills PUD located at 3625 South 5600 West. Written documentation previously provided to the City Council included information as follows: Mark Garza is requesting final plat approval for the Erin Hills PUD. The project consists of 130 townhome units, 2 single family lots, and 2 commercial pad sites on approximately 14.4 acres. The proposed development is located at 3625 South 5600 West. The subject property was rezoned in January 2019 from the A zone to the RM and C-2 zones. The two single family lots were already zoned R-1-8. A development agreement was approved by the City Council as part of that process. Access to the development will be gained from a public road with connecting points on both 5600 West and 3500 South. The public right-of-way will provide two points of access into the townhome community. All streets within the project itself will be private The dedicated right-of-way providing access to the subdivision will meet City standards for width and other improvements. The cross section calls for a parkstrip and street trees on both sides of the road. The development agreement stipulates MINUTES OF COUNCIL STUDY MEETING – APRIL 28, 2020 -6- that maintenance of the landscaped parkstrips will be the responsibility of the Home Owner’s Association. Access within the project itself will be provided by a series of private streets and drive courts. Main roads in and through the project will require a minimum asphalt width of 26 feet. Drive courts that are less than 150 feet in length can have 20-feet of asphalt per the Fire Code. The project will consist of at least two different building styles of townhomes. The mixture of buildings will be two and three story. The two story units will be located along the east and south property lines. All townhomes will include rear load garages. There will be a minimum of two exterior colors schemes used per building to help provide variety between buildings. Buildings will consist of 100% masonry products. Brick, stone and fiber cement siding along stucco will be used here. Townhome units will have varying square footages. Unit sizes range from 1,598 square feet for the two-story units to 2,067 square feet for the three-story units. All townhomes will include 9-foot ceilings, two-tone paint and solid surface countertops in the kitchens and bathrooms. The parking requirement for all residential development in the City is 2 spaces per unit. However, in multiple family projects where many units do not have driveways, this number is generally deficient. In the Erin Hills PUD, all units will have a two-car garage and 60 of those units will have driveways in front of the garage for additional parking. In addition to the garage and driveway parking, 30 guest spaces are provided as well. All total, the project will provide 410 parking spaces which was a requirement of the development agreement. This number equates to a parking ratio of 3.15 spaces per unit. The project amenities include courtyards between the alley loaded units, a BBQ area, a patio and balcony for each of the 3 story units, a rooftop patio for each of the 3 story units and a front porch for each of the 2 story units. The project will have a pavilion, tot lot and sports court. The site has an extensive sidewalk system that will allow residents to walk around the entire perimeter of the development. Interior sidewalks will also provide good pedestrian connections from residential units to the open space and recreational amenities mentioned above. The developer will create a Home Owner’s Association for the entire project. The association will be responsible to hire a property management company for the site itself as well as the parkstrip landscaping along the “L” shaped street. As per previous PUD applications, and as addressed in the development agreement, prior  MINUTES OF COUNCIL STUDY MEETING – APRIL 28, 2020 -7- to the HOA taking over the project, an independent engineering firm will certify that the project was completed per the City’s approvals. This will provide an opportunity to ensure that all development standards and improvements have been completed in accordance with the Planning Commission’s approval of this project. Mayor Bigelow asked if the street is dedicated. Steve replied yes. Mayor Bigelow asked if there will be access into the park and ride lot. Steve replied yes. Mayor Bigelow expressed concern about parking on the street and flowing into the park and ride. He also expressed concerned about traffic increase in the area. Steve stated that he could talk with the City’s traffic engineer to discuss a solution. Councilmember Buhler asked if this subdivision meets all requirements. Steve replied yes. The City Council will consider application PUD-2-2019 at the Regular Council Meeting scheduled May 5, 2020 at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR MAY 5, 2020 A. RESOLUTION 20-50: AUTHORIZE THE CITY TO ENTER INTO A RIGHT OF WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM ROBERT AND EVELYN PARTNER FOR PROPERTY LOCATED AT 3935 SOUTH MARKET STREET Mayor Bigelow discussed proposed Resolution 20-50 that would authorize the City to enter into a Right of Way Purchase Agreement and accept a Warranty Deed and Temporary Construction Easement with and from Robert and Evelyn Partner for property located at 3935 South Market Street. Written documentation previously provided to the City Council included information as follows: The Robert W. Partner and Evelyn S. Partner property is one of several properties affected by the required removal and replacement of pedestrian ramps to meet current ADA standards as part of the 2020 Asphalt Overlay Project. As part of this project several City streets will be overlaid full width. Any existing ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Warranty Deed and the Grant of Temporary Construction Easement will facilitate construction of the project. Compensation in the amount of $400.00 was based upon an appraisal report prepared by Integra Realty Resources. B. RESOLUTION 20-51: AUTHORIZE THE CITY TO ENTER INTO A  MINUTES OF COUNCIL STUDY MEETING – APRIL 28, 2020 -8- RIGHT OF WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM THE TERRY LORING NIELSON TRUST AND THE MELISSA JOLEAN NIELSON TRUST FOR PROPERTY LOCATED AT 4020 SOUTH MARKET STREET Mayor Bigelow discussed proposed Resolution 20-51 that would authorize the City to enter into a Right of Way Purchase Agreement and accept a Warranty Deed and Temporary Construction Easement with and from The Terry Loring Nielson Trust and The Melissa Jolean Nielson Trust for property located at 4020 South Market Street. Written documentation previously provided to the City Council included information as follows: The Terry Loring Nielson Trust and Melissa Jolean Nielson Trust property is one of several properties affected by the required removal and replacement of pedestrian ramps to meet current ADA standards as part of the 2020 Asphalt Overlay Project. As part of this project several City streets will be overlaid full width. Any existing ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Warranty Deed and the Grant of Temporary Construction Easement will facilitate construction of the project. Compensation in the amount of $700.00 was based upon an appraisal report prepared by Integra Realty Resources. C. RESOLUTION 20-52: AUTHORIZE THE CITY TO ENTER INTO A RIGHT OF WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM THE BERSTEIN FAMILY TRUST FOR PROPERTY LOCATED AT 2721 WEST 3835 SOUTH Mayor Bigelow discussed proposed Resolution 20-52 that would authorize the City to enter into a Right of Way Purchase Agreement and accept a Warranty Deed and Temporary Construction Easement with and from The Berstein Family Trust for property located at 2721 West 3835 South. Written documentation previously provided to the City Council included information as follows: The Bernstein Family Trust property is one of several properties affected by the required removal and replacement of pedestrian ramps to meet current ADA standards as part of the 2020 Asphalt Overlay Project. As part of this project several City streets will be overlaid full width. Any existing  MINUTES OF COUNCIL STUDY MEETING – APRIL 28, 2020 -9- ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Warranty Deed and the Grant of Temporary Construction Easement will facilitate construction of the project. Compensation in the amount of $500.00 was based upon an appraisal report prepared by Integra Realty Resources. Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Resolutions 20-50, 20-51, and 20-52 at the Regular Council Meeting scheduled May 5, 2020, at 6:30 P.M. COMMUNICATIONS A. CENSUS UPDATE John Rock, Administration, provided statistics on the 2020 Census that included: - Response Rates o Utah: 56.7% o Salt Lake County: 60.7% o West Valley City: 56.0% o Salt Lake City: 57.1% o West Jordan: 60.8% o South Salt Lake: 49.4% - West Valley City Data o Response by Internet: 51.1% o Response by Other (Phone, Mail, etc.): 4.9% o Low response area map - May Goals o Increase Response Rate by 5% Citywide, with focus in low response areas. Additional goal to meet and exceed State average response rate. o Coordinate with Faith Leaders and Complete Count Committee Participants in low response areas for an alternative outreach strategy. o Continue working with Partners in South Salt Lake, Salt Lake City, and Salt Lake County to see what strategies have been  MINUTES OF COUNCIL STUDY MEETING – APRIL 28, 2020 -10- effective while under COVD restrictions. o When and if allowed, distribute additional information at Food Banks and other essential services that serve harder to count populations. o Assisting the Census Bureau in their remote response follow up and field operations when they resume June 1, 2020 Councilmember Huynh asked if the Census is being promoted to different cultures. John replied yes. Councilmember Huynh suggested reaching out to religious leaders to encourage participation. B. SPECIAL LEGISLATIVE SESSION UPDATE Nicole Cottle provided a brief update on events occurring at the Special State Legislative Session. She discussed bills regarding GRAMA requests, open and public meetings, plat recordings, and Cares Act money. C. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Councilmember Fitisemanu asked about WestFest. Mayor Bigelow stated that a decision will be made by May 4, 2020. Mayor Bigelow stated that the Mayor of Riverton contacted him and would like to do a firework display to honor first responders on May 23, 2020. He indicated that he suggested an amount of $20,000 to participate. Mayor Bigelow stated he would prefer to do it at WestFest time or on the 4th or 24th holidays. Councilmember Huynh stated that he doesn’t think the City should participate. Councilmember Buhler stated that the City shouldn’t encourage large gatherings. Councilmember Lang asked if the purpose was to show appreciation Countywide on May 23, 2020. Mayor Bigelow replied yes. Councilmember Lang stated that she would like to participate and show West Valley City’s support. Mayor Bigelow stated that he doesn’t like the timing and is concerned this will encourage people to congregate to watch the fireworks. Councilmember Lang stated that people could say in their vehicles. Councilmember Buhler stated that he doesn’t feel this decision needs to be made today but does want to continue the conversation. Councilmember Christensen stated that he would want to ensure that all of the County is participating and not just Riverton. Members of the City Council had no further questions regarding the Council Update.  MINUTES OF COUNCIL STUDY MEETING – APRIL 28, 2020 -11- NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions None B. COUNCIL REPORTS COUNCILMEMBER CHRISTENSEN- ULCT Councilmember Christensen stated that he participated in the ULCT webinar. C. REVIEW AGENDAS FOR REGULAR REDEVELOPMENT AGENCY, HOUSING AUTHORITY, AND MUNICIPAL BUILDING AUTHORITY MEETINGS SCHEDULED MAY 5, 2020 Mayor Bigelow indicated that all meetings have the tentative budgets. He indicated that the documents are available for the Council to review. MOTION TO ADJOURN Upon motion by Councilmember Huynh all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY APRIL 28, 2020 WAS ADJOURNED AT 5:52 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, April 28, 2020. _______________________________ Nichole Camac, CMC City Recorder