City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – MAY 12, 2020 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, MAY 12, 2020 AT 4:33 P.M. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE MEETING WAS HELD ELECTRONICALLY. THE FOLLOWING MEMBERS WERE PRESENT ELECTRONICALLY: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT ELECTRONICALLY: Wayne T Pyle, City Manager Nichole Camac, City Recorder Paul Isaac, Assistant City Manager Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Robert Hamilton, Deputy Police Chief APPROVAL OF MINUTES OF STUDY MEETING HELD MAY 5, 2020 The Council considered the Minutes of the Study Meeting held May 5, 2020. There were no changes, corrections or deletions. Councilmember Lang moved to approve the Minutes of the Study Meeting held May 5, 2020. Councilmember Buhler seconded the motion. A voice vote was taken and all members voted in favor of the motion.  MINUTES OF COUNCIL STUDY MEETING – MAY 12, 2020 -2- REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING MAY 5, 2020 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting scheduled later this night. RESOLUTION 20-59: APPROVE THE EXECUTION OF AN INTERLOCAL AGREEMENT BETWEEN WEST VALLEY CITY AND SALT LAKE COUNTY Colleen Jacobs, Chief of Police, presented proposed Resolution 20-59 that would approve the execution of an Interlocal Agreement between West Valley City and Salt Lake County. Written documentation previously provided to the City Council included information as follows: Salt Lake County is agreeing to finance overtime shifts for West Valley City Police Officers to patrol parks and educate the public and enforce county public health orders related to Covid-19. West Valley City Police Officers will sign up for shifts and the County dispatchers will assign them to specific areas that are common to large crowds, such as parks, within our jurisdiction. West Valley City Police Department will maintain supervisory authority over those officers. Salt Lake County will reimburse the City for the cost of those shifts. Both the Utah Department of Health and the Salt Lake County Health Department have expressed concerns over the impact large gatherings in public places could have for the spread of Covid-19. Salt Lake County Mayor Jenny Wilson has made several public health orders concerning large gatherings, and it is anticipated that some restrictions will remain in place for the foreseeable future. Mayor Bigelow asked for clarification on enforcing County Public Health Orders. Chief Jacobs stated it would be asking people politely to comply with Health Department directives. She stated that Law Enforcement action could be issued as a disorderly conduct as opposed to citations under the Health Department code. Mayor Bigelow indicated that there have been instances outside of Utah where video is shown and is taken out of context. He indicated this can sometimes be done intentionally to exploit law enforcement. Councilmember Buhler asked if this was initiated by the County. Chief Jacobs stated the County received federal funding and is disbursing it to the Cities. Councilmember Buhler asked whose direction the officers will operate under. Chief Jacobs stated officers would still be under West Valley City direction and supervision, but scheduling will be conducted through the County. Councilmember Buhler expressed concern that the County may expect stricter enforcement than the State. Chief Jacobs stated that if the County intends to dictate how the City manages its Law Enforcement contacts, the City will not continue with this contract. Councilmember Buhler asked if the City has had staffing difficulties. Chief  MINUTES OF COUNCIL STUDY MEETING – MAY 12, 2020 -3- Jacobs replied no and indicated that overtime opportunities for additional income has been limited for Police Officers so this would create that chance. She indicated there is a lot of gray area with enforcement in the orange level that the State is in now but West Valley feels there is not a necessity to arrest people at this time but rather to encourage positive enforcement. Councilmember Buhler verified that the City will not go beyond its typical measures. Chief Jacobs replied yes. Mayor Bigelow stated that he likes that the City will keep this under its regular procedure and control. The City Council will consider Resolution 20-59 at the Regular Council Meeting scheduled May 19, 2020 at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR MAY 19, 2020 A. RESOLUTION 20-60: AUTHORIZE THE CITY TO ENTER INTO A RIGHT OF WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM MARK AND JUDITH HENDRICKSEN FOR PROPERTY LOCATED AT 3932 SOUTH MARKET STREET Mayor Bigelow discussed proposed Resolution 20-60 that would authorize the City to enter into a Right of Way Purchase Agreement and accept a Warranty Deed and Temporary Construction Easement with and from Mark and Judith Hendricksen for property located at 3932 South Market Street. Written documentation previously provided to the City Council included information as follows: The Mark Alan Hendriksen and Judith Hendriksen property is one of several properties affected by the required removal and replacement of pedestrian ramps to meet current ADA standards as part of the 2020 Asphalt Overlay Project. As part of this project several City streets will be overlaid full width. Any existing ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Warranty Deed and the Grant of Temporary Construction Easement will facilitate construction of the project. Compensation in the amount of $400.00 was negotiated based upon appraisal reports prepared by Integra Realty Resources. B. RESOLUTION 20-61: AUTHORIZE THE CITY TO ENTER INTO A RIGHT OF WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM JIMMY AND JEANETTE WINTERS FOR PROPERTY LOCATED AT 3946 SOUTH MARKET STREET  MINUTES OF COUNCIL STUDY MEETING – MAY 12, 2020 -4- Mayor Bigelow discussed proposed Resolution 20-61 that would authorize the City to enter into a Right of Way Purchase Agreement and accept a Warranty Deed and Temporary Construction Easement with and from Jimmy and Jeanette Winters for property located at 3946 South Market Street. Written documentation previously provided to the City Council included information as follows: The Jimmy A. Winters and Jeanette Winters property is one of several properties affected by the required removal and replacement of pedestrian ramps to meet current ADA standards as part of the 2020 Asphalt Overlay Project. As part of this project several City streets will be overlaid full width. Any existing ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Warranty Deed and the Grant of Temporary Construction Easement will facilitate construction of the project. Compensation in the amount of $600.00 was negotiated based upon an appraisal reports prepared by Integra Realty Resources. C. RESOLUTION 20-62: AUTHORIZE THE CITY TO ENTER INTO A RIGHT OF WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM RAUL MENDEZ III FOR PROPERTY LOCATED AT 2780 WEST MARCUS ROAD Mayor Bigelow discussed proposed Resolution 20-62 that would authorize the City to enter into a Right of Way Purchase Agreement and accept a Warranty Deed and Temporary Construction Easement with and from Raul Mendez III for property located at 2780 West Marcus Road. Written documentation previously provided to the City Council included information as follows: The Raul Mendez III property is one of several properties affected by the required removal and replacement of pedestrian ramps to meet current ADA standards as part of the 2020 Asphalt Overlay Project. As part of this project several City streets will be overlaid full width. Any existing ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Warranty Deed and the Grant of Temporary Construction Easement will facilitate construction of the project. Compensation in the amount of  MINUTES OF COUNCIL STUDY MEETING – MAY 12, 2020 -5- $600.00 was based upon appraisal reports prepared by Integra Realty Resources. D. RESOLUTION 20-63: AUTHORIZE THE CITY TO ENTER INTO A RIGHT OF WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM JEDDIDIAH AND JOSINE HALL FOR PROPERTY LOCATED AT 3955 SOUTH LEE MAUR STREET Mayor Bigelow discussed proposed Resolution 20-63 that would authorize the City to enter into a Right of Way Purchase Agreement and Accept a Warranty Deed and Temporary Construction Easement with and from Jeddidiah and Josine Hall for property located at 3955 South Lee Maur Street. Written documentation previously provided to the City Council included information as follows: The Jeddidiah D. Hall and Josine M. Hall property is one of several properties affected by the required removal and replacement of pedestrian ramps to meet current ADA standards as part of the 2020 Asphalt Overlay Project. As part of this project several City streets will be overlaid full width. Any existing ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Warranty Deed and the Grant of Temporary Construction Easement will facilitate construction of the project. Compensation in the amount of $400.00 was based upon appraisal reports prepared by Integra Realty Resources. E. RESOLUTION 20-64: AUTHORIZE THE CITY TO ENTER INTO A RIGHT OF WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM GLEN BAILESS AND 2718 WEST, LLC FOR PROPERTY LOCATED AT 2718 WEST 3835 SOUTH Mayor Bigelow discussed proposed Resolution 20-64 that would authorize the City to enter into a Right of Way Purchase Agreement and Accept a Warranty Deed and Temporary Construction Easement with and from Glen Bailess and 2718 West, LLC for property located at 2718 West 3835 South. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – MAY 12, 2020 -6- The Glen A. Bailess and the 2718 West, LLC properties is one of several properties affected by the required removal and replacement of pedestrian ramps to meet current ADA standards as part of the 2020 Asphalt Overlay Project. As part of this project several City streets will be overlaid full width. Any existing ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Warranty Deed and the Grant of Temporary Construction Easement will facilitate construction of the project. Compensation in the amount of $500.00 was based upon appraisal reports prepared by Integra Realty Resources. Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Resolutions 20-60, 20-61, 20-62, 20-63, and 20-64 at the Regular Council Meeting scheduled May 19, 2020, at 6:30 P.M. COMMUNICATIONS A. AVATAR III TACTICAL ROBOT VIDEO PRESENTATION Collen Jacobs, Chief of Police, provided a video that displayed the Police Departments Avatar III Tactical Robot. The AVATAR enhances the capabilities of SWAT and tactical response teams by allowing them to quickly and safely inspect dangerous situations, there is no longer a need to send personnel in before you’ve had a chance to assess the situation. The AVATAR saves lives by keeping first responders out of harm’s way, and it does so at a fraction of the price of other robots. The AVATAR Robots are regarded by tactical teams as a standard operational tool, like a firearm, vehicle, or piece of body armor. Councilmember Huynh asked if this has been used in a live setting yet. Deputy Chief Hamilton stated yes and indicated that it is often used when the City issues a search warrant. He explained that this is a safer way to clear small spaces or an entire house before officers are physically sent in. Councilmember Buhler verified that this robot isn’t armed. Deputy Chief Hamilton replied no. He added that the robot operates off of Bluetooth. Councilmember Buhler asked how heavy it is. Deputy Chief Hamilton replied approximately 25 pounds. Mayor Bigelow asked how long the City has been using this device and how many times it has been deployed, approximately. Deputy Chef Hamilton stated the City has had it for 6 months, most officers have access to it, and it gets used 3-4 times a month.  MINUTES OF COUNCIL STUDY MEETING – MAY 12, 2020 -7- B. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions None. B. COUNCIL REPORTS COUNCILMEMBER CHRISTENSEN- MOSQUITO ABATEMENT DISTRICT Councilmember Christensen noted that there would be an update on the Mosquito Abatement District in the coming months. MAYOR BIGELOW- ELECTRONIC MEETINGS AND COVID Mayor Bigelow stated that zoom meetings are happening very frequently during this time. He indicated there should be discussion on the next phase of COVID-19 by the end of the week. MOTION FOR CLOSED SESSION Councilmember Christensen moved to adjourn and reconvene in a Closed Session for discussion of pending litigation. A voice vote was taken and all members voted in favor of the motion. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY MAY 12, 2020 WAS ADJOURNED AT 4:49 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, May 12, 2020.  MINUTES OF COUNCIL STUDY MEETING – MAY 12, 2020 -8- _______________________________ Nichole Camac, CMC City Recorder THE WEST VALLEY CITY COUNCIL RECONVENED IN ELECTRONIC CLOSED SESSION ON TUESDAY, MAY 12, 2020 AT 4:56 P.M. THE MEETING WAS CALLED TO ORDER BY MAYOR BIGELOW. THE MEETING WAS HELD ELECTRONICALLY. THE FOLLOWING MEMBERS WERE PRESENT ELECTRONICALLY: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT ELECTRONICALLY: Wayne Pyle, City Manager Nichole Camac, City Recorder Paul Isaac, Assistant City Manager/ HR Director Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney The City Council met in Closed Session and discussed pending litigation. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY CITY COUNCIL, THE CLOSED SESSION OF MAY 12, 2020 WAS ADJOURNED AT 5:27 P.M. BY MAYOR BIGELOW. MINUTES OF COUNCIL STUDY MEETING – MAY 12, 2020 -9- __________________________________ Nichole Camac – City Recorder