City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – JUNE 2, 2020 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, JUNE 2, 2020 AT 4:30 P.M. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE MEETING WAS HELD ELECTRONICALLY VIA ZOOM. THE FOLLOWING MEMBERS WERE PRESENT ELECTRONICALLY: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large (arrived as noted) Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT ELECTRONICALLY: Wayne T Pyle, City Manager Nichole Camac, City Recorder Paul Isaac, Assistant City Manager/HR Director Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Scott Buchanan, Acting Police Chief John Evans, Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Steve Lehman, CED Kevin Bruder, Maverik Center Robert Hamilton, Deputy Police Chief APPROVAL OF MINUTES OF STUDY MEETING HELD MAY 26, 2020 The Council considered the Minutes of the Study Meeting held May 26, 2020. There were no changes, corrections or deletions. Councilmember Lang moved to approve the Minutes of the Study Meeting held May 26, 2020. Councilmember Huynh seconded the motion.  MINUTES OF COUNCIL STUDY MEETING – JUNE 2, 2020 -2- A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDAS FOR REGULAR CITY COUNCIL, REDEVELOPMENT AGENCY, HOUSING AUTHORITY, AND MUNICIPAL BUILDING AUTHORITY MEETINGS OF JUNE 2, 2020 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agendas for the Regular City Council, Redevelopment Agency, Housing Authority, and Municipal Building Authority Meetings scheduled later this night. PUBLIC HEARINGS SCHEDULED FOR JUNE 9, 2020 A. ACCEPT PUBLIC INPUT REGARDING APPLICATION SA-3-2020, FILED BY UTAH DEPARTMENT OF FACILITIES CONSTRUCTION AND MANAGEMENT, REQUESTING FINAL PLAT APPROVAL FOR THE HIGHBURY CENTRE SUBDIVISION- LOT 3 AMENDED LOCATED AT 5432 WEST HIGH MARKET DRIVE Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled June 9, 2020, in order for the City Council to hear and consider public comments regarding application SA-3-2020, filed by Utah Department of Facilities Construction and Management, requesting Final Plat Approval for the Highbury Centre Subdivision- Lot 3 Amended Located at 5432 West High Market Drive. Proposed Ordinance 20-25 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 20-25, APPROVE THE AMENDMENT OF LOT 3 HIGHBURY CENTRE SUBDIVISION Steve Lehman, CED, discussed proposed Ordinance 20-25 that would approve the amendment lot 3 Highbury Centre Subdivision. Written documentation previously provided to the City Council included information as follows: The Utah Department of Facilities Construction and Management is requesting consideration to amend lot 3 of the Highbury Centre Subdivision. The purpose for the amended plat is to create an additional lot within a portion of lot 3. The subject property is located at approximately 5432 West High Market Drive and is zoned C-2.  MINUTES OF COUNCIL STUDY MEETING – JUNE 2, 2020 -3- The Highbury Centre Subdivision was recorded with the Salt Lake County Recorder’s Office in 2013. The original subdivision consisted of 10 lots. The proposed amended subdivision plat will amend lot 3 to create a new lot. The newly created lot will be located at the east end of the building that houses Marshalls and Maurices. The intended use will be a liquor store. The new lot will encompass the east end of the building and will extend to the south to provide parking for the new use. Access to this lot will be gained from both 5370 West and High Market Drive. Internal access will also be gained from the west which is the Target property. The original subdivision contained various easements for water/sewer, parking and access. An Operating Easement Agreement has been recorded between all property owners allowing the proposed use at this location. Councilmember Buhler asked if the City has much control or say over this use. Steve replied the plat does meet all requirements and is an administrative action. He noted that because this is a State application, this item is a permitted use and most requirements fall under State jurisdiction. The City Council will consider Ordinance 20-25 at the Regular Council Meeting scheduled June 9, 2020 at 6:30 P.M. RESOLUTION 20-74: APPROVE A MEMORANDUM OF UNDERSTANDING ("MOU") BETWEEN WEST VALLEY CITY AND UTAH TRANSIT AUTHORITY ("UTA") INVOLVING BOMB SQUAD MEMBERS John Evans, Fire Chief, presented proposed Resolution 20-74 that would approve a Memorandum of Understanding ("MOU") between West Valley City and Utah Transit Authority ("UTA") involving Bomb Squad Members. Written documentation previously provided to the City Council included information as follows: The West Valley City bomb squad responds to all the Metro Fire served cities in the valley with a limited number of bomb technicians regulated by the FBI. The FBI determines the target staffing levels of every bomb squad in the country as they provide the only certification, recertification, and fund continued training for all public safety bomb squads. The FBI has established our squad with four bomb technicians. The FBI has agreed to increase our TSL to five if we enter an  MINUTES OF COUNCIL STUDY MEETING – JUNE 2, 2020 -4- agreement with UTA based on a currently certified officer of UTA’s police department joining our squad. If we enter this agreement, we will effectively increase our TSL at no cost. This increase would be in effect until the resignation of the UTA certified technician, at which point our TSL would decrease to the previous level. The UTA officer who is currently certified as a public safety bomb technician by the FBI is a former West Valley police officer. He is familiar with our operating procedures and provides skills and experience as a bomb technician that are difficult to acquire. Councilmember Fitisemanu asked what the City must provide in return. Chief Evans replied that there is not much that the City has to provide aside from assistance if more technicians are needed. The City Council will consider Resolution 20-74 at the Regular Council Meeting scheduled June 9, 2020 at 6:30 P.M. RESOLUTION 20-75: APPROVE THE PURCHASE OF SECURITY EQUIPMENT FROM STONE SECURITY FOR USE AT THE MAVERIK CENTER Kevin Bruder, Maverik Center, presented proposed Resolution 20-75 that would approve the purchase of security equipment from Stone Security for use at the Maverik Center. Written documentation previously provided to the City Council included information as follows: Last year, the City Council approved funding for security upgrades at the Maverik Center in connection with a US Bank lease/purchase agreement. Bids were solicited for cameras, security devices, and related products and accessories to improve security throughout the facility. Stone Security’s bid was the lowest responsive and responsible bid. Councilmember Huynh asked if the security will be provided in the parking lot or inside the building. Kevin replied the majority of updates will be inside but there will be some cameras installed outside. Councilmember Huynh asked if there have been incidents. Kevin replied yes and noted this will enhance response time and provide greater safety. Councilmember Christensen asked if this equipment will monitor people within the building or if it will monitor people entering the building. Kevin replied both. Councilmember Huynh asked if crime has been caught at the Maverik Center before. Kevin replied yes.  MINUTES OF COUNCIL STUDY MEETING – JUNE 2, 2020 -5- The City Council will consider Resolution 20-75 at the Regular Council Meeting scheduled June 9, 2020 at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR JUNE 9, 2020 A. RESOLUTION 20-76: AUTHORIZE THE CITY TO ENTER INTO A RIGHT OF WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM SHERRYL AND ERIC GARRETT FOR PROPERTY LOCATED AT 3883 SOUTH 3060 WEST Mayor Bigelow discussed proposed Resolution 20-76 that would authorize the City to enter into a Right of Way Purchase Agreement and accept a Warranty Deed and Temporary Construction Easement with and from Sherryl and Eric Garrett for property located at 3883 South 3060 West. Written documentation previously provided to the City Council included information as follows: The Sherryl T. Garrett and Eric D. Garrett property is one of several properties affected by the required removal and replacement of pedestrian ramps to meet current ADA standards as part of the 2020 Asphalt Overlay Project. As part of this project several City streets will be overlaid full width. Any existing ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Warranty Deed and the Grant of Temporary Construction Easement will facilitate construction of the project. Compensation in the amount of $400.00 was negotiated based upon an appraisal reports prepared by Integra Realty Resources. B. RESOLUTION 20-77: AUTHORIZE THE CITY TO ENTER INTO A RIGHT OF WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM SHERRYL AND ERIC GARRETT FOR PROPERTY LOCATED AT 3883 SOUTH 3060 WEST Mayor Bigelow discussed proposed Resolution 20-77 that would authorize the City to enter into a Right of Way Purchase Agreement and accept a Warranty Deed and Temporary Construction Easement with and from Sherryl and Eric Garrett for property located at 3883 South 3060 West. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – JUNE 2, 2020 -6- The Marcelina Herrera property is one of several properties affected by the required removal and replacement of pedestrian ramps to meet current ADA standards as part of the 2020 Asphalt Overlay Project. As part of this project several City streets will be overlaid full width. Any existing ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Warranty Deed and the Grant of Temporary Construction Easement will facilitate construction of the project. Compensation in the amount of $450.00 was negotiated based upon an appraisal reports prepared by Integra Realty Resources. Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Resolution 20-76 and 20-77 at the Regular Council Meeting scheduled June 9, 2020, at 6:30 P.M. COMMUNICATIONS A. UTOPIA UPDATE Roger Timmerman, UTOPIA, presentation a PowerPoint presentation summarized as follows: - WHAT IS UTOPIA FIBER? o UTOPIA is a Utah Interlocal Entity and political subdivision of the State of Utah o Founding Members  Brigham City, Layton, Midvale, Orem, Perry, West Valley City, Centerville, Lindon, Murray, Payson, Tremonton o New Partner Cities  Woodland Hills, Morgan City, Idaho Falls, West Point - What is Utopia Fiber? o Utopia Phase 1 (2004-2006)  • Core Backbone Built  • Revenues lagged  • Higher expenses  • Few service providers o UIA Phase 2 (2010-2020)  Revenues exceeding debt service  • Sustainable buildouts  • Lower material and electronics costs MINUTES OF COUNCIL STUDY MEETING – JUNE 2, 2020 -7-  • Strong service provider competition - Why Open access fiber? o Top political issues- benefit from municipal open access fiber  Air quality and environment  Transportation and traffic  Education  Government spending  Jobs and economy  Healthcare taxes  Gas and energy prices  Ethics of elected officials  States vs federal government rights o Enables Smart City Applications  • Video Surveillance  • Automated Metering Interface (AMI)  • SCADA  • Smart Irrigation  • Traffic Control  • Air Quality Monitoring  • Park Wi-Fi / Downtown Wi-Fi  • City Meetings  • Disaster Recovery  • Smart Parking  • Smart Facilities  • Wildfire Detection/Mitigation  UTOPIA Fiber is #1 provider of PurpleAir air quality sensors in Utah, available live on purpleair.com and KSL weather.  Early wildfire Detection system - Non-utopia option in the City - Net promoter score- highest customer satisfaction - Google ratings - UIA Project Updates o • General UIA Projects (~$170M)  • Revenues are exceeding debt service for all projects  • Approximately $1.4M/mo revenues covering approx. $1.1M/mo monthly debt service for all UIA projects  • Construction in West Valley City, Orem, Murray, Midvale o • Layton City 2nd Half ($23M)  MINUTES OF COUNCIL STUDY MEETING – JUNE 2, 2020 -8-  • Contract Approved - July 2018 • Buildout Completed Marcy 2020  • Break-even 6 months early o • Woodland Hills  • Contract Approved - October 2018  • Construction Completed March 2019  • Current Take-rate (of actual homes) - 70% o • Morgan City ($2.5M)  • Contract Approved – January 2019  • Construction Completed March 2019  • Break-even 1 year early o • Payson City 2nd Half ($3.5M)  • Currently under construction  • On track to exceed debt obligation o • West Point ($7.2M)  • Currently under construction - Increasing Demand - West Valley City recently completed areas - West Valley City Under Construction o • WV040 (660 homes) – Q2 2020 o • WV016 (943 homes) – Q4 2020 o • WV037 (798 homes) – Q4 2020 o • WV019 (1494 homes) – Q1 2021 - West Valley availability - West Valley Subscriber growth Councilmember Nordfelt joined at 4:58 PM. Mayor Bigelow clarified that West Valley City should be built out by 2022 and asked what this would mean. Roger replied that this means anyone in the City could sign up for service. Mayor Bigelow asked if this would apply to apartment complexes. Roger replied that apartment complexes are typically classified as businesses and owners would purchase the service for their tenants. Roger indicated that there has been a dramatic increase in demand since the Coronavirus pandemic and UTOPIA has been happy to support customers in need as they work and attend school from home. B. LEICA SCANNER VIDEO PRESENTATION The Police Department provided a video depicting the Leica Scanner equipment. Deputy Chief Hamilton indicated that this equipment has saved the City over $10,000 in cost and has improved the process greatly. Councilmember Christensen  MINUTES OF COUNCIL STUDY MEETING – JUNE 2, 2020 -9- asked if the scanner is used on all accidents. Councilmember Hamilton replied it is only used where severe injury or death occurs. C. COVID-19 UPDATE Wayne Pyle, City Manager, stated that West Valley City is up to 868 cases which is .67% of the population. He indicated that this is a daily increase by about 15 new households per day. Wayne noted that only one employee has tested positive. Upon inquiry by Mayor Bigelow, Wayne discussed testing rates. Councilmember Buhler noted that there have been 4 consecutively high days in the State and asked if this correlates in West Valley City. Wayne replied that the rate of increase is about the same with the County and State. He further detailed testing rates, negative numbers, hospitalizations, resources, etc. D. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions N/A B. COUNCIL REPORTS COUNCILMEMBER FITISEMANU- CENSUS Councilmember Fitisemanu stated that there is a final census countdown competition between Salt Lake County and Utah County. He noted that both West Valley City and Salt Lake City have difficult populations to count. COUNCILMEMBER CHRISTENSEN- ULCT Councilmember Christensen stated that he attended ULCT and the Cares Act was discussed. MAYOR BIGELOW- EARTHQUAKE UPDATE Mayor Bigelow asked if the Council could have a status report/earthquake update in the next couple of weeks. Wayne replied that all structures in the trailer homes are back on their footings and should have their connections close to or fully connected. MOTION TO ADJOURN  MINUTES OF COUNCIL STUDY MEETING – JUNE 2, 2020 -10- Upon motion by Councilmember Huynh all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY JUNE 2, 2020 WAS ADJOURNED AT 5:18 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, June 2, 2020. _______________________________ Nichole Camac, CMC City Recorder